HomeMy WebLinkAboutBPW-03-05-03City of Carmel
MEETING
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, MARCH 5, 2003
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF
CARMEL BOARD OF PUBLIC WORKS WILL MEET ON
WEDNESDAY, MARCH 5, 2003, AT 10:00 A.M. IN THE
COUNCIL CHAMBERS~ CITY HALL, ONE CIVIC
SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
Cky of Carmel
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, March 5, 2003 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
APPROVAL OF MINUTES
Minutes from January 10, 2003 Special Meeting
Minutes from February 19, 2003 Regular Meeting
BID OPENING/QUALIFICATIONS AND AWARDS
a. Bid opening for Shelborne Road Water Main Extension Contract 10;
John Duffy, Director Department of Utilities
b. Bid opening for 136th Street Booster Pump Station; John Duffy,
Director Department of Utilities
CONTRACTS
a. Agreement for Purchase of Goods and Services Institute for Public
Safety Personnel; Marvin Stewart, Director of Communications
REQUEST TO USE CITY PROPERTY/FACILITIES
a. Request to Use the Council Chambers; Hoosier Daylily Society; on
following dates: 2/27, 3/27, 4/24, 5/22; 6:45 p.m. to 9:00 p.m.; Don
Jerabek
b. Request to use Gazebo and Common Areas; Wedding; Saturday
October 18, 2003, 12:00 pm (noon) to 6:00 pm, Janet Hammond
c. Request to use Gazebo and Common Areas; Wedding; Friday May 2,
2003, 4:00 pm to 7:00 pm; Gail Martin
d. Request to Use Gazebo and Common Areas; Wedding; Friday, June
27, 2003, 5:00 p.m. - 8:00 p.m. and Saturday, June 28, 2003, 12:00 pm
to 4:00 pm; Dennis Wright
ONE CIVIC SQUARE CARMEL, INDIANA 46032 3 I7/57 D2400
Request for Road Closure; Gradle Drive; Hoosier Burn Camp;
Wednesday May 28, 2003 8:00 am - 10:00 am; Bruce Knott, Carmel
Fire Department
Request for Road Closure; Gradle Drive; Runners Forum; Saturday,
March 8, 2003, 8:00 am; Marty Day
Request to Use the Council Chambers; National Day of Prayer;
Thursday, May 1, 2003 11:00 am to 2:00 pm.; Don Jerabek
OTHER
Request for Approval of Promotion of Leland C. Goodman to
Lieutenant; Chief Michael D. Fogarty, Carmel Police Department
Request to Hire Probationary Firefighter; Effective March 8, 2003;
Chief Douglas Callahan, Carmel Fire Department
Resolution No. BPW-03-05-03-02; Lease with Indiana Bond Bank for
Carmel Police Department; Diana Cordray, Clerk Treasurer
6. ADJOURNMENT
City of Carmel
BPW
ADD-ON ITEMS
For
March 5, 2003
Request for Approval of 2002 Write Off's; John Duffy, Director
Department of Utilities
Request for Purchases of Goods and Services; Xerox; Douglas C. Haney,
City Attorney
Request for Purchases of Goods and Services; Schutt-Lookabill, Co.
Inc.; (Bid Award from 2/19/03); Kate Weese, P.E., City Engineer
Resolution No. BPW-03-05-03-01; A Resolution of the Board of Public
Works and Safety of the City of Carmel, Indiana, Determining to Forgo
Competitive Bidding and Request Proposals for Ultra Violet
Disinfection Equipment for the Carmel Wastewater Utility for the City
of Carmel, Indiana; John Duffy, Director Department of Utilities
Diana Cordray, Clerk Treasurer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
BOARD OF PUBLIC WORKS & SAFETY MEETING
Meeting Minutes
WEDNESDAY, March 5, 2003 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard; Board Member Mary Ann Burke; Board Member Lori Watson;
Clerk Treasure Diana Cordray; Deputy Clerk-Treasurer Sandra Johnson
Mayor James Brainard called the meeting to order at 10:00 a.m.
MINUTES
Minutes from February 19, 2003 Regular Meeting were Approved, 2-0, Mayor Brainard
abstained.
Minutes from January 10, 2003 Special Meeting were Approved, 3-0.
BID OPENING/QUALIFICATIONS AND AWARDS
Opening for Shelborne Road Water Main Extension Contract 101; Mayor James
Brainard opened and read aloud the bids received as follows:
Bidder Base Bid
Culy Construction
Poindexter Excavating
Deichman Excavating
Infrastructure Contractors, Inc.
Infrastructure Systems
Atlas Excavating
Central Engineering
Earth Solution, Inc.
Eagle Valley
$ 292,615.00
$ 368,251.78
$ 375,025.85
$ 298,O77.40
$ 328,551.12
$ 459,400.59
$ 362,337.55
$ 289,652.OO
$ 476,769.00
Mayor James Brainard gave the bid documents to John Duffy, Director of the Department
of Utilities for review and consideration in order to provide a recommendation to the
Board.
Openin~ for 136th Street Booster Pump; Mayor James Brainard opened and read aloud
the bids received as follows:
Bidder Base Bid
Bowen Engineering
M.K. Betts
Maddox Industrial
$ 299,600.00
$ 221,000.00
$ 267,000.00
Mayor James Brainard gave the bid documents to John Duffy, Director of the Department
of Utilities for review and consideration in order to provide a recommendation to the
Board.
CONTRACTS
Agreement for Purchase of Goods and Services Institute for Public Safety Personnel;
Mayor Brainard moved for approval, Board Member Watson seconded, request approved
3-0.
REQUEST TO USE CITY PROPERTY/FACILITIES
Request to Use the Council Chambers; Hoosier Da¥lily Society; on following dates: 2/27,
3/27, 4/24, 5/22; 6:45 p.m. to 9:00 p.m.; Mayor Brainard moved for approval, Board
Member Burke seconded, request approved 3 - 0.
Request to use Gazebo and Common Areas; Wedding; Saturday October 18, 2003, 12:00
pm (noon) to 6:00 pm; Mayor Brainard moved for approval, Board Member Watson
seconded, request approved 3 - 0.
Request to use Gazebo and Common Areas; Wedding; Friday May 2, 2003, 4:00 pm to
7:00 pm: Mayor Bralnard moved for approval, Board Member Watson seconded, request
approved 3 - 0.
Request to Use Gagebo and Common Areas; Wedding; Friday, June 27, 2003, 5:00 p.m.
- 8:00 p.m. and Saturday, June 28, 2003, 12:00 pm to 4:00 pm; Mayor Brainard moved
for approval, Board Member Watson seconded, request approved 3 - 0.
Request for Road Closure; Gradle Drive; Hoosier Burn Camp; Wednesday May 28, 2003
8:00 am - 10:00 am: Mayor Brainard moved for approval, Board Member Watson
seconded, request approved 3 - 0.
Request for Road Closure; Gradle Drive; Runners Forum; Saturday, March 8, 2003,
8:00 am; Mayor Brainard moved for approval, Board Member Watson seconded, request
approved 3 - 0.
Request to Use the Council Chambers; National Day of Prayer; Thursday, May 1, 2003
11:00 am to 2:00 pm; Mayor Brainard moved for approval, Board Member Watson
seconded, request approved 3 - 0.
OTHER
Request for Approval of Promotion of Leland C. Goodman to Lieutenant: Mayor
Brainard moved for approval, Board Member Watson seconded, request approved 3 - 0.
Request to Hire Probationary Firefighter; Effective March 8, 2003; Mayor Brainard
moved for approval, Board Member Watson seconded, request approved 3 - 0.
Resolution No. BPW-03-05-03-~; Mayor Brainard moved for approval, Board Member
Burke seconded, request approved 3 - 0.
ADD - ON~S
Mayor Brainard moved for adding the Add-On Agenda into business, Board Member
Burke seconded, request approved 3 - 0.
Request for Approval of 2002 Write Off's: Mayor Brainard moved for approval,
Board Member Burke seconded, request approved 3 - 0.
Request for Purchases of Goods and Services: Xerox; Mayor Brainard moved for
approval, Board Member Burke seconded, request approved 3 - 0.
Request for Purchases of Goods and Services; Schutt-Lookabill, Co. Inc.; Mayor
Brainard moved for approval, Board Member Burke seconded, request approved 3 -
0.
Resolution No. BPW-03-05-03-OI; Mayor Brainard moved for approval, Board
Member Burke seconded, request approved 3 - 0.
ADJOURNMENT
The meeting was adjoined at 10:21 a.m.
.~C~ordray,~
Clerk-Treasurer
Approved,
~yor James Brainard
ATTEST: f-~/~ ~ i~ J~n,.~a,
Diana L. Cordray, I~MC
Clerk-Treasurer