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HomeMy WebLinkAboutBPW-12-15-04Office of the Clerk-Treasurer City ot Carmel MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, DECEMBER 15, 2004 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, DECEMBER 15, 2004, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 Office of the Clerk-Treasurer City of Carmel BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, DECEMBER 15, 2004 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. Minutes from December 1, 2004 Regular 2. PERFORMANCE RELEASES a. Resolution No. BPW- 12-15-04-01; Village of West Clay, Section 10002; Streets, Curb & Gutters; Kelly McGinnis, Berwick Development b. Resolution No. BPW- 12-15-04-02; Village of West Clay, Section 12002A; Streets, Curbs & Gutters; Kelly McGinnis, Berwick Development c. Resolution No. BPW- 12-15-04-03; Cherry Creek Estates, Section 2; Street, Curb, Gutters, Water Mains, Sanitary Sewers, Storm Sewers, Street Signs, Monuments and Markers, Exterior Side Walks; Timothy Walter, Platinum Properties d. Resolution No. BPW- 12-15-04-04; Cherry Creek Estates, Section 3; Street, Curb, Gutters, Water Mains, Sanitary Sewers, Storm Sewers, Street Signs, Exterior Side Walks, Asphalt Paths; Timothy Walter, Platinum Properties e. Resolution No. BPW- 12-15-04-05; Village of Mr. Carmel, Section 10; Streets, Curbs, Gutters, Water Mains, Sanitary Sewers; Chuck Wright, Elliott Wright Group, LLC f. Resolution No. BPW- 12-15-04-06; Heather Knoll, Section 1; Water Mains; Kenneth Brasseur, Platinum Properties g. Resolution No. BPW- 12-15-04-07; Ballantrae; Curbs, Gutters, Water mains, Sanitary Sewers; Darlene Lorenz, The Anderson Company h. Resolution No. BPW- 12-15-04-08; Avian Glen, Section 9; Interior Sidewalks; Matt Howard, Davis Homes LLC i. Resolution No. BPW- 12-15-04-09; Avian Glen, Section 10; Sidewalks; Matt Howard, Davis Homes LLC j. Resolution No. BPW- 12-15-04-10; Emerald Crest, Section 1; Streets, Monuments & Markers, Interior Sidewalks; Matt Howard, Davis Homes LLC k. Resolution No. BPW- 12-15-04-11; Emerald Crest, Section 2; Streets, Street Signs, (Mmnum~t~R~ Ma~tr_rs, c~ilaaIe~io~ and~7-F2xterior Sidewalks; Matt Howard, Davis Homes LLC e Se 1. Resolution No. BPW- 12-15-04-12; Saddle Creek, Section 12; Curbs, Gutters, Water mains, Street Signs, Exterior Sidewalks; Scott Murray, Platinum Properties m. Resolution No. BPW- 12-15-04-13; Foster Estates, Section 4; Sidewalks; Steve Schutz, Quadrant Development n. Resolution No. BPW- 12-15-04-14; Avian Glen, Section 8, Cherry Tree Road Sidewalks; Matt Howard, Davis Homes, LLC BID OPENING/AWARDS a. TABLED ITEM: (12/1/2004) Bid Award for Street Sweeper; Brown Equipment Company ($153,136.00); This was the lowest and most responsive bid, David Klingensmith, Street Commissioner. Opinion of the City Attorney b. Bid Award for Water Plant #5 Expansion; MK Betts ($605,00.00); John Duffy, Director of the Utility Department CONTRACTS a. Request for Purchases of Goods and Services; Culy Construction and Excavating, Inc. (Bid Award - $320,902.00); John Duffy, Director of the Utility Department REQUEST TO USE CITY OWNED FACILITIES a. Request to Use Gazebo and Common Areas; Wedding, Sunday September 4, 2005, 12:00 (Noon) to 10:00 p.m.; Karen Osborne/Brian Burr b. Request to Close City Streets; Triathlon; Sunday, April 24, 2004; 8:30 a.m. to 12:00 (Noon); Various Streets throughout the city; Carmel Swim Club c. Request to Use Caucus Room (2/3); Various Dates in 2005; Board Meetings; 4:00 p.m. - 7:00 p.m.; Carmel Art Council d. Request to Close City Streets; 5K Run/Fitness Walk; Saturday, January 8, 2005; 8:45 a.m. to 10:00 a.m.; Marry Day, Runners' Forum e. Request to Close City Streets; 5K Run/Walk; Saturday, February 12, 2004; 8:45 a.m. to 10:00 a.m.; Marty Day, Runners' Forum OTHER a. Request for Maintenance and Easement Agreement between City of Carmel, Hamilton County Commissioners and Clay Terrace Partners; Douglas Haney, City Attorney b. Request for Water and Sanitary Sewer Availability; Clay Terrace, Block G, Bldg G1 and G3; Michael Simmons, Lauth Property Group c. Request for Water Availability - Irrigation System; Carmel City Center Parcel 2A; Don Kidwell, Constructa, Inc. d. Request for Secondary Plat Approval; Cherry Creek Estates, Section 4; Timothy J. Walter, Platinum Properties e. Request for Secondary Plat Approval; Cherry Creek Estates, Section 6A; Timothy J. Walter, Platinum Properties BOARD OF PUBLIC WORKS & SAFETY MEETING Minutes Wednesday, December 15, 2004 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CiVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk- Treasurer, Sandra Johnson Mayor James Brainard called the meeting to order at 10:09 a.m. MINUTES Minutes for the December 1, 2004 Regular Meeting approved 3-0. PERFORMANCE RELEASES: Resolution No. BPW- 12-15-04-01; Mayor Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. Resolution No. BPW- 12-15-04-02; Mayor Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. Resolution No. BPW- 12-15-04-03; Mayor Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. Resolution No. BPW- 12-15-04-04; Mayor Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. Resolution No. BPW- 12-15-04-05; Mayor Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. Resolution No. BPW- 12-15-04-06; Mayor Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. Resolution No. BPW- 12-15-04-07; Mayor Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. Resolution No. BPW- 12-15-04-08; Mayor Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. Resolution No. BPW- 12-15-04-09; Mayor Brainard moved to approve. Board Member Burke seconded. Resolutionapproved 3-0. Resolution No. BPW- 12-15-04-10; Mayor Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. Resolution No. BPW- 12-15-04-11; Mayor Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. Resolution No. BPW- 12-15-04-12; Mayor Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. Resolution No. BPW- 12-15-04-13; Mayor Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. ADD-ON~S Resolution No. B P W-12-15-04-15 ; A Resolution of the City of Carmel Board of Public Works, Regarding the Deposit ora Sewer Easement Check; Mayor James Brainard moved to add the item to the agenda. Board Member Burke seconded. Item Added. Mayor James Brainard moved to approve. Board Member Burke seconded· Request approved 3 - O. Th~~,,,~ ~,ere brou_~g~ to the Board of Public Works Meeting as Add-on' s. No · "~ .... ; ~- Tr~ce' therefore th~lerk refused the items prior nottce was gtven to tne ctertc ~ r ~u~uje~ _. ~,. ...... ,,~ f,~ ~ ' - -- ' Furt~~d~ The Mayor moved to add to the agenda t ded; Items were added 3-0. Contract for Fire Protection Between the City of Carmel, Indiana and Clay Township of Hamilton County; (This item was sent to the Board Members the week before this meeting); Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Ratification of Easement Agreement between Miller Auto Care and Carmel Redevelopment Commission; (No signature pages were included-Board approval only); Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Lease Agreement between Lattice Communications, LLC and Pinnacle Towers Acquisition, LLC and the City of Carmel; (This agreement was not signed by Lattice Communications, LLC?Pinnacle Towers Acquisition, LLC prior to the Board signing); Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. AD~IOURNMENT May°r James Brainar d adj°urned the meeting at ll? 3~3 a- ' m' Diaha L. Cordray, IAMC /~/ Clerk-Treasurer Approved, Mayor James Brainard ATTEST: Diana L. Cordray, IAMC Clerk-Treasurer Resolution No. BPW- 12-15-04-14; Mayor Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. BID OPENING/AWARDS: Bid Award for Street Sweeper; Brown Equipment ($149,936.00); Board Member Watson moved to remove item from the table. Board Member Burke seconded. Motion to move from the table approved 3 - O. Recommendation by the City Attorney's office was reviewed. Mayor Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. Bid Award for Water Treatment Plant #5; M.K. Betts ($ 605,000.00); Mayor Brainard moved to approve. Board Member Burke seconded. Resolution approved 3-0. The contract was also presented for signatures at this meeting. CONTRACTS Request for Purchases of Good and Services Culy Construction and Excavating, Inc. (Bid Award-S320,902.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. REQUEST TO USE CITY OWNED FACILITIES Request to Use Gagebo and Common Areas; Wedding, Sunday September 4, 2005; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Close City Streets; Triathlon, Sunday April 24, 2004; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Use Caucus Room (2/3); Board Meeting; Various Dates in 2005; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Close City Streets; 5K Run; Saturday, January 8, 2005; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Close City Streets; 5K Run; Saturday, February 12, 2005; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. OTHER Request for Maintenance and Easement Agreement between City of Carmel, Hamilton County Commissioners and Clay Terrace Partners; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Water and Sanitary Sewer Availability; Clay Terrace, Block G, Bldg G1 and G3; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 Request for Water Availability; Irrigation System; Carmel City Center; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Request for Secondary Plat Approval; Cherry Creek Estates, Section 4; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Request for Secondary Plat Approval; Cherry Creek Estates, Section 6A; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Request for Secondary Plat Approval; Heather Knoll, Section I; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Request for Dedication of Right of Way; 3000 West 131~t Street; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O.