HomeMy WebLinkAboutBPW-03-16-05 City of Carmel
eMEETING
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, MARCH 16, 2005
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON
WEDNESDAY, MARCH 16, 2005, AT 10:00 A.M. IN THE
COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE ' CARMEL, INDIANA 46032 317/571-2414
City of'Carmel
Office of the
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, MARCH 16, 2005 -- 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
MINUTES
a. Minutes from the March 2, 2005 Regular Meeting
BID OPENINGS/AWARDS
a. Bid Award for 2005 Police Cars; ($ 299,177.05); this was the lowest and most
responsive bid; Chief Michael Fogarty, Carmel Police Department
b. TABLED (3/2/2005); Bid Award for South Raw Water Supply; Reynolds,
Inc. ($2,196,100.00); John Duffy, Director of the Utilities Department
PERFORMANCE RELEASES
a. Resolution No. BPW-03-16-05-01; Village of West Clay, Section 5003; Street
Signs; Kelly McGinnis, Brenwick Development
Resolution No. BPW-03-16-05-02; Village of West Clay, Section 10003; Street
Signs; Kelly McGinnis, Brenwick Development
Resolution No. BPW-03-16-05-03; Fairgreen Trace, Phase I; Interior
Sidewalks; Steve Cook, Trinity Homes
Resolution No. BPW-03-16-05-04; Fairgreen Trace, Phase II; Interior
Sidewalks; Steve Cook, Trinity Homes
d.
CONTRACTS
a.
b.
C.
d.
TABLED: (3/2/2005) Request for Purchases of Goods and Services; BKD,
LLP; ($49,863.00); John Duffy, Director of the Department of Utilities
Request for Purchases of Goods and Services; Gutter Covers of Indiana;
($19,000.00); Steve Engelking, Director of Administration
Request for Purchases of Goods and Services; YMCA; ($3,450.00); Barbara
Lamb, Director of Human Resources
Request for Purchases of Goods and Services; Gibbs Planning Group;
($36,500.00); Michael Hollibaugh, Director of Department of Community
Services
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
e. Request for Purchases of Goods and Services; Carmel Kitchen Specialists;
($5,000.00); Steve Engelking, Director of Administration
REQUEST TO USE CITY OWNED FACILITIES
a. Request to Use Streets; Race; Sunday, March 20, 2005; 11:00 a.m. to 4:00
p.m.; Indy Runners
b. Request to Close Gradle Drive and Use Area Around Fountain; 5K Run;
Thursday, July 14, 2005; Hoosier Burn Camp
c. Request to Use Gazebo and Common Area; Wedding; Friday August 5, 2005
4:00 p.m. to 6:00 p.m. and Saturday, August 6, 2005; 12:00 (noon) to 6:00
p.m.; Kia McKeeman and Chad Albano
OTHER
a. Request for Procedure for Selection of Consultants on Contracts Involving
Federal Participation; Michael McBride, City Engineer
b. Request for Water Availability; The Ridge at Hayden Run, Section 3; Steve
Cook, Beazer Homes
c. Request for Utility Reimbursement Agreement; Veolia Water Indianapolis,
LLC; Michael McBride, City Engineer
d. Request for Resolution No. BPW- 03-16-05-05; A Resohaio~t of tlze Board of
Pttblic Works a~d Sqfety of the City of Carmel, lttdia~a, Regarding the Making of
an lmpro~:emet~t; Douglas Haney, Ci0, Attorney
e. Request to Hire Three (3) Police Officers; Jeffrey Jennings, Scott Morrow,
Charles Fisher; Chief Michael'Fogarty, Carmel Police Department
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
Minutes
Wednesday, March 16, 2005 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard, Board Members; Mary Ann Burke and Lori Watson, Clerk Treasurer;
Diana Cordray, Deputy-Clerk Treasurer, Sandra Johnson
Mayor James Brainard called the meeting to order at 10:03 a.m.
MINUTES
The Minutes for the March 2, 2005 Regular Meeting were approved 3-0.
BID OPENING/AWARDS:
Bid Award for 2005 - Police Vehicles; ($299,177.05); Bill Estes Chevrolet; This was the lowest
and most responsive bid. Chief Michael Fogarty requested the bid be increased from 17 to 19
vehicles. There was brief discussion. Mayor Brainard moved to approve for 19 vehicles
pending the Department of Law agreeing this increase is within the bidding laws. Board Member
Burke seconded. Request approved 3-0.
Bid Award for South Raw Water Supply; Reynolds, Inc. ($2,196,100.00); Mayor [~rainard moved
to pull item from table. Board Member Burke seconded. Removed from table 3-0. Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
PERFORMANCE RELEASES:
Resolution No. BPW- 03-16-05-01; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3-0.
Resolution No. BPW- 03-16-05-02; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3-0.
Resolution No. BPW- 03-16-05-03; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3-0.
Resolution No. BPW- 03-16-05-04; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3-0.
CONTRACTS
Request for Purchases of Good and Services; BKD, LLP ($49,863.00); John Duffy, Director of
the Department of Utilities, requested the item remain tabled
Request for Purchases of Good and Services; Gutter Covers' of Indiana ($19,000.00); Mayor
Brainard mqved to approve. Board Member Burke secondecl. Request approved 3-0.
Request for Purchases of Good and Services; YMCA ($3,450.00); Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.
Request for Purchases of Good and Services; Gibbs Planning Group ($36,50~.00); Amendment
to the contract were presented to the Board. Mayor Brainard moved to approve as amended.
Board Member Burke seconded. Request approved 3-0.
Request for Purchases of Good and Services; Carmel Kitchen Specialist; ($5,000.00); Mayor
Brainard moved to approye. Board Member Burke seconded. Request approved 3-0.
REQUEST TO USE CITY OWNED FACILITIES
Request to Use City Streets; Sunday March 20~ 2005; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3-0.
Request to Close City Streets; Gradle Drive; July 14, 2005; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 3-0.
Request to Use Gazebo and Common Area, Wedding; August 5 & 6, 2005; Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 3-0.
OTHER
Request for Procedure for Selection of Consultants on Contracts Involving Federal
Participation; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 3-0.
Request for Water Availability; The Ridge at Hayden Run Section 3; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.
Request for utility Reimbursement; Veolia Water Indianapolis; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.
Request [or Resolution'No. BPW-03-16-05-05; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Indiana Regarding the Making o£an Improvement; Mayor Brainard
moved to approve with all contingencies of City Engineers letter. Board Member Burke
seconded. Request approved 3-0.
Request to Hire Three Police Officers; Chief Michael Fogarty asked to remove the request for
Jeffrey Jennings. There was brief discussiou. Mayor Brainard moved to approve two of the
Police Officers. Board Member Burke seconded. Request approved 3-0.
ADJOURNMENT
Mayor James Brainard adjourned the meetin~ ~ ~'
fDiana L. Cordray~/lVlC Clerk:Treasurer
Appr~d,
Iv~//a~or James Brainard
Clerk-Treasurer
t