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Home My WebLink AboutBPW-10-20-04 Carmel City Office of the NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY~ OCTOBER 20~ 2004 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, OCTOBER 20, 2004, AT 10:00 A.M. IN THE COUNCIL CHAMBERS~ CITY HALL~ ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 ? ~ ~, Office of the City of Carmel Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING AGENDA WEDNESDAY, OCTOBER 20, 2004 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. Minutes from October 14, 2004 Special Meeting 2. BID OPENING/AWARDS a. Bid Opening for Rock Salt; John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution NO. BPW-10-20-04-01; Brighton Woods, Section 2; Storm Sewers/Storm Drain, Monuments & Markers, Streets; Jay Staehler, Weihe Construction b. Resolution NO. BPW-10-20-04-02; Laura Vista; Streets, Monuments & Markers; Brandon Burke, The Schneider Corporation 4. CONTRACTS a. Request for Purchases of Goods and Services; Letter of Engagement; Sommer, Barnard Ackerson; ($5,000); Doug Haney, City Attorney b. Request for Purchases of Goods and Services; Renewed Performance, Inc.; ($17,984.00); Chief Douglas Callahan, Carmel Fire Department c. Request for Purchases of Goods; E&B Paving (Bid Award - Gray Road); Mike McBride, City Engineer d. Request for Purchases of Goods; E&B Paving (Bid Award - Illinois Street); Mike McBride, City Engineer 5. REQUEST TO USE CITY OWNED FACILITIES a. Request to Use the Gazebo and Common Areas; Parking Lots, Farmers Market; Various Dates; Ron Carter, Vice President Carmel Farmer's Market b. Request to Use the Gazebo and Common Areas; Shakespeare Theatre; August 5 thru 7, 2005 and August 12 thru 14, 2005; 6:00 p.m. to 11:00 p.m.; Beth Taylor c. Request to Use the Gazebo and Common Areas; Wedding; Saturday October 1, 2005; Trans Tabak/Alexandria Williams ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 d. Request to Close Gradle Drive, Between Range line and 3rd Avenue on Saturday, November 20, 2004; 2:30 p.m. to 8:00 p.m. for Holiday on the Square; Sherry Mielke, Mayor's office OTHER a. Request for Secondary Plat Approval; The Village of West Clay, Section 5003; Block D, Lots 31-42; Brandon Burke, The Schneider Corporation b. Request for Secondary Plat Approval; The Village of West Clay, Section 10002; Brandon Burke, The Schneider Corporation c. Request for Secondary Plat Approval; The Village of West Clay, Section 12002-A; Brandon Burke, The Schneider Corporation d. Request for Commercial Curb Cut (3 total) - Brenwick Realty Building at the Village of West Clay; Brandon Burke, The Schneider Corporation e. Request for Residential Curb Cut; Mina Khoury, 3597 Tahoe Road f. Request for Approval of Drainage Easement Agreement between City of Carmel and Walter E. Wolf, Jr.; Dave Richter, United Consulting Engineers g. Swearing In Five (5) New Police Officers; Chief Michael Fogarty, Carmel Police Department h. Tabled Item: Request for Open Cut West 122na Street at River Road; Paul Vincent, United Consulting Engineers ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING Minutes Wednesday, October 20, 2004 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Board Members; Mary Ann Burke and Lori Watson), Clerk Treasurer; Diana Cordray, Deputy Clerk-Treasurer, Sandra Johnson Mayor James Brainard called the meeting to order at 10:00 a.m. MINUTES Minutes for the October 14, 2004 Special Meeting were approved 2-0. BID OPENING/AWARDS: BID OPENING/AWARDS: Bid Opening for 2005 Rock Salt; Mayor James Brainard opened and read the bids aloud. Company Bid Morton Salt $ 390,330.00 Cargill $ 378,090.00 The Mayor gave the bids to Lisa Kempa of the Department of Utilities for review and recommendation at the next meeting. PERFORMANCE RELEASES Resolution No. BPW- 10-20-04-01; Mayor James Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. Resolution No. BPW-lO-20-04-02; Mayor James Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. CONTRACTS Request for Purchases of Goods and Services; Sommer, Barnard Ackerson; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Request for Purchases of Goods and Services; Renewed Performance, Inc.; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Request for Purchases of Goods and Services; E&B Paving (Gray Road); Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Request for Purchases of Goods and Services; E&B Paving (Illinois Street); Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. REQUEST TO USE CITY OWNED FACILITIES Request to Use the Gagebo and Common, Parking Lots; Farmers Market; Amend to exclude the Gagebo Area only on any pre-existing wedding dates; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Request to Use the Gagebo and Common Areas; Shakespeare Theatre; August 5 - 7 and 12 - 14, 2005; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Request to Use the Gazebo and Common, Wedding; Saturday, October 1, 2005; waive the $100.00 deposit (Street Department Employee); Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Request to Close Gradle Drive, Between Range Line and 3ra Avenue, Saturday November 20, 2004; Holiday on the Square; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. OTItER Request to for Secondary Plat Approval; Village of West Clay, Section 5003; Mayor Brainard · ..State law that says ifCinergy is in our easement and the road is expanded Cinergy would move it at their expense, but if it is in a platted easement, that says public utility easement there is some case law that suggest that it runs both to Cinergy and City for respected utilities and we have to pay Cinergy to move then if there is a road widening project. The way to fix that is for all future plats not to indicate any public easements but only easements that are spec~c to the City of Carmel. Followed up by and then we can deal with Cinergy and give them permission under certain terms to work in these easements. My question is on these three plat approvals that we have today, does it take that into account? Mike McBride, City Engineer no it does not these Secondary Plat approvals that you are seeing right now are in the similar fashion that we have done for the last several years and are indicated as generic utility and sewer easements. We would need to come up with that. I move to table until these are changed. Mayor James Brainard moved to table. Board Member Burke seconded. Tabled 3 - O. Request to for Secondary Plat Approval; Village of West Clay, Section 10002; See comments above; Mayor James Brainard moved to table. Board Member Burke seconded. Tabled 3 - 0. Request to for Secondary Plat Approval; Village of West Clay, Section 12002-A; See comments above; Mayor James Brainard moved to table. Board Member Burke seconded. Tabled 3 - O. Request for Commercial Curb Cut (3 Total) - Brenwick Realty Building; Mayor James Brainard moved to approve Curb Cut # 3 and table Curb Cuts # 1 & 2. Board Member Burke seconded. Approved and Tabled 3 - O. Request for Residential Curb Cut; 3597 Tahoe Road; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Request for Approval of Drainage Easement Agreement; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. The Mayor moved item 6 (h) before Item 6(g) Tabled Item; Request for Open Cut West 122na Street at River Road; Paul Vincent with United Consulting Engineers, Ed Malone with IWC spoke briefly regarding the open cut request. Mayor Brainard - City engineer has reminded us since the last meeting that we have plans to redo that street in the next 48 months anyway provided the US Congress getting us a federal earmark on the west so we think we are going to have that accomplished and 1 think that to show good faith it's probably time to get this done, you have a project up in Noblesville to complete. So I would move that we would approve this at this time. Board Member Burke moved to remove from table. Mayor James Brainard seconded. Removal approved 3 - O. Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Swearing in of Five (5) Police Officers; Mayor James Brainard swore in the five officers and presented them with their badges. ADJOURNMENT Mayor James Brainard adjourned the meeting at lO:30 a.m. /~'} ,/~ ~a~na L. Cordray, IAIV~ Clerk-Treasurer Approved, ATTE T: - 15rllana'L.'Cordray, IAMI~ Clerk-Treasurer James Brainar