HomeMy WebLinkAboutBPW-10-15-03Office of the
Clerk-Treasurer
City of Carmel
MEETING
NOTICE
CARMEL BOARD OF PUBLIC WORKS
WEDNESDAY, OCTOBER 15, 2003
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY,
OCTOBER 15, 2003, AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
City of Carmel
Office of q~OARD OF PUBLIC WORKS & SAFETY MEETING
Clerk-Treasurer AGENDA
WEDNESDAY, October 15, 2003 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. APPROVAL OF MINUTES
Minutes from October 1, 2003 Regular Meeting
2. BID OPENINGS AND AWARDS
a. Bid Opening for Rock Salt; John Duffy, Director of the Department of Utilities
b. Bid Opening for 2003 Forestry Aerial Device; David Klingensmith, Street
Commissioner
c. Bid Opening for 2003 Loaders; David Klingensmith, Street Commissioner
d. Quote Opening for Chemicals; John Duffy, Director of the Department of Utilities
e. Bid Award for 116th Street Streetlight Project; Trans Tech - $244,195.00; This
was the lowest and most responsive bid; Kate Weese, City Engineer
3. PERFORMANCE RELEASES
a. Resolution No. BPW- 10-15-03-01; Lakes at Hazel Dell, Section 3; Streets; Dave
Sexton, The Schneider Corporation
b. Resolution No. BPW- 10-15-03-02; Lakes at Hazel Dell, Section 5; Streets; Dave
Sexton, The Schneider Corporation
c. Resolution No. BPW- 10-15-03-03; Lakes at Hazel Dell, Section 6; Streets; Dave
Sexton, The Schneider Corporation
d. Resolution No. BPW- 10-15-03-04; Lakes at Hazel Dell, Section 7; Streets; Dave
Sexton, The Schneider Corporation
e. Resolution No. BPW- 10-15-03-05; Lakes at Hazel Dell, Section 11; Streets; Dave
Sexton, The Schneider Corporation
f. Resolution No. BPW- 10-15-03-06; Lakes at Hazel Dell, Section 12; Streets; Dave
Sexton, The Schneider Corporation
g. Resolution No. BPW-10-15-03-07; North Haven Commercial/Residential
Subdivision; Gray Road Improvements; Gina Johnson, CP Morgan
h. Resolution No. BPW-10-15-03-09; Foster Estates, Section 6A; Sidewalks; Stephen
Schutz; Quadrant Development
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
o
i. Resolution No. BPW-10-15-03-10; Foster Estates, Section 6B; Sidewalks; Stephen
Schutz; Quadrant Development
j. Resolution No. BPW-10-15-03-11; Foster Estates, Section 7; Sidewalks; Stephen
Schutz; Quadrant Development
k. Resolution No. BPW-10-15-03-12; Foster Estates, Section 8; Sidewalks; Stephen
Schutz; Quadrant Development
1. Resolution No. BPW-10-15-03-13; North Haven Commercial/Residential
Subdivision; Sanitary Sewers, Monumentation; Gina Johnson, CP Morgan
CONTRACTS
a. Request for Purchase of Goods and Services; Change Order #2 - Arias
Excavating; John Dully, Director of the Department of Utilities
b. Request for Purchase of Goods and Services; Change Order #3 - Arias
Excavating; John Dully, Director of the Department of Utilities
c. Request for Purchase of Goods and Services; GRW Aerial Surveys, Inc.;
Douglas Callahan, Carmel Fire Department
d. Request for Purchase of Goods and Services; Change Order #1 - 116th
Street/Rangeline to Keystone; Carmel Drive - Phase II; Authority for Future
Change Order Approval; Kate Weese, City Engineer
e. Request for Purchase of Goods and Services; Carmel Drive - Phase II;
Authority for Future Change Order Approval; Kate Weese, City Engineer
f. Request for Purchase of Goods and Services; TransTech Electric; (Bid Award);
Kate Weese, City Engineer
g. Request for Purchase of Goods and Services; Change Order #1, 136th Street
Booster Pump; MK Betts; John Duffy, Director of the Utilities Department
REQUEST TO USE CITY PROPERTY/FACILITIES
a. Request to Use Gazebo and Common Areas; Saturday, September 18, 2004
12:00 p.m. to 9:00 p.m. Wedding; Jaime Hartman
b. Request to Use the Council Chambers; Daylily Society; Monthly Meetings:
10/23, 11/20/2003 - 1/22, 2/26, 3/25, 4/22, 5/27/2004; Bret Clement
o
OTHER
a. Swearing in of New Police Officer; W. Neil Randolph; Chief Fogarty, Carmel
Police Department
b. Request for Release of All Claims; Huntington Bane Shares, Inc.; Douglas
Haney, City Attorney
c. Request for Easement Agreement; Westchase Subdivision; R.D. and Beverly B.
McDavitt; John Duffy, Director of Department of Utilities
d. Request for Water and Sanitary Sewer Availability; Town homes at Hunter
Creek; J. Cort Crosby, Schneider Corporation
e. Request for Secondary Plat Approval Request; Town homes at City Center;
Replat of Block 7; Dave Sexton, Schneider Corporation
f. Request for Open Cut Pavement; Hilton Garden Inn, Open Cut 131st Street/Gas
Service; Chuck Shupperd, Vectren Energy
g. Consent to Encroach; Foster Estates, Section 2/Lot 22; Residential Irrigation
System; Scott Mills, 14492 Allison Drive
h. Resolution No. BPW-10-15-03-08; A Resolution Permitting the City of Carmel to
Pay Employee Robbie L. Kinkead the Difference Between his Worker's
Compensation Payments and his Normal Take-Home Pay, in Accordance with
Section 2-52 of the Carmel City Code; Barb Lamb, Director Human Resources
TABLED ITEMS
a. Request for Commercial Curb Cut; Carmax Auto Superstore; 96th Street Cut;
Bill Butz, Mid-States Engineering
8. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
Minutes
WEDNESDAY, October 15, 2003 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard; Board Member Loft Watson; Board Member Mary Ann Burke; Deputy
Clerk-Treasurer, Christie Crail
Mayor Brainard called the meeting to order at 10:00 a.m.
MINUTES
Minutes from October 1, 2003 Regular Meeting were approved 3- 0.
BID OPENINGS/AWARDS
Bid Opening for Rock Salt (2003-2004); Mayor James Brainard opened the bids and read them
aloud:
Company Bid
Cargill $ 41.52/ton
Morton Salt $ 42.02/ton
Mayor Brainard gave the bids to John Duffy Director of the Utility Department for review and
recommendation at a later date.
Bid Opening and Award for (2003) Forestry Aerial Device Mayor James Brainard opened the
bids and read them aloud:
Company Bid
Altec Industries $ 89,642.00
The bids were given to David Klingensmith, Street Commissioner for recommendation at the end
of the meeting.
Bid Opening for 2003 Loaders; Mayor James Brainard opened the bids and read them aloud:
Company Bid
Holt Equipment $120,500.00
McDonald Machinery $120,550.00
The bids were given to David Klingensmith, Street Commissioner for recommendation at the end
of the meeting.
PERFORMANCE RELEASES
Resolution No. BPW- 10-15-03-01; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3 - 0.
Resolution No. BPW- 10-15-03-02: Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3 - 0.
Resolution No. BPW- 10-15-03-03; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3 - 0.
Resolution No. BPW- 10-15-03-04; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3 - 0.
Resolution No. BPW- 10-15-03-05; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3 - 0.
Resolution No. BPW- 10-15-03-06; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3 - 0.
Resolution No. BPW- 10-15-03-07; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3 - 0.
Resolution No. BPW- t0-15-03-09; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3 - 0.
Resolution No. BPW- 10-15-03-10; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3 - 0.
Resolution No. BPW- 10-15-03-11; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3 - 0.
Resolution No. BPW- 10-15-03-12; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3 - 0.
Resolution No. BPW- 10-15-03-13; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3 - 0.
CONTRACTS
Request for Purchases of Goods and Services; Change Order #2 Atlas Excavating; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0.
Request for Purchases of Goods and Services; Change Order #3 Atlas Excavating: Mayor
Brainard moved to approved. Board Member Burke seconded. Request approved 3 - 0.
Request for Purchases of Goods and Services; GRW Aerial: Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 3 - 0.
Request for Purchases of Goods and Services; Change Order #] Milestone Contractors; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0.
Request for Purchases of Goods and Services: Authority to Approve Change Orders - Carmel
Drive; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3
Request for Purchases o£ Goods and Services; Trans Tech Electric; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3 - 0.
Request for Purchases of Goods and Services: Change Order #I MK Betts; Mayor Brainard
asked that this be approved conditional upon letter from Doug Haney approving the additional
cost. This letter is to become part of the official meeting minutes. Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3 - 0.
REQUEST TO USE CITY PROPERTY/FACILITIES
Request to Use the Gazebo and Common Areas; Saturday September 18, 2004; I2:00 p.m. to
9:00 p.m.: Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 3 - 0.
Request to Use Council Chambers; Monthly Meetings; Day Lily Society; Mayor Brainard moved
to approve. Board Member Burke seconded. Request approved 3 - 0
OTHER
Swearing in New Police Officer: W. Neil Randolph; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3 - 0. Mayor Brainard swore in the officer.
Request for Release of Claim; Huntington Banc Shares; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 3 - 0.
Request for Easement Agreement: Westchase Subdivision; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 3 - 0.
Request for Water and Sanitary Sewer Availability; Town Homes at Hunter Creek; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0.
Request for Secondary Plat Approval; Town Homes at City Center; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3 - 0.
Request for Open Cut Pavement; Hilton Garden Inn; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3 - 0.
Request for Consent to Encroach; Foster Estates; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3 - 0.
Resolution No. BPW-10-15-03-08: Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3 - 0.
TABLED ITEMS
Request for Commercial Curb Cut; Carmax Auto Superstore; Board Member Watson moved to
approve. Mayor Brainard seconded. Request approved 2 - 0. Board Member Burke voted
against approval.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:25 a.m.
David Klingensmith, Street Commissioner approached the Board and asked the bid for the 2003
Forestr~ Aerial Device be awarded to the lowest and most responsive bidder, Altec Industries
($ 89,642.00). Mayor Brainard moved to approve the request. Board Member Burke seconded.
Request approved 3-0.
David Klingensmith, Street Commissioner asked that the bid for 2003 Loaders be awarded to the
lowest and most responsive bidder, Holt Equipment ($120,500.00). Mayor Brainard moved to
approve the request. Board Member Burke seconded. Request approved 3-0
Dave Couts, Attorney addressed the Board regarding the CarMax Auto Superstore Curb Cut on
96th Street. There was extensive discussion between Dave Couts, Bill Butz, Project Manager for
Mid-States Engineering, Mike McBride, Assistant City Engineer, Mayor Braiuard, Board
Member Burke and Board Member Watson regarding this Curb Cut.
Motion to approve the 96th Street Curb Cut with amendments as follows: That Assistant City
Engineer, Mike McBride be fully satisfied with signage on both Brandt Road and CarMax side
of street prior to the motion taking effect and it is subject to ail conditions of the City Engineers
letters. Board Member Watson moved to approve. Mayor Brainard seconded. Motion to
approve the amendments 3 - 0.
· 6th
Mayor James Brainard moved to approve the amended version of the 9 Street Curb Cut. Loft
Watson seconded. Request approved 2 - 0. Board Member Burke voted against the request.
Meeting adjourned a second time at 11:02 a.m. ~/ /~ ~ ~/~/~- San/Ira M' ~,~°~k {or~r
Diana L. Cordray, IAIV~
Clerk-Treasurer
ATTEST:
D~anaL. Cordray, IAMC
Clerk-Treasurer
Approved, ~,
~Ma~or James Brainard