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Home My WebLink AboutBPW-08-04-04 City of Carmel NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, AUGUST 4, 2004 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY~ AUGUST 47 2004, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 Office of the Clerk~Treasurer City of Carmel BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING AGENDA WEDNESDAY, AUGUST 4, 2004 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES e a. Minutes from July 21, 2004 Regular Meeting BID OPENINGS/AWARDS a. Bid Opening for 2004-2005 Salt; David Klingensmith, Street Commissioner b. Bid Opening for 136th and Springmill Road Roundabout; Mike McBride, City Engineer c. Bid Award for Plow Hydraulic Systems; Deeds Equipment ($186,223.00 + options for a total of $194,333.00); This was the lowest and most responsive bid. David Klingensmith, Street Commissioner PERFORMANCE RELEASES a. Resolution No. BPW- 08-04-04-01; Providence Phase II; Water mains and Sanitary Sewers; Scott Travis, Metro Construction Corporation CONTRACTS a. Request for Purchases of Goods and Services; Hoosier Fire Equipment; ($13,900.00); Chief Douglas Callahan, Carmel Fire Department REQUEST TO USE CITY OWNED FACILITIES a. Request to Use the Gazebo and Common Areas and Full Caucus Room; Meeting and Reception; August 31, 2004 from 5:00 p.m. to 9:00 p.m.; Stephen Bignal, American Institute of Architects, Indianapolis b. Request to Use Council Chambers; Meeting; Various dates from 7:00 p.m. to 9:00 p.m.; Bret Clement, Hoosier Daylily Society c. Request to Use the Gazebo and Common Areas; Wedding; Friday June 10, 2005, 3:00 p.m. to 8:00 p.m.; Beth Connerley d. Request to Close Streets; Cool Creek North National Night Out Party; Ironwood Drive; August 29, 2004 from 4:30 p.m. to 9:00 p.m.; Glenda Pilcher, Cool Creek North Crime Watch Chair e. Request for Bicycle Event; Tour de Carmel; September 11, 2004; Mark Wes termei~l~;I~i~ot~ Request for 5K Run; September 12, 2004 from 1:00 p.m. to 2:00 p.m.; Doug Ehrgott; Northview Christian Life Church OTHER a. Request for Water Availability; Irrigation System; Ballantrae Subdivision; Darlene Lorenz, The Anderson Corporation b. Request for Water Availability; Irrigation System; Pedcor Office Buildings at City Center; Tyler Crews, Crews & Sturtz, Inc. c. Request for Water and Sewer Availability; New Parish Life Center; St. Elizabeth Ann Seton Catholic Church; Gregg Throckmorton; Fanning-Howey Associates, Inc. d. Request for Water and Sewer Availability; Q-Doba Restaurant; Building A2, Space A37/Clay Terrace; Shane C. Skinner, Capitol Construction Services e. Request for Commercial Curb Cut; Tom Wood Bauer Drive Inventory Lot; 1 cut on Marie Drive, 1 cut on Bauer Drive West; Mike Hoff, Falcon Engineering, Inc. f. Request for Open Cut Pavement; Provide Water Service; 12701 Meetinghouse Road; The Village of West Clay; Wade M LaRoche, Catalyst Construction g. Request for Consent to Encroach; Foster Estates, Section 2, Lot 195, 3143 Hazel Foster Court, Residential Driveway; Michael and Naomi Swiezy h. Request for Secondary Plat Approval; The Village of West Clay, Section 9005; Brandon Burke, The Schneider Corporation i. Appeal Hearing; 40 Woodland Drive; Appealing Notice of Order dated July 1, 2004; Record # CE04020061; Robert and Rachael Glasser 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING Minutes Wednesday, August 4, 2004 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Board Member Lori Watson; Deputy Clerk-Treasurer, Sandra Johnson Mayor James Brainard called the meeting to order at 10:06 a.m. MINUTES Minutes for the July 21, 2004 Regular Meeting were tabled until the next meeting. BID OPENINGS/AWARDS Bid Opening for 2004-2004 Salt Program; Mayor James Brainard opened and read the bid aloud. Company Bid Cargill De-iceing $ 237,105.00 The bids were given to David Klingensmith, Director of the Street Department. Mr. Klingensmith requested that the Board Award the project to Cargill, provided all necessary documents were included in bid. Mayor Brainard moved to approve, Board Member Watson seconded. Award approved 2-0. Bid Ot~enin~ for 136tn Street and Springmill Roundabout; Mayor James Brainard opened and read the bid aloud. Company Rieth-Riley Schutt-Lookabill Milestone Contractors Calumet Asphalt Crider & Crider Bid $1,588,140.20 $ I, 718,686.08 $1,549,031.94 $1,273,079.04 $1,487,575.50 The bids were given to Michael McBride, City EngineerDavid Klingensmith, Director of the Street Department. Mr. McBride requested that the Board Award the project to Calumet Asphalt, provided all necessary documents were included in bid. Mayor Brainard moved to approve, Board Member Watson seconded. Award approved 2-O. Bid Award for Plow Hydraulic Systems; Deeds Equipment; Mayor James Brainard moved to approve. Board Member Watson seconded. Award approved 2 - O. PERFORMANCE RELEASES Resolution No. BPW-08-04-04-O1; Mayor Brainard moved to approve, Board Member Watson seconded. Resolution approved 2-0. CONTRACTS Request for Purchase of Goods and Services; Hoosier Fire Equipment; Mayor Brainard moved to approve, Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY FACILITIES Request to Use the Gazebo and Common Areas and Full Caucus Room;August 31, 2004 5:00 - 9:00 p.m.; Mayor Brainard moved to approve, Board Member Watson seconded. Request approved 2-0. Request to Use the Council Chambers; Various dates; Steve Engelking addressed the Board regarding the date of August 27th. This is a Friday night and the City doesn't allow use of City Hall on Fridays. Therefore the applicant has been notified and the date changed to August 25; Mayor Brainard moved to approve, Board Member Watson seconded. Request approved 2-0. Request to Use Gagebo and Common Areas; June 10, 2005; Mayor Brainard moved to approve, Board Member Watson seconded. Request approved 2-0. Request to Close Streets; August 29, 2004; Ironwood Drive; Mayor Brainard moved to approve, Board Member Watson seconded. Request approved 2-0. Request for Bicycle Event; September 11, 2004; Mayor Brainard moved to approve, Board Member Watson seconded. Request approved 2-0. Request for 5K Run, September 12, 2004; Mayor Brainard moved to approve, Board Member Watson seconded. Request approved 2-0. OTHER Request for Water Availability; Ballantrae Subdivision; Mayor Brainard moved to approve, Board Member Watson seconded. Request approved 2-0. Request for Water Availability; Pedcor O~ce Building; Mayor Brainard moved to approve, Board Member Watson seconded. Request approved 2-0. Request for Water and Sewer Availability; Mayor Brainard moved to approve, Board Member Watson seconded. Request approved 2-0. Request for Water and Sewer Availability; New Parish Life Center; Mayor Brainard moved to approve, Board Member Watson seconded. Request approved 2-0. Request for Water and Sewer Availability; O-doba Restaurant; Mayor Brainard moved to approve, Board Member Watson seconded. Request approved 2-0. Request for Commercial Curb Cut; Tom Wood-Bauer Drive Lot; Mayor Brainard moved to approve as a 30' cut and conditions of the Assistant City Engineers letter are all met, Board Member Watson seconded. Request approved 2-0. Request for Open Cut Pavement; 12701 Meetinghouse Roa& Mayor Brainard moved to approve subject to all conditions of the Assistant City Engineers letter being met, Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 3143 Hagel Foster Court; Mayor Brainard moved to approve with the condition that Mike Hollibaugh sign off on the Encroachment. Board Member Watson seconded. Request approved 2-0. Request for Secondary Plat Approval; Cherry Creek Estates Section 2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Appeal Hearing for Code violations of Property located at 40 Woodland Drive; Assistant City Attorney, Tom Perkins presented the evidence to the Board. Two exhibits were presented. Home Owner Robert Glasser addressed the Board. There was brief discussion. The Board agreed to modify the order with several conditions (these conditions will be provided by the Legal Department) and the order will come back at the August 18, 2004 meeting. Mayor Brainard moved to approve order as amended, Board Member Watson seconded. Request approved 2-0. AD..IOURNMENT Mayor James Brainard adjourned the meeting at 10:52 a.m. /Diana L. Cordray, I~IC Clerk-Treasurer ~or James Brainard ATTEST: ~ ~ i Sandra M. Jolmso~ O,rk for JDiana L. Cordray, Clerk-Treasurer Pohlman, Jesse M From: Pohlman, Jesse M Sent: Wednesday, May 12, 2004 11:10 AM To: 'Billie R West'; Pohlman, Jesse M Cc: Glaser, Fred J; Kendall, Jeff A Subject: RE: dilapidated, run-down, unkept property at 40 Woodland Drive Mr. West, Thank you for your follow up in this matter. Our btfilding commissioner, Jeff Kendall, has been talking with Mr. Glasser, the property owner, in regard to his tarps. The last 1 have heard, the work for the roof should begin this weekend and completed in a matter of days. In regard to the grass/weeds, after the last time we spoke I initiated an enforcement file for the weeds and the Violation Notice went out this past xveek and the owner has until May 17th to resolve the violation at ~vhich rime if he is not in compliance, the City xvill have the property mowed. I assure you the City is in the process of bringing this property into compliance and xve share the same concerns as the neighborhood. Please let me know if there other issues xvhich you are concerned about or if in the next fcxv xveeks you do not see any progress. Jesse M. Pohlman Code Enforcement Officer Building and Code Enforcement City of Carmel Department of Community Services One Civic Square Carmel. Indiana 46032 PHONE (317) 571-2423 FAX (317) 571-2499 http://www.ci.carmel.in.us/ ..... Origina[ Message ..... From: Billie R West [mailto:billie_west@sbcglobal.net] Sent: Wednesday, May 12, 2004 11:01 AM To: jpohlman@ci.carmel.in.us Cc: fglaser@ci.carmel.in.us Subject: dilapidated, run-down, unkept property at 40 Woodland Drive Gentlemen: I have talked with you several times about the terrible looking property at 40 Woodland Drive. The gutters have fallen off or hanging ready to fall off, the roof is in terrible shape, a blue tarp has blown apart and is hanging, the front yard grass is a foot tall and has not yet been mowed this year, and most amazing of all the back yard has not been mowed since last summer (July, I think), and there is a rested out kids swing set that hasn't been used in years.. Since I am the president of the Property Owners Association, several neighbors including the Woodland Country Club, has asked me to contact you two to see if there is if this situation can be corrected. I am told that the Country Club is negatively impacted because potential memberships are turned off because of the property. Property values, in general, are negatively impacted also. The grass in the back yard is a breeding place and cover for rabbits, snakes and other varmints. 5/12/2004 Page 2 of 2 Perhaps you are currently trying to deal with the matter. If you are, would you please contact me so that I can relay the information to those who call me. Thank you. Sincerely yours, Bill West, President Woodland Country Club Property Owners Association 5/12/2004 City of Carmel DEPARTMENT OF COMMUNITY SERVICES Division of Building and Code Enforcement July 14, 2004 Robert and Rachael Glasser 40 Woodland Drive Carmel, indiana 46032 VIA CERTIFIED MAIL RE: NOTIFICATION OF REQUESTED PUBLIC HEARING Dear Sir or Madam: This letter is being provided as notification of a public hearing in regard to the current code enforcement violation for an unsafe building (CE04020061) at 40 Woodland Drive. On July 9, 2004, as provided by Indiana Code 36-7-9-5(b)(6), Mr. Glasser requested a public hearing relative to the Unsafe Building Order dated July 1, 2004. The hearing will be held at 10:00 am on August 4, 2004 in Council Chambers, City Hall, One Civic Square, Second Floor, Carmel, Indiana The hearing shall be held before the Carmel Board of Public Works and Safety. You, having interest in the above property, are entitled to appear at the hearing with or without legal counsel, present evidence, cross-examine opposing witnesses, and present arguments. At the conclusion of this hearing, the Board may affirm, modify, or rescind the Order (enclosed) of the Department of Community Services. If the Board determines that this Order is appropriate and that, without just cause, there has been a willful failure to comply with this Order, a fine in an amount not to exceed $5,000 may be assessed. If you or your representative do not appear, the matter will be determined in your absence and a fine could be imposed. If you have any comments or questions regarding this matter, please feel free to contact me at (317) 571-2423. Respectfully, Jesse M. Pohlman Code Enforcement Officer Department of Community Services Enclosure ONE CMC SQUARE CARMEL, INDIANA 46032 317/571 2417