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Home My WebLink AboutBPW-04-16-03City of Carmel MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, APRIL 16, 2003 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY, APRIL 16, 2003, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, April 16, 2003 - 10:00 A.M. COUNCIL CHAMBERS ! CITY HALL ! ONE CIVIC SQUARE MEETING CALLED TO ORDER e e e Se APPROVAL OF MINUTES Minutes from April 2, 2003 Regular Meeting BID OPENING/QUALIFICATIONS AND AWARDS a. Bid opening for Ultraviolet Disinfection Equipment; John Duffy, Director of the Department of Utilities PERFORMANCE RELEASES a. BPW-04-16-03-01; Lakes at Hazel Dell, Section 9; Sanitary Sewers; Dave Sexton, Schneider Corp CONTRACTS a. Agreement for Purchase of Goods and Services; SBC Global Services, Inc.; Marvin Stewart, Director of the Communication Center b. Agreement for Purchase of Goods and Services; SBC Bill Payment Center; Marvin Stewart, Director of the Communication Center c. Agreement for Purchase of Goods and Services; Process Heating Company; David Klingensmith, Street Commissioner d. Agreement between Lake Forest Homeowners Association and the City of Carmel; Installation of Pump Stations; Douglas Haney, City Attorney REQUEST TO USE CITY PROPERTY/FACILITIES a. Request to Use the Gazebo and Common Areas; Wedding; Saturday, September 27, 2003 11:00 a.m. to 2:30 p.m.; Rachel Grabb b. Request to Use the Caucus Room (All); Presentation of Historical Activity Books; Carmel Art Council; April 29, 2003 2:30 p.m. - 7:00 p.m.: Doreen Ficara c. Request to Use the Gazebo and Common Areas; Carmel Fountain Square Committee; Summer Concerts; 5:30 p.m. - 9:00 p.m.; Wednesday, June 4, 11, 18, 25, July 9, 16, 23, 30, August 6, 2003; Phyllis Morrissey Request to Close Street; Neighborhood Party; 350 - 356 Winding Way, Wilson Village; Amy Work OTHER a. Request for Escrow Agreement for the Waterworks Refunding Revenue Bonds of 2003 Series A; Ty H. Conner, Bose, McKinney & Evans b. Request for Promotions; John W. McAllister to Sergeant effective April 14, 2003; Chief Michael Fogarty; Carmel Police Department c. Request for Promotions; Steve Baskerville to Captain, Jim Foster to Lieutenant; Bruce Knott to Lieutenant; Orbie Bowles to Lieutenant; Chief Douglas Callahan, Carmel Fire Department d. Request for Water and Sanitary Sewer Availability; Village of Mt. Carmel, Section 10; P.C. Wright, Elliott Wright Group e. Request for Secondary Plat Approval; Lakes at Hazel Dell, Section 10; Sanitary Sewers; Dave Sexton, Schneider Corp f. Request for Easement Agreement; Carmel St. Vincent Hospital; John Duffy, Director of the Department of Utilities g. Request for Dedication of Right Of Way; 136th Street Fire Station #46; Judy Hagan, Clay Township Trustee 7. ADJOURNMENT BPW ADD-ON ITEMS For April 16, 2003 a. Bid Award for Hazel Dell/Pennsylvania Parkway Maintenance Contract; (Outside Services); $ 74,456.00; this bid was the most lowest and most responsive; Scott Brewer, Urban Forester b. Agreement for Purchase of Goods and Services; Outdoor Services, Inc.; (Bid award listed above); Scott Brewer, Urban Forester c. Request for Easement Agreement with Douglas and Debbie McCright; 5313 East 126th Street; Sidewalks; Kate Weese, City Engineer d. Request to Use Caucus Room (2/3); Town Meeting; Carmel Clay Schools Strategic Planning Team; Patricia Peaper Note Copy BOARD OF PUBLIC WORKS & SAFETY MEETING Meeting Minutes WEDNESDAY, April 16, 2003 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS pRESENT: Mayor James Brainard; Board Member Mary Ann Burke; Board Member Lori Watson; Deputy Clerk-Treasurer Sandra Johnson Mayor James Brainard called the meeting to order at 10:10 a.m. MINUTES Minutes from April 2, 2003 Regular Meeting were Approved 3-0. BID OPENING/QUALIFICATIONS AND AWARDS Bid opening for Ultraviolet Disinfection Equipment~ Mayor James Brainard opened and read aloud the bids received as follows: Bidder Base Bid Trojan Technologies, Inc. Equipment Pilot Testing Suntec Environmental Equipment Pilot Testing Wedeco Ideal Horizons Equipment Pilot Testing $ 426,000.00 9,300.00 $ 399,0O0.O0 7,980.00 $ 539,000.O0 9,000.00 Mayor James Brainard gave the bid documents to John Duffy, Director of the Department of Utilities for review and consideration in order to provide a recommendation to the Board. Bid opening for Anaerobic Digester Mixers~ Mayor James Brainard moved to table the item for further review of technical matters, Board Member Burke seconded, motion carded 3 - 0. PERFORMANCE RELEASES BPW 04-16-03-01; Lakes at Hagel Dell, Section 9; Sanitary Sewers; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. .CONTRACTS Agreement for Purchase of Goods and Services SBC Global Services, Inc; Agreement for Purchase of Goods and Services SBC Bill Payment Center: Agreement for Purchase of Goods and Services Process Heating Company: Agreement between Lake Forest Homeowners Association and the City of Carmel; Installation Pump Stations; Mayor Brainard moved to approve all of the items in this area, Board Member Burke seconded, approved 3 - 0. REQUEST TO USE CITY PROPERTY/FACILITIES Request to Use the Gagebo and Common Areas; September 27, 2003, 11:00 am to 2:30 pm; Mayor Brainard moved to approve all of the items in this area, Board Member Burke seconded, approved 3 - 0. Request to Use the Caucus Room (all); April 29, 2003; 2:30 pm to 7.'00 pm; Mayor Brainard moved to approve all of the items in this area, Board Member Burke seconded, approved 3 - 0. Request to Use the Gagebo and Common Areas; Wednesday evenings for Summer Concert Series; Mayor Brainard moved to approve all of the items in this area, Board Member Watson seconded, approved 3 - 0. Request to Close Street; 300 - 356 Winding Way; Wilson Village; Mayor Brainard moved to approve all of the items in this area, Board Member Burke seconded, approved 3 - 0. OTHER Request for Escrow Agreement for the Waterworks Refunding Revenue Bonds of 2003 Series A; Mayor Brainard moved to approve all of the items in this area, Board Member Burke seconded, approved 3 - 0. Request for Promotion of John W. McAllister; Mayor Brainard moved for approval, Board Member Watson seconded, request approved 3 - 0. Request for Promotions of Steve Bakerville, Jim Foster, Bruce Knott, Orbie Bowles; Mayor Brainard moved for approval, Board Member Watson seconded, request approved 3 - 0. Request for Water and Sanitary Sewer Availability; Village of Mt. Carmel; Section JO; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request for Secondary Plat Approval; Lakes at Hazel Dell, Section 10; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request for Easement Agreement; Carmel St. Vincent Hospital; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request for Dedication of Right of Way; 136th Street Fire Stations #46; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. .Aoo- O 's Mayor Brainard moved for adding the Add-On Agenda into business, Board Member Burke seconded, request approved 3 - 0. Bid Award for Hazel Dell Parkway~Pennsylvania Parkway Maintenance; Outside Services Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request for Purchases of Goods and Services; Outside Services; (Bid Award above); Mayor Brainard moved for approval, Board Member Watson seconded, request approved 3 - 0. Request for Use Caucus Room (2/3); Town Meeting; Carmel Clay Schools Strategic Planning Team; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. ADJOURNMENT The meeting was adjoined at 10:22 a.m. j / Diana L. Cordray,~Mc Clerk-Treasurer ATTEST: ~///~ .... Approved, ~talldra M. Johnson, Deputy Clerk for mm mm}