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Home My WebLink AboutBPW-12-03-03 City of Carmel Office of the Clerk-Treasurer MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, DECEMBER 3, 2003 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY~ DECEMBER 37 2003, AT 10:00 A.M. IN THE COUNCIL CHAMBERS~ CITY HALL~ ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-24-14 City of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, DECEMBER 3, 2003 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER APPROVAL OF MINUTES Minutes from November 7, 2003 Special Meeting Minutes from November 19, 2003 Regular Meeting Minutes from November 19, 2003 Executive Session BID OPENINGS AND AWARDS Bid Opening for 131st Street Water Main Extension; John Duffy, Director of the Department of Utilities Bid Award for Southeast Groundwater Supply Project - Contract 3lB; MK Betts Engineering and Contracting ($106,400.00); This bid was the lowest and most responsive bid; John Duffy, Director of the Department of Utilities HEARING Regarding property Located at 25 Horseshoe Lane, Carmel, IN 46033; Lot 358, Woodland Springs; Record #CE03050008; In Accordance with the Carmel City Code Section 6-159; Unsafe Building Regulations. Michael Hollibaugh, Director, Department of Community Services CONTRACTS Request for Purchases of Goods and Services; Environmental Insulation; John Duffy, Director of the Department of Utilities REQUEST TO USE CITY FACILITIES Request to Use Caucus Room (1/3); Carmel Farmers Market Committee; Wednesday, January 14, 2004, 7:00 p.m. to 9:30 pm.; Lila Chiappetta ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 Request to Use Gazebo and Common Area; Friday, June 18, 2004; 6:30 p.m. to 8:30 p.m., Wedding; Maria Arguellez Request to Use Gazebo and Common Area; Public Safety Day 2004; October 9, 2004; 8:00 a.m. to 3:00 p.m.; Bruce Knott, Carmel Fire Department Request to Use Caucus Room; Herb Society of Central Indiana Meeting; Various Dates; 6:00 p.m. to 9:00 p.m.; Diane Quinn OTHER a. Request for First Amendment to Grant of Easement; Providence at Old Meridian, Phase II Gary Murray, Paul I. Cripe, Inc. b. Request for Promotion; Officer Gregory F. Gross to Master Patrol Officer; Chief Michael Fogarty; Carmel Police Department c. Conflict of Interest Statement; Gary L. Fisher; Douglas Haney, City Attorney d. Request for Settlement Agreement, Release and Covenant Not to Sue; Ambassador, Inc.; Douglas Haney, City Attorney e. Request for Secondary Plat Approval; Ballantrae Subdivision, Dave Barnes, Weihe Engineers, Inc. f. Request for Secondary Plat Approval; Saddle Creek, Section 12; Doug Elmore, Platinum Properties g. Request for Easement Approval; Carmel Drive Project - Shell Oil Company; Mike McBride, Engineering Department h. Request for Commercial Curb/Median Cut Approval; Meridian Plastic Surgery Center, 170 West 106th Street; Todd Rottman, Rottman Architects 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING Minutes WEDNESDAY, December 3, 2003 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Lori Watson and Mary Ann Burke; Clerk Treasurer, Diana Cordray; Deputy Clerk-Treasurer, Sandra Johnson Mayor Brainard called the meeting to order at 10:04 a.m. MINUTES Minutes from November 7, 2003 Special Meeting were approved 2 - 0. Minutes from November 19, 2003 Regular Meeting were approved 2 - 0. Minutes from November 19, 2003 Executive Session were approved 2 - 0. BID OPENINGS/AWARDS Bid Opening for 131~t Street Water Main Extension; Mayor James Brainard opened and read the bids aloud: Company Culy Construction & Excavating Sweeney Construction Eagle Valley Infrastructure Contractors R&W Contracting Atlas Excavating Bid Amount $190,883.00 $ 232,540.00 $153,641.50 $ 213,915.98 $191,550.00 $ 253,758.00 The bids were given to John Duffy, Director of the Utilities Department for review and award at a later date. Bid Award for Southeast Groundwater Supply Project - Contract 3lB: MK Betts Engineering and Contracting ($106,400.00); This bid was the lowest and most responsive. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. HEARING Regarding property Located at 25 Horseshoe Lane, Carmel, IN 46033: Lot 358, Woodland Springs; Record #CE03050008; Hearing postponed until January 7, 2004. CONTRACTS Request for Purchases of Goods and Services; Environmental Insulation; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. REQUEST TO USE CITY FACILITIES Request to Use Caucus Room (1/3); Wednesday, January 14, 2004: Meeting; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request to Use Gazebo and Common Area; Friday, June 18, 2004; Wedding; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request to Use Gagebo and Common Area; October 9, 2004: Public Safety Event; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request to Use Caucus Room: Various Dates: Meetings; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. OTHER Request for First Amendment to Grant of Easement: Providence at Old Meridian, Phase 1I Gary Murray; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Promotion; Officer Gregory F. Gross to Master Patrol Officer; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Conflict of Interest Statement; Gary L. Fisher; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Settlement Agreement, Release and Covenant Not to Sue; Ambassador, Inc.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Secondary Plat Approval; Ballantrae Subdivision, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 - 0. Request for Secondary Plat Approval; Saddle Creek, Section 12; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 - 0. Request for Easement Approval: Carmel Drive Prolect - Shell Oil Company; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. Request for Commercial Curb/Median Cut Approval: Meridian Plastic Surgery Center, 170 West 106~h Street; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - 0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:28~Q~./~a.m. · Diana L. Cordray, I~MC Clerk-Treasurer ATTEST: D~ana L. Cordray, IAM~C Clerk-Treasurer Approved, ~yor James Brainard Deputy Clerk