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Home My WebLink AboutBPW_Minutes_02.02.2022 Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, February 2nd, 2022 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER 6 7 Mayor Brainard called the meeting to order at 10:04 AM. 8 9 MEMBERS PRESENT 10 11 Mayor James Brainard and Board Member Mary Ann Burke were present via Microsoft Teams. Board Member 12 Lori Watson and Deputy Clerk Holly Harmeyer were present in Council Chambers 13 14 MINUTES 15 16 Minutes from the January 19th, 2022 Regular Meeting. Board Member Burke moved to approve. Board Member 17 Watson seconded. Request approved 3-0. 18 19 BID/QUOTE OPENINGS AND AWARDS 20 21 Bid Opening for 106th Street and College Avenue Roundabout (Project # 20-ENG-02); Lori Watson opened the 22 bids and read them aloud: 23 24 Contractor Bid 25 3D Company $3,660,000.00 26 Morphey Construction $5,331,500.00 27 OLCO, Inc. $5,865,033.99 28 Rieth-Riley $3,943,162.24 29 White Construction $3,972,000.00 30 31 Per the Mayor’s direction, Engineering will review the bids for possible award recommendation at the next 32 meeting. 33 34 PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 35 36 Resolution BPW 02-02-22-04; Hamilton Crossing Demo; Erosion Control; Board Member Burke moved to 37 approve. Board Member Watson seconded. Request approved 3-0. 38 39 CONTRACTS 40 41 Request for Purchase of Goods and Services; White Construction, LLC; ($0); 16-SW-85 Westfield Boulevard 42 Over Carmel Creek Bridge Replacement – Substantial and Final Completion Date Changes; CO #1; Board 43 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 44 45 Request for Purchase of Goods and Services; Morphey Construction, Inc.; ($17,635.85); 16-ENG-70 Rangeline 46 Road Streetscape / Proscenium Streetscape; CO #5; Board Member Burke moved to approve. Board Member 47 Watson seconded. Request approved 3-0. 48 DocuSign Envelope ID: B6B15DF3-9C41-4654-A312-7ECD21F192F5 49 Request for Purchase of Goods and Services; CIM Audio Visual, Inc. dba CCS Presentation Systems; 50 ($56,288.00); City AV Maintenance; Additional Services Amendment; Board Member Burke moved to approve. 51 Board Member Watson seconded. Request approved 3-0. 52 53 Request for Purchase of Goods and Services; CIM Audio Visual, Inc.; ($22,134.00); MS Teams End Point / 54 Conference System; Additional Services Amendment; Board Member Burke moved to approve. Board Member 55 Watson seconded. Request approved 3-0. 56 57 Request for Purchase of Goods and Services; Cultivate Geospatial Solutions, LLC; ($8,100.00); Discovery 58 Analysis and ArcGIS Ent Upgrade; Board Member Burke moved to approve. Board Member Watson seconded. 59 Request approved 3-0. 60 61 Request for Purchase of Goods and Services; Hoosier Fire Equipment, Inc.; ($48,122.00); Cutters and 62 Spreaders; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson 63 seconded. Request approved 3-0. 64 65 Request for Purchase of Goods and Services; Midwest Garage Door Systems, Inc.; ($11,400.00); 2021 IT Data 66 Center Bond – Garage Doors; Board Member Burke moved to approve. Board Member Watson seconded. 67 Request approved 3-0. 68 69 Request for Purchase of Goods and Services; Reeldx, Inc.; ($1,875.00); Subscription, Licenses; Board Member 70 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 71 72 Resolution BPW 02-02-22-01; A Resolution of the City of Carmel Board of Public Works and Safety 73 Acknowledging Utility Reimbursement Agreement Between City and Vendor; Duke Energy Indiana, LLC; 74 ($172,489.69); WP PURCPA – 116th Street & Rangeline Road; Board Member Burke moved to approve. Board 75 Member Watson seconded. Request approved 3-0. 76 77 Resolution BPW 02-02-22-02; A Resolution of the City of Carmel Board of Public Works and Safety 78 Acknowledging Utility Reimbursement Agreement Between City and Vendor; Duke Energy Indiana, LLC; 79 ($54,400.56); 116th Street and Rangeline Road – Circuit, Tie In on Woodland Lane; Board Member Burke moved 80 to approve. Board Member Watson seconded. Request approved 3-0. 81 82 Resolution BPW 02-02-22-03; A Resolution of the City of Carmel Board of Public Works and Safety 83 Acknowledging Agreement Between City and Vendor; Traynor & Associates, Inc.; ($5,400.00); 20-ENG-01 2020 84 Road Bond - R/W Services - Smoky Row Road; Board Member Burke moved to approve. Board Member Watson 85 seconded. Request approved 3-0. 86 87 Request for Purchase of Goods and Services; Telamon Enterprise Ventures, LLC; ($103,360.00); Solar 88 Engineering Services; Board Member Burke moved to approve. Board Member Watson seconded. Request 89 approved 3-0. 90 91 Request for Purchase of Goods and Services; Williams Boot & Glove Dryers, Inc. dba Williams Direct Dryers; 92 ($13,996.97); Turn Out Gear Dryers; Board Member Burke moved to approve. Board Member Watson seconded. 93 Request approved 3-0. 94 95 Request for Purchase of Goods and Services; Insight Public Sector, Inc; ($78,424.92); Network Lease and 96 Equipment; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson 97 seconded. Request approved 3-0. 98 99 100 DocuSign Envelope ID: B6B15DF3-9C41-4654-A312-7ECD21F192F5 REQUEST TO USE CITY STREETS/PROPERTY 101 102 Request to Use Civic Square Gazebo; Graduation Celebration; June 5th, 2022; 12:00 PM – 6:00 PM; Board 103 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 104 105 Request to Use Civic Square Gazebo; Spring Woodwind Studio Recital; May 22nd, 2022; 4:00 PM – 6:15 PM; 106 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 107 108 Request to Use Council Chambers; National Day of Prayer; May 5th, 2022; 11:00 AM – 2:00 PM; Board 109 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 110 111 Request for Lane Restrictions; St. Patrick’s Day Celebration; March 17th, 2022 at 8:00 AM – March 20th, 112 2022 at 8:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request 113 approved 3-0. 114 115 OTHER 116 117 Move to Acknowledge of Conflict of Interest for Michael Brisco by Board Member Burke. Board Member Watson 118 seconded. Request of Acknowledgment approved 3-0. 119 120 Move to Acknowledge of Conflict of Interest for Nancy Heck by Board Member Burke. Board Member Watson 121 seconded. Request of Acknowledgment approved 3-0. 122 123 Request for Consent to Encroach; 3196 Driftwood Court; Board Member Burke moved to approve. Board 124 Member Watson seconded. Request approved 3-0. 125 126 Request for Grant of Easement Agreement; Village Capital Corporation for Water Tower Improvement & 127 Upgrade; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 128 129 Request for Variance; 3196 Driftwood Court; Board Member Burke moved to approve. Board Member Watson 130 seconded. Request approved 3-0. 131 132 Request for 2 Restricted Parking Spaces; 879 3rd Avenue SW; Board Member Burke moved to approve. Board 133 Member Watson seconded. Request approved 3-0. 134 135 Request for Curb Cut and Curb Cut Vacation; 526 1st Avenue SE; Paul Owen, Wedgewood Builders 136 Request for Road Closure / Sidewalk Closure / Open Pavement Cut; Main Street Between Guilford and Old 137 Meridian; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 138 139 Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane Restrictions; 106th Street Between Springmill 140 Road and Illinois Street; AES Inc.; Board Member Burke moved to approve. Board Member Watson seconded. 141 Request approved 3-0. 142 143 ADD-ONS 144 145 Request for Dedication and Deed of Public Right of Way between the Carmel Redevelopment Commission and 146 the City; 1st on Main Project; Along 1st Street and 1st Avenue; Board Member Burke moved to add-on the item to 147 the agenda. Board Member Watson seconded. Request for Add-on approved 3-0; Board Member Burke moved to 148 approve request. Board Member Watson seconded. Request approved 3-0. 149 150 151 DocuSign Envelope ID: B6B15DF3-9C41-4654-A312-7ECD21F192F5 ADJOURNMENT 152 153 Mayor Brainard adjourned the meeting at 10:15 a.m. 154 155 156 APPROVED: ____________________________________ 157 Sue Wolfgang – City Clerk 158 159 _____________________________________ 160 Mayor James Brainard 161 ATTEST: 162 163 __________________________________ 164 Sue Wolfgang – City Clerk 165 DocuSign Envelope ID: B6B15DF3-9C41-4654-A312-7ECD21F192F5