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Home My WebLink About2021-12-14-Park-Board-Meeting-MinutesCarmel/Clay Board of Parks and Recreation Tuesday, December 14, 2021, 6:00 p.m. John W. Hensel Government Center 10701 North College Avenue Carmel, Indiana 46280 Member(s) Present: Jessica Beer, James Garretson, Louise Jackson, Joshua Kirsh, Jenn Kristunas, Linus Rude, Rich Taylor, Mark Westermeier, Lin Zheng Member(s) Absent: None Others Present: Michael Klitzing, Department Director/CEO; Kurtis Baumgartner, Department Assistant Director/COO; Jonathan Blake, Administration & Planning Director; Brian Bosma, Park Board Attorney NOTE: There is no recording of the Park Board meeting on December 14, 2021 due to unforeseen technical issues. The Park Board minutes reflect all formal actions. Comments and/or discussions throughout the meeting are not included in the minutes. Roll Call; Call to Order & Pledge of Allegiance After roll call, Board President Taylor called the meeting to order at 6:02 p.m. Public Comments The following individual addressed the Park Board. • Terrence Kunstek, Zionsville, Indiana Mr. Terrence requested that the Park Board consider purchasing the former Altum’s Nursery on North Michigan Road to convert it into a park or nature preserve. A land developer is proposing to construct a “high-density” residential apartment complex on the site, and he does not feel this is an appropriate use for the property. Staff Reports Assistant Director Baumgartner said that staff reports were included in the Park Board packet. Committees Finance Committee The Finance Committee did not meet last month. Nominating Committee Board President Taylor appointed Ms. Zheng, Dr. Beer, and Mr. Rude to the Nominating Committee to consider board officer positions for 2022. DocuSign Envelope ID: 3BE4E07D-7799-4BFB-91F2-EC91F0395684 Carmel/Clay Board of Parks and Recreation Tuesday, December 14, 2021 John W. Hensel Government Center Page 2 Minutes November 9, 2021 Park Board Meeting Mr. Rude made a motion to approve the minutes as submitted, seconded by Ms. Kristunas, and unanimously passed 9 – 0. Financial Reports Consolidated Financial Report for October 2021; CCPR P&L Statements for November 2021 Ms. Zheng made a motion to approve the Consolidated Financial Report for October 2021 and CCPR P&L Statements for November 2021 a submitted. The motion was seconded by Ms. Kristunas and unanimously passed 9 – 0. Claims Claim Sheet December 14, 2021; Clay Township Claim Sheet December 14, 2021; CCPR Payroll for November 5, 2021, November 12, 2021, and November 19, 2021 Ms. Zheng made a motion to approve the Claim Sheet; Clay Township Claim Sheet; and CCPR Payrolls as submitted, seconded by Mr. Rude, and unanimously passed 9 – 0. Monetary Gifts, Grants, Partnerships, and Sponsorships for November 2021 There were no items to report for November 2021. New Business Discussion of Department’s Proposed Mission and Vision Jylian Riches, Marketing & Communications Director, presented proposed revisions to the CCPR Mission and Vision. She explained the purpose behind the changes and the creative process in which staff participated to develop the updated statements. Several Board Members expressed gratitude for the brevity of the Mission and Vision Statements, but others shared that they did not see a need to change the Mission and Vision Statements for the Department. Consideration of Quotes for Renovation of Parks & Natural Resources Office – Kurtis Baumgartner Ms. Kristunas made a motion to accept the quote from Monroe Construction Group and award a contract to Monroe Construction Group in the amount of One Hundred Twenty-Nine Thousand Nine Hundred Thirty- Eight Dollars ($129,938) for the Renovation of the Parks & Natural Resources Office. The motion was seconded by Dr. Beer and unanimously passed 9 – 0. Ms. Kristunas made a motion to authorize the Park Department Director or Assistant Director to execute a contract with Monroe Construction Group and take all steps necessary and appropriate to facilitate the Project, including approval of change orders not to exceed twenty percent (20%) of the Contract Price, with a report to, and ratification from, the Board. The motion was seconded by Dr. Beer, and unanimously passed 9 – 0. Consideration of Agreement for Porter Services at Carmel Clay Parks Facilities Ms. Kristunas made a motion to accept the proposal for Cleaning Services from Corvus Janitorial in the amount not to exceed $346,331 annually and authorize the President of the Park Board to sign the Agreement for Cleaning Services. The motion was seconded by Mr. Kirsh and unanimously passed 9 – 0. DocuSign Envelope ID: 3BE4E07D-7799-4BFB-91F2-EC91F0395684 Carmel/Clay Board of Parks and Recreation Tuesday, December 14, 2021 John W. Hensel Government Center Page 3 Consideration of Resolution P-2021-002 Adopting the Inclusive Procurement and Contracting Policy Ms. Kristunas made a motion to waive the reading of Resolution P-2021-002 and enter it into action. The motion was seconded by Mr. Rude and unanimously passed 9 – 0. Ms. Kristunas made a motion to approve Resolution P-2021-002. The motion was seconded by Mr. Rude and unanimously passed 9 – 0. Consideration of Authority regarding Mediation in Cause No. 29D02-2003-CT-002347 Ms. Kristunas made a motion to authorize Michael Klitzing, Director of the Park Department, and Brian Bosma, the Park Board Attorney, to represent the Carmel/Clay Board of Parks and Recreation for the mediation in Cause No. 29D02-2003-CT-002347 with the authority to negotiate a settlement consistent with the Park Board’s litigation strategy as discussed in its duly noticed Executive Session on December 14, 2021, with the terms of settlement to be ratified at a subsequent Park Board meeting. The motion was seconded by Mr. Kirsh and unanimously passed 9 – 0. Old Business Consideration of Resolution G-2021-008 Approving Real Estate Donation and Parks and Recreation Impact Fee Credit Agreement for Albany Village Ms. Kristunas made a motion to waive the reading of Resolution G-2021-008 and enter it into action. The motion was seconded by Mr. Kirsh and unanimously passed 9 – 0. Ms. Kristunas made a motion to approve Resolution G-2021-008. The motion was seconded by Mr. Kirsh and unanimously passed 9 – 0. Bear Creek Park Master Plan Update Clay Township Impact Program Updates Attorney’s Report Director’s Report The Director’s Report was included in the Park Board packet. Information Items Parks Foundation Plan Commission School Board Park Board Comments / Discussion DocuSign Envelope ID: 3BE4E07D-7799-4BFB-91F2-EC91F0395684 Carmel/Clay Board of Parks and Recreation Tuesday, December 14, 2021 John W. Hensel Government Center Page 4 Adjournment There being no further business, Board President Taylor adjourned the meeting at 8:10 p.m. Approved, Signature Date Signature Date Meetings of the Carmel/Clay Board of Parks and Recreation are recorded and may be viewed at https://vimeo.com/channels/parkboardmeetings or see the archive of meeting recordings at https://www.carmelclayparks.com/about-us/park-board/. DocuSign Envelope ID: 3BE4E07D-7799-4BFB-91F2-EC91F0395684 1/12/2022 1/14/2022