HomeMy WebLinkAboutBPW-12-18-02City of Carmel
MEETING
NOTICE
CARMEL BOARD OF PUBLIC WORKS
WEDNESDAY, DECEMBER 18, 2002
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL MEET ON WEDNESDAY, DECEMBER
18, 2002, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY
I-IALL~ ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
CRy of Carmel
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, DECEMBER 18, 2002 - 10:00 A.M.
coUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
I. APPROVAL OF MINUTES
a. December 4, 2002 - Regular Meeting
2. BID QUALIFICATIONS OPENING/AWARDS
· (Weitzel
a. Bid Award for the Donnybrook Water Main Extension Project;
Construction - $179,065.00); John Duffy, Director of the Department of Utilities
b. Bid Opening for the 116th Street Water and Sanitary Sewer Main Extension Project;
John Duffy, Director of the Department of Utilities
3. PERFORMANCE RELEASES
a. Resolution No. BPW 12-18-02-01; Williams Ridge Estates; Curbs, Water, Sanitary,
Signs; Steve Moed, Conley Homes
b. Resolution No. BPW 12-18-02-02; 96th Street Auto Park; Monuments; Jan Chenoweth,
DYC Realty
4. CONTRACTS
a. Agreement for Purchases of Goods and Services with Powerware Global Services;
(Maintenance Contract); Marvin Stewart, Director of Communication Center
b. Agreement for Purchases of Goods and Services with Inter-Cultural Services;
(Interpretation Services); Judge Gall Bardach, City Courts
c. Agreement for Purchases of Goods and Services with Dmytryka Jacobs Engineers;
(Consulting Service); John Duffy, Director of the Department of Utilities
d. Agreement for Purchases of Goods and Services with Superior Carpets; (New Carpet
Installation); Steve Engelking, Department of Administration
5. OTHER
a.
2003 Water and Wastewater Budgets; John Duffy, Director of the Department of
Utilities; No signatures required, informational purpose only.
Conflict of Interest Disclosure Statement; Winston H. Long, Ph.D; Diana Cordray,
Clerk Treasurer; No signatures required, informational purpose only.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
Request for Secondary Plat Approval; Ashbury Park, Section 2; Gary Murray, PE,
Paul I. Cripe
Request for Change Order; Interceptor Sewer Reimbursement Agreement - Springmill
Builders; (Change amount @ 11,556.00); Dave Barnes, Weihe Engineers
Request for Consent to Encroach; Lot 17, Moffitt Farms, Section 1 (5913 William
Conner Way); Residential Driveway; Carl F. And Sandy Lichte
Request to Hire Probationary Firefighters; 6 applicants effective January 20, 2003;
Chief Douglas Callahan, Carmel Fire Department
Request for Easement Agreement; Donald and Dorothy Endres; John Duffy, Director
of the Department of Utilities
6. ADJOURNMENT
ADD-ON ITEMS
for
December 18, 2002
Agreement for Purchase of Goods and Services; Lan Tech, Terry Crocket,
Department of Information Services
Agreement for Purchase of Goods and Services; S&B Construction, Steve
Engelking Department of Administration
Request for Additional Curb Cut; AMLI Old Town; Jim Thomas, AMLI Residential
Request for Water and Sanitary Sewer Availability; Carmel Ambulatory Surgery
Center; Becky Feigh, BSA Design
Request for Curb Cut; Carmel Ambulatory Surgery Center; Becky Feigh, BSA Design
Request to Hire Probationary Employees; Chief Douglas Callahan, Carmel Fire
Department
Original Documents
CITY OF CARMEL
BOARD OF PUBLIC WORKS
MEETING MINUTES
WEDNESDAY, DECEMBER 18, 2002 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard; Board Member Mary Ann Burke; Board Member Lori Watson; Clerk Treasurer
Diana Cordray; Deputy Clerk-Treasurer Sandra Johnson
Mayor James Brainard called the meeting to order at 10:02 a.m.
MINUTES:
December 4, 2002 meeting were approved 2 - 0.
BID QUALIFICATIONS OPENINGS/AWARDS:
Bid Award: Donnybrook Water Main Extension Proiect; Weitzel Construction - $179,065.00,. The Board
Member Burke moved to approve the Request. Board Member Watson seconded. The Request was
approved 2 - 0.
Mayor joined the meeting
Openin~ for 116th Street Water and Sanitary Sewer Main Extension Pro/ect:; Mayor James Brainard
opened and read aloud the bids received as follows:
Bidder Base Bid
Atlas Excavating $ 409,904.00
Mayor James Brainard gave the bid documents to John Dully, Director of the Utility Department for
review and consideration in order to provide a recommendation to the Board.
PERFORMANCE RELEASES:
Resolution No. BPW- 12-18-02-01,. William Ridge Estates; curbs, Water, Sanitary Sewer, Signs; Mayor
Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3
Resolution No. BPW- 12-18-02-02; 96th Street Auto Park; Monuments,. Mayor Brainard moved to
approve the Request. Board Member Burke seconded. The Request was approved 3 - 0.
CONTRACTS:
Agreement for Purchase of Goods and Services with Powerware Global Services; Mayor Brainard
moved to approve the Request. Board Member Watson seconded. The Request was approved 3 - 0.
~greement £or Purchase o£ Goods and Services with Inter-cultural Services.: Mayor Brainard moved to
approve the Request. Board Member Burke seconded. The Request was approved 3-0.
A~reement for Purchase of Goods and Services with Dmytrvka Jacobs Enginee~; Mayor Brainard
moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0.
?igreement for Purchase of Goods and Services with Superior Carpeta.; Mayor Brainard moved to
approve the Request. Board Member Burke seconded. The Request was approved 3-0.
OTHER:
2003 Water and Wastewater Budgets; Mayor Brainard moved to approve the Request. Board Member
Burke seconded. The Request was approved 3 - 0.
.Conflict of Interest Disclosure Statement,. Mayor Brainard moved to approve the Request. Board
Member Burke seconded. The Request was approved 3 - 0.
Request for Secondary Plat Approval,. Ashbury Park, Section 2; Mayor Brainard moved to approve the
Request. Board Member Watson seconded. The Request was approved 3 - 0.
Request for Change Order; Interceptor Sewer Reimbursement Agreement; Mayor Brainard moved to
approve the Request. Board Member Burke seconded. The Request was approved 3 - 0.
Request Hire Probationary Employees,. 6 applicants,. Mayor Brainard moved to approve the Request.
Board Member Watson seconded. The Request was approved 3 - 0.
Request for Consent to Encroach,. Lot 17, Mo~tt Farms, Section 1; Mayor Brainard moved to approve
the Request. Board Member Watson seconded. The Request was approved 3 - 0.
.Request for Easement Agreement; Donald and Dorothy Endres: Mayor Brainard moved to approve the
Request. Board Member Watson seconded. The Request was approved 3 - 0.
ADD-ONs:
Agreement o£ Purchase of Goods and Services: Lan-Tech; Mayor Brainard moved to approve the
Request. Board Member Burke seconded. The Request was approved 3 - 0.
3greement for Purchase of Goods and Services: S&B Construction; Mayor Brainard moved to approve
the Request. Board Member Watson seconded. The Request was approved 3 - 0.
Request for Additional Curb Cut; AMLI Old Town: Mayor Brainard moved to approve the Request.
Board Member Burke seconded. The Request was approved 3 - 0.
Request for Water and Sanitary Sewer Availability,. Carmel Ambulatory Surgery Center; Mayor
Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3
Request [or Curb Cut; Carmel Ambulatory Surgery Center; Mayor Brainard moved to approve the
Request. Board Member Burke seconded. The Request was approved 3 - 0. All conditions of letter
dated December 17th from City Engineer, Kate Weese must be met.
Request Hire Probationary Employees: 2 applicants: Mayor Brainard moved to approve the Request.
Board Member Watson seconded. The Request was approved 3 - O.
-- MEETING ADJOURNED AT 10:18 A.M.
Clerk-Treasurer
Approved,
~ayor James Brainard
ATTEST:
rD' a L. Cordray, IAMC6-/ '
Clerk-Treasurer