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Home My WebLink AboutBPW-01-21-04Office of the City of Carmel Clerk-Treasurer MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, JANUARY 21, 2004 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY, JANUARY 21, 2004, AT 10:00 A.M. IN THE COUNCIL CHAMBERS~ CITY HALL~ ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 City of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, January 21, 2004 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. Minutes from January 7, 2004 Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Opening for Police Cars - 2004; Chief Michael Fogarty, Carmel Police Department 3. CONTRACTS a. Request for Purchases of Goods and Services; M.K. Betts; (Bid Award Southeast Groundwater Supply Project-Contract 3lB; $106,400.00); John Duffy, Director of the Utility Department b. Request for Purchases of Goods and Services; Eagle Valley; (Bid Award 131st Street Water Main Extension; $153,641.50); John Duffy, Director of the Utility Department c. Request for Purchases of Goods and Services; Language Line Services, Inc.; Marvin Stewart, Director of Communications Center d. Request for Purchases of Goods and Services; Pauper Counsel Services; Judge Gail Bardach, City Courts e. Request for Purchases of Goods and Services; Change Order No. 4, Atlas Excavating; (Net Increase $66,345.42); John Duffy, Director of the Utility Department f. Request for Purchases of Goods and Services; Change Order No. 3, M.K. Betts; (Net Increase $6,236.28); John Duffy, Director of the Utility Department g. Request for Purchases of Goods and Services; PDSI - Telestaff Software; Chief Douglas Callahan, Carmel Fire Department h. Request for Purchases of Goods and Services; Ideal Heating; David Klingensmith, Street Commissioner e REQUEST TO USE CITY FACILITIES Request to Use Council Chambers; Meeting; Tuesday, January 27, 2004, -ha ,~ ,~ , o.an ..... Ch~li~ White Hamilton County Republican Party '"" v°~5~'Cl~¢I~US~t~ ~'A'~,~II~I~,¥iq~5]~NA 46032 317/571-2'414 Request to Use Council Chambers; Homeowner Association Meeting; Thursday, March 18, 2004, 7:00 p.m. - 9:00 p.m.; Charles Mutlinax Request to Use Caucus Room (1/3); Meeting; 6:15 p.m. to 8:45 p.m.; 1/7, 2/4, 3/3, 4/14, 5/5, 6/2, 9/1, 10/6, 11/3, 12/1/2004; Central Indiana Dance Ensemble, Inc.; June Ellen Fell Request to Use Gazebo; Wedding; Saturday, July 17, 2004; 4:00 p.m. to 7:00 p.m.; Debra Pierce Request to Hold Race; Groundhog 7 Mile, Sunday February 1, 2004 10:30 a.m. and Sam Costa Half Marathon; Sunday, March 21, 2004 1:00 p.m. (See attached maps for locations); Mark Renholzberger, Indy Runners OTHER a. Appointment of Plan Commission Representative; Mayor James Brainard b. Request for Supplemental Pay for Officer Dan Matthews; Chief Michael Fogarty, Carmel Police Department c. Request for Water and Sanitary Sewer Availability; Townhomes at Rangeline; Dave Sexton, P.E. The Schneider Corporation d. Request for Open Pavement Cut; Townhomes at Rangeline; Open Cut Intersection of 1st Avenue N.W. and 4th Street N.W. (For Sanitary Sewer Service); Dave Sexton, P.E. The Schneider Corporation e. Request for Open Pavement Cut; Kirby Office Complex; Open Cut Apron located in the East R.O.W. of 3rd Avenue S.W. for Gas Main Installation; Jim Scott, Vectren Energy f. Request for Commercial Curb Cut; Chipotle Mexican Grill, 1422 Keystone Way East; Modify Existing Entrance on Keystone Way East; Mark W. Antonetz, Civil & Environmental Consultants g. Request for Commercial Curb Cut; Town Homes at Rangeline; Entrance on 4th St NW; Dave Sexton, P.E. The Schneider Corporation h. Request for Right of Way Encroachment; 96th Street near Intersection of Real Street and Nora Lane; Installation of Water Main Bleeder Valve, Concrete Pad, Fence; James O. McDonald II, USFilter Indianapolis Water, LLC 5. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING Minutes WEDNESDAY, January 21, 2004 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Board Members Lori Watson; Board Member Burke; Deputy Clerk-Treasurer, Sandra Johnson Board Member Burke called the meeting to order at 10:00 a.m. MINUTES Minutes from January 7, 2004 Regular Meeting were approved 2 - 0. BID OPENINGS/AWARDS Bid Opqning for 2004 Police Cars; Board Member Burke opened and read the bids aloud; Company Bid Eriks Chevrolet $ 285,000.00 Estes Chevrolet $ 274,350.00 Hare Chevrolet $ 278,509.95 Dan Young Chevrolet $ 278,565.45 CONTRACTS Request for Purchases of Goods and Services: M.K. Betts; (Bid Award Southeast Groundwater Supply Pro/ect-Contract 3IB; $106,400.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - O. Request for Purchases of Goods and Services; Eagle Valley: (Bid Award 131st Street Water Main Extension; $153,641.50); Board Member Burke moved to approve. Board Member Watsot, seconded. Request approved 2 - O. Request for Purchases of Goods and Services; Language Line Services, Inc.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - O. Request for Purchases of Goods and Services; Pauper Counsel Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - O. Request for Purchases of Goods and Services; Change Order No. 4, Atlas Excavating: (Net Increase $66~345.42); Board Member Burke moved to approve. Board Member Watsot, seconded. Request approved 2 - O. Request for Purchases of Goods and Services; Change Order No. 3. M.K. Betts; (Net Increase $6,236.28); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - O. Request for Purchases of Goods and Services; PDS1 - Telestaff Software; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - O. Request for Purchases of Goods and Services; Ideal Heatiny~; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - O. REQUEST TO USE CITY FACILITIES Request to Use Council Chambers; Meeting; Tuesday, January 27, 2004, 6:00 p.m. - 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 Request to Use Council Chambers; Homeowner Association Meeting; Thursday, March 18, 2004, 7:00 p.m. - 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - 0. Request to Use Caucus Room (1/3): Meeting; 6:15 p.m. to 8:45 p.m.; 1/7, 2/4, 3/3, 4/14, 5/5, 6/2, 9/1, 10/6, 11/3, 12/1/2004; Central Indiana Dance Ensemble, Inc.; This item was pulled from the Agenda until we can determine the availability of the Caucus Room. Request to Use Gaz~ebo; Wedding; Saturday, July 17, 2004; 4:00 p.m. to 7:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - O. Request to Hold Race: Groundhog 7 Mile, Sunday February I, 2004 I0:30 a.m. and Sam Costa Half Marathon; Sunday, March 21, 2004 1:00 p.m. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - O. OTHER Appointment of Plan Commission Representative; Board Member Burke moved to name Susan Westermeier to the Plan Commission. Board Member Watson seconded. Appointment approved 2-0 Request for Supplemental Pay for Officer Dan Matthews; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - 0 Request for Water and Sanitary Sewer Availability; Townhomes at Rangeline; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - 0 Request for Open Pavement Cut; Townhomes at Rangeline; Open Cut Intersection of Ist Avenue N. W. and 4th Street N. W. (For Sanitary Sewer Service; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - 0 Request for Open Pavement Cut: Kirby Office Complex: Open Cut Apron located in the East R.O.W. of 3rd Avenue S.W. for Gas Main Installation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - 0 Request for Commercial Curb Cut; Chipotle Mexican Grill, 1422 Keystone Way East; Modify Existing Entrance on Keystone Way East; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - 0 Request for Commercial Curb Cut: Town Homes at RangeIine; Entrance on 4th St NW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - 0 Request for Right of Way Encroachment; 96th Street near Intersection of Real Street and Nora Lane; Installation of Water Main Bleeder Valve, Concrete Pad, Fence; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - 0 ADD ON Request for Purchases of Goods and Services; Veriz, on Wireless; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - 0 Request for Purchases of Goods and Services; SBC Communications; Douglas Hane, y City Attorney asked that this we tabled until next week when he will have the contact completed. ADJOURNMENT Board Member Burke adjourned the meeting at l0]~4 a.m. //~ //~ .//Diana L. Cordray, IA~ Clerk-Treasurer M~or Ja~nes Brainard ATT~T: //~ ,//Diana L. Cordray, IAMC ~// Clerk-Treasurer