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Home My WebLink AboutBPW-03-19-03Cky of Carmel MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, MARCH 19, 2003 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY, MARCH 19, 2003, AT 10:00 A.M. IN THE COUNCIL CHAMBERS~ CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Cky of Carmel BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, March 19, 2003 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES Minutes from March 5, 2003 Regular Meeting 2. BID OPENING/QUALIFICATIONS AND AWARDS Bid opening for Wastewater Treatment Plant Improvements Biopasteur Facilities - Contract 29; John Duffy, Director of the Department of Utilities CONTRACTS a. Agreement for Purchase of Goods and Services; Jacob-Dietz, Inc.; Chief Callahan, Carmel Fire Department b. Agreement for Purchase of Goods and Services; John Molitor; Extension of Legal Services; Mike Hollibaugh, Director of Department of Community Services c. Agreement for Purchase of Goods and Services; Krieg -Devault Attorney at Law; Legal Services; Kate Weese, City Engineer d. Agreement for Purchase of Goods and Services; Michael Kaufman, M.D.; Medical Director Service; Chief Callahan, Carmel Fire Department e. Agreement for Purchase of Goods and Services; Public Safety Health Services; Chief Callahan, Carmel Fire Department f. Agreement for Purchase of Goods and Services; Public Safety Medical Services; Audiometric Tests; Marvin Stewart, Director of Communication Center g. Change Order Number 5 - Centrifuge Facility; ($6,674.00) Bowen Engineering; John Duffy, Director of the Department of Utilities h. Agreement for Purchase of Goods and Services; Clark Dietz, Inc.; John Duffy, Director of the Department of Utilities i. Agreement for Purchase of Goods and Services; M/A-COM Private Radio Systems, Inc.; Marvin Stewart, Director of Communication Center ONE CIVIC SQUARE CARMEL, INDIANA 46032 3 I7/571-2400 Agreement for Purchase of Goods and Services; MS Consultants; Kate Weese, City Engineer Agreement for Purchase of Goods and Services; CoreSource; Barbara Lamb, Director of Human Resources REQUEST TO USE CITY PROPERTY/FACILITIES a. Request to Use the Caucus Room (All); Hunters Creek Home Owners Association; Tuesday April 15, 2003, 7:00 p.m. - 9:00 p.m.; Aaron Hacherl b. Request to Use the Caucus Room (1/3); Spanish Classes; Thursday, April - May, 2003 (Specific dates/times not given); Judge Gall Bardach c. Request to Use Gazebo and Common Areas; Houndstock; Saturday April 26, 2003, 9:00 a.m. - 12:00 p.m. (Midnight), Carmel High School d. Request to Use Gazebo and Common Areas; Wedding; Saturday, September 20, 2003, 2:00 pm to 4:00 pm; Shellie Vance and Richard Ripple e. Request to Use Gazebo and Common Areas; Wedding; Friday, June 20, 2003, 4:00 p.m. - 8:00 p.m.; Lisa Hartman f. Request for Road Closure; Carmel High School and various roads; Runners Forum; Saturday, May 24th, 2003, 8:00 a.m.; Marty Day g. Request to Use the Caucus Room (All); Herb Society of Central Indiana; Following dates: 4/14, 5/12, 6/9, 7/14, 8/11, 9/8, 10/13, 11/10, 12/15; 6:30 p.m. to 9:00 pm.; Suzanne Salisbury h. Request to Use Gazebo and Common Areas; Easter Egg Hunt; Saturday, April 19, 2003, 10:00 a.m. - 2:00 p.m.; Susan Eldon, Carpenter GMAC Real Estate i. Request to Use Gazebo and Common Areas; Wedding; Saturday, September 13, 2003, 12:00 p.m. - 9:00 p.m.; Gary Brandt OTHER a. Request for Interlocal Agreement Regarding Rule 13 - State's New Storm Water General Permit Rule; Kate Weese, City Engineer b. Request for Dedication of Right of Way; 131st Street - Hamilton Crossing; Kate Weese, City Engineer 6. ADJOURNMENT BPW ADD-ON ITEMS For March 19, 2003 a. Request for Curb Cuts; City Center Parcel 2B; Pedcor; Kate Weese, City Engineer - on behalf of Carmel Redevelopment Commission b. Request for Ratification of Right of Entry; Cinergy; Kate Weese, City Engineer c. Bid Award for Shelborne Road Water Main Extension Project; (Earth Solutions); $ 289,652.00; this bid was the most lowest and most responsive; John Duffy, Director of the Department of Utilities d. Request for Health Insurance Plan Amendment; Barbara Lamb, Direct of Human Resources Diana Cordray, Clerk Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING Meeting Minutes WEDNESDAY, March 19, 2003 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Member Mary Ann Burke; Board Member Lori Watson; Deputy Clerk-Treasurer Sandra Johnson Mayor James Brainard called the meeting to order at 10:00 a.m. MINUTES Minutes from March 5, 2003 Regular Meeting were Approved 3-0. BID OPENING/QUALIFICATIONS AND AWARDS Bid ooenim, for Wastewater Treatment Plant Improvements Biopasteur Facilities Contract 291 Mayor James Bralnard opened and read aloud the bids received as follows: Bidder Base Bid Reynolds Thiememan Construction M K Best Bowen Engineering Maddox Industrial PAE $ 1,941,000.00 $ 1,926,500.00 $ 1,906,450.00 $ 1,954,000.00 $ 2,063,900.00 $ 2,098,000.00 Mayor James Brainard gave the bid documents to John Duffy, Director of the Department of Utilities for review and consideration in order to provide a recommendation to the Board. CONTRACTS Agreement for Purchase of Goods and Services Jacob-Dietg, Inc.; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Agreement for Purchase of Goods and Services John Molitor; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0 Agreement for Purchase o[ Goods and Services Krieg-Devault; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0 Agreement for Purchase of Goods and Services Michael Kaufman, M.D.; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0 Agreement for Purchase of Goods and Services Public Safety Health Servicest; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0 Agreement for Purchase of Goods and Services Public Safety Medical Servicest; Mayor Brainard moved for approval, Board Member Watson seconded, request approved 3 - 0 Agreement for Change Order No. 5 - Centrifuge Facility; Mayor Bralnard moved for approval, Board Member Burke seconded, request approved 3 - 0 Agreement for Purchase of Goods and Services Clark Dietg, Inc.; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0 Agreement for Purchase of Goods and Services M/A-COM Private Radio Systems, Inc.; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0 Agreement for Purchase of Goods and Services MS Consultants; Mayor Bralnard moved for approval, Board Member Burke seconded, request approved 3 - 0 Agreement for Purchase of Goods and Services CoreSource.; Mayor Bralnard moved for approval, Board Member Burke seconded, request approved 3 - 0 REq}UEST TO USE CITY PROPERTY/FACILITIE~q Request to Use the Caucus Room; Hunters Creek Homeowners Association; Tuesday, April 15, 2003; 7'00 p.m. to 9:00 p.m.; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request to Use the Caucus Room; (1/3); Spanish Classes for Court Personnel; Thursday Non specified dates/times; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request to use Gazebo and Common Areas; HoundStock; Saturday April 26, 2003 9.'00 a.m. 12.'00 a.m. (Midnight); Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request to use Ga~eha and Common Areas; Wedding; Saturday, September 20, 2003, 2:00 pm to 4.'00 pm: Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request to Use Gazebo and Common Areas; Wedding; Friday, June 20, 2003, 4.'00 p.m. - 8.'00 p.m.; Mayor Bralnard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request for Road Closure; Carmel High School; Various Roads; Saturday, May 24, 2003, 8.'00 a.m.; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request to Use the Caucus Room; Herb Society of Central Indiana; Various dates; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request to use Gazebo and Common Areas; Easter Egg Hunt; Saturday, April 19, 2003, 10:00 am to 2:00 pm: Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request to use Gazebo and Common Areas; Wedding; Saturday, September 13, 2003, 12:00 pm to 9:00 pm: Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. OTHER Request for Approval of lnterlocal Agreement Regarding Rule 13; Mayor Brainard moved for approval, Board Member Watson seconded, request approved 3 - 0. Request for Dedication of Right of Way; 131Street - Hamilton Crossing; Mayor Bralnard moved for approval, Board Member Burke seconded, request approved 3 - 0. ADD - ON'S Mayor Bralnard moved for adding the Add-On Agenda into business, Board Member Burke seconded, request approved 3 - 0. Request for Approval of Curb Cuts; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request for Ratification of Right o£ Entry; Board Member Burke moved for approval, Board Member Watson seconded, request approved 3 - 0. Bid Award for Shelborne Road Water Main Extension Proiect; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request for Approval o£ Amendments to Health Insurance Plan.; Mayor Bralnard moved for approval, Board Member Burke seconded, request approved 3 - 0. ADJOURNMENT The meeting was adjorned at 10:17 a.m. Diana L. Cordt~y, IAMC Clerk-Treasurer Clerk-Treasurer Approved, M~a~or James Bralnard M. Jolm~n, Clerk