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Home My WebLink AboutBPW-07-02-03Office of the City of Carmel Ier . rMEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, JULY 2, 2003 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY, JULY 2, 2003, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ()NE CIVIC,' SQUARE CARMEL, INDIANA 46032 317/571-2414 CITY OF CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, July 2, 2003 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES Minutes from June 4, 2003 Regular Meeting (tabled at June 18, 2003 meeting) Minutes from June 18, 2003 Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Award for Ultraviolet Disinfection Equipment; WEDECO ($548,000.00); This bid was the most responsive, however not the lowest and is awarded in accordance with Resolution No. BPW-03-05-03-01; John Duffy, Director of the Department of Utilities b. Bid Award for 136th Street Booster Pump Station; M.K. Betts; ($221,000.00); This bid was the lowest and most responsive bid; John Duffy, Director of the Department of Utilities c. Bid Opening for Carmel Drive Improvements; Kate Weese; City Engineer 3. PERFORMANCE RELEASES a. BPW-07-02-03-02; Emerald Crest at Hazel Dell Summit; Landscaping around Pool; Jane Hendrickson, Davis Homes, LLC b. BPW-07-02-03-03; Lakes at Hazel Dell, Section 2; Sidewalks; Dave Sexton, The Schneider Corporation c. BPW-07-02-03-04; Lakes at Hazel Dell, Section 5; 126th Street Improvements; Dave Sexton, The Schneider Corporation d. BPW-07-02-03-05; Lakes at Hazel Dell, Section 7 Interior/Exterior Sidewalks; Dave Sexton, The Schneider Corporation e. BPW-07-02-03-06; Lakes at Hazel Dell, Section 8; Street Signs; Dave Sexton, The Schneider Corporation 4. CONTRACTS a. Request for Purchases of Goods and Services; Schneider Corporation; John Duffy, Director of the Department of Utilities So b. Request for Purchases of Goods and Services; TYCO Fire and Security; David Brandt, Facility Manager c. Request for Purchases of Goods and Services; Minolta Business Solutions; Barb Lamb; Director of Human Resources d. Request for Purchases of Goods and Services; WEDECO (Bid Award); John Duffy, Director of the Department of Utilities e. Request for Purchases of Goods and Services; Xerox; Judge Gail Bardach; Carmel City Courts f. Request for Purchases of Goods and Services; M.K. Betts (Bid Award); John Duffy, Director of the Department of Utilities g. Request for Purchases of Goods and Services; Atlas Excavating; Original Contract Price $ 409,904.00, increase of $ 17,615.66; John Duffy, Director of the Department of Utilities REQUEST TO USE CITY PROPERTY/FACILITIES a. Request to Use the Gazebo and Common Areas; Wedding; Saturday, June 19 2004; 12:00 p.m. to 9:00 p.m.; Megan Nunnally b. Request for a Race/Walk; The Trinity Free Clinic; Saturday, October 25, 2003, 8:00 a.m. to 9:30 a.m.; Our Lady of Mt. Carmel (beginning); Stephen Genco, Race Director c. Request to Use the Gazebo and Common Areas; Saturday, June 12, 2004; 12:00 p.m. - 4:00 p.m.; Tomi Adams OTHER a. Resolution No. BPW- 07-02-03-01; Lease with Indiana Bond Bank; Communication Center; Diana Cordray, Clerk Treasurer b. Request for Water Reimbursement; Centex Homes; John Duffy, Director of the Department of Utilities c. Request for Secondary Plat Amendments; Brookstone Park of Carmel, Section 1 Lot #30; Address Revision; Bill Akers, City of Carmel d. Request for Secondary Plat Amendments; Creekside Subdivision; Street Names Revision; Bill Akers, City of Carmel e. Request for Secondary Plat Amendments; Guilford Park Subdivision; Address and Street Name Revisions; Bill Akers, City of Carmel f. Request for Secondary Plat Amendments; Guilford Park Subdivision; Street Name Revision; Bill Akers, City of Carmel g. Request for Secondary Plat Amendments; Wood Creek, Section 1; Street Name Revision; Bill Akers, City of Carmel Request for Sanitary Sewer Availability; 96th Street Auto Park, Lot 3; Roger Ward, Roger Ward Engineering Consent to Encroach; CarMax Auto Superstores; Dedicated Right of way of 96th Street and Gray Road; Bill Butz, Mid-States Engineering Consent to Encroach; Motorcycles of Indianapolis; Right of Way - 96th Street; William D. Keller, PE, KES Consultants, Inc. Consent to Encroach; Day Furs; Easement Encroachment; William D. Keller, PE, KES Consultants, Inc. Request for Assignment of Sanitary Sewer Easement Agreement; David and Anne Minnick; John Duffy, Director of the Department of Utilities Request for Dedication of Right of Way; Motorcycles of Indianapolis; William D. Keller, KES Consultants Request for City to Accept Increase of Monthly Per Streetlight Electric Charges for 27 Lights; Brookshire North Subdivision; Michael T. McBride, Engineering Department Swearing in of Carmel Police Officer; Ryan D. Jellison; Chief Michael Fogarty, Carmel Police Department 7. ADJOURNMENT BPW ADD-ON ITEMS For July 2, 2003 a. Request for Easement Agreement; Tyner Family; Water Line Easement; John Dully, Director of the Department of Utilities BOARD OF PUBLIC WORKS & SAFETY MEETING Meeting Minutes WEDNESDAY, July 2, 2003 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Member Lori Watson; Board Member Mary Ann Burke; Clerk Treasurer, Diana Cordray, Deputy Clerk-Treasurer, Sandra Johnson Mayor James Brainard called the meeting to order at 10:10 a.m. MINUTES Minutes from June 4, 2003 Regular Meeting were approved 2 - 0. Minutes from June 18, 2003 Regular Meeting were approved 2 - 0. BID OPENING/QUALIFICATIONS AND AWARDS Bid Award for Ultraviolet Disinfection Equipment; Mayor James Brainard moved to table the award; city attorney reviews the contract, Board Member Burke seconded; motion carried 3-0. Bid Award for 136t~, Street Booster Station; Mayor Brainard moved for approval contingent upon the land being acquired; Board Member Burke seconded; request approved 3-0. Bid opening for Carmel Drive Improvements; Mayor James Brainard opened and read aloud the bids received as follows: Bidder Base Bid Calumet Asphalt $1,099,049.85 Schutt-Lookabill $1,102,453.09 Hunt Paving $1,181,836.20 Rieth-Riley $1,222,745.00 Mayor James Brainard gave the bid documents to Mike McBride, Assistant City Engineer, for review and consideration in order to provide a recommendation to the Board. PERFORMANCE RELEASES BPW 07-02-03-02; Emerald Crest At Hagel Dell Summit; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. BPW 07-02-03-03; Lakes at Hagel Dell, Section 2; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. BPW 07-02-03-04; Lakes at Ha~,el Dell, Section 5; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. BPW 07-02-03-05; Lakes at Hagel Dell, Section 7; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. BPW 07-02-03-06; Lakes at Hazel Dell, Section 8; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. CONTRACTS Request for Purchases of Goods and Services; Schneider Corporation; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for Parchases of Goods and Services; TYCO Fire and Security; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for Purchases of Goods and Services; Minolta Business Solutions; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for Purchases of Goods and Services; WEDECO; Mayor James Brainard made the motion to table until the bid is awarded. Board Member Burke seconded. Motion carries 3 - 0. Request for Purchases of Goods and Services; Xerox; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for Purchases of Goods and Services; M.K. Betts; Mayor James Brainard made the motion to table until the bid is awarded. Board Member Burke seconded. Motion carries 3 - 0. Request for Purchases of Goods and Services; Atlas Excavating- Change Order No. I; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved .3 - 0. REQUEST TO USE CITY PROPERTY/FACILITIES Request to Use the Gaz, ebo and Common Areas; Saturday, June 19, 2004 Noon to 9:00 pm; Mayor James Brainard moved to approve, Board Member Burke seconded. Approved 3 - 0. Request to Close Street - Race: (Our Lady of Mt. Carmel - Neighborhood); Saturday, October 25, 2003 8:00 am .to 9:30 a.m.4:00 p.m. to 8:00 p.m.; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request to Use the Gaz, ebo and Common Areas; Saturday June 12, 2004; Noon to 4:00 p.m.; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approvetl 3-0. OTHER Resolution No. BPW- 07-02-03-01; Indiana Bond Bank Lease; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for Water Reimbursement Centex Homes; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for Secondary Plat Approval; Brookstone Park; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for Secondary Plat Approval; Creekside Subdivision; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for Secondary Plat Approval; Guilford Park; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for Secondary Plat Approval; Guilford Park; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for Secondary Plat Approval; Woodcreek, Section 1; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for Sanitary Sewer Availability; 96th Street Auto Park; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for Consent to Encroach; CarMax Auto Superstores; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for Consent to Encroach; Motorcycles of lndianapolis; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for Consent to Encroach; Days Furs; Mayor James Brainard made the motion to approve, subjected to the roles and conditions of the BZA and Plan Commission; Board Member Burke seconded. Approved 3 - 0. Request for Assignment of Sanitary Sewer Easement Agreement; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for Assignment of Sanitary Sewer Easement Agreement; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for Dedication of Right of Way; Motorcycles of Indianapolis; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Request for City to Accept Increase of Monthly per Streetlight Electric Charges; Brookshire North; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. Swearing in of Carmel Police Officer, Ryan D. Jellison; Mayor James Brainard swore officer in. ADD ON'S Request for Easement Agreement with Tyner Family; Mayor James Brainard made the motion to approve, Board Member Burke seconded. Approved 3 - 0. ADD ON'S AT MEETING Mayor James Brainard moved to supercede Robert's Rules and discussed Table item from June 18, 2003 meeting concerning the Commercial Curb Cut on Rangeline Road; Board Member Burke seconded. Approved 3 - 0. There was brief discussion on the subject and it was tabled until the next meeting. Mayor James Brainard made the motion to table, Board Member Burke seconded. Motion to table approved 3 -0. ADJOURNMENT The meeting was adjourned at 10:43 a.m. Diana L. Cordray, IAMC Clerk-Treasurer ATTEST: Approved, Diana L. Cordray, IAMC Clerk-Treasurer