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Home My WebLink AboutBPW-06-18-03City of Carmel MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, JUNE 18, 2003 9 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY, JUNE 18, 2003, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, June 18, 2003 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL ! ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES Minutes from June 4, 2003 Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Award for Street Department 2003 Paving Program; (Milestone Contractors, LP); $911,269.10 this bid was the lowest and most responsive; David Klingensmith, b. Bid Award for Street Department 2003 Concrete Program; (The Hunt Paving Company); $351,437.50 this bid was the lowest and most responsive; David Klingensmith, Street c. Bid Award for Booster Station; (MK Betts); $221,000.00 this bid was the lowest and most responsive; John Dully, Director of the Department of Utilities PERFORMANCE RELEASES a. BPW-06-18-03-01; Plum Creek Farms, Section 2, Sidewalks; Christopher W. Werth, Plum Creek Development Company b. BPW-06-18-03-02; Plum Creek Farms, Section 4, Interior Sidewalks; Christopher W. Werth, Plum Creek Development Company c. BPW-06-18-03-03; Plum Creek North, Section 4, Sidewalks; Christopher W. Werth, Plum Creek Development Company d. BPW-06-18-03-04; Plum Creek Ridge, Section 2, Sidewalks; Christopher W. Werth, Plum Creek Development Company e. BPW-06-18-03-05; Plum Creek Ridge, Section 3, Interior Sidewalks; Christopher W. Werth, Plum Creek Development Company f. BPW-06-18-03-06; Plum Creek Village, Section 1, Interior Sidewalks; Christopher W. Werth, Plum Creek Development Company CONTRACTS a. Request for Purchases of Goods and Services; Kilborn Classic Construction; Chief Douglas Callahan; Carmel Fire Department REQUEST TO USE CITY PROPERTY/FACILITIES f. g. h. Request to Use the Gazebo and Common Areas; Concert; Sunday July 13, 2003 and Sunday, August 10, 2003; 2:00 pm to 9:00 pm; Carmel Lutheran Church Request to Use Caucus (All) Room; Meeting; Wednesday, July 16, 2003; Carmel Clay Chamber of Commerce Request to Close Street; Block Party; Saturday, August 23, 2003 4:00 pm to 8:00 pm; (White Hall Way and White Hall Circle); Ashton Homeowner's Association, Mike Vyzral Request to Close Street; Block Party; Saturday, August 23, 2003 5:30 pm to 8:30 pm; (Whispering TrailfPleasant View); Julie Moyer Request To Use City Hall Cupola; Wireless Access Port Antenna; Options Charter School Request to Use the Gazebo and Common Areas; Wedding; Friday, April 23, 2004; 2:00 pm to 8:00 pm; Michelle M. Woodall Request to Use the Gazebo and Common Areas; Greenspace Garden Faire; May 6, 7, 8, 2004; 8:00 am to 5:00 pm; Citizens for Greenspace Request to Use the Gazebo and Common Areas; Wedding; Saturday, April 24, 2004; 12:00 pm to 9:00 pm; Nicole Scranton e OTHER a. Request for Secondary Plat Approval; Car Max Auto Superstore; Bill Butz, Mid-States Engineering b. Request for Commercial Curb Cut; Windows and Siding of Indianapolis; Dave Barnes, Weihe Engineers, Inc. c. Request for Commercial Curb Cut; Car Max Auto Superstore; Bill Butz, Mid-States Engineering d. Request for Water and Sanitary Sewer Availability; Meridian North Medical Office Building; Adam DeHart, L.S. Keeler-Webb Associates e. Request for Sanitary Sewer Availability; Car Max Auto Superstore; Bill Butz, Mid-States Engineering f. Request for Consent to Encroach; Duke Realty Limited Partnership; Blair Carmosino, PE, Duke-Weeks Construction g. Request for Promotions; Chad Hughes and John Crisler from Lieutenant to Captain; Jeff Fuchs from Firefighter to Lieutenant; Chief Douglas Callahan, Carmel Fire Department 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING Meeting Minutes WEDNESDAY, June 18, 2003 - 10:00 A.M. COUNCIL CHAMBERS ! CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Board Member Lori Watson; Board Member Mary Ann Burke; Deputy Clerk-Treasurer, Sandra Johnson Board Member Burke called the meeting to order at 10:05 a.m. MINUTES Minutes from June 4, 2003 Regular Meeting were tabled due to the fact that Mary Ann Burke had not been at the June 4, 2003 and Mayor James Brainard was not present to approve. BID OPENING/QUALIFICATIONS AND AWARDS Bid Award for Street Department 2003 Paving P~ motion to approve, Board Member Watson seconded. Bid Award for Street Department 2003 Concrete motion to approve, Board Member Watson seconde~ Bid Award for the 131s~ Booster Station; Removed at PERFORMANCE RELEASES BPW 06-18-03-01; Plum Creek Farms, Section 2~ motion to approve, Board Member Watson seconded. BPW 06-18-03-02; Plum Creek Farms, Section 4, made the motion to approve, Board Member Watson BPW 06-18-03-03; Plum Creek North, Section 4, motion to approve, Board Member Watson seconded BPW 06-18-03-04; Plum Creek Ridge, Section 2, motion to approve, Board Member Watson seconded BPW 06-18-03-05; Plum Creek Ridge, Section 3, Inn the motion to approve, Board Member Watson secon BPW 06-18-03-06; Plum Creek Village, Section 1 made the motion to approve, Board Member Watson CONTRACTS Request for Purchases of Goods and Services; Kilt Burke made the motion to approve, Board Member ~ REQUEST TO USE CITY PROPERTY/FACILITIE: ~gram; Board Member Burke made the Approved 2 - 0. rogram; Board Member Burke made the Approved 2 - 0. meeting by John Duffy 'idewalks; Board Member Burke made the Approved 2 - 0. Interior Sidewalks; Board Member Burke ;econded. Approved 2 - 0. idewalks; Board Member Burke made the Approved 2 - 0. idewalks; Board Member Burke made the Approved 2 - 0. rior Sidewalks; Board Member Burke made ted. Approved 2 - 0. Interior Sidewalks; Board Member Burke seconded. Approved 2 - 0. urn Classic Construction; Board Member ~tson seconded. Approved 2 - 0. BOARD OF PUBLIC WORKS & SAFETY MEETING Meeting Minutes WEDNESDAY, June 18, 2003 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Board Member Lori Watson; Board Member Mary Ann Burke; Deputy Clerk-Treasurer, Sandra Johnson Board Member Bm'ke called the meeting to order at 10:05 a.m. .MINUTES Minutes from June 4, 2003 Regular Meeting were tabled due to the fact that Mary Ann Burke had not been at the June 4, 2003 and Mayor James Brainard was not present to approve. BID OPENING/QUALIFICATIONS AND AWARDS Bid Award for Street Department 2003 Paving Program; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0. Bid Award for Street Department 2003 Concrete Program; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0. Bid Award for the ] 31st Booster Station; Removed at meeting by John Duffy PERFORMANCE RELEASES BPW 06-18-03-01; Plum Creek Farms, Section 2. Sidewalks; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0. BPW 06-18-03-02; Plum Creek Farms, Section 4, Interior Sidewalks; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0. BPW 06-18-03-03; Plum Creek North, Section 4, Sidewalks; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0. BPW 06-18-03-04; Plum Creek Rid,ge, Section 2, Sidewalks; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0. BPW 06-18-03-05; Plum Creek Ridge, Section 3, Interior Sidewalks; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0. BPW 06-18-03-06; Plum Creek Village, Section 1, Interior Sidewalks; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0. CONTRACTS Request for Purchases of Goods and Services; Kilburn Classic Construction; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0. REQUEST TO USE CITY PROPERTY/FACILITIES Request to Use the Gazebo and Common Areas: Sunday, July 13 and August 10, 2003; 2:00 p.m. to 9:00 p.m.; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0. Request to Use Caucus Room (All): Wednesday, July ]6, 2003; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0. Request to Close Street (White Hall Way and White Hall Circle); Saturday, August 23, 2003 4:00 p.m. to 8:00 p.m.: Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0. Request to Close Street (Pleasant View): Saturday, August 23. 2003 4:00 p.m. to 8:00 p.m.; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2-0. Request to Use the Cupola at City Hall; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0. Request to Use the Gazebo and Common Areas; Friday, April 23, 2004; 2:00p. m. to 8:00p.m.; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2-0. Request to Use the Gazebo and Common Areas; May 6, 7, 8, 2004; 8:00 a.m. to 5:00 p.m.; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2-0. Request to Use the Gagebo and Common Areas; Saturday April 24, 2004 12:00 p.m. - 9:00 p.m.; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2-0. OTHER Request for Secondary Plat Approval; Car Max Superstore; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0. Request for Commercial Curb Cut; Windows and Siding of Indianapolis: Board Member Burke had brief discussion involving Kate Weese, City Engineer. Requested was tabled until further information is obtained. Request for Commercial Curb Cut; Car Max Auto Superstore; Board Member Watson had brief discussion involving Kate Weese, City Engineer. It was recommended to amend the request to allow the Gray Road Curb Cut at this time, but withdraw the request for the 96th Curb Cut until further information is obtained. Board Member Burke made the motion to approve the request as amended, Board Member Watson seconded. Request approved as amended 2 - 0. Request for Water and Sanitary Sewer Availability; Meridian North Medical Office Building; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2-0. Request,['or Water and Sanitary Sewer Availability; CarMax Auto Superstore; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0. Request for Consent to Encroach: Duke Realty Limited Partnership; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0. Request for Promotion of Three (3) Firefighters; Board Member Burke made the motion to approve, Board Member Watson seconded. Approved 2 - 0 ADJOURNMENT The meeting was adjoined at 10:21 a.m. /~ Diana L. Cor~a~ IAMC , Clerk-Treasurer Approved, ////~or James Brainard ~// ///. y,/( Al //' _~ $~a M. Johnso~ ~iana L. aor~ay, IA~C~ Clerk-Treasurer ~