HomeMy WebLinkAboutBPW-07-07-04City of Carmel
T iNG
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, JULY 7, 2004
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON
WEDNESDAY, JULY 7, 2004, AT 10:00 A.M. IN THE
COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
City of Carmel
Office of the
Clerk-Treasurer
BOARD OF PUBLIC WORKS 8: SAFETY SPECIAL MEETING
AGENDA
WEDNESDAY, JULY 7, 2004 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. APPROVAL OF MINUTES
a. Minutes from June 9, 2004 Special Meeting
2. BID OPENINGS/AWARDS
a. Bid Opening for 131st Street Elevated Water Tank; John Duffy, Director of the
Department of Utilities
3. PERFORMANCE RELEASES
a. Resolution No. BPW- 07-07-04-03; Delaware Trace, Section 4, Streets,
Monuments & Markers; Mick Scheetz, Oakview Associates
b. Resolution No. BPW- 07-07-04-04; Delaware Trace, Section 2, Sidewalks;
Mick Scheetz, Oakview Associates
c. Resolution No. BPW- 07-07-04-05; Delaware Trace, Section 3, Sidewalks;
Mick Scheetz, Oakview Associates
4. CONTRACTS
a. Request for Purchases of Goods and Services; Nelson Alarm Company ($
480.00); David Klingensmith, Director of the Street Department
b. Request for Purchases of Goods and Services; Vision Remodeling
($5,986.64); Chief Douglas Callahan, Carmel Fire Department
c. Request for Purchases of Goods and Services; Kilburn Classic Construction;
$8,473.72); Chief Douglas Callahan, Carmel Fire Department
d. Request for Purchases of Goods and Services; Carpet Decorators, Inc
($16,932.00); Chief Douglas Callahan, Carmel Fire Department
e. Request for Purchases of Goods and Services; R.W. Armstrong & Associates
($75,600.00); Michael McBride, City Engineer
f. Request for Purchases of Goods and Services; White Oak Construction
Corp. ($8,500.00); David Brandt, Facilities Manager
g. Request for Purchases of Goods and Services; Legacy Photography &
Design, Inc. ($9,000.00); Nancy Heck, Director of the Department of Community
Relatio/~ Cl¥IC SQUARE CARMEL, INDIANA 4603?. 317/571-2414
Se
h. Request for Purchases of Goods and Services; Beacon Surveying &
Engineering ($1,900.00); Gary Duncan, Assistant City Engineer
i. Request for Purchases of Goods and Services; CC&T Construction
($494,032.00 - Bid Award for 2004 Concrete Program); David Klingensmith,
Director of the Street Department
REQUEST TO USE CITY OWNED FACILITIES
a. Request to Use the Gazebo and Common Areas; Saturday, July 24, 2004
12:00 (Noon) to 3:00 p.m. for Wedding; Chris Richardson
b. Request to Use the Gazebo and Common Areas; Saturday, September 25,
from 4:00 p.m. to 6:00 p.m. and Sunday, September 26, 2004 9:00 a.m. to
3:00 p.m. for Wedding; Vince Beer
c. Request to Use the Gazebo and Common Areas; Friday, August 20, 2004
from 4:00 p.m. to 5:00 p.m. and Saturday, August 21, 2004 1:30 p.m. to 10:00
p.m. for Wedding; Misty McKee and Chris Nicholson
d. Request to Use the Gazebo and Common Areas; May 4, 2005, For Annual
Law Enforcement Memorial, Major John Etter, Carmel Police Department
e. Request to Close Various Streets for Charity Fund Raising Race/Walk;
Friday October 22 and Saturday, October 23, 2004; Stephen Genco, Race
Director, Trinity Free Clinic
f. Request to Close Pleasant View Drive, for a Block Party; August 21, 2004
from 4:30 p.m. to 9:00 p.m.; Margaret Jackson
g. Request to Close Portions of Meeting House Road and Horesham Street in
Village of West Clay for Home Tour 2004; July 15 through August 1, 2004;
Kevin Krulik, Brenwick Development
h. Request to Market Ice Cream; Summer Gazebo Concert Series; Various
Dates, one hour prior to concert start times to end of concert; Linda Sloo,
This, That and the Other
i. Notification of Carmel Lions Club events for the period of July 2004 through
June, 2005; Forrest I. Hurst, Secretary
e
OTHER
a. Hearing for Property Located at 4927 East 146th Street, Owner: William F.
Price; Code Violation; Tom Perkins, Assistant City Attorney
b. Request for Water Availability; The Village of West clay, Section 9005;
Kevin Krulik, Brenwick Development
c. Request for Water and Sanitary Sewer Availability; Main Street Plaza; SW
Corner Main Street and Guilford; Darrell G. Phillips, Insight Engineering
d. Request for Additional Water and Sewer Availability; Mitchell's Fish
Market, Clay Terrace; Building FI Lease Space F01; Renee Schultz, Knauer,
Inc.
e. Request for Three (3) Commercial Curb Cut Modification; Mike's Express
Car Wash, SW Corner of Rangeline Road and Carmel Drive; Todd Bauer,
Paul I. Cripe, Inc.
f. Request for Commercial Curb Cut Modification; Main Street Plaza; SW
Corner Main Street and Guilford; Darrell G. Phillips, Insight Engineering
g. Request for Right in/Right Out Curb Cut; 122nd Street; Mark T. Monroe,
Drewry Simmons Vornehm, LLP
h. Request for Additional Residential Curb Cut; 2290 West 136th Street; Barry
F. Smith, Smith Lake Watters
i. Request for Two (2) Additional Residential Curb Cut Modification; Lot 19,
Moffitt Farms, Section 3; 5917 Trading Post Way; James Butch
j. Request for Right Of Way Encroachment; Main Street Plaza; SW Corner of
Main Street and Guilford; Darrell G. Phillips, Insight Engineering
k. Request for Open Cut Pavement; Mike's Express Car Wash, Water
Connection Service; Todd Bauer, Paul I. Cripe, Inc.
1. Request for Secondary Plat Approval; Bennett Minor Subdivision; David
Barnes, Weihe Engineers
m. Request for Plat Approval; Providence at Old Meridian, Phase II, Block 2
through 18 Replat; Dennis Singer, Paul I. Cripe
n. Request for Dedication of Right Of Way; Main Street Plaza; SW Corner
Main Street and Guilford; Darrell G. Phillips, Insight Engineering
o. Request for Dedication of Right of Way; Mike's Express Car Wash; Todd
Bauer, Paul I. Cripe, Inc.
p. Request Approval of Agreement to Retain and Remove Building; Related to
Parcel 37 on Project STP B886; Michael McBride, City Engineer
q. Request for Consent to Encroach; Lakes at Hazel Dell; 12500 Autumn Gate
Way; Retaining Wall Easement; Louis and Karen Wozniak
r. Swearing in Five (5) New Police Officers; Gregory S. Dewald; Aaron M.
Leach; Kevin J. Schaller; Donald D. Schoef; Vincent A. Stewart; Chief
Michael Fogarty, Carmel Police Department
s. Resolution No. BPW 07-07-04-01; A Resolution of the Board of Public Works
and Safety of the City of Carmel, Indiana Regarding Northwood Hills
Service Area; John Duffy, Director of the Department of Utilities
t. Resolution No. BPW 07-07-04-02; A Resolution of the Board of Public Works
and Safety of the City of Carmel, Indiana Regarding Briarwood Service
Area; John Duffy, Director of the Department of Utilities
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
Minutes
Wednesday, July 7, 2004 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard; Board Members Lori Watson and Mary Ann Burke; Deputy Clerk-
Treasurer, Sandra Johnson
Mary Ann Burke called the meeting to order at 10:08 a.m. The Mayor arrived at 10:10 a.m.
MINUTES
Minutes for the June 9, 2004 Special Meeting approved 2 - O.
BID OPENINGS/AWARDS
Bid Opening for the 131st Street Elevated Water Tank; Mayor Brainard opened and read the bids
aloud.
Company Bid Alternate A Alternate B
Landmark Structures $2,660,000.00 $25,000,00 $115,000.00
CB&I Water $2,754,000.00 $14,900.00 $ 87,000.00
The bids were given to John Duffy, Director of the Department of Utilities for review and
consideration at a future meeting.
PERFORMANCE RELEASES
Resolution No. BPW-07-07-04-03; Board Member Burke moved to approve. Board Member
Watson seconded. Resolution approved 3-0.
Resolution No. BPW-07-07-04-04; Board Member Burke moved to approve. Board Member
Watson seconded. Resolution approved 3-0.
Resolution No. BPW-07-07-04-05; Board Member Burke moved to approve. Board Member
Watson seconded. Resolution approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Nelson Alarm Company; Mayor Brainard moved
to approve. Board member Burke seconded. Request approved 3 - O.
Request for Purchase of Goods and Services; Vision Remodeling; Mayor Brainard moved to
approve. Board member Burke seconded. Request approved 3 - O.
Request for Purchase of Goods and Services; Kilburn Classic Construction; Mayor Brainard
moved to approve. Board member Burke seconded. Request approved 3 - O.
Request for Purchase of Goods and Services; Carpet Decorators, Inc.; Mayor Brainard moved
to approve. Board member Burke seconded. Request approved 3 - O.
Request for Purchase of Goods and Services: R.W. Armstrong & Associates; Mayor Brainard
moved to approve. Board member Burke seconded. Request approved 3 - O.
Request for Purchase of Goods and Services; White Oak Construction Corp.; Mayor Brainard
moved to approve. Board member Burke seconded. Request approved 3 - O.
Request for Purchase o[ Goods and Services; Legacy Photography & Design, Inc.; Mayor
Brainard moved to approve. Board member Burke seconded. Request approved 3 - O.
Request [or Purchase of Goods and Services: Beacon Surveying & Engineering; Mayor
Brainard moved to approve. Board member Burke seconded. Request approved 3 - O.
Request [or Purchase o[ Goods and Services; CC&T Construction: Mayor Brainard moved to
approve. Board member Burke seconded. Request approved 3 - O.
REQUEST TO USE CITY FACILITIES
Request to Use the Gagebo and Common Areas; Saturday, July 24, 2004 12:00 (Noon) to 3:00
p.m. for Wedding; Mayor Brainard moved to approve. Board member Burke seconded. Request
approved 3 - O.
Request to Use the Gagebo and Common Areas; Saturday, September 25, from 4:00p. m. to 6:00
p.m. and Sunday, September 26, 2004 9:00 a.m. to 3:00 p.m. for Wedding; Mayor Brainard
moved to approve. Board member Burke seconded. Request approved 3 - O.
Request to Use the Gagebo and Common Areas: Friday, August 20, 2004 from 4:00 p.m. to 5:00
p.m. and Saturday, August 21, 2004 1:30 p.m. to 10:00 p.m. for Wedding; Mayor Brainard
moved to approve. Board member Burke seconded. Request approved 3 - O.
Request to Use the Gagebo and Common Areas: May 4, 2005, For Annual Law Enforcement
Memorial: Mayor Brainard moved to approve. Board member Burke seconded. Request
approved 3 - O.
Request to Close Various Streets for Charity Fund Raising Race~Walk; Friday October 22 and
Saturday, October 23, 2004; Mayor Brainard moved to approve. Board member Burke
seconded. Request approved 3 - O.
Request to Close Pleasant View Drive, for a Block Party; August 21, 2004 from 4:30 p.m. to
9:00 p.m.; Mayor Brainard moved to approve. Board member Burke seconded. Request
approved 3 - O.
Request to Close Portions of Meeting House Road and Horesham Street in Village of West Clay
for Home Tour 2004; July 15 through August l, 2004; Mayor Brainard moved to approve.
Board member Burke seconded. Request approved 3 - O.
Request to Market Ice Cream; Summer Gagebo Concert Series; Various Dates, one hour prior to
concert start times to end of concert; Mayor Brainard moved to approve. Board member Burke
seconded. Request approved 3 - O.
Notification of Carmel Lions Club events for the period of July 2004 through June, 2005; Mayor
Brainard moved to approve. Board member Burke seconded. Request approved 3 - O.
OTIt~R
Hearing for Property Located at 4927 East J46th Street, Owner: William F. Price; Mayor
Brainard asked Tom Perkins, Assistant City Attorney if any conversation had occurred between
the property owner and the City in order to find a resolution. A brief discussion took place. The
item was moved to the end of the meeting. Mayor James Brainard moved to table the item.
Board Member Burke seconded. Item tabled 3-0.
Request for Water Availability; The Village of West clay, Section 9005; Mayor Brainard moved
to approve. Board member Burke seconded. Request approved 3 - O.
Request for Water and Sanitary Sewer Availability: Main Street Plaza; SW Corner Main Street
and Guilford; Mayor Brainard moved to approve. Board member Burke seconded. Request
approved 3 - O.
Request for Additional Water and Sewer Availability; Mitchell's Fish Market, Clay Terrace;
Building F1 Lease Space FOI; Mayor Brainard moved to approve. Board member Burke
seconded. Request approved 3 - O.
Request for Three (3) Commercial Curb Cut Modification; Mike's Express Car Wash, SW
Corner of Rangeline Road and Carmel Drive; Mayor Brainard moved to approve contingent
upon the recommendations of the City Engineer. Board member Burke seconded. Request
approved 3 - O.
Request for Commercial Curb Cut Modification; Main Street Plaga; SW Comer Main Street and
Guilford; Mayor Brainard moved to approve contingent upon the recommendations of the City
Engineer. Board member Burke seconded. Request approved 3 - O.
Request for Right in/Right Out Curb Cut; 122nd Street; Mayor Brainard moved to approve
contingent upon the recommendations of the City Engineer. Board member Burke seconded.
Request approved 3 - O.
Request for Additional Residential Curb Cut; 2290 West 136th Street; Mayor Brainard moved to
approve contingent upon the recommendations of the City Engineer. Board member Burke
seconded. Request approved 3 - O.
Request for Two (2) Additional Residential Curb Cut Modification; Lot 19, Moffitt Farms,
Section 3; 5917 Trading Post Way; Mayor Brainard moved to approve contingent upon the
recommendations of the City Engineer. Board member Burke seconded. Request approved 3 - O.
Request for Right Of Way Encroachment; Main Street Plaza; SW Comer of Main Street and
Guilford; Mayor Brainard requested the parties meet and come back at the end of the meeting to
discuss this request. Mayor Brainard moved to deny. Board Member Burke seconded. Request
denied 3-0.
Request for Open Cut Pavement; Mike's Express Car Wash, Water Connection Service; Mayor
Brainard moved to approve contingent upon the recommendations of the City Engineer. Board
member Burke seconded. Request approved 3 - O.
Request for Secondary Plat Approval; Bennett Minor Subdivision; Mayor Brainard moved to
approve contingent upon the recommendations of the City Engineer. Request approved 3 - O.
Request for Plat Approval; Providence at Old Meridian, Phase II, Block 2 through 18 Replat;
Mayor Brainard moved to approve contingent upon the recommendations of the City Engineer.
Board member Burke seconded. Request approved 3 - O.
Request for Dedication of Right Of Way; Main Street Plaza; SW Corner Main Street and
Guilford; Mayor Brainard moved to approve contingent upon the recommendations of the City
Engineer. Board member Burke seconded. Request approved 3 - O.
Request for Dedication of Right of Way; Mike's Express Car Wash; Mayor Brainard moved to
approve contingent upon the recommendations of the City Engineer. Board member Burke
seconded. Request approved 3 - O.
Request Approval of Agreement to Retain and Remove Building; Related to Parcel 37 on Project
STP B886; Mayor Brainard moved to approve contingent upon the recommendations of the City
Engineer. Board member Burke seconded. Request approved 3 - O.
Request for Consent to Encroach; Lakes at Hazel Dell; 12500 Autumn Gate Way; Retaining
Wall Easement: Mayor Brainard moved to approve contingent upon the recommendations of the
City Engineer. Board member Burke seconded. Request approved 3 - O.
Swearing in Five (5) New Police Officers: Gregory S. Dewald; Aaron M. Leach; Kevin J.
Schaller; Donald D. Schoef; Vincent A. Stewart; The Board swore in all five officers.
Resolution No. BPW 07-07-04-01; A Resolution of the Board of Public Works and Safety of the
City of Carmel, Indiana Regarding Northwood Hills Service Area; Mayor Brainard moved to
approve. Board member Burke seconded. Request approved 3 - O.
Resolution No. BPW 07-07-04-02: A Resolution of the Board of Public Works and Safety of the
City of Carmel, Indiana Regarding Briarwood Service Area; Mayor Brainard moved to approve.
Board member Burke seconded. Request approved 3 - O.
ADD-ON
Many Day, Runners Forum presented an Add- On Item for a run that is scheduled next week.
Mayor Brainard moved to add the item to the agenda. Board Member Burke seconded. Item
added 3 -0. Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 3 -0. No information was provided to the Clerk's office prior to the meeting regarding
this request.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:43 a.m.
//~)iana L. Cordray, IAIV~ v Clerk-Treasurer
/~Diana L. Cordray, IAMC~ Clerk-Treasurer
~l/ayor James Brainard