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Home My WebLink AboutBPW-02-02-05 City of C rmel Office of the G NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, FEBRUARY 2, 2005 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, FEBRUARY 2, 2005, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIV1C SQUARE CARMEL, INDIANA 46032 317/571-2414 Office of the Clerk-Treasurer City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, FEBRUARY 2, 2005 - 10:00 A,M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the December 20, 2004 Executive Session and Special Meeting b. Minutes from the January 19, 2005 Regular Meeting 2. BID OPENINGS/AWARDS a. Bid _Opening for Springmill Road from 136th to 141~t Street; Mike McBride, City Engineer b. Bid Opening for Springmill Road Water Main Project; John Duffy Director, Department of Utilities c. Bid Award for West 136th Street Water Main Project; Culy Excavating ($312,102.00); John Duffy, Director, Department of Utilities d. Bid Award for Ditch Road 136th Street to 141st Street Project; Calumet Asphalt; ($1,794,270.77); Mike McBride, City Engineer 3. PERFORMANCE RELEASES a, Resolution No. BPW- 02-02-05-01;The Village of West Clay, Section 9004; Curb, Gutters; Kelly McGinnis, Brenwick Development b. Resolution No. BPW- 02-02-05-02; Cherry Creek Estates, Section 3; Monuments and Markers; Tim Walters, Platinum Properties c. Resolution No. BPW- 02-02-05-03; CarMax; Offsite Asphalt Path; Thomas Patten, Reith-Riley Construction d. Resolution No. BPW- 02-02-05-04; CarMax; Offsite Storm Sewer; Jason Dapp, Gradex 4. CONTRACTS a. TABLED 1/19/2005; Request for Purchases of Goods and Services; The Archer Company ($34,500.00); Barbara Lamb, Director of Human Resources b. Request for Purchases of Goods and Services; Senefeld & Associates ($8,858.25); Brian Mayo, Carmel Fire Department c. Request for Purchases of Goods and Services; Brown Equipment Company; ($153,136.00); David Klingensmith, Street Commissioner d. Request.for Letter of Engagement; Barnes and Thornburg; ($5,000.00); Mayor James Brainard e. Request for Purchases of Goods and Services; SBC Communications (Long Distance); Marvin Stewart, Carmel Communication Center REQUEST TO USE CITY OWNED FACILITIEs a. Request to Council CImmbers; National Day of Prayer; Thursday, May 5, 2005; 11:00 a.m. to 1:30 p.m.; Nidia Escoto b. Request to Close City Streets; Iudy Runners'. Groundhog Race; Sunday,. February 6, 2005; I0:00 a.m. to 3:00 p.m.; Mark Renholzberger c. Request to use Council Chambers; Senior Minister Group; Various dates; Bob Walters OTHER· a. Request for Water Availability; 'Glen Oaks Subdivision; John Edwards, Langston Development b. Request for Water Availability; Long Ridge Estates, Section 1; Ken Brasseur, - Platinum Properties c. Request for Water Availability; The Townhomes at Guilford; Ken Brasseur, Platinum Properties d. Request for Water Availability; Lakeside Park, Section 3; Raymond Roehling, Roehling Enterprises e. Request for Water Availability; Lakeside Park, Section 4; Raymond Roehling, · Roehling Enterprises f. Request for Secondary Plat Approval; Stanford Park, Section 1 and Section 3; Ken Brasseur, Platinum Properties g. Request for Consent to Encroach; Residential Driveway; Cherry Creek Estates Section 2 Lot 99; 5966 Tanana Drive; David Compton, Pulte Homes h. Request for Consent to Encroach; Residential Driveway; Cherry Creek Estates Section 2 Lot 122; 5924 Osage Drive; David Compton, Pulte Homes i. Request for Purchase Offer Agreement from Platinum Properties; John Duffy, Director, Department of Utilities j. Request for Uniform Cnnflict of Interest; Nancy Heck k. Request for Uniform Conflict of Interest; John Schneider 1. Request for Promotions for Four (4) Police Officers; Chief Michael Fogarty, Carmel Police Departmeht ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING Minutes Wednesday, February 2, 2005 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MElVlBERS PRESENT: Mayor James Brainard, Board Members; Mat;y Ann Bnrke and Lori Watson, Deputy-Clerk Treasnrers, Sandra Johnson and Lois Fine Mayor James Brainard called the meeting to order at 10.'02 a.m. MINUTES The Minutes for the December 20, 2004 Executive Session and Special Meeting were approved 2-0. The Minutes for the JanuaO, 19, 2005 Regular Meeting were approved 2-0. BID OPENING/AWARDS: Bid Opening for Springmill Road 136t~ - 146th Street Pro/ect; Mayor Braiuard opened and read the bids aloud. Company E&B Paving/Gradex Hunt Paving Milestone Contractors Berns Construction Reith-Riley Calumet Asphalt Paving Crider & Crider Schutt-Lookabill Co. Amount $2,464,519.07 $2,660,935.77 $2,518,000.00 $2,742,263.96 $2,509,633. O0 $2,629,000.00 $2,477,338.40 $2,852,569.20 The Bids were given to Michael McBride, City Engineer for review and return with a rec'omn~endation at the next meeting. Bid Opening for Sp(ingmiI1 Road Water Main Project; Mayor Brainard opened and read the bi& aloud. Company Dave O'Mara Cttly Construction Sweeney Construction Corp Atlas Excavating, Inc. Yramco, ]tlc. Roberts Construction $184,136.00 $164,517.00 $ 242,580.00 $ 221,910.00 $194,366.00 $ 231,967.00 The Bids were given to John Duffy, Director of the Utility Department to review and return with a recommendation at the next meeting. Bid Award for West 136th Street Water Main Proiect; Cul¥ Excavating ($312,102.00): This bid was the lowest and most responsive. Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 3-0. Bid A~vard for Ditch Road 136th Street to 141'~'t Street Project; Calumet Asphalt; ($1,794,270. 77): This bid was the lowest and most responsive. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. PERFORMANCE RELEASES: Resolution No. BPW- 02-02-05-01; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Resolution No. BPW- 02-02-05-02; Mayor Brainard moved to approve. Boarcl Member Burke seconded. Request approved 3-0. Resolution No. BPW- 02-02-05-03 Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Resolution No. BPW-02-02-05-04; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. CONTRACTS Request for Purchases of Good and Services; The Archer Company(TABLED 1/19/2005); Mayor Brainard moved to remove from the table. Board Member Burke seconded. Removed from table 3-0. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Good and Services; Senefeld & Associates; Mayor Brainard nloved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Good and Services; Brawn Equipment Company; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Good and Sera'ices; Letter of Engagement; Barnes and Thornburg; Mayor Brainard moved to approve. Board Member Burke seconded. Request appraved 3-0. Request for Purehases of Good attd Services; SBC Communications; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Good and Services: Centrex (SBC); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. REQUEST TO USE CITY OWNED FACILITIES Request to Use Council Chambers; National Day of Prayer; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Close City Streets: Groundhog Race; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Use Council Chambers; Senior Minister Group; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. OTHER Request for Water Availability; Glen Oaks Subdivision; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Water Availability; The Townhomes at Guilford; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Water Availability; Lakeside Park, Section 3; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Water Availability; Lakeside Park, Section 4: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Secondat3~ Plat Approval; Stanford Park, Section 1 and Section 3; Mayor Brainard ' moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Consent to Encroach; Residential Driveway; Cherry Creek Estates Section 2 Lot 99; 5966 Tanana Drive; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Consent to Encroach; Residential Driveway; Cherry Creek Estates Section 2 Lot 122; 5924 Osage Drive: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchase Of[er Agreement from Platinum Properties; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Uni[brm Conflict of Interest; Nancy Heck: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Uni{brm Conflict of Interest; John Schneider; Mayor Brainarcl moved to approve. Board Member Burke seconded. Request approved 3-0. Request {hr Promotions for Four (4) Police Officers; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. The Mayor and Board presented the qfficers with their new badges. MayorAl)JOURNMENTjames //2 ff ntlr~ Brainard adjourned the meeting at 1.0.'26 a.m. ~n~ L: Co y, iAM~ - Clerk-Treasurer ~{~yor James Brainard