HomeMy WebLinkAboutBPW-02-19-03 MEETING
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, FEBRUARY 19, 2003
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF
CARMEL BOARD OF PUBLIC WORKS WILL MEET ON
WEDNESDAY, FEBRUARY 19, 2003, AT 10:00 A.M. IN
THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC
SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
Cky of Carmel
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, February 19, 2003 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
APPROVAL OF MINUTES
Minutes from February 5, 2003 Meeting
BID OPENING/QUALIFICATIONS AND AWARDS
a. Bid opening for Old Town Improvements - SW Quadrant; Kate
Weese, P.E., City Engineer
b. Bid Award for Street Department 2003 Truck Bids; (Greene's Track
Service dba Circle City GMC); $89,930.58 this bid was the most
responsive however, not the lowest; David Klingensmith, Street
Commissioner
PERFORMANCE RELEASES
a. BPW-02-19-03-01; Lakes at Hazel Dell, Section 4; Storm Sewers; Dave
Sexton, Schneider Corp.
b. BPW-02-19-03-02; Settler's Ridge, Section 3; Street Signs; Tom Kutz,
PE, Centex Homes
c. BPW-02-19-03-03; Brighton Woods, Section 2;Curbs, Water Mains,
Sanitary Sewer and Street Signs; Ray Roehing
CONTRACTS
a. Agreement for Purchase of Goods and Services Wittman Hydro
Planning Associates, Inc.; John Duffy, Director of Department of
Utilities
b. Agreement for Purchase of Goods and Services with Pitney Bowes;
Sherry Mielke, Mayor's Office
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
REQUEST TO USE CITY PROPERTY/FACILITIES
a. Request to Use the Caucus Room (2/3); Committee and Board
Meetings: Carmel Art Council; Once per month on following dates:
2/19, 3/19, 4/16, 5/21, 6/18, 9/17, 10/15, 11/19; 400 p.m. to 7:00 p.m.;
Doreen Ficara
b. Request to Use the Caucus Room (1/3); Board of Directors Meeting:
Central Indiana Dance Ensemble, Inc.; First Wednesday of each
month (except July) - 6:15 pm - 8:45 pm, June Ellen Feil
c. Request to use Gazebo and Common Areas; Political Rally and
Concert; Committee to Elect Wayne Wilson - 2003; Saturday May 3,
2003, 12:00 pm (noon) to 10:30 pm, Wayne Wilson
d. Request to use Gazebo and Common Areas; Wedding; Friday
September 26, 2003, 8:00 am to 8:00 pm; Brad Graham and Jessica
Hoffbeck
e. Request to Use Civic Square, Gazebo and South City Building
Parking Lot and Close City Center Drive for 2003 Carmelfest;
Thursday, July 3, 2003 to Saturday, July 5, 2003 (Saturday will be for
cleanup, no activities on that day; Wayne Wilson, President of Carmelfest
f. Request to Use Council Chambers; Candidate Forums; League of
Women Voters of Hamilton County; Thursday April 22, 2003 and
Thursday April 29, 2003; Barb Richards
OTHER
a. Request for Secondary Plat Approval; CMC Properties Subdivision,
Section 2; Robert Doster, PE, Schneider Corp
b. Conflict of Interest Statement; Douglas Haney, City Attorney
c. Request for Easement Agreement; Pro-Med, LTD; John Duffy,
Director of Department of Utilities
d. Request for Easement Agreement; Pro-Med, LTD; John Duffy,
Director of Department of Utilities
e. Request for Easement Agreement; Robert A. Butler; John Duffy,
Director of Department of Utilities
f. Request for Approval of Hiring Four (4) Probationary Patrol
Officers; Chief Michael D. Fogarty, Carmel Police Department
g. Request for Approval of Promotion of Adam Miller to Sergeant; Chief
Michael D. Fogarty, Carmel Police Department
h. Swearing - in Two (2) Additional Police Officers; Danny N. Jent,
Harland J. McNair; Chief Michael D. Fogarty, Carmel Police
Department
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
Meeting Minutes
WEDNESDAY, February 19, 2003 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Board Member Mary Ann Burke; Board Member Lori Watson; Clerk Treasure Diana
Cordray; Deputy Clerk-Treasurer Sandra Johnson
Board Member Mary Ann Burke called the meeting to order at 10:06 a.m.
MINUTES
Minutes from February 5, 2003 Meeting Approved. Board requested they be amended to
reflect the correct dollar amount for the Circle City GMC Bid of the Street Department
Trucks, can't amend, because this was the dollar amount read by the Mayor at the
meeting. But a notation is here for the record to reflect the amount read was
$101,930.58 and the correct amount was $89,930.58.
BID OPENING/QUALIFICATIONS AND AWARDS
Opening for Old Town Improvement Proiect - SW Quadrant; Mary Ann Burke opened
and read aloud the bids received as follows:
Bidder Base Bid
Hunt Paving Company
E & B Paving
Schutt Lookabill Company
CC & T Construction
Calumet Asphalt Company
$ 594,168.04
$ 668,072.15
$ 499,916.98
$ 754,335.10
$504,238.50
Mary Ann Burke gave the bid documents to Kate Weese, City Engineer for review and
consideration in order to provide a recommendation to the Board.
Award for Old Town Improvement Proiect - SW Quadrant; Schutt Lookabill Company;
$499,916.98, this bid was the lowest and most responsive; Kate Weese, City Engineer.
PERFORMANCE RELEASES
BPW-O2-19-O3-O1;Lakes of Hazel Dell, Section 4, Storm Sewers; Mary Ann Burke
moved to approve the Request, Board Member Watson seconded, Request approved 2 -
0.
BPW-02-19-03-02; Settlers Ridge, Section; Street Signs: Mary Ann Burke moved to
approve the Request, Board Member Watson seconded, Request approved 2 - 0.
BPW-02-19-03-03; Brighton Woods, Section 2, Curbs, Water Mains, Sanitary Sewer and
Street Signs; Mary Ann Burke moved to approve the Request, Board Member Watson
seconded, Request approved 2 - 0.
CONTRACTS
Purchase of Goods and Services with Wittman Hydro Planning Associates, Inc.; Mary
Ann Burke moved to approve the Request, Board Member Watson seconded, Request
approved 2 - 0.
Purchase of Goods and Services with Pitney Bowes; Mary Ann Burke moved to
approve the Request, Board Member Watson seconded, Request approved 2 - 0.
REQUEST TO USE CITY PROPERTY/FACILITIES
Request to Use the Caucus Room (2/3); Carmel Arts Council; (2/19, 3/19, 4/16, 5/21,
6/18, 9/17, 10/15, 11/19 4:00p. m. to 7:00p. m.) Mary Ann Burke moved to approve the
Request, Board Member Watson seconded, Request approved 2 - 0.
Request to Use the Caucus Room (1/3); Central Indiana Dance Ensemble, Inc.; Ist
Wednesday of each month 6:15 p.m. - 8:45p. m.; Mary Ann Burke moved to approve the
Request, Board Member Watson seconded, Request approved 2 - 0.
Request to Use Gazebo and Common Areas; Committee to Elect Wayne Wilson; May
3r~, 12:00p.m. to lO:30p.m.; Mary Ann Burke moved to approve the Request, Board
Member Watson seconded, Request approved 2 - 0.
Request to Use Gazebo and Common Areas; Graham - Hoffbeck Wedding; September
26, 8:00 a.m. to 8:00 p.m.; Mary Ann Burke moved to approve the Request, Board
Member Watson seconded, Request approved 2 - 0.
Request to Use Gazebo, Common Areas, Civic Square, South Building Parking Lot;
Carmelfest; July 3 - July 5th; Mary Ann Burke moved to approve the Request, Board
Member Watson seconded, Request approved 2 - 0. Conflict on Saturday July 5th with
Farmer's Market must be resolved between parties prior to events.
Request to Use Council Chambers; League of Women Voters of Hamilton County;
April 22 and April 29, 2003. Mary Ann Burke moved to approve the Request, Board
Member Watson seconded, Request approved 2 - 0.
OTHER
Request for Secondary Plat Approval; CMC Properties Subdivision, Section 2; Mary
Ann Burke moved to approve the Request, Board Member Watson seconded, Request
approved 2 - 0.
Conflict of Interest Statement; Douglas Haney; Mary Ann Burke moved to approve
the Request, Board Member Watson seconded, Request approved 2 - 0.
Request for Easement Agreement; Pro-Med LTD; Mary Ann Burke moved to approve
the Request, Board Member Watson seconded, Request approved 2 - 0.
Request for Easement Agreement; Pro-Med LTD; Mary Ann Burke moved to
approve the Request, Board Member Watson seconded, Request approved 2 - 0.
Request for Easement Agreement; Robert A. Butler; Mary Ann Burke moved to
approve the Request, Board Member Watson seconded, Request approved 2 - 0.
Request for Approval to Hire Four (4) Probationary Employees - Carmel Police
Department; Mary Ann Burke moved to approve the Request, Board Member Watson
seconded, Request approved 2 - 0.
Request for Approval of Promotion of Adam Miller to Sergeant; Carmel Police
Department; Mary Ann Burke moved to approve the Request, Board Member Watson
seconded, Request approved 2 - 0.
Swearing in of Danny N. Jent and Harland J. McNair; Carmel Police Department;
Mary Ann Burke swore both officers in. Mary Ann Burke moved to approve the
Request, Board Member Watson seconded, Request approved 2 - 0.
ADD ON'S:
Move Add-On's Into Business; Mary Ann Burke moved to approve the Request,
Board Member Watson seconded, Request approved 2 - 0.
Request for Transfer of Funds from Sewer Account to Water Account; Mary Ann
Burke moved to approve the Request, Board Member Watson seconded, Request
approved 2 - 0.
Request for Easement Agreement with Kerrie Best; Mary Ann Burke moved to
approve the Request, Board Member Watson seconded, Request approved 2 - 0.
The Board also agreed 2-0 to move Awarding the Old Town Improvements Bid into
business - see result under Bid Opening/Awards section.
AD~IOURNMENT
Mayor James Brainard adjourned the meeting at 10:36 a.m.
Diana L. Cordray, IAMt~/
Clerk-Treasurer
Approved,
~l'ayor James Brainard
AT ST: ~
ray, IA
Clerk-Treasurer ~