HomeMy WebLinkAboutBPW-01-21-04Office of the
City of Carmel
Clerk-Treasurer
MEETING
NOTICE
CARMEL BOARD OF PUBLIC WORKS
WEDNESDAY, JANUARY 21, 2004
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY,
JANUARY 21, 2004, AT 10:00 A.M. IN THE COUNCIL
CHAMBERS~ CITY HALL~ ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
City of Carmel
Office of the
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, January 21, 2004 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. APPROVAL OF MINUTES
a. Minutes from January 7, 2004 Regular Meeting
2. BID OPENINGS/AWARDS
a. Bid Opening for Police Cars - 2004; Chief Michael Fogarty, Carmel Police
Department
3. CONTRACTS
a. Request for Purchases of Goods and Services; M.K. Betts; (Bid Award
Southeast Groundwater Supply Project-Contract 3lB; $106,400.00); John
Duffy, Director of the Utility Department
b. Request for Purchases of Goods and Services; Eagle Valley; (Bid Award
131st Street Water Main Extension; $153,641.50); John Duffy, Director of the
Utility Department
c. Request for Purchases of Goods and Services; Language Line Services, Inc.;
Marvin Stewart, Director of Communications Center
d. Request for Purchases of Goods and Services; Pauper Counsel Services;
Judge Gail Bardach, City Courts
e. Request for Purchases of Goods and Services; Change Order No. 4, Atlas
Excavating; (Net Increase $66,345.42); John Duffy, Director of the Utility
Department
f. Request for Purchases of Goods and Services; Change Order No. 3, M.K.
Betts; (Net Increase $6,236.28); John Duffy, Director of the Utility Department
g. Request for Purchases of Goods and Services; PDSI - Telestaff Software;
Chief Douglas Callahan, Carmel Fire Department
h. Request for Purchases of Goods and Services; Ideal Heating; David
Klingensmith, Street Commissioner
e
REQUEST TO USE CITY FACILITIES
Request to Use Council Chambers; Meeting; Tuesday, January 27, 2004,
-ha ,~ ,~ , o.an ..... Ch~li~ White Hamilton County Republican Party
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Request to Use Council Chambers; Homeowner Association Meeting;
Thursday, March 18, 2004, 7:00 p.m. - 9:00 p.m.; Charles Mutlinax
Request to Use Caucus Room (1/3); Meeting; 6:15 p.m. to 8:45 p.m.; 1/7, 2/4,
3/3, 4/14, 5/5, 6/2, 9/1, 10/6, 11/3, 12/1/2004; Central Indiana Dance
Ensemble, Inc.; June Ellen Fell
Request to Use Gazebo; Wedding; Saturday, July 17, 2004; 4:00 p.m. to 7:00
p.m.; Debra Pierce
Request to Hold Race; Groundhog 7 Mile, Sunday February 1, 2004 10:30
a.m. and Sam Costa Half Marathon; Sunday, March 21, 2004 1:00 p.m. (See
attached maps for locations); Mark Renholzberger, Indy Runners
OTHER
a. Appointment of Plan Commission Representative; Mayor James Brainard
b. Request for Supplemental Pay for Officer Dan Matthews; Chief Michael
Fogarty, Carmel Police Department
c. Request for Water and Sanitary Sewer Availability; Townhomes at
Rangeline; Dave Sexton, P.E. The Schneider Corporation
d. Request for Open Pavement Cut; Townhomes at Rangeline; Open Cut
Intersection of 1st Avenue N.W. and 4th Street N.W. (For Sanitary Sewer
Service); Dave Sexton, P.E. The Schneider Corporation
e. Request for Open Pavement Cut; Kirby Office Complex; Open Cut Apron
located in the East R.O.W. of 3rd Avenue S.W. for Gas Main Installation; Jim
Scott, Vectren Energy
f. Request for Commercial Curb Cut; Chipotle Mexican Grill, 1422 Keystone
Way East; Modify Existing Entrance on Keystone Way East; Mark W.
Antonetz, Civil & Environmental Consultants
g. Request for Commercial Curb Cut; Town Homes at Rangeline; Entrance on
4th St NW; Dave Sexton, P.E. The Schneider Corporation
h. Request for Right of Way Encroachment; 96th Street near Intersection of
Real Street and Nora Lane; Installation of Water Main Bleeder Valve,
Concrete Pad, Fence; James O. McDonald II, USFilter Indianapolis Water, LLC
5. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
Minutes
WEDNESDAY, January 21, 2004 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Board Members Lori Watson; Board Member Burke; Deputy Clerk-Treasurer, Sandra Johnson
Board Member Burke called the meeting to order at 10:00 a.m.
MINUTES
Minutes from January 7, 2004 Regular Meeting were approved 2 - 0.
BID OPENINGS/AWARDS
Bid Opqning for 2004 Police Cars; Board Member Burke opened and read the bids aloud;
Company Bid
Eriks Chevrolet $ 285,000.00
Estes Chevrolet $ 274,350.00
Hare Chevrolet $ 278,509.95
Dan Young Chevrolet $ 278,565.45
CONTRACTS
Request for Purchases of Goods and Services: M.K. Betts; (Bid Award Southeast Groundwater
Supply Pro/ect-Contract 3IB; $106,400.00); Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2 - O.
Request for Purchases of Goods and Services; Eagle Valley: (Bid Award 131st Street Water Main
Extension; $153,641.50); Board Member Burke moved to approve. Board Member Watsot,
seconded. Request approved 2 - O.
Request for Purchases of Goods and Services; Language Line Services, Inc.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2 - O.
Request for Purchases of Goods and Services; Pauper Counsel Services; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2 - O.
Request for Purchases of Goods and Services; Change Order No. 4, Atlas Excavating: (Net
Increase $66~345.42); Board Member Burke moved to approve. Board Member Watsot,
seconded. Request approved 2 - O.
Request for Purchases of Goods and Services; Change Order No. 3. M.K. Betts; (Net Increase
$6,236.28); Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2 - O.
Request for Purchases of Goods and Services; PDS1 - Telestaff Software; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2 - O.
Request for Purchases of Goods and Services; Ideal Heatiny~; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 - O.
REQUEST TO USE CITY FACILITIES
Request to Use Council Chambers; Meeting; Tuesday, January 27, 2004, 6:00 p.m. - 9:00 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2
Request to Use Council Chambers; Homeowner Association Meeting; Thursday, March 18,
2004, 7:00 p.m. - 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2 - 0.
Request to Use Caucus Room (1/3): Meeting; 6:15 p.m. to 8:45 p.m.; 1/7, 2/4, 3/3, 4/14, 5/5, 6/2,
9/1, 10/6, 11/3, 12/1/2004; Central Indiana Dance Ensemble, Inc.; This item was pulled from the
Agenda until we can determine the availability of the Caucus Room.
Request to Use Gaz~ebo; Wedding; Saturday, July 17, 2004; 4:00 p.m. to 7:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - O.
Request to Hold Race: Groundhog 7 Mile, Sunday February I, 2004 I0:30 a.m. and Sam Costa
Half Marathon; Sunday, March 21, 2004 1:00 p.m. Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2 - O.
OTHER
Appointment of Plan Commission Representative; Board Member Burke moved to name Susan
Westermeier to the Plan Commission. Board Member Watson seconded. Appointment approved
2-0
Request for Supplemental Pay for Officer Dan Matthews; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 - 0
Request for Water and Sanitary Sewer Availability; Townhomes at Rangeline; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2 - 0
Request for Open Pavement Cut; Townhomes at Rangeline; Open Cut Intersection of Ist Avenue
N. W. and 4th Street N. W. (For Sanitary Sewer Service; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2 - 0
Request for Open Pavement Cut: Kirby Office Complex: Open Cut Apron located in the East
R.O.W. of 3rd Avenue S.W. for Gas Main Installation; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2 - 0
Request for Commercial Curb Cut; Chipotle Mexican Grill, 1422 Keystone Way East; Modify
Existing Entrance on Keystone Way East; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2 - 0
Request for Commercial Curb Cut: Town Homes at RangeIine; Entrance on 4th St NW; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 - 0
Request for Right of Way Encroachment; 96th Street near Intersection of Real Street and Nora
Lane; Installation of Water Main Bleeder Valve, Concrete Pad, Fence; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2 - 0
ADD ON
Request for Purchases of Goods and Services; Veriz, on Wireless; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 - 0
Request for Purchases of Goods and Services; SBC Communications; Douglas Hane, y City
Attorney asked that this we tabled until next week when he will have the contact completed.
ADJOURNMENT
Board Member Burke adjourned the meeting at l0]~4 a.m. //~ //~
.//Diana L. Cordray, IA~
Clerk-Treasurer
M~or Ja~nes Brainard
ATT~T: //~
,//Diana L. Cordray, IAMC ~// Clerk-Treasurer