HomeMy WebLinkAboutBPW-04-02-03Cky of Carmel
MEETING
NOTICE
CARMEL BOARD OF PUBLIC WORKS
WEDNESDAY, APRIL 2, 2003
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY,
APRIL 2, 2003, AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
Cky of Carmel
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, April 2, 2003 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
APPROVAL OF MINUTES
Minutes from March 19, 2003 Regular Meeting
Minutes from March 20, 2003 Special Meeting/Executive Session
BID OPENING/QUALIFICATIONS AND AWARDS
a. Bid opening for Hazel Dell Parkway & Pennsylvania Parkway Lawn
Maintenance; Scott Brewer, Urban Forester
b. Bid Award for 136th Street Booster Pump; M.K. Betts; $ 221,000.00 - this
was the lowest and most responsive bid received; John Duffy, Director of the
Department of Utilities
CONTRACTS
a. Agreement for Purchase of Goods and Services; Keramida Environmental,
Inc.; Potential Brownfields Projects; Mayor's Office
b. Agreement for Purchase of Goods and Services; Institute for Public Safety
Personnel; Chief Callahan, Carmel Fire Department
OTHER
a. Request for Consent to Encroach; Fairgreen Trace, Phase 2, Lot 50, 1586
Quail Glen Court; Easement Encroachment; Donald J. Uhrin
b. Request for Consent to Encroach; Merchants Point, Lot 6; Easement
Encroachment; Richard E. Hennessy, Merchant's Pointe Associations, LLC
c. Request for Water Availability; Westwood Estates; John Duffy, Director of
the Department of Utilities
d. Resolution Bo. BPW-04-02-03-01; A Resolution of the Board of Public Works
and Safety of the City of Carmel, Indiana determining to forgo competitive
bidding and request proposals for Anaerobic Digester Mixer Equipment for the
Carmel Wastewater Utility; John Duffy, Director of the Department of Utilities
e. Swearing in of Four Police Officers; Timothy L. Byrne; Mark J. Paris;
Michael T. Rush; Jeffrey T. Sedberry; Chief Michael Fogarty, Carmel Police
Department
ADJOURNMENT
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
BPW
ADD-ON ITEMS
For
April 2, 2003
a. Bid Award for Biopasteur Facility; (M.K. Betts); $1,906,450.00; this bid was the
most lowest and most responsive; John Duffy, Director of the Department of Utilities
b. Request for Supplemental Pay for Military Leave; Called to active duty effective
immediately; Bryan Mason; Chief Douglas Callahan
c. Request for Construction Entrance on Gray Road; Northwest Corner of 96th
Street and Gray Road; Bill Butz, Mid-States Engineering
d. Agreement for Purchase of Goods and Services; Earth Solutions, Inc. (Bid
Award for Shelborne Road Water Main Extension - March 19, 2003); John Duffy,
Director of the Department of Utilities
Original
BOARD OF PUBLIC WORKS & SAFETY MEETING
Meeting Minutes
WEDNESDAY, April 2, 2003 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard; Board Member Mary Ann Burke; Board Member Lori Watson; Deputy
Clerk-Treasurer Sandra Johnson
Mayor James Brainard called the meeting to order at 10:08 a.m.
MINUTES
Minutes from March 19, 2003 Regular Meeting were Approved 3-0.
Minutes from March 20, 2003 Executive Session/Special Meeting were Approved 3-0.
BID OPENING/QUALIFICATIONS AND AWARDS
Bid opening for Hazel Dell Parkway & Pennsylvania Parkway Lawn Maintenance~ Mayor
James Brainard opened and read aloud the bids received as follows:
.Bidder
Outside Services, Inc.
Valley Crest Landscaping
Fryer's Lawn Service
Hittle Landscaping
Brickman Group, LTD
Base Bid
$ 74,456.00
$ 87,660.00
$ 91,750.00
$ 84,88O.OO
$ 79,000.00
Mayor James Brainard gave the bid documents to Scott Brewer, Urban Forester for review and
consideration in order to provide a recommendation to the Board.
CONTRACTS
Agreement for Purchase of Goods and Services Keramida Environmental, Inc.; Mayor Brainard
moved for approval, Board Member Burke seconded, request approved 3 - 0.
Agreement for Purchase of Goods and Services Institute for Public Safety Personnel: Mayor
Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0
OTHER
Request for Consent to Encroach; Fairgreen Trace, Phase 2; Mayor Brainard moved for
approval, Board Member Watson seconded, request approved 3 - 0.
Request for Consent to Encroach; Merchants Point, Lot 6; Mayor Brainard moved for approval,
Board Member Burke seconded, request approved 3 - 0.
Request for Water Availability; Westwood Estates; Mayor Brainard moved for approval, Board
Member Burke seconded, request approved 3 - 0.
Resolution No. BPW-04-02-03-O1; Forgo competitive bidding for Anaerobic Digester Mixer
Equipment; Mayor Brainard moved for approval, Board Member Burke seconded, request
approved 3 - 0.
Swearing in of Four Police Officers; Timothy L. Byrne; Mark J. Paris; Michael T. Rush; Jaffrey
T. Sedbberry; Mayor Brainard swore the new officers in.
.ADD- ON'S
Mayor Brainard moved for adding the Add-On Agenda into business, Board Member Burke
seconded, request approved 3 - 0.
Bid Award for Biopasteur Facility; (MK Betts); Mayor Brainard moved for approval,
Board Member Burke seconded, request approved 3 - 0.
Request for Supllemental Pay for Military Leave; Bryan Mason; Ratification of Right of Entry;
Mayor Brainard moved for approval, Board Member Watson seconded, request approved 3 - 0.
Request for Construction Entrance at 96th & Gray Road Northwest Corner; Mayor
Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0.
Agreement for Purchase of Goods and Services; Earth Solutions, Inc.: Mayor Brainard
moved for approval, Board Member Burke seconded, request approved 3 - 0.
ADJOURNMENT
The meeting was adj°med at 10:21 a'~~L~ ~ ~
~ Diana L. Cordra~, IAMC
/ Clerk-Treasurer
,.EST: /~
Diana L. Cordray, IA~MC
Clerk-Treasurer
Approved,
l~yor James Brainard