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HomeMy WebLinkAboutBPW-12-18-02City of Carmel MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, DECEMBER 18, 2002 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY, DECEMBER 18, 2002, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY I-IALL~ ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 CRy of Carmel BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, DECEMBER 18, 2002 - 10:00 A.M. coUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER I. APPROVAL OF MINUTES a. December 4, 2002 - Regular Meeting 2. BID QUALIFICATIONS OPENING/AWARDS · (Weitzel a. Bid Award for the Donnybrook Water Main Extension Project; Construction - $179,065.00); John Duffy, Director of the Department of Utilities b. Bid Opening for the 116th Street Water and Sanitary Sewer Main Extension Project; John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution No. BPW 12-18-02-01; Williams Ridge Estates; Curbs, Water, Sanitary, Signs; Steve Moed, Conley Homes b. Resolution No. BPW 12-18-02-02; 96th Street Auto Park; Monuments; Jan Chenoweth, DYC Realty 4. CONTRACTS a. Agreement for Purchases of Goods and Services with Powerware Global Services; (Maintenance Contract); Marvin Stewart, Director of Communication Center b. Agreement for Purchases of Goods and Services with Inter-Cultural Services; (Interpretation Services); Judge Gall Bardach, City Courts c. Agreement for Purchases of Goods and Services with Dmytryka Jacobs Engineers; (Consulting Service); John Duffy, Director of the Department of Utilities d. Agreement for Purchases of Goods and Services with Superior Carpets; (New Carpet Installation); Steve Engelking, Department of Administration 5. OTHER a. 2003 Water and Wastewater Budgets; John Duffy, Director of the Department of Utilities; No signatures required, informational purpose only. Conflict of Interest Disclosure Statement; Winston H. Long, Ph.D; Diana Cordray, Clerk Treasurer; No signatures required, informational purpose only. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Request for Secondary Plat Approval; Ashbury Park, Section 2; Gary Murray, PE, Paul I. Cripe Request for Change Order; Interceptor Sewer Reimbursement Agreement - Springmill Builders; (Change amount @ 11,556.00); Dave Barnes, Weihe Engineers Request for Consent to Encroach; Lot 17, Moffitt Farms, Section 1 (5913 William Conner Way); Residential Driveway; Carl F. And Sandy Lichte Request to Hire Probationary Firefighters; 6 applicants effective January 20, 2003; Chief Douglas Callahan, Carmel Fire Department Request for Easement Agreement; Donald and Dorothy Endres; John Duffy, Director of the Department of Utilities 6. ADJOURNMENT ADD-ON ITEMS for December 18, 2002 Agreement for Purchase of Goods and Services; Lan Tech, Terry Crocket, Department of Information Services Agreement for Purchase of Goods and Services; S&B Construction, Steve Engelking Department of Administration Request for Additional Curb Cut; AMLI Old Town; Jim Thomas, AMLI Residential Request for Water and Sanitary Sewer Availability; Carmel Ambulatory Surgery Center; Becky Feigh, BSA Design Request for Curb Cut; Carmel Ambulatory Surgery Center; Becky Feigh, BSA Design Request to Hire Probationary Employees; Chief Douglas Callahan, Carmel Fire Department Original Documents CITY OF CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, DECEMBER 18, 2002 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Member Mary Ann Burke; Board Member Lori Watson; Clerk Treasurer Diana Cordray; Deputy Clerk-Treasurer Sandra Johnson Mayor James Brainard called the meeting to order at 10:02 a.m. MINUTES: December 4, 2002 meeting were approved 2 - 0. BID QUALIFICATIONS OPENINGS/AWARDS: Bid Award: Donnybrook Water Main Extension Proiect; Weitzel Construction - $179,065.00,. The Board Member Burke moved to approve the Request. Board Member Watson seconded. The Request was approved 2 - 0. Mayor joined the meeting Openin~ for 116th Street Water and Sanitary Sewer Main Extension Pro/ect:; Mayor James Brainard opened and read aloud the bids received as follows: Bidder Base Bid Atlas Excavating $ 409,904.00 Mayor James Brainard gave the bid documents to John Dully, Director of the Utility Department for review and consideration in order to provide a recommendation to the Board. PERFORMANCE RELEASES: Resolution No. BPW- 12-18-02-01,. William Ridge Estates; curbs, Water, Sanitary Sewer, Signs; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3 Resolution No. BPW- 12-18-02-02; 96th Street Auto Park; Monuments,. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3 - 0. CONTRACTS: Agreement for Purchase of Goods and Services with Powerware Global Services; Mayor Brainard moved to approve the Request. Board Member Watson seconded. The Request was approved 3 - 0. ~greement £or Purchase o£ Goods and Services with Inter-cultural Services.: Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. A~reement for Purchase of Goods and Services with Dmytrvka Jacobs Enginee~; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. ?igreement for Purchase of Goods and Services with Superior Carpeta.; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. OTHER: 2003 Water and Wastewater Budgets; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3 - 0. .Conflict of Interest Disclosure Statement,. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3 - 0. Request for Secondary Plat Approval,. Ashbury Park, Section 2; Mayor Brainard moved to approve the Request. Board Member Watson seconded. The Request was approved 3 - 0. Request for Change Order; Interceptor Sewer Reimbursement Agreement; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3 - 0. Request Hire Probationary Employees,. 6 applicants,. Mayor Brainard moved to approve the Request. Board Member Watson seconded. The Request was approved 3 - 0. Request for Consent to Encroach,. Lot 17, Mo~tt Farms, Section 1; Mayor Brainard moved to approve the Request. Board Member Watson seconded. The Request was approved 3 - 0. .Request for Easement Agreement; Donald and Dorothy Endres: Mayor Brainard moved to approve the Request. Board Member Watson seconded. The Request was approved 3 - 0. ADD-ONs: Agreement o£ Purchase of Goods and Services: Lan-Tech; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3 - 0. 3greement for Purchase of Goods and Services: S&B Construction; Mayor Brainard moved to approve the Request. Board Member Watson seconded. The Request was approved 3 - 0. Request for Additional Curb Cut; AMLI Old Town: Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3 - 0. Request for Water and Sanitary Sewer Availability,. Carmel Ambulatory Surgery Center; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3 Request [or Curb Cut; Carmel Ambulatory Surgery Center; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3 - 0. All conditions of letter dated December 17th from City Engineer, Kate Weese must be met. Request Hire Probationary Employees: 2 applicants: Mayor Brainard moved to approve the Request. Board Member Watson seconded. The Request was approved 3 - O. -- MEETING ADJOURNED AT 10:18 A.M. Clerk-Treasurer Approved, ~ayor James Brainard ATTEST: rD' a L. Cordray, IAMC6-/ ' Clerk-Treasurer