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Home My WebLink AboutBPW-05-19-04Cky of Carmel Office of the Clerk-Treasurer MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, MAY 19, 2004 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL MEET ON WEDNESDAY, MAY 19, 2004, ^T 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 City of Carmel e Be e MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. Minutes from May 5, 2004 Regular Meeting BID OPENINGS/AWARDS a. Bid Opening for 2004 Concrete Program; David Klingensmith, Street Commissioner PERFORMANCE RELEASES a. Resolution No. BPW- 05-19-04-02; Cherry Creek Estates, Section 1AI1B; Exterior sidewalks; Tim Walter, Platinum Properties CONTRACTS d. Request for Purchases of Goods and Services; Donald Rodeman & Associates; ($1,100.00); Chief Douglas Callahan, Fire Department REQUEST TO USE CITY OWNED FACILITIES a. Request to Use City Hall First Floor Lobby and Mezzanine; July 3, 4, 5, 2004; Display Quilts; Tabled at April 7, 2004 meeting pending Steve Engelking's research. Postponed at April 21, 2004 and May 5, 2004 meetings. b. Request to Gazebo and Common Grounds; Concert; Sunday June 13, 2004 and Sunday August 22, 2004 from 1:00 p.m. to 9:00 p.m.; Carmel Lutheran Church; Paul Fleer OTHER a. Request for Water Availability; Lakeside Park; Entryway Irrigation Systems; Dawn Barnett, Drees Homes b. Request for Water and Sanitary Sewer Availability; Ted's Montana Grill; Clay Terrace Shopping Center; Lawrence Swick, Gerdes Henrichson & Associates c. Request for Secondary Plat Approval; The Village of West Clay; Section 5003; Dave Sexton, The Schneider Corporation d. Requ~ggfiJ~r~q~lfil~VApptq)N~,~T~i'Lba~l~3~f W~/~t~t'~4, Blocks 20-21 Block C, Section 3004; Dave Sexton, The Schneider Corporation Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS 8: SAFETY MEETING AGENDA WEDNESDAY, MAY 19, 2004 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Request for Secondary Plat Approval; Cherry Creek Estates, Section 3; Tim Walter, Platinum Properties Request to Open Pavement Cut Approval; West 141st Street - 2 places and Towne Road - 1 pace; Sanitary Sewer and Storm Sewer Service; Douglas Elmore, Platinum Properties Request for Dedication of Right of Way; Additional Right of Way at Monon Townhomes to Satisfy 20-years Thoroughfare Plan Requirements; James E. Thomas, Jr., Brookview Properties, LLC Request for Consent to Encroach; The Ridge at Hayden Run Subdivision; West; West 141st Street; Entryway Irrigation System; Greg Lecher, Centex Homes Request for Consent to Encroach; The Lakes at Hazel Dell Subdivision, Lot 94; 5731 Kenderly Court; Nagabhushana Kolnr Request for Consent to Encroach; The Lakes at Hazel Dell Subdivision, Lot 244; 5996 Clearview Drive; Irrigation System; David and Martha Miller Resolution No. BPW- 05-19-04-01; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana Ratifying the Execution of a Contract; (Consent to Encroach-Woodland Country Club); Mayor James Brainard 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING Minutes Wednesday, May 19, 2004 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Lori Watson and Mary Ann Burke; Diana Cordray, Clerk Treasurer; Deputy Clerk-Treasurer, Sandra Johnson Mayor Brainard called the meeting to order at 10:03 a.m. MINUTES Minutes May 5, 2004 Regular Meeting were approved 3 - 0 Mayor Brainard moved to add on Agreement between the City of Carmel and the Carmel Professional Firefighter's Association Local 416. Board Member Burke seconded. Add on approved 3-0. Request for Agreement between the City of Carmel and the Carmel Professional Firefighter's Association Local 414; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. BID OPENINGS/AWARDS Bid Opening for the2OO4-Concrete Program; Mayor James Brainard opened and read the bids aloud. Company Hunt Paving CC&T Construction Bid $ 423,254.00 $ 411,694.00 David Klingensmith, Street Commissioner asked that the bid be awarded to CC&T Construction, the lowest and most responsive bid (contingent upon the review of the bid for all documentation). Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Donald Rodeman & Associates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY FACILITIES Request to Use City Hall Lobby and Me~ganine; July 3,4, 5th, 2004; Display Quilts; Tabled on April 7, 2004; Director of Administration Steve Engelking asked to have this item remained tabled until the next meeting; Withdrawn by the Organization requesting use. Request Use the Gagebo and Common Areas, Sunday, June 13 and Sunday, August 22, 2004; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. OTHER Request for Water Availability; Lakeside Park: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Water and Sanitary Sewer Availability: Ted's Montana Grill; Clay Terrace Shopping Center; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Secondary Plat Approval; The Village o£ West Clay Section 5003; Withdrawn Request for Secondary Plat Approval; The Village of West Clay, Blocks 20-21 Block C Section 3004; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Secondary Plat Approval; Cherry Creek Estates Section 3; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Open Curb Cut; West ]41st Street Towne Road; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-O. Request for Dedication of Right of Way; Additional Right of Way at Monon Townhomes; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Clerk Treasurer Diana Cordra¥ requested a change in procedure for Consent to Encroach; there was brief discussion. Mayor Brainard recommended that the Board delegate authority for all Consent to Encroach for Irrigation to the City Engineer. Board Member Burke seconded. Request approved 3 - O. Request for Consent to Encroach; The Ridge at Hayden Run; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Consent to Encroach; The Lakes at Hazel Dell; Lot 94, 5731 Kenderly Court; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Consent to Encroach; The Lakes of Hazel Dell, Lot 244, 5996 Clearview Drive; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Resolution BP W-05-19-04-01; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Ratifying the Execution of a Contract; Consent to Encroach Woodland Country Club; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. A Special Meeting of the Board is scheduled for May 26, 2004 at 10:00 a.m. it was decided to open this meeting to all general business. ADJOURNMENT Mayor James Brainard adjourned the meeting at 10:25 a.m. ~ /.~ Sand~ M. Johnson, /~ Di~a L. Cordray, I~MC Clerk-Treas~er Approved, /~yor James Brainard ATTEST: Sandra I~L Johnson, /~)iana L. Cordray, IAIqlC Clerk-Treasurer ATTACH Emails from Danbury, Memo to dept heads