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Home My WebLink AboutBPW-08-06-03Office of the Cky of Carmel l rk re u MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, AUGUST 6, 2003 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY, AUGUST 6, 2003, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 City of Carmel Office of t~OARD OF PUBLIC WORKS & SAFETY MEETING Clerk-Treasurer AGENDA WEDNESDAY, August 6, 2003 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER APPROVAL OF MINUTES Minutes from July 16, 2003 Regular Meeting Minutes from July 31, 2003 Special Meeting PERFORMANCE RELEASES a. BPW-08-06-03-01; Rosewalk at Main; Water Mains and Sanitary Sewers; Neal Smith, Pittman Partners b. BPW~08-06-03-02; Bethlehem Lutheran Church; Sidewalks; Dionne Habegger, The Mattingly Corporation CONTRACTS a. Request for Purchases of Goods and Services; WEDECO ($548,000.00); Bid Award for Ultraviolet Disinfection Equipment; On July 2, 2003 the Board approved this contract pending review by the Department of Law, review is complete. John Dully, Director of the Department of Utilities b. Request for Purchases of Goods and Services; Change Order No. 2; Bowen Engineering; Water Plant No. 5 Improvements; (Original Bid Amount: $885,400.00; Change No. 1 - $61,281.00; Change No. 2 - $45,878.00; Contract Amount with Change No. 2 - $946,681.00); John Duffy, Director of the Department of Utilities. c. Request for Purchases of Goods and Services; M.D. Wessler & Associates; John Duffy, Director of the Department of Utilities. d. Request for Purchases of Goods and Services; Clay Township Regional Waste Water District; (Firestation #42)Douglas Haney, City Attorney e. Request for Purchases of Goods and Services; Clay Township Regional Waste Water District; (Firestation #46); Douglas Haney, City Attorney f. Request for Purchases of Goods and Services; Calumet Asphalt Paving Co.; (Bid Award for Carmel Drive Improvements (7/31/)); Kate Weese, City Engineer g. Request for Purchases of Goods and Services; E. Lee Construction; (Bid Award for Police Roof Repair); Steve Engelking, Director of Administration h. Reque~.s~t_f~o..r..~P~u~rgh~ ~a,ses of Goods and Services; S~hutt-Lookabill; Kate Weese, · N~.~LW~ ~u~,n CARMEL, INDIANA 46032 7/571-2414 C~ty L~r~g~neer e REQUEST TO USE CITY PROPERTY/FACILITIES a. Request to Sell Hot and Cold Beverages at the Summer Concerts at the Gazebo; Tim Vangundy, Speedway Expresso b. Request for a Street Closing; Cooperwood Drive; September 6, 2003; 5:30 p.m. to 9:00 p.m.; Ice Cream Social; Snsan Wright ¢. Request for a Street Closing; Guilford Street from 101st to Marwood Trails Drive; August 23, 2003; 4:30 p.m. to 9:00 p.m.; Block Party; Jim Liston d. Request to Use the Gazebo and Common Areas; Baby Blessing; August 23, 2003; 2:00 p.m. - 5:00 p.m.; Barbara Wood e. Request to Use the Gazebo and Common Area; Band Playing; September 5, 2003; 4:00 p.m. to 9:00 p.m.; North Park Community Church f. Request for Race/Walk; Family Fun Run; 12:30 p.m. to 6:00 p.m.; September 14, 2003; Northview Christian Life g. Informational Item: List of Carmel Lions Club events; in accordance with the provisions of Paragraph 4.2 Lease Agreement, Forrest Hurst h. Request to Use Caucus Room; Meeting; October 28, 2003; 6:00 p.m. - 9:00 p.m.; Becky Helbert, Tri Kappa OTHER Request for Consent to Encroach; Lot #194 Brookshire Pines; Dedicated Easement; F. Thomas and Susan V. Jones, 12891 Chafing Cross Road Request for Consent to Encroach; Lot #104 Bayhill Section 3A; Dedicated Easement; Michael and Barbara J. Vall, 12303 Bayhill Drive Request to Consent to Encroach; Our Lady of Mr. Carmel Catholic Church; Right of Way - Oak Ridge Road Gate; Glen Ritchey, Our Lady of Mr. Carmel Request for Bill of Sale; Clay Township Regional Waste District; Firestation No. 46; Appurtenances located within the utility easements and road right-of-ways; Doug Haney, City Attorney Request for Bill of Sale; Clay Township Regional Waste District; Firestation No. 42; Appurtenances located within the utility easements and road right-of-ways; Doug Haney, City Attorney Request for Agreement with FBI and Carmel Police Department; Firearms Training Facility Cooperative and License Agreement; Chief Michael Fogarty, Carmel Police Departmeut Request for Destruction of Records; Billing Records from 1996 - 1999; John Dully, Director of The Utilities Department 5. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING Meeting Minutes WEDNESDAY, August 6, 2003 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Member Lori Watson; Board Member Mary Ann Burke; Clerk Treasurer, Diana Cordray, Deputy Clerk-Treasurer, Sandra Johnson Mayor Brainard c~lled the meeting to order at 10:10 a.m. MINUTES Minutes from July 16, 2003 Regular Meeting were approved 3- 0. Minutes from July 3i, 2003 Special Meeting were approved 2- 0. Board Member Watson abstained. PERFORMANCE RELEASES BPW-08-06-03-Ol: Rosewalk at Main: Water Mains and Sanitary Sewers; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. BPW-08-06-03-02: Bethlehem Lutheran Church; Sidewalks; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. CONTRACTS Request for Purchases of Goods and Services; WEDECO; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Purchases of Goods' and Services: Change Order No. 2 Bowen Enxineering; John Duffy, Director of the Utilities Department requested to Table this Change Order. Mayor Brainard moved to Table. Board Member Burke seconded. Request approved 3 - 0. Request for Purchases of Goods and Services; M.D. Wessler & Associates; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Purchases of Goods and Services: Clay Township Regional Waste Water District (Fire station #42); Mayor Brainard moved to Table this item pending legal review and review by the Utilities Department. Board Member Burke seconded. Table Request approved 3 - 0. Request for Purchases of Goods and Services; Clay Township Regional Waste Water District (Fire station #46); Mayor Brainard moved to Table this item pending legal review and review by the Utilities Department. Board Member Burke seconded. Table Request approved 3 - 0. Request for Purchases of Goods and Services; Calumet Asphalt Paving Co.: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Purchases of Goods and Services: E. Lee Construction; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for PuPchases of Goods and Services Schutt and Lookabill; Mayor Brainard moved to approve. Board Member Burke seconded. Requbst approved 3 - 0. REQUEST TO USE CITY PROPERTY/FACILITIES Request to Sell Hot and Cold Beverages at the Summer Concerts at the Gazebo: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request to Close Street - Block Party; Cooperwood Drive, September 6, 2003: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request to Close Street - Block Party; Guilford Street from 10]st to Marwood; Mayor Brainard stated that these streets are not within the corporate limits, therefore this item is withdrawn from agenda. Clerk Treasurer's office should contact the party requesting this closure. Request to Use the Gagebo and Common Areas: August 23, 2003; 2:00 p.m. -5:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request to Use the Gazebo and Common Areas; September 5, 2003:4:00 p.m. to 9:00 p.m.: Mayor Bminard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Race~alk; September 14, 2003; ]2:30p. m. to 6:00p. m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Received Information regarding the List of Carmel Lions' Club Events. Request to Use Caucus Room (All); October 28, 200; 6:00 p.m. to 9:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. OTHER Request for Consent to Encroach; Lot #]94 Brookshire Pines; Dedicated Easement; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Consent to Encroach; Lot #104 Bavhill Section 3A; Dedicated Easement; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request to Consent to Encroach; Our Lady of Mr. Carmel Catholic Church; Right of Way - Oak Ridge Road Gate: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Bill of Sale; Clay Township Regional Waste District; Fire station No. 46; Appurtenances located within the utility easements and road right-of-ways; Mayor Brainard moved to Table this item pending legal review and review by the Utilities Department. Board Member Burke seconded. Table Request approved 3 - 0. Request for Bill of Sale; Clay Township Regional Waste District; Fire station No. 42; Appurtenances located within the utility easements and road right-of-ways; Mayor Brainard moved to Table this item pending legal review and review by the Utilities Department. Board Member Burke seconded. Table Request approved 3 - 0. Request for Agreement with FBI and Carmel Police Department; Firearms Training Facility Cooperative and License Agreement; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Destruction of Records; Billing Records from 1996 w 1999; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. ADJOURNMENT The meeting was adjourned at 10:27 a.m. /Diana L Cordray, [/AMC Clerk-Treasurer Approved, ~yor James Brainard ATTEST: .~] a M. John,non, ~eputy Clerk for JDiana L. Cordray, IA~ Clerk-Treasurer