The URL can be used to link to this page

Home My WebLink AboutBPW-04-07-04Office of the Clerk-Treasurer Cky of Carmel MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, APRIL 7, 2004 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY, APRIL 7, 2004, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 Office of the Clerk-Treasurer City of Carmel BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, APRIL 7, 2004 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER APPROVAL OF MINUTES a. Minutes from March 17, 2004 Regular Meeting BID OPENINGS/AWARDS a. Bid Award for the 2004-Hazel Dell/Pennsylvania Maintenance; MR Services ($70,950.00); This bid was the lowest and most responsive; Scott Brewer, Urban Forester b. Bid Award for the 2004 - Single Tandem Truck; Greene's Truck Service; ($273,600.00); This bid was the lowest and most responsive; David Klingensmith, Street Commissioner c. Bid Award for the 2004 - One Ton Crew Cab - 3A Ton; Greene's Truck Service ($162,612.00); This bid was the lowest and most responsive; David Klingensmith, Street Commissioner d. Bid Award for the Town Road Water Main Extension - 136th Street to 141st Street; Eagle Valley ($ 198,545.00/$295,303.00); This bid was the lowest and most responsive; John Duffy, Director of the Department of Utilities e. Bid Award for the West 136m Street Water Main Extension; Eagle Valley ($ 91,160.00/$ 74,472.00) This bid was the lowest and most responsive; John Duffy, Director of the Department of Utilities PERFORMANCE RELEASES a. Resolution No. BPW-04-07-04-03; Laura Vista; Curbs, Water Mains, Sanitary Sewers, Storm Sewers, Street Signs; Brandon Burke, The Schneider Corporation Resolution No. BPW-04-07-04-05; Plum Creek Farms, Section 3; Monuments and Markers; Chris Werth, Plum Creek Development Resolution No. BPW-04-07-04-06; Plum Creek Farms, Section 4; Monuments and Markers; Chris Werth, Plum Creek Development ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 e Resolution No. BPW-04-07-04-07; Plum Creek Farms Section 5; Monuments and Markers; Chris Werth, Plum Creek Development Resolution No. BPW-04-07-04-08; Plum Creek Farms Section 6; Monuments and Markers; Chris Werth, Plum Creek Development CONTRACTS a. Request for Purchases of Goods and Services; MR Services; ($70,950.00); David Klingensmith, Street Commissioner b. Request for Purchases of Goods and Services; Word Systems, Inc. ($2,716.00); Chief Michael Fogarty, Carmel Police Department c. Request for Purchases of Goods and Services; Overhead Door Company of Indianapolis; ($1,972.00); Chief Douglas Callahan, Cannel Fire Department d. Request for Purchases of Goods and Services; AADCO Alarm and Communication; ($1,319.00); Chief Douglas Callahan, Carmel Fire Department e. Request for Purchases of Goods and Services; Primelife Enrichment Center; ($20,000.00); David Klingensmith, Street Commissioner f. Request for Purchases of Goods and Services; Gove Associates; ($70,000.00); John Duffy, Director of the Department of Utilities g. Request for Purchases of Goods and Services; White Oak Construction; ($12,626.00); David Brandt, Maintenance Manager REQUEST TO USE CITY OWNED FACILITIES a. Request to Use City Hall First Floor Lobby and Mezzanine; July 3, 4, 5, 2004; Display Quilts (Charging a nominal entry fee); Carmel Clay Historical Society; R. Carol Skinner, Quilt Program b. Request to Use the Council Chambers; Homeowner's Association Meeting; Tuesday, June 1, 2004, 5:30 p.m. to 8:30 p.m.; Robin Guyon, Lakes at Hazel Dell c. Request to Use Gazebo and Common Areas; See Listing Attached to Packet for Specific Dates; Xin Min Yue, ICCCI Show and Performance Group OTHER a. Resolution No. BPW 04-07-04-01; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana Approving a Lease with the Indiana Bond Bank for the Carmel Police and Engineering Departments; Diana Cordray, Clerk Treasurer b. Resolution No. BPW 04-07-04-02; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana Regarding the Making of An Improvement; Douglas Haney, City Attorney c. Request for Promotion of Fifteen (15) Firefighters from 2nd Class to 1st Class; Chief Douglas Callahan, Carmel Fire Department d. Request to Hire Fifteen (15) Probationary Firefighters; Chief Douglas Callahan, Carmel Fire Department f. g. h. i. j. k. 1. m. O. p. q. r. Request to Hire Three (3) Replacement Police Officers; Chief Michael Fogarty, Carmel Police Department Request for Health Plan Amendment; Barb Lamb, Director of Human Resources Request for Flexible Benefit Plan Amendment; Barb Lamb, Director of Human Resources Request for Morris Business Associate Addendum; Barb Lamb, Director of Human Resources Request for DeTrude Business Associate Addendum; Barb Lamb, Director of Human Resources Request for Water and Sewer Availability; Greyhound Commons; Blain Paul, American Consulting, Inc. Request for Secondary Plat Approval; Freiburger-Mitchel Farms Minor; Dave Barnes, Weihe Engineers, Inc. Request for Open Pavement Cut; Carmel City Center Streetscape, Reflecting Pond Public Restrooms; Bob Olson, CSO Engineers Request for Title Sheet Signatures; Monon Greenway over Carmel Drive; Michael McBride, City Engineer Request for Consent to Encroach; Irrigation System; Lakeside Park Lot 6, 2550 Heathermore Park Drive South; Andy Lanham, Drees Homes Request for Consent to Edcroach; Irrigation System; Lakeside Park Lot 7, 2566 Heathermore Park Drive South; Andy Lanham, Drees Homes Request for Consent to Encroach; Irrigation System; Lakeside Park Lot 35, 2831 Windy Knoll Lane; Andy Lanham, Drees Homes Request for Consent to Encroach; Irrigation System; Lakeside Park Lot 67, 13641 Shorecove Court; Andy Lanham, Drees Homes Request for Consent to Encroach; Irrigation System; Parkwood Crossing Office Park; Parkwood Building 6/96th Street and College; Irrigation System; Brant Kercheval, Duke Construction Request for Consent to Encroach; Sub-Surface Drain; Smokey Ridge Subdivision; Section 5, Lot 116; John & Annette Dewitt, 13827 Smokey Ridge Drive 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING Minutes Wednesday, April 7, 2004 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Board Members Lori Watson; Board Member Burke; Diana Cordray, Clerk Treasurer; Deputy Clerk-Treasurer, Sandra Johnson Board Member Burke called the meeting to order at 10:02 a.m. MINUTES Minutes March 17, 2004 Regular Meeting were approved 2 - 0. Board Member Burke requested that items 6(d) be moved to the beginning of the Agenda. Approved 2 - 0. Request to Hire 15 Probationary Fireman; Board Member Burke made a motion to approve. Board Member Watson seconded. Request approved 2 - O. Board Member Burke swore in firemen. BID OPENINGS/AWARDS Bid Award for the 2004- Hazel Dell~Pennsylvania Maintenance: MR Services, ($70,950.00). Board Member Burke made a motion to approve. Board Member Watson seconded. Request approved 2 - O. Bid Award for the 2004- Single Tandem Truck; Greene's Truck Service, ($273,000.00). Board Member Burke made a motion to approve. Board Member Watson seconded. Request approved 2-0. Bid Award for the 2004- One Ton Crew Cab - s/4 Ton Truck; Greene's Truck Service, ($162,612.00). Board Member Burke made a motion to approve. Board Member Watson seconded. Request approved 2 - O. Bid Award for the th Town Road Water Main Extension - 136 Street to 141st Street; Eagle Valley ($91,160.00) Bid is awarded for project only and will not include the Alternate bid received. Board Member Burke made a motion amend bid to exclude the alternate. Board Member Watson seconded. Amendment approved 2 - O. ). Board Member Burke made a motion to approve. Board Member Watson seconded. Request approved 2 - O. Bid Award for the West 136th Street Water Main Extension: Eagle Valley ($198,545.00) Bid is awarded for project only and will not include the Alternate bid received. Board Member Burke made a motion amend bid to exclude the alternate. Board Member Watson seconded. Amendment approved 2 - O. ). Board Member Burke made a motion to approve. Board Member Watson seconded. Request approved 2 - O. PERFORMANCE RELEASES Resolution No. BPW-04-07-04-03; Laura Vista; Curbs, Water Mains, Sanitary Sewers; Street Signs; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2 - O. Resolution No. BPW-04-07-04-05; Plum Creek Farms, Section 3: Monuments and Markers: Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW-04-07-04-06: Plum Creek Farms, Section 4; Monuments and Markers; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW-04-07-04-07: Plum Creek Farms, Section 5: Monuments and Markers: Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW-04-07-04-08; Plum Creek Farms, Section 6: Monuments and Markers; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchases of Goods and Services: MR Services: (70,950.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchases of Goods and Services; Word Systems, Inc; ($2, 716.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchases of Goods and Services; Overhead Door Company of Indianapolis ($1,972.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchases of Goods and Services; Aadco Alarm Company; $1,319.00): Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchases of Goods and Services; Primelife Enrichment Center ($20,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchases of Goods and Services; Gove Associates ($70,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchases of Goods and Services; White Oak Construction Company, (12,626.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY FACILITIES Request to Use City Hall Lobby and Me~.~anine; July 3,4, 5th, 2004; Display Ouilts; There was extensive discussion on several issues; restroom use, paying for a city employee to be on site, how the quilts would be displayed, hours, charging a fee. Steve Engelking, Director of Administration made comments. Board Member Burke moved to table. Board Member Watson seconded. Tabled 2-0. Request to Use the Council Chambers; June 1, 2004 5:30 pm to 8:30 pm: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2~0. Request to Use the Gazebo and Common Areas; Various Dates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTm~R Resolution No. BPW 04-07-04-01; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana Approving a Lease with the Indiana Bond Bank for the Carmel Police and Engineering Departments; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW 04-07-04-02: A Resolution o£ the Board oS Public Works and Safety oS the Cit~ oS Carmel, Indiana Regarding the Making oS An Improvement; Clerk Treasurer Diana Cordray requested to Amend the Resolution to read an "... an Improvement regarding the Barrett Law". Board Member Burke moved to amend. Board Member Watson seconded. Amendment approved 2-0. Board Member Burke moved to approve as amended. Board Member Watson seconded. Request approved 2-0. Request to Hire Three (3) Replacement Police O~icers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Health Plan Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Flexible Bene[~t Plan Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Morris Business Associate Addendum; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-O. Request for DeTrude Business Associate Addendum; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Water and Sewer Availability; Greyhound Commons: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Secondary Plat Approval; Freiburger-Mitchel Farms Minor; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-O. Request for Open Pavement Cut; Carmel City Center Streetscape, Re[~ecting Pond Public Restrooms: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Title Sheet Signatures; Monon Greenway over Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach: Irrigation SYstem; Lakeside Park Lot 6, 2550 Heathermore Park Drive South; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; Irrigation System; Lakeside Park Lot 7, 2566 Heathermore Park Drive South; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; Irrigation System: Lakeside Park Lot 35, 2831 Windy Knoll Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; Irrigation System; Lakeside Park Lot 67, 1364I Shorecove Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2~0. Request for Consent to Encroach; Irrigation System; Parkwood Crossing O[~ce Park; Parkwood Building 6/96th Street and College; Irrigation System; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-O. Request £or Consent to Encroach; Sub-Surface Drain: Smokey Ridxe Subdivision; Section 5, Lot 116; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADD ON ITEM: Request for Purchases of Goods and Services; Superior Carpet; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Fire Chief Douglas Callahan stated that the Board had omitted Item 6( c ); the promotion of 15 firemen; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT /Diana L. Cordray, iAM~/"~- - Clerk-Treasurer M/c/a~r Ja~n~es Brainard Bent By: FARM BUREAU INS 4; 3176927652; 20 ApP 04 4:40PMjJob 445;Page 1/2 ~ Sandy Johnson .... ., ~m~ Ca~ Sampson Fax: 317-$71-2410 Em 4~1~0~ ~ of PubJ~ W~ks Meeting CC= ' ~ U~ ~ For Re~ ~ Pl~e Co~ent ~ PIi~ ~y r'her~ hl aft Issue before the boa-f --, pt'ea ne of ~e Danbury IfotYteewn~ construction entrant- .- .---. . g Perndt requested b~ Kite to 14~*lna k · --~_ . ~. zn~r ~roJa~-t that il Immadl~4~ ...~ _. .... wafted to IO~d n~ com~-, ~- ~ ~ w la& I an1 urtablf~ Watson aha .~--- -~ ~- ...... nm te the beard. Pleeae 41~-~d~ ..... .- -,~eng me ... ' - .-~,x ~.ne Bt4rke for ¢o~-,a---.,-~ ~ ---,--~e u~m to MayOr Brdlna-~ · ,, J',-,aq~r. fll.ul ',,- ------... f ;:Sent By: FARM BUREAU INS 4; 8176927652; 20 Apr 04 4:40PM;Job 445;Page 2/2 4/20/20O4 Dear Board Members, My name is Cad Sampson. I am unabJe to attend the 4/21/2004 Board of Public Works meeting, but Wanted to share o~r concerns Kite. i'm the nm.lN~,..* A~ ,. -- over the Use of our . ...,. p~oJem [mmeolate/y ~st of our neighbored. We were sh~k~ ~en ~e Construction a/a~ed roughly 2 wee~ ago and they were ?.ring la~ cons~ction veh~ es ~mug~ Our nelghborh~ W~out ob~i~g a perm~ from · e C~ty Our neighborhood has many small children at p~y and we f~J ve~ ~n~em~ for their sa~, Jn fa~, bo~ of ~e h~seS that flank the entm~ ~a~ ~ey have b~ using to ~e ~ns~ion ~Ject have small children. The wo~ that they have b~n doing h~ ~so been sho~dng that ~1~ of Our nelgh~o~ w]~ dus~ and debris Io the e~ent that some people ~n~ open their ~ndo~ or send ~eir children outside to play b~use of Kite has essentially ala~ a proj~ that Is a past couple of Weeks the si*--*~- ~, ....... sen~ to Our neighbo~o~ ~. _~. · -..,.. -~llOS[ Spilled Ova 'nth ~1~* ..... · --vera[ flmu~ m the r ~ ......~.~. we undemland that tt is their land and ~e~r Pmj~t Is ~eir OWn business, but we f~l ve~ strongly that they should find an altwnative way of a~le~ng a~ss to the Project while mJniml~ng the impa~ on our neighb~ood and Ca~el. We were not no~fJ~ by ~te about the project and only after ~e City b~ame involved has Kite made any estur cee~ co~s~uctio~ on ~--,, ~ -. g e8 to work w~h Our ~el--kk~ ~nstrumon nn=~ .~ ~"'~ ~ un[u a resolution ~s wmk~ ~.~ :~:~' Kite agr~d to -= .... . ,.e/2 again without notifvin .... :~ ~,, ~. me ~lty, but stalled up z .= .= w mu~rng a~y agreem~t with the C~ty. We ask that you deny ~elr r~u~t ~r a pe~Jt to a~ss their constrU~Jon site ~rou neighbored. We am a neighborh~ full h [~e~ ~at ~aving ~ul~ const~io~ ~*=~?~"g ~miJie~ a.d are ve~ c~cern~?~ ._ Car~ Sampson Original Message ..... From: Beth Bennett [mailto:bbennett05@sprynet.com] Sent: Tuesday, April 06, 2004 9:37 PM To: dobosiewicz; brainard Subject: Danbury Estates Once again Danbury Estates is getting dumped upon. We have trucks coming into our subdivision all day and NIGHT long. The dust and noise is very disturbing. Will the City of Carmel help with this problem? Are the trucks allowed to use our street to transport dirt?