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Home My WebLink AboutBPW-05-05-04City of Carmel Office of the Clerk-Treasurer MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, MAY 5, 2004 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY, MAY 5, 2004, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 Office of the Clerk-Treasurer Cky of Carmel BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MAY 5, 2004 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER e APPROVAL OF MINUTES a. Minutes from April 7, 2004 Regular Meeting b. Minutes from April 21, 2004 Regular Meeting BID OPENINGS/AWARDS a. Bid Award for 2004 Paving Program; Milestone ($1,193,671.52); David Klingensmith, Street Commissioner CONTRACTS Contractors, L.P.; a. Request for Purchases of Goods and Services; Connor Fine Painting; ($8,680.00); Chief Douglas Callahan, Fire Department b. Request for Purchases of Goods and Services; Par5 Lawn Care; ($2,227.00); Chief Douglas Callahan, Fire Department c. Request for Purchases of Goods and Services; Business Furniture Corporation; ($37,834.55); Chief Douglas Callahan, Fire Department d. Request for Purchases of Goods and Services; G.A.I; ($50,000.00); Michael McBride, City Engineer e. Request for Purchases of Goods and Services; Speciality Guttering Systems, Inc.; ($6,720.00); Chief Douglas Callahan, Fire Department f. Request for Purchases of Goods and Services; Deering Cleaners Resotratiou Services; ($12,800.00); Chief Douglas Callahan, Fire Department REQUEST TO USE CITY OWNED FACILITIES a. Request to Use City Hall First Floor Lobby and Mezzanine; July 3, 4, 5, 2004; Display Quilts; Tabled at April 7, 2004 meeting pending Steve Engelking's research. Postponed at April 21, 2004 meeting. b. Request to Close City Streets; Block Party; Avian Glen Subdivision; June 12, 2004 4:00 p.m. to 12:01 a.m. Lori Brande, Social Committee Director Avian Glen ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 e c. Request to Close City Streets; Block Party; Wilson Village Subdivision; May 31, 2004 2:00 p.m. to 7:00 p.m.; Amy L. Work d. Request to Extend Hours of Use of the Gazebo and Common Areas; Saturday June 19, 2004 12:00 (noon) to 11:00 p.m.; Wedding; Megan Nunnally; (Note: Board has already approved use for this wedding from 12:00 (noon) to 9:00 p.m.) OTHER a. Response from CarmelFest Committee; Regarding Questioned Raised by City Attorney at March 17, 2004 Meeting; Postponed on April 21, 2004; Wayne Wilson, CarmelFest Committee b. Response from Steve Engelking Regarding the Response from CarmelFest; Postponed on April 21, 2004; Steve Engelking Director of Administration c. Request for Promotion of Joseph E. Rickel to Lieutenant; Chief Michael D. Fogarty, Police Department d. Request to Hire Douglas Orange, Probationary Firefighter; Chief Douglas Callahan, Fire Department e. Request to Supplement Firefighter's Pay due to Military Call up of National Reserves; Kip Benbow; Chief Douglas Callahan, Fire Department f. Conflict of Interest Disclosure; David Strong; Douglas Haney, City Attorney g. Request for Water Reimbursement Agreement between the City of Carmel and Brenwick TND Communities; John Duffy, Director of the Department of Utilities Request for Business Associate Addendum; St. Vincent Hospital and Health Care Center; Barb Lamb, Director of Human Resources Request for Water Availability; The Ridge at Hayden Run; Irrigation System; Gregg Lecher, Centex Homes Request for Water Availability; Heather Knoll; Section 1; Doug Elmore, Platinum Properties Request for Water and Sanitary Sewer Availability; Cherry Creek Estates; Section 2; Tim Walter, Platinum Properties Request for Residential Curb Cut; 131 First Avenue N.W.; Tom and Lynn Harris Request for To Expand Existing Drive Way within Dedicated Right Of Way; 3805 Chadwick Drive; Robert M. Saywell Request for Secondary Plat Approval; The Village of West Clay, Section 9006-B; Dave Sexton, The Schneider Corporation Request for Secondary Plat Approval; The Village of West Clay, Section 10003; Dave Sexton, The Schneider Corporation Request for Secondary Plat Approval; Lassiter Place; Bob A. Dominquez, Benchmark Land Services, Inc. q. Request for Consent to Encroach; The Townhomes at Hunter's Creek; Irrigation System; Mark A. Webber, Estridge Development r. Request for Consent to Encroach; The Overlook; Hazel Dell Corner, Lot #4; Irrigation System; Thomas A. Crowley, G.B. Hazel Dell Property, LLC s. Request for Consent to Encroach; Plum Creek Farms Subdivision, Lot 169; 12677 Avocet; Irrigation System; David and Margaret Albrecht t. Request for Consent to Encroach; Windpointe at Waterstone Subdivision, Lot 36; 4829 Windrift Way; Retaining Wall/Driveway; John Pearson, The Pearson Group, LLC. u. Request for Consent to Encroach; Lynnwood Subdivision, Lot 40; 12554 Scottish Bend; Irrigation System; Randall and Angela Park v. Request for Consent to Encroach; Plum Creek Farms Subdivision; Lot 172; 12695 Avocet; Irrigation System; Stephen and Jacqueline Hoffman w. Request for Consent to Encroach; Plum Creek Farms Subdivision, Lot 175; 12738 Plum Creek Blvd.; Irrigation System; Jerome and Betty Pachciarz x. Request for Consent to Encroach; Woods at Williams Creek; Irrigation System; Williams Creek Woods, LLC y. Request for Consent to Encroach; Lakes at Hazel Dell Subdivision, Lot 29, 12562 Gladecrest Drive; Scott and Jill Ehnes z. Request for Consent to Encroach; Stonewick at Waterstone Subdivision; Lot 70; 11852 Tarrynot Lane; Jennifer Munson aa. Request for Consent to Encroach; Plum Creek Farms Subdivision, Lot 176; 12726 Plum Creek Blvd.; Irrigation System; Leonard and Judith Heinlein bb. Request for Easement Agreement; Tyner Family Partnership; Water Line Easement; John Duffy, Director of the Department of Utilities cc. Request for Modified Curb Cut - Crystal Lake at River Ridge, Section 4; TABLED AT THE APRIL 21, 2004 MEETING. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING Minutes Wednesday, May 5, 2004 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Lori Watson and Mary Ann Burke; Diana Cordray, Clerk Treasurer; Deputy Clerk-Treasurer, Sandra Johnson Mayor Brainard called the meeting to order at 10:03 a.m. MINUTES Minutes April 7, 2004 Regular Meeting were approved 2 - 0 Minutes April 21, 2004 Regular Meeting were approved 2 - 0 BID OPENINGS/AWARDS Bid Award for the2OO4-Paving Program; Milestone Contractors $1,193,671.53; this was the lowest and most responsive bid. Mayor Brainard moved to approve. Board Member Burke seconded. Award approved 3- O. CONTRACTS Request for Purchase of Goods and Services; Connor Fine Painting ($8,680.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchase of Goods and Services; Par 5 Lawn Care; ($2,227.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchase of Goods and Services; Business Furniture Corporation; ($37,834.55); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchase of Goods and Services: G.A.L ($50,000.00); Mayor Brainard noted that there was a memo explaining these services had started already. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchase of Goods and Services; Speciality Guttering Systems; ($6, 720.00): Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Deering Cleaners Restoration; ($12,800.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. REQUEST TO USE CITY FACILITIES Request to Use City Hall Lobby and Mezzanine; July 3,4, 5th, 2004: Display Quilts; Tabled on April 7, 2004; Director of Administration Steve Engelking asked to have this item remained tabled until the next meeting. Request to Close City Streets; Block Party; Avian Glen Subdivision; June 12, 2004 4:00 p.m. to 12:01 a.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Close City Streets; Neighborhood Party; Wilson Village Subdivision; May 31, 2004 2:00 p.m. to 7:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Extend Hours of Use of the Gazebo and Common Areas, Saturday, June I9, 2004: 12:00 (noon) to 11:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. OT~ER Response from Carmel Fest Committee, Inc.; Mayor Brainard moved to deny request. Board Member Burke seconded. Request denied 0-3. Response from Steve Engelking Regarding Carmel Fest Committee, Inc.; Mayor Brainard moved to amend the letter of approval to read the Carmel Fest Committee, omitting the Inc. Letter to be included in the minutes. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Promotion of Joseph E. Bickel to Lieutenant; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Hire Probationary Firefighter; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Supplement Firefighter's Pay due to Military Call up of the National Reserves; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Conflict of Interest Disclosure: David Strong; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Water Reimbursement Agreement between the City of Carmel and Brenwick TND; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Business Associate Addendum; St. Vincent Hospital; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Water Availability; The Ridge at Hayden Run; Mayor Brainard moved to approve with all contingencies listed in City Engineer's letter. Board Member Burke seconded. Request approved 3-0. Request for Water Availability; Heather Knoll, Section I; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Water and Sanitary Sewer Availability; Cherry Creek Estates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Residential Curb Cut; 13I Ist Ave NW; Mayor Brainard moved to approve with all requirements set forth in the City Engineer's letter. Board Member Burke seconded. Request approved 3-0. Request to Expand Existing Driveway within Dedicated Right of Way; 3805 Chadwick; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Secondary Plat Approval: The Village of West Clay Section 9006-B; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Secondary Plat Approval; The Village of West Clay Section 10003; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Secondary Plat Approval; Lassiter Place; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request [or Consent to Encroach; The Townhomes at Hunter's Creek: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request [or Consent to Encroach; The Overlook; Hagel Dell Corner, Lot #4; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request [or Consent to Encroach; Plum Creek Farms Subdivision, Lot 169; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request [or Consent to Encroach: Windpointe at Waterstone Subdivision; Lot 36; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request [or Consent to Encroach; Lynnwood Subdivision, Lot 40; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request [or Consent to Encroach; Plum Creek Farms Subdivision, Lot 172; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request [or Consent to Encroach; Plum Creek Farms Subdivision, LOt J75; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Consent to Encroach; Woods at Williams Creek; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request ['or Consent to Encroach; Lakes at Hagel Dell Subdivision, Lot 29; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request [or Consent to Encroach: Stonewick at Waterstone Subdivision, Lot 70; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request [or Consent to Encroach; Plum Creek Farms Subdivision, Lot J76; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request [or Easement; Tyner Family Partnership; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request [or Modi~ed Curb Cut-Crystal Lake at River Ridge, Section 4; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. ADD ON ITEM: Mayor James Brainard moved to add two items onto the Agenda. Board Member Burke seconded. Motion carried 3-0. Request for Approval Waterline Easement; HutT ProperCv; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Approval Waterline Easement; Crook Property; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. ADJOURNMENT MayorJamesBrainardadjournedthemeetin~~/~_~ ~ciana L. Cordray, IAI~C erk-Treasurer Approved, D~ana L. Cordray, IAIV~ Clerk-Treasurer &r Jame~ Brainard ATTACH Emails from Danbury, Memo to dept heads JAMES BRAINARD, MAYOR Memorandum DATE: May 5, 2004 Carmelfest 2004 Activities Carmelfest 2004 activities will take place on Sunday, July 4, 2004, and Monday, July 5, 2004. The following restrictions apply. Parade Route: The parade will be conducted o~..J.ulff 5, 2004, with marshalling area in Merchants Square Mall. Road closures for thek~q~will begin at 10:30 a.m. and continue until the parade is complete. Roads affected and closed during this time include East Carmel Drive from Keystone to South Rangeline Road; AAA Way; South Rangeline Road to Main Street; and East Main Street to approximately the Carmel High School area. All intersections along that route are also closed during the parade. Carmelfest Festival Area: The Civic Square area which includes the gazebo, fountain area, parking lots serving City Hall, Veterans Way Drive and Gradle Drive from South Rangeline Road to 3rd Avenue Southwest will be closed and dedicated to Carmelfest use from 3 p.m. July 3, 2004 through 10:30 p.m. July 5, 2004. All streets and parking areas must be cleared and available for public use by 6 a.m. on July 6, 2004. Carmelfest will open to the public at approximately noon on Sunday, July 4th. Fireworks: Carmelfest fireworks will be shot at dusk on July 5, 2004 as in previous years from City Center Drive between South Rangeline Road and 3rd Avenue Southwest. Accordingly, that section of City Center Drive will be closed when appropriate on July 5, 2004. ONE Crvic SQu^Rz, C^ltMEL, IN 46032 O~'FIc~. 317.571.2401, FAX' 317.844,3498 E~4AIL }brainard@ci.carmel.in.us