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Home My WebLink AboutBPW-05-21-03 City of Carmel MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, MAY 21, 2003 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY, MAY 21, 2003, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/57 D2400 BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, May 21, 2003 - 10:00 A.M. COUNCIL CHAMBERS ! CITY HALL ! ONE CIVIC SQUARE City of Carmel MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES Minutes from April 16, 2003 Regular Meeting Minutes from May 2, 2003 Special Meeting 2. BID OPENINGS/AWARDS a. Bid Opening for Anaerobic Digester Mixers; John Duffy, Director of the Department of Utilities b. Bid Opening for Police Station Roof Repair; Dave Brandt, Manager of Facility Maintenance c. Bid Opening for Sewer Rehabilitation - Contract 38; John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a. BPW-5-21-03-01; 96th Street Auto Park; Sanitary Sewers; Alan V. Young, DYC Realty CONTRACTS a. Agreement for Purchase of Goods and Services; Green's Truck Service (dba Circle City GMC); Bid Award; Dave Klingensmith, Director of the Street Department b. Agreement for Purchase of Goods and Services; Macdonald Machinery Co., Inc.; Dave Klingensmith, Director of the Street Department REQUEST TO USE CITY PROPERTY/FACILITIES a. Request to Use the Gazebo and Common Areas; Wedding; Saturday, August 9, 2003 12:00 p.m. to 4:00 p.m.; Grante C. Manning b. Request to Sell Ice Cream and Pop at the Summer Gazebo Concerts; Mike and Josie Shelton, Sweet Dreamz, Inc. c. Request to Use the Gazebo and Common Areas; Wedding; Saturday, August 2, 2003 12:00 p.m. to 9:00 p.m.; Tara Causey and Kevin Fryer d. Request to Close Street; Neighborhood Party; Avian Way in Avian Glen; June 7, 2003 4:30 p.m. to Midnight; Carol Knutson ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Request to Use Council Chambers; Lake at Hazel Dell Home Owner Association; May 29th, 2003 from 6:00 p.m. to 9:00 p.m.; Robin Guyon, Ardsley Management Request to Close Street; Neighborhood Party; in Delaware Trace Subdivision; May 31, 2003 4:30 p.m. to 10:30 p.m.; Wendy Sowders Request to Use the Gazebo and Common Areas; Drug Awareness Day; September 21, 2003, 11:30 a.m. to 5:00 p.m.; Major John Etter OTHER a. Request for Water Availability Hayden Run Subdivision, Section II; John Duffy, Director of the Utility Department b. Request for Promotions; 9 Firefighters from 2nd Class to 1st Class Firefighters; Jim, Buttler, Mike DeLong, Eric Frenzel, Bruce Gipson, Adam Holden, Ted Lenze, Brad Marcum, John McNab, John Price; Chief Douglas Callahan, Carmel Fire Department c. Request for Irrigation System Availability; Williams Ridge Estates; Steve Moed, Conley Homes, Inc. d. Request for Secondary Plat Approval; village of Mt. Carmel, Section 10; Chuck Wright, P.E., Elliott-Wright Group e. Request for Easement Agreement; Margaret Ann York; John Duffy, Director of the Department of Utilities f. $4,005,000 City of Carmel, Indiana Waterworks Refunding Revenue Bonds of 2003, Series A; Informational only, No Board Action 6. ADJOURNMENT BPW ADD-ON ITEMS EoF May 21, 2003 a. Request for Zoning Agreement; City of Carmel and Clay Township; Mayor James Brainard b. Request for Contract for Fire Protection; City of Carmel and Clay Township; Mayor James Brainard c. Request for Purchase of Goods and Services; Paul I. Cripe, Inc.; Chief Douglas Callahan, Carmel Fire Department Note Copy ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 BOARD OF PUBLIC WORKS & SAFETY MEETING Meeting Minutes WEDNESDAY, May 21, 2003 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS pRESENT: Mayor James Bra/nard; Board Member Mary Ann Burke; Board Member Lori Watson; Clerk Treasurer, Diana Cordray; Deputy Clerk-Treasurer, Sandra Johnson Board Member Burke called the meeting to order at 10:06 a.m. MINUTES Minutes from April 16, 2003 Regular Meeting were Approved 2-0. Minutes from May 2, 2003 Special Meeting were Approved 2-0. BID OPENING/QUALIFICATIONS AND AWARDS. Bid oponing for Anaerobic Digester Mixerl Mayor James Bra/nard opened and read aloud the bids received as follows: Bidder George Oliver Himan Vaughn West Tech Engineering Base Bid Proposal Proposal Proposal Mayor James Bra/nard gave the proposals to John Duffy, Director of the Department of Utilities for review and consideration in order to provide a recommendation to the Board. Bid opening for Police Station Roof Repair; Mayor James Bra/nard opened and read aloud the bids received as follows: Bidder E. Lee Construction TTG Midstate Construction Base Bid $ 96,860.00 $ 97,800.00 $135,500.00 Mayor James Bra/nard gave the bid documents to Steve Engelking, Director of the Department of Administration for review and consideration in order to provide a recommendation to the Board. Bid opeoing for Sewer Rehabilitation - Contract 381 Mayor James Brainard opened and read aloud the bids received as follows: Bidder Miller Pipeline Moffet Rehab SOS Services Portland Utility and Construction American Directional Boring Base Bid $ 372,489.03 $ 413,260.00 $ 495,450.00 $ 476,425.00 $ 367,200.00 Robinson Electric $ 418,612.50 Mayor James Brainard gave the bid documents to John Daffy, Director of the Department of Utilities for review and consideration in order to provide a recommendation to the Board. PERFORMANCE RELEASES BPW 05-21-03-01; 96th Street Auto Park; Sanitary Sewers; Sanitary Sewers; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. CONTRACTS Agreement for Purchase of Goods and Services Green's Truck Service (dba Circle City GMC); Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Agreement for Purchase of Goods and Services MacDonald Machinery Company; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. REQUEST TO USE CITY PROPERTY/FACILITIES Request to Use the Gazebo and Common Areas; Wedding; Saturday, August 9, 2003 12:0 p.m. - 4:00 p.m. Request to Sell Ice Cream and Pop at the Summer Gagebo Concerts Request to Use the Ga~,ebo and Common Areas; Wedding; Saturday August 2, 2003 12:00 p.m. 0 9:00 p.m. Request to Close Street; Avian Way in Avian Glen; June 7, 2003 4:30 p.m. - Midnight Request to Use Council Chambers; Lake at Hagel Dell Home Owner Association; May 29, 2003; 6:00p. m. to 9:00p.m. Request to Close Street; Neighborhood Party; Delaware Trace Subdivision; May 31, 2003, 4:30 p.m. to 10..30p.m. Request to Use the Gagebo and Common Areas; Drug Awareness Program; Sunday, September 21, 2003, 11:30 a.m. to 5:00 p.m Mayor Brainard moved to approve all of the items in this area, Board Member Burke seconded, approved 3 - 0. OTHER Request for Water Availability Hayden Run Subdivision, Section II; Mayor Brainard moved to approve all of the items in this area, Board Member Burke seconded, approved 3 - 0. Request for Promotion of nine (9) Firetighters from 2nd Class to 1st Class; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request for Irrigation System Availability; Williams Ridge Estates; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request for Secondary Plat Approval; Village of Mt. Carmel; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request for Easement Agreement; Margaret Ann York; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. ADD - ON'S Mayor Brainard moved for adding the Add-On Agenda into business, Board Member Burke seconded, request approved 3 - 0. Request for Zoning Agreement; City of Carmel and Clay Township; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request for Contract for Fire Protection; City of Carmel and Clay Township; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request for Purchases of Goods and Services; Paul I. Cripe, Inc.; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. ADD-ON'S pR~.,~ENTED AT MEETING: Mayor Brainard move to add three additional items into business. Board Member Burke seconded. Request approved 3 - 0. Request for Consent to Encroach; Conley Homes; Mayor Bralnard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request for Consent to Encroach; G.B. Haz, el Dell Property, LLC; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. Request for Open Cut Pavement; Village of Mt. Carmel, Section 10; Mayor Brainard moved for approval, Board Member Burke seconded, request approved 3 - 0. ADJOURNMENT The meeting was adjoined at 10:34 a.m./ ~ Diana L. Cordray, IAt~IC~/ ~ Clerk-Treasurer -- Approved, ~a~or James Brainard Diana L. Cordray, Clerk-Treasurer