HomeMy WebLinkAboutBPW-08-18-04City of Carmel
T iNG
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, AUGUST 18, 2004
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON
WEDNESDAY, AUGUST 18, 2004, AT 10:00 A.M. IN THE
COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
()NE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
City of Carmel
Office of the
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING
AGENDA
WEDNESDAY, AUGUST 18, 2004 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. APPROVAL OF MINUTES
a. Minutes from July 21, 2004 Regular Meeting
b. Minutes from August 4, 2004 Regular Meeting
c. Minutes from August 4, 2004 Executive Session
2. BID OPENINGS/AWARDS
a. Bid Opening for Ultraviolet Disinfection System, Contract 43; John Duffy,
Director of the Utilities Department
b. Bid Award for Elevated Water Tank, Contract 39; John Duffy, Director of the
Utilities Department
3. CONTRACTS
a. Request for Purchases of Goods and Services; Calumet Paving (Bid Award-$
1,273,079.04), Mike McBride, City Engineer
b. Request for Purchases of Goods and Services; T&R Traffic Services;
($39,530.30); Mike McBride, City Engineer
4. REQUEST TO USE CITY OWNED FACILITIES
a. Request to Use the Gazebo and Common Areas; Wedding and Rehearsal;
July 8, 2005 from 6:00 p.m. to 7:00 p.m. and July 9, 2005 from 3:00 p.m. to
7:30 p.m., Sarah J. Carpenter
b. Request to Use Council Chambers and Caucus Room; Services; Friday,
10/15, 11/19, 12/17/2004 and 1/21, 2/18, 3/18, 4/15, 5/20/2004; from 5:30 p.m.
to 9:30 p.m.; Indianapolis Hebrew Congregation
5. OTHER
a. Request for Sanitary Sewer Availability; C.P. Morgan Expansion; Greg
Snelling, Woolpert, LLP
b. Request for Water and Sanitary Sewer Availability; Paradise Bakery and
Caf6, Clay Terrace, Building A-l, Space A-29; John K. Givens, Paradise
Bakery and Cafe
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
Request for Additional Water and Sewer Availability; Kona Grill, Clay
Terrace, Building C-2, Space C-31; David Nash, Aria Group Architects, Inc.
Request for Commercial Curb Cut; North Haven Subdivision; Temporary
Construction Entrance on Gray Road; Greg Shelling, Woolpert, LLP
Request for Consent to Encroach; Ashton, Section 2, Lot 103, 14412 Salem
Drive East; Marko and Ljiljana Lekic
Request for Secondary Plat Approval; North Haven Subdivision, Lots 1 & 2,
Block D; Greg Snelling, Woolpert, LLP
Request for Easement Agreement; 131~t Street; Parcel ID #
1709300000025202; Peter and Kathy Gray, John Duffy, Director of the Utilities
Department
Request for Easement Agreement; 131st Street; Parcel ID #
1709300000025102; Peter and Kathy Gray, John Duffy, Director of the Utilities
Department
TABLED ITEM FROM 8/4/2004 MEETING: Appeal Hearing; 40 Woodland
Drive; Appealing Notice of Order dated July 1, 2004; Record # CE04020061;
Robert and Rachael Glasser
Determination from Executive Session of August 4, 2004; Barb Lamb, Director
of Human Resources
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
Minutes
Wednesday, August 18, 2004 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson; Clerk Treasurer,
Diana Cordray; Deputy Clerk-Treasurer, Sandra Johnson
Mayor James Brainard called the meeting to order at 10:02 a.m.
MINUTES
Minutes for the July 21, 2004 Regular Meeting were approved 2-0.
Minutes for the August 4, 2004 Regular Meeting were approved 2-0.
Minutes for the August 4, 2004 Executive Session were approved 2-0.
BID OPENINGS/AWARDS
Bid Opening for 2004-2005 Ultraviolet Disinfection; Mayor James Brainard opened and read
the bid aloud.
Company
Bowen Engineering
MK Betts
Maddox
Bid
$ 715,200.00
$ 692,500.00
$ 905,0OO.OO
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation at a later date. Mayor Brainard asked what the amount of the grant was for
this project, $330,000.
Bid Award for Elevated Water Tank; LandMark Structures; ($2,660,000.00 plus alternate bid
A $25,000) This was the lowest and most responsive bid that was received. Mayor James
Brainard moved to approve. Board Member Burke seconded. Award approved 3 - O.
CONTRACTS
Request for Purchase of Goods' and Services; Calumet Paving; This contract was never received
for the Board, therefore it was removed from the agenda.
Request for Purchase of Goods and Services; T&R Services ($39,530.30); Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 3 - O.
REQUEST TO USE CITY FACILITIES
Request to Use the Gazebo and Common Areas; Wedding; July 8t~ and 9th, 2005; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O.
Request to Use the Council Chambers'; Various dates: Religious Services; Friday nights 5:30pm
to 9:30pm. Mayor James Brainard stated that the Hebrew Congregation would be responsible
.for the cost of having a city employee here for those dates and times. He requested that the
Clerk Treasurer make arrangements for these payments. Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 3 - O.
OTHER
Request [or Sanitary Sewer Availability; C.P Morgan Expansion; Mayor Brainard moved to
approve, Board Member Burke seconded. Request approved 3-0.
Request [or Water and Sewer Availability; Paradise Bakery and Ca£d; Mayor Brainard moved to
approve, Board Member Burke seconded. Request approved 3-0.
Request [or Additional Water and Sewer Availability; Kona Grill; Mayor Brainard moved to
approve, Board Member Burke seconded. Request approved 3-0.
Request £or Commercial Curb Cut; North Haven Subdivision; Mayor Brainard moved to
approve, Board Member Burke seconded. Request approved 3-0.
Request £or Consent to Encroach; 14412 Salem Drive East; Mayor Brainard moved to approve,
Board Member Burke seconded. Request approved 3-0.
Request £or Secondary Plat Approval; North Haven Subdivision; Mayor Brainard moved to
approve, Board Member Burke seconded. Request approved 3-0.
Request ~br Easement Agreement: 131st Street(1709300000025202); Mayor Brainard moved to
approve, Board Member Burke seconded. Request approved 3-0.
Request [or Easement Agreement: 131st Street(1709300000025102); Mayor Brainard moved to
approve, Board Member Burke seconded. Request approved 3-0.
Appeal Hearing [or Code violations o£ Property located at 40 Woodland Drive; There was brief
discussion. The Board agreed to amend the order to allow until September I, 2004 meeting.
Mayor Brainard moved to approve, Board Member Burke seconded. Request approved 3-0.
ADJOURNMENT .-
Mayor James Brainard adjourned the meeting at I0:17 a.m.
,/l~ana L. Cordray, IA~I~/~' ....
Clerk-Treasurer
AppTd,
~yor~;a~Z~es
Brainard
~C iearn~ TL~eCa s°ur gerray' IAMC ~/~