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HomeMy WebLinkAboutBPW-01-19-05 City Carmel Offi.c,e of the -- G NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, JANUARY 19, 2005 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY G1VEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JANUARY 19, 2005, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. Agenda items that were on the January 12, 2005 meeting will be heard at this meeting. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIV1C SQUARE CARMEL, INDIANA 46032 317/571-2414 City of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY(, JANUARY 19, 2005 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. BID AWARDS AND OPENINGS a. Bid OPening for Ditch Road from 136th to 141st Street; Mike McBride, City Engineer b. Bid Opening for West Director, Department of PERFORMANCE RELEASES a. Resolution No. BPW- Street, Curb, Gutters; b. Resolution No. BPW- Street, Curb, Gutters; c. Resolution No. BPW- Street, Curb, Gutters; 136th Street Water Main Project, Phase I; John Duffy Utilities 01-19-05-01;The Village of Wes. t Clay, Section 5003; Kelly McGinnis, Brenwick Development 01-19-05-02; 'The Village of West Clay, Section 9004; Kelly McGinnis, Brenwick Development 01-19-05-03; The Village of West Clay, Section 9005; Kelly McGinnis, Brenwick Development d. Resolution No. BPW- 01-19-05-04; The Village of West Clay, Section 10003; Street, Curb, Gutters; Kelly McGinnis, Brenwick Development CONTRACTS a. Request for Purchases of Goods and Services; The Archer Company ($34,500); Barbara Lamb, Director of Human Resources b. Request for Purchases of Goods and Services; Maximus (Renewal); Judge Bardach, City Courts c. Request for Purchases of Goods and Services; Coots, Henke & Wheeler (Renewal); Judge Bardach, City Courts ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 REQUEST TO USE CITY OWNED FACILITIES a. Request tu Use Streets and Monon Trail; 5K Walk; Saturday, February 19, 2005; 9:00 a.m.; Carmel LaCrosse Club OTHER a. Request for Residential Curb Cut; 3835 West 116th Street; David While, KBA Home 6. AI).|OURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING Minutes Wednesday, January 19, 2005 - 10:00 A.M. COUNCiL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Board Members; Mary Ann Burke and Lori Watson, Clerk Treasurer, Diana Cordray; Deputy Clerk-Treasurers, Sandra Johnson and Lois Fine Board Member Burke called the meeting to order at 10:02 a.m. BID OPENING/AWARDS: Bid Opening for Ditch Road from 136~' to 14F't Street Proiect; Board Member Burke opened and read the bids aloud. Company Calumet Asphalt Paving Atlas Excavating, Inc. E&B Paving Crider & Crider, Inc. Reith-Riley Milestone Contractors $1,794,270.77 Alternate $271,193.05 $2,241,400.00 Alternate $262,474.50 $1,998,487.51 Alternate $313,129.20 $1,937,871.25 Alternate $263,279.50 $2,031,802.45 Alternate $295,211.75 $1,996,000.00 Altenmte $257,147.50 The Bids were given to Michael McBride, City Engineer for review and return with a recommendation at the next meeting. Bid Opening for West 136~t* Street Water Main Project, Phase H; Board Member Burke opened and read the bidv aloud. The Agenda reflected Phase I, Board Member Burke moved to change the agendh to read Phase H. Board Member Watson seconded. Agenda changed to read Phase 11. Company Fleetwood Contracting Corp Atlas Excavating R&W Contracting, b~c. Grades, b~c. Culy Construction & Excavating Poindexter Excavating, Inc. Tranco, [11C. Central Engineering & Construction Dave O'Mara Contractor Eagle Valley Alnounl $387, 775. O0 $424,600. O0 $332,090.00 $430,825.00 $312,102.00 $391,095. O0 $413,900.00 $478,424.34 $312,41'7.00 $394,725. O0 The Bids were given to John Dqffy, Director of the Utility Department to review and return with ct recommendation at the next meeting. PERFORMANCE RELEASES: Resolution No. BPW- 01-19-05-01; Board Member Burke moved for approval. Board Member Watson seconded. Resolution approved 2-0. Resolution No. BPW- 0t-19-05-02; The Engineering Department requested this be removed. Board Member Bnrke moved to remove. Board Member Watson seconded. Resolution re. moved from the agenda 2-0. Resolution No. BPW- 01-19-05-03; Board Member Burke moved for approval. Board Member Watson seconded. Resolution approved 2-0. Resolution No. BPW-Ot-19-05-04; Board Member Burke moved for approval. Board Member Watson seconded. Resolution approved 2-0. CONTRACTS Request for Purehases of Good and Services; The Archer Cotnpan¥; Barbara Lamb, Director of Human Resources requested the item be tabled. Board Member Burke moved to table the item until next meeting. Board Member Watson seconded. Request tabled 2-0. Request for Purchases of Good and Services; Max;taus (Renewal); Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Request for Purchases of Good and Services; Coots, Henke & Wheeler (Renewal); Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY OWNED FACILITIES Request to Close City Streets; and use Monon Trail: 5K Walk Saturday, Februatw, 19, 2005; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. OTHER Request for Residential Curb Cut: Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. ADD-ON~S Request [br Settlemeut Agreement between the City attd CSX Transportation; Board Member Burke move to add the item on to the agenda. Board Member Watson seconded. There was brief discussion. Board Member Burke move to approve. Board Member Watsou seconded. Request approved 2-0. Minutes of Meeting for agenda items fi'om January 12, 2005 Meeting that was cc!n~lled due to a Ouorum not being present. MINUTES Miuutes for the December 15, 2004 Regular Meeting approved 2-0. Miuutes from the December 20, 2004 Executive Session and Special Meeting were tabled until Februar3, 2, 2005. PERFORMANCE RELEASES: Resolutiou No. BPW- 01-12-05-01; Board Member Burke moved for approval. Board Member Watson seconded. Resolutiou approved 2-0. Resolution No. BPW- 01-12-05-02; Board Member Burke moved for approval. Board Member Wotson seconded. Resolution approved 2-0. Resolution No. BP W- 01-12-05-03; Board Member Burke moved for approval. Board ..,Member Watsou secouded. Resolution approved 2-0. Resolutiou No. BPW- 0]-12-05-04; Board Member Burke moved for approval. Board Member Watson seconded. Resolution approved 2-0. Resolutiou No. BPW- 01-12-05-05; Board Member Burke moved for approval. Board Member Watson seconded. Resolution approved 2-0. Resolution No. BPW- 01-12-05-06; Board Member Burke moved for approval. Board Member Watson seconded. Resolution approved 2-0. Resolution No. BPW- 01-12-05-07: Board Member Burke moved for approval. Board Member Watson seconded. Resolution approved 2-0. Resolution No. BPW- 01-12-05-08: Board Member Burke moved for approval. Board Member 1/tTatson seconded. Resolution approved 2-0. Resolution No. BPW- 01-12-05-09; Board Member Burke moved for approval· Board Member Watson seconcled. Resolution approved 2-0. CONTRACTS Request for Purehases o[' Good and Services; The Sculpture Foundation, Inc.; Board Member Bt~rke movedJbr approval. Board Member Watson secouded. Request approved 2-0. Request ['or Purchases of Good and Services: Amendment to Agreement [br Life Support Services, luc.; Board Member Burke nloved.[or approval· Board Member Watson secot~ded. Request approved 2-0. REQUEST TO USE CITY OWNED FACILITIES Request to Use Gaz, ebo and Common Areas, Saturday, September 3, 2005: Board Member Burke moved for npproval. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo and Common Areas; Friday August 19, 2005 and Saturday, August 20, 2004; Board Member Burke nloved.for approval. Board Member Watson seconded. Request app ro red 2 -0. Request to Use Council Chambers; Thursday March 17, 2005; Board Member Burke ~noved.[br approval. Board Member Watson seconded. Request approved 2-0. OTHER Request for Water Availability; Greyhound Commo~s; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Request {'or Water Availability; The Village of West Clay; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Request [br Commercial Curb Cut; The Villa~4e of West Clay Block E; There was discussion. Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Request for Commercial Curb Cut; West Road; Boarcl Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Request ['rjr Residential Curb Cut; 14490 Jeremv Drive; Boarct Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Request for Staudard Cobra-Head Style Street Light; 136t~' and Carey Road; Board Menlber Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Request £or Clerk Treasurer's Bond; Boarcl Member Burke moved for approval. Board Member · Watson seconded. Request approved 2-0. Request [br Ame~clments to the City o£ Carmel Employee Health Bene{~t Plan; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Request for A{`[?rmation Agreement of Service Contracts; BoaM Member Burke moved for app~vvaI, Board Member Watson seconded. Request approved 2-0. Request {br Addendum Compliance with Indiana Law: Board Member Burke movedJbr approval. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10.'42 a.m. /Ag~',~n~ L. Cordray, IAMC~/ Clerk-Treasurer Appl'ov.e .~)~ ..~ M~or James Brainard D'77ana L. Cordray, [AMC Clerk-Treasurer