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Home My WebLink AboutBPW-09-17-03City of Carmel Office of the Clerk-Treasurer MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, SEPTEMBER 17, 2003 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY, SEPTEMBER 17, 2003, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 Cky of Carmel Office of BOARD OF PUBLIC WORKS & SAFETY MEETING Clerk-Treasurer AGENDA WEDNESDAY, September 17, 2003 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER APPROVAL OF MINUTES Minutes from August 20, 2003 Regular Meeting Minutes from June 18, 2003 re-approval with amendments. BID OPENINGS AND AWARDS a. Bid Opening for 4000 Tons of Treated Salt (2003-2004); David Klingensmith, Street Commissioner PERFORMANCE RELEASES a. Resolution No. BPW- 09-17-03-01; 96m Street Auto Park; Jan Chenoweth, DYC Realty LLC CONTRACTS a. Request for Purchase of Goods and Services; Barnes and Thornburg; Conner Prairie Condemnation; Mayor James Brainard b. Request for Purchase of Goods and Services; Deeds Equipment Company; Street Equipment; David Klingensmith, Street Commissioner c. Request for Purchase of Goods and Services; Hunt Paving Company; (Bid Award); 2003 Concrete Replacement; David Klingensmith, Street Commissioner d. Request for Purchase of Goods and Services; Milestones Contractors; (Bid Award); 2003 Paving Project; David Klingensmith, Street Commissioner e. Request for Change Order # 1; M.K. Betts Engineering and Contracting; (Increase of $91,899.00); John Duffy, Director of the Department of Utilities f. Request for Purchase of Goods and Services; Service Master; Repair and Clean up of Station #41; Chief Douglas Callahan, Carmel Fire Department g. Request for Purchase of Goods and Services; T&R Traffic Services; 2003 Pavement Markings; David Klingensmith, Street Commissioner REQUEST TO USE CITY PROPERTY/FACILITIES a. Request to Close City Streets; Homecoming Parade; Friday, September 19, 2003; Guilford, Main and Smokey Row Road; Carmel High School; Lee Lonzo b. Request to Use Gazebo and Common Areas; Thursday October 2, 2003; Carmel High S ci~ COx~xl~t~ oci~/~¢~lih~I~)~r~3~rim~7/571 '2414 c. Request to Use Gazebo and Common Areas; ALS Association of Indiana; Fundraising; Sunday, October 5, 2003; 9:00 a.m. to 6:00 p.m.; Lark Stark d. Request to Use Council Chambers; Lakes at Hazel Dell Homeowners Association; Wednesday, October 15, 2003; Robin Guyon e. Request to Use Council Chambers; Wilson Village Homeowners Association; Tuesday, September 23, 2003; Michael Clark o OTHER a. Resolution No. BPW-09-17-03-02; Establishing Presentation of Pistol and Badge; Chief Michael Fogarty, Carmel Police Department c. Request to Hire New Police Officer; William N. Randolph; Chief Michael Fogarty, Carmel Police Department d. Swearing in of New Police Officer; Scott W. Bickel; Chief Michael Fogarty, Carmel Police Department e. Request for Commercial Curb Cut; Carmax Auto Superstore; 96th Street Cut; Bill Butz, Mid-States Engineering f. Request for Commercial Curb Cut; Kosene & Kosene City Center Townhomes; Robert Olson, CSO Engineers g. Request for Commercial Curb Cut; Shapiro's Phase II; Rangeline Road Cut; Robert Olson, CSO Engineers h. Request for Consent to Encroach; Ashbury Park, Section 2; Irrigation System; Neal Smith, Pittman Partners, Inc. i. Request for Consent to Encroach; Brookstone Park of Carmel, Section 1 Lot 13; Irrigation System; Ioel L. and Karla A. Mattson j. Request for Dedication of Right of Way; Pete's Garage; Carmel Drive; Trent Newport, Crossroad Engineers k. Request for Irrigation System; Ashbury Park Section 2, Neal Smith, Pittman Partners, Inc. 1. Request for Water Availability; Ballantrae Subdivision; Randie Steele, The Anderson Corporation m. Request for Water and Sanitary Sewer Availability; Clay Terrace Block A (A-l, A-2, Space Al); Building B-2, C-I, D-I, E-2 and F-2; Patrick Shea, Lauth Property Group n. Request for Water and Sanitary Sewer Availability; Clay Terrace, Wild Oats; Patrick Shea, Lauth Property Group o. Request for Water and Sanitary Sewer Availability; Clay Terrace, Circuit City; Patrick Shea, Lauth Property Group p. Request for Water and Sanitary Sewer Availability; Clay Terrace, DSW; Patrick Shea, Lauth Property Group q. Request for Water and Sewer Availability; Carmel City Center Parcel 2A; Robert Olson, CSO Engineers r. Request for Water and Sewer Availability; Shapiro's Phase II; Carmel City Center Parcel 5; Robert Olson, SCO Engineers s. Request for Water and Sanitary Sewer Availability; Providence at Old Meridian, Phase II; Gary Murray, Paul I Cripe 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING Meeting Minutes WEDNESDAY, September 17, 2003 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Member Lori Watson; Board Member Mary Ann Burke; Deputy Clerk-Treasurer, Sandra Johnson Mayor Brainard called the meeting to order at 10:02 a.m. MINUTES Minutes from September 3, 2003 Regular Meeting were approved 2- 0. Minutes from June 18, 2003 regular Meeting re-approved 3-0. BID OPENINGS/AWARDS Opening for 4000 Tons Treated Salt (2003-2004); Mayor James Brainard opened and read aloud The bids received as follows: Bidder Earth Solutions Cargil Deicing Technology Base Bid BID REFUSAL $50.19/ton Mayor James Brainard gave the bid documents to David Klingensmith, Street Commissioner for review and consideration in order to provide a recommendation to the Board. PERFORMANCE RELEASES Resolution No. BPW- 09-17-03-01;Mayor Brainard moved to approve. seconded. Request approved 3 - 0. Board Member Burke CONTRACTS Request for Purchases of Goods and Services; Barnes and Thornburg; Mayor Brainard moved to deny. Board Member Burke seconded. Request denied 3 - 0. Request for Purchases of Goods and Services; Deeds Equipment; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Purchases of Goods and Services; Hunt Paving Company; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Purchases of Goods and Services; Milestone Contractors; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Purchases of Goods and Services; M.K Betts Engineering and Contracting; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Purchases of Goods and Services: Service Master; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Purchases of Goods and Services; T&R Traffic Services; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. REQUEST TO USE CITY PROPERTY/FACILITIES Request to Close Streets for Carmel High School Home Coming Parade; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request to Use the Gazebo and Common Areas: Thursday, October 2, 2003; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request to Use the Gazebo and Common Areas; Sunday, October 5, 2003 9:00 a.m. -6:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request to Use the Council Chambers; Wednesday, October 15, 2003; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request to Use the Council Chambers; Tuesday September 23, 2003; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0 OTHER Resolution No. BPW- 09-17-03-02; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Presentation of Firearms and Badge to Lt. Ronald C. Carter; Removed by Chief Fogarty Request to Hire New Police Officer, William N. Randolph; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Swearing in of New Police Officer, Scott W. Biclcel; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Commercial Curb Cut, Carmax; Kate Weese City Engineer requested the item be tabled. Mayor Brainard moved to table. Board Member Burke seconded. Request tabled 3 - 0. Request for Commercial Curb Cut, Kosene and Kosene; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Commercial Curb Cut, Shapiro's Phase II: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Consent to Encroach; Ashbury Park; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Consent to Encroach; Brookstone Park of Carmel; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Dedication of Right of Way; Pete's Garage; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Water Availability for Irrigation System; Ashburv Park, Section 2; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Water Availability; Ballantrae Subdivision; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Water and Sanitary Sewer Availability: Clay Terrace Block A (A-i. A-2, Space A1 ); Building B-2, C-I. D-J, E-2 and F-2; Mayor Bminard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Water and Sanitary Sewer Availability: Clay Terrace Wild Oats; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Water and Sanitary Sewer Availability; Clay Terrace Circuit City; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Water and Sanitary Sewer Availability; Clay Terrace DSW; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Water and Sanitary Sewer Availability; Carmel City Center Parcel 2A: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Water and Sanitary Sewer Availability; Shapiro's Phase II; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Water and Sanitary Sewer Availability; Providence at Old Meridian, Phase II; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. ADJOURNMENT 10:22 a.m. //~//~ Sandr~M. Johnson, The meeting was adjourned at ~--~'~,-~ ~';'t,'* /,,/), ,,,//,/~.c/c~~~YPa Cierkfor /t~iana L. 'C~rdray, IAMC / Clerk-Treasurer Approved, ~yor James Brainard TTEST: ~)~lhnfi L. Cordray, Clerk-Treasurer