HomeMy WebLinkAboutBPW-10-20-04 Carmel
City
Office of the
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY~ OCTOBER 20~ 2004
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON
WEDNESDAY, OCTOBER 20, 2004, AT 10:00 A.M. IN THE
COUNCIL CHAMBERS~ CITY HALL~ ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
? ~ ~,
Office of the
City of Carmel
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING
AGENDA
WEDNESDAY, OCTOBER 20, 2004 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. APPROVAL OF MINUTES
a. Minutes from October 14, 2004 Special Meeting
2. BID OPENING/AWARDS
a. Bid Opening for Rock Salt; John Duffy, Director of the Department of Utilities
3. PERFORMANCE RELEASES
a. Resolution NO. BPW-10-20-04-01; Brighton Woods, Section 2; Storm
Sewers/Storm Drain, Monuments & Markers, Streets; Jay Staehler, Weihe
Construction
b. Resolution NO. BPW-10-20-04-02; Laura Vista; Streets, Monuments &
Markers; Brandon Burke, The Schneider Corporation
4. CONTRACTS
a. Request for Purchases of Goods and Services; Letter of Engagement;
Sommer, Barnard Ackerson; ($5,000); Doug Haney, City Attorney
b. Request for Purchases of Goods and Services; Renewed Performance, Inc.;
($17,984.00); Chief Douglas Callahan, Carmel Fire Department
c. Request for Purchases of Goods; E&B Paving (Bid Award - Gray Road);
Mike McBride, City Engineer
d. Request for Purchases of Goods; E&B Paving (Bid Award - Illinois Street);
Mike McBride, City Engineer
5. REQUEST TO USE CITY OWNED FACILITIES
a. Request to Use the Gazebo and Common Areas; Parking Lots, Farmers
Market; Various Dates; Ron Carter, Vice President Carmel Farmer's Market
b. Request to Use the Gazebo and Common Areas; Shakespeare Theatre;
August 5 thru 7, 2005 and August 12 thru 14, 2005; 6:00 p.m. to 11:00 p.m.;
Beth Taylor
c. Request to Use the Gazebo and Common Areas; Wedding; Saturday October
1, 2005; Trans Tabak/Alexandria Williams
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
d. Request to Close Gradle Drive, Between Range line and 3rd Avenue on
Saturday, November 20, 2004; 2:30 p.m. to 8:00 p.m. for Holiday on the
Square; Sherry Mielke, Mayor's office
OTHER
a. Request for Secondary Plat Approval; The Village of West Clay, Section
5003; Block D, Lots 31-42; Brandon Burke, The Schneider Corporation
b. Request for Secondary Plat Approval; The Village of West Clay, Section
10002; Brandon Burke, The Schneider Corporation
c. Request for Secondary Plat Approval; The Village of West Clay, Section
12002-A; Brandon Burke, The Schneider Corporation
d. Request for Commercial Curb Cut (3 total) - Brenwick Realty Building at
the Village of West Clay; Brandon Burke, The Schneider Corporation
e. Request for Residential Curb Cut; Mina Khoury, 3597 Tahoe Road
f. Request for Approval of Drainage Easement Agreement between City of
Carmel and Walter E. Wolf, Jr.; Dave Richter, United Consulting Engineers
g. Swearing In Five (5) New Police Officers; Chief Michael Fogarty, Carmel
Police Department
h. Tabled Item: Request for Open Cut West 122na Street at River Road; Paul
Vincent, United Consulting Engineers
ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
Minutes
Wednesday, October 20, 2004 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard, Board Members; Mary Ann Burke and Lori Watson), Clerk Treasurer;
Diana Cordray, Deputy Clerk-Treasurer, Sandra Johnson
Mayor James Brainard called the meeting to order at 10:00 a.m.
MINUTES
Minutes for the October 14, 2004 Special Meeting were approved 2-0.
BID OPENING/AWARDS:
BID OPENING/AWARDS:
Bid Opening for 2005 Rock Salt; Mayor James Brainard opened and read the bids aloud.
Company Bid
Morton Salt $ 390,330.00
Cargill $ 378,090.00
The Mayor gave the bids to Lisa Kempa of the Department of Utilities for review and
recommendation at the next meeting.
PERFORMANCE RELEASES
Resolution No. BPW- 10-20-04-01; Mayor James Brainard moved to approve. Board Member
Burke seconded. Resolution approved 3-0.
Resolution No. BPW-lO-20-04-02; Mayor James Brainard moved to approve. Board Member
Burke seconded. Resolution approved 3-0.
CONTRACTS
Request for Purchases of Goods and Services; Sommer, Barnard Ackerson; Mayor James
Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O.
Request for Purchases of Goods and Services; Renewed Performance, Inc.; Mayor James
Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O.
Request for Purchases of Goods and Services; E&B Paving (Gray Road); Mayor James
Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O.
Request for Purchases of Goods and Services; E&B Paving (Illinois Street); Mayor James
Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O.
REQUEST TO USE CITY OWNED FACILITIES
Request to Use the Gagebo and Common, Parking Lots; Farmers Market; Amend to exclude the
Gagebo Area only on any pre-existing wedding dates; Mayor James Brainard moved to approve.
Board Member Burke seconded. Request approved 3 - O.
Request to Use the Gagebo and Common Areas; Shakespeare Theatre; August 5 - 7 and 12 - 14,
2005; Mayor James Brainard moved to approve. Board Member Burke seconded. Request
approved 3 - O.
Request to Use the Gazebo and Common, Wedding; Saturday, October 1, 2005; waive the
$100.00 deposit (Street Department Employee); Mayor James Brainard moved to approve.
Board Member Burke seconded. Request approved 3 - O.
Request to Close Gradle Drive, Between Range Line and 3ra Avenue, Saturday November 20,
2004; Holiday on the Square; Mayor James Brainard moved to approve. Board Member Burke
seconded. Request approved 3 - O.
OTItER
Request to for Secondary Plat Approval; Village of West Clay, Section 5003; Mayor Brainard
· ..State law that says ifCinergy is in our easement and the road is expanded Cinergy would
move it at their expense, but if it is in a platted easement, that says public utility easement there
is some case law that suggest that it runs both to Cinergy and City for respected utilities and we
have to pay Cinergy to move then if there is a road widening project. The way to fix that is for
all future plats not to indicate any public easements but only easements that are spec~c to the
City of Carmel. Followed up by and then we can deal with Cinergy and give them permission
under certain terms to work in these easements. My question is on these three plat approvals that
we have today, does it take that into account?
Mike McBride, City Engineer no it does not these Secondary Plat approvals that you are seeing
right now are in the similar fashion that we have done for the last several years and are
indicated as generic utility and sewer easements. We would need to come up with that. I move to
table until these are changed.
Mayor James Brainard moved to table. Board Member Burke seconded. Tabled 3 - O.
Request to for Secondary Plat Approval; Village of West Clay, Section 10002; See comments
above; Mayor James Brainard moved to table. Board Member Burke seconded. Tabled 3 - 0.
Request to for Secondary Plat Approval; Village of West Clay, Section 12002-A; See comments
above; Mayor James Brainard moved to table. Board Member Burke seconded. Tabled 3 - O.
Request for Commercial Curb Cut (3 Total) - Brenwick Realty Building; Mayor James Brainard
moved to approve Curb Cut # 3 and table Curb Cuts # 1 & 2. Board Member Burke seconded.
Approved and Tabled 3 - O.
Request for Residential Curb Cut; 3597 Tahoe Road; Mayor James Brainard moved to approve.
Board Member Burke seconded. Request approved 3 - O.
Request for Approval of Drainage Easement Agreement; Mayor James Brainard moved to
approve. Board Member Burke seconded. Request approved 3 - O.
The Mayor moved item 6 (h) before Item 6(g)
Tabled Item; Request for Open Cut West 122na Street at River Road; Paul Vincent with United
Consulting Engineers, Ed Malone with IWC spoke briefly regarding the open cut request.
Mayor Brainard - City engineer has reminded us since the last meeting that we have plans to
redo that street in the next 48 months anyway provided the US Congress getting us a federal
earmark on the west so we think we are going to have that accomplished and 1 think that to show
good faith it's probably time to get this done, you have a project up in Noblesville to complete.
So I would move that we would approve this at this time.
Board Member Burke moved to remove from table. Mayor James Brainard seconded. Removal
approved 3 - O. Mayor James Brainard moved to approve. Board Member Burke seconded.
Request approved 3 - O.
Swearing in of Five (5) Police Officers; Mayor James Brainard swore in the five officers and
presented them with their badges.
ADJOURNMENT
Mayor James Brainard adjourned the meeting at lO:30 a.m. /~'} ,/~
~a~na L. Cordray, IAIV~
Clerk-Treasurer
Approved,
ATTE T: -
15rllana'L.'Cordray, IAMI~
Clerk-Treasurer
James Brainar