HomeMy WebLinkAboutBPW-02-05-03City of Carmel
MEETING
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, February 5, 2003
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF
CARMEL BOARD OF PUBLIC WORKS WILL MEET ON
WEDNESDAY, FEBRUARY 5, 2003, AT 10:00 A.M. IN
THE COUNCIL CHAMBERS~ CITY HALL~ ONE CIVIC
SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
City of Carmel
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, February 5, 2003 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
APPROVAL OF MINUTES
Minutes from January 15, 2003 Meeting
BID OPENING/QUALIFICATIONS AND AWARDS
a. Bid opening for Street Department Trucks; David Klingensmith, Street
Commissioner
PERFORMANCE RELEASES
a. BPW-02-05-03-01; Settlers Ridge, Section 3; Streets, Curbs, Water,
Sanitary; Tom Kutz, P.E. Centex Homes
b. BPW-02-05-03-02; Williams Ridge Estates: Storm Sewers; Steve Moed,
Conley Homes
c. BPW-02-05-03-03; The Townhomes at City Center; Storm Sewers; Dave
Sexton, Schneider Corp
CONTRACTS
a. Agreement for Purchase of Goods and Services Weitzel Construction;
(Result of Bid Award December 18, 2002 - Donnybrook Water Main
Extension); John Duffy, Director of Department of Utilities
b. Agreement for Purchase of Goods and Services with Minolta; (Service
Agreement; Chief Douglas Callahan, Carmel Fire Department
c. Agreement for Purchase of Goods and Services with Pitney Bowes;
(Rental Agreement for Postage Meter and Scales); Chief Douglas
Callahan, Carmel Fire Department
d. Agreement for Purchase of Goods and Services with Pro-Air, Inc.;
Chief Douglas Callahan, Carmel Fire Department
REQUEST TO USE CITY PROPERTY/FACILITIES
ONE CIVIC SQUARE CARMEL, INDIANA 46032
317/571-2400
Request to Use the Council Chambers; Lake Forest Homeowners
Association; Thursday, March 20, 2003 beginning at 7:00 p.m.; Brian
J. Hynes, Lake Forest Homeowners Association Board of Directors
Request to use Gazebo and Common Areas; Carmel Police
Department and Carmel F.O.P. Lodge #185; May 7th, 2003 4:00 p.m.
to 9:00 p.m.; Law Enforcement Memorial Service; Major John P. Etter,
Carmel Police Department
OTHER
a. Request for Re-Approval of Sewer Availability: Hilton Garden Inn;
131st Street and Pennsylvania; Mathew Oman, Schneider Corp.
b. Request for Re-Approval of Commercial Curb Cut; Hilton Garden
Inn (Modification of Existing Curb Cut); Mathew Oman, Schneider Corp
c. Request for Water and Sewer Availability; Merchants Pointe, Lot 6;
Richard E. Hennessey, Merchant' s Point Assoc.
d. Request for Secondary Plat Approval; Townhomes at Hazel Dell;
Dave Sexton, Schneider Corp
e. Request for Change Order Approval - 106th and Gray Roundabout
Project; Kate Weese, P.E. City Engineer
f. Request for Consent to Encroach; Sign Encroachment on Easement;
Lawrence E. Burnell. Carres, LLC
g. Request for Dedication of Right of Way; Hamilton County Board of
Commissioners; John Duffy, Director of Department of Utilities
h. Request for Assignment of Utility Easement Agreement; Edward and
Rosalea Pursel and Platinum Properties LLC; John Duffy, Director of
Department of Utilities
i. Request for Approval of Leave of Absence; Willie H. Collins,
Operations Officer, Carmel Police Department; Chief Michael D.
Fogarty, Carmel Police Department
j. Request for Approval of Promotion of ~ Three (3) Police
e ......,x William L. Collins, Donald C.
Officers; ~-
Snow, Larry J. Collins (to Master Patrol Officer); Chief Michael D.
Fogarty, Carmel Police Department
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
Meeting Minutes
WEDNESDAY, February 5, 2003 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard; Board Member Mary Ann Burke; Board Member Lori Watson;
Deputy Clerk-Treasurer Sandra Johnson
Mayor James Brainard called the meeting to order at 9:59 a.m.
MINUTES,
Minutes from January 15, 2003 Meeting
BID OPENING/QUALIFICATIONS AND AWARDS
Opening for Street Department Trucks; Mayor James Brainard opened and read aloud
the bids received as follows:
Bidder
Commercial - Hare Chevrolet
Erick Chevrolet
Circle City GMC
Base Bid
$ 83,713.63
$ 89,605.00
$101,930.58
Mayor James Brainard gave the bid documents to David Klingensmith, Street
Commissioner for review and consideration in order to provide a recommendation to the
Board.
PERFORMANCE RELEASES
BPW-02-05-03-01; Settlers Ridge, Section 3; Mayor Brainard moved to approve the
Request, Board Member Burke seconded, Request approved 3 - 0.
BPW-02-05-03-02; Williams Ridge Estates; Mayor Brainard moved to approve the
Request, Board Member Burke seconded, Request approved 3 - 0.
BPW-02-05-03-03; The Townhomes at City Center; Mayor Brainard moved to approve
the Request, Board Member Burke seconded, Request approved 3 - 0.
.CONTRACTS
Purchase of Goods and Services with Weitzel Construction; Mayor Brainard moved to
approve the Request, Board Member Burke seconded, Request approved 3 - 0.
Purchase of Goods and Services with Minolta; Mayor Brainard moved to approve the
Request, Board Member Burke seconded, Request approved 3 - 0.
Purchase of Goods and Services with Pitney Bowes; Mayor Brainard moved to approve
the Request, Board Member Burke seconded, Request approved 3 - 0.
...... ao ~,~,~ Services with Pro-Air, Inc.; Mayor Brainard
Agreement for gurcnase ot t,~,,,,. ....
moved to approve the Request, Board Member Burke seconded, Request approved 3 - 0.
REQUEST TO USE CITY PROPERTY/FACILITIES
Request to Use the Council Chambers; Lake Forest Homeowners Association;
Thursday, March 20, 2003 beginning at 7:00 p.m.; Mayor Brainard moved to approve the
Request, Board Watson seconded, Request approved 3 - 0.
Request to Use Gazebo and Common Areas; Carmel Police Department and Carmel
F.O.P. Lodge #]85; May 7~h, 2003 4:00p.m. to 9:00p.m.; Mayor Brainard moved to
approve the Request, Board Member Watson seconded, Request approved 3 - 0.
OTHER
Re-Approval of Sewer Avadabd~ty. Hdto Garden Inn; Mayor Brainard moved to
approve the Request, Board Member Burke seconded, Request approved 3 - 0.
Re-Approval of Commercial Curb Cut; Hilton Garden Inn; Mayor Brainard moved to
approve the Request, Board Member Burke seconded, Request approved 3 - 0.
Request for Water and Sewer Availability; Merchants Pointe, Lot 6; Mayor Brainard
moved to approve the Request, Board Member Watson seconded, Request approved 3 -
0.
Request for Secondary Plat Approval; Townhomes at Hazel Dell; Mayor Brainard
moved to approve the Request, Board Member Burke seconded, Request approved 3 - 0.
Request for Change Order Approval - 106th and Gray Roundabout Project; Mayor
Brainard moved to approve the Request, Board Member Burke seconded, Request
approved 3 - 0.
Request for Consent to Encroach; Sign Encroachment on Easement; Mayor Brainard
moved to approve the Request, Board Member Watson seconded, Request approved 3 -
0.
Request for Dedication of Right of Way; Hamilton County Board of Commissioners;
Mayor Brainard moved to approve the Request, Board Member Burke seconded, Request
approved 3 - 0.
Request for Assignment of Utility Easement Agreement; Edward and Rosalea Pursel
and Platinum Properties LLC; Mayor Brainard moved to approve the Request, Board
Member Burke seconded, Request approved 3 - 0.
Request for Approval of Leave of Absence; Willie H. Collins, Operations Officer,
Carmel Police Department; Comments from Chief Fogarty and Barb Lamb Director of
Human Resources; Mayor Brainard moved to approve the Request, Board Member Burke
seconded, Request approved 3 - 0.
Request for Approval of Promotion of Three (3) Police Officers; William L. Collins,
Donald C. Snow, Larry J. Collins (to Master Patrol Officer); Mayor Brainard moved to
approve the Request, Board Member Watson seconded, Request approved 3 - 0.
ADD ON'S:.
Mayor James Brainard moved the Add-On items be moved into business. Board Member
Burke seconded. Motion carried 3 - 0.
Purchase of Goods and Services; Atlas Excavating; Mayor Brainard moved to approve the
Request, Board Member Burke seconded, Request approved 3 - 0.
Request to Use City Property; Carmel Farmers Market; ; Mayor Brainard moved to
approve the Request, Board Member Burke seconded, Request approved 3 - 0.
Request for Acceptance of private Street; Century Drive; ; Mayor Brainard moved to
approve the Request, Board Member Burke seconded, Request approved 3 - 0.
Request for Easement Agreement with B.P. Investments, Inc.;; Mayor Brainard moved to
approve the Request, Board Member Burke seconded, Request approved 3 - 0.
Mayor James Brainard adjourned the meeting at 10:22 a.m.
Diana L. Cordray, i/AMC
Clerk-Treasurer
Approved,
ATTEST: ~
Diana L. Cordray, IYd(vIC
Clerk-Treasurer
~yor James Brainard