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Home My WebLink AboutBPW-03-02-05City of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MARCH 2, 2005 - 10:00 A.M. COUNCIL CHAMBERS/'CITY HALL / oNE CIVIC SQUARE MEETING CALLED TO ORDER MINUTES a. Minutes from the February 16, 2005 Regular Meeting BID OPENINGS/AWARDS a. Bid Opening for 2005 - Communication Center Vehicles; Marvin Stewart, Director of the Communication Center b. Bid Opening for 2005 - Police Vehicles; Chief Michael Fogarty, Carmel Police Department c. Bid Award for Water Treatment Plant 5-4 MGD Expansion; Bowen Engineering; ($1,229,000.00); this was the lowest and most responsive bid; John Duffy, Director of the Department of Utilities d. Bid Award for South Raw Water Supply; Reynolds, Inc. ($2,196,100.00); this was the lowest and most responsive bid; John Duffy Director, Department of Utilities PUBLIC HEARING a. Public Hearing in order to: (i) receive public input on the sale of.a portion of certain real property currently owned by the City of Carmel; and consisting of that teal properO, which includes part of Tax Parcel No. 16-09-25-12-02-0~4.000, being part of Lot Number 1 in the Simeon Hawkins Addition to Bethlehem, !!ow Cq,rmel, Indiana, as per plat thereof recorded in Deed Record 30, page 441, in the Hamilton County Recorder's Office, which property is located at 30 West Main Street in Carmel, Indiana, and is more particularly described below; (ii) allow interested pet:~oas an opportuniO, to be heard regarding this matter; (iii) allow the Board to gather the information it deems necessary in order to be able to issue a recommendation to the Mayor of Carmel regarding the sale of said property; and (iv) conduct any other law~d businq~'s C. qnnected or related to the above. PERFORMANCE RELEASES a. ResolUtion No. BPW-03-02-05-01; The Townhomes at Rangeline; Sanitary Sewers; James L. White, I.E. investments, LLC CONTRACTS a. Reques.t)~p~t~%gJ[thSp~s ofc~9~,si~l~.el[ycifee, s;3]~,~D~LP; ($49,863.00); Jghn Duffy, Director of the Department of ~tilities b. Request for Purchases of Goods and Services; Lexis Nexis; ($350.00); Judge Gail Bardach c. Request for Purchases of Goods and Services; Verizon; ($3,359.16); Marvin Stewart, Director of the Communication Center d. Request for Amendment to WestLaw Pro Contract No. 0216.04.01; Douglas Haney, City Attorney REQUEST TO USE CITY OWNED FACILITIES a. Request to Use Gazebo and Common Areas; Wednesday (Various Dates); 3:00 p.m. to 9:00 p.m.; Summer Concerts; Phyllis Morrissey, Carmel Fountain Square Committee b. Request to Close City Streets; Main Street and Rangeline; International Art Festival; (Friday-Sunday) September 22-24, 2006; 8:00 a.m. to 8:00 p.m.; Rosemary Waters c. Request to Use Veteran's Park; Miniature Boat Event; Tent; (Friday- Sunday) July 29-31, 2005; Chris Campbell d. Request to Use Gazebo and Common Area; Saturday, March 26, 2005; 10:00 a.m, to 1:00 p.m.; Easter Egg Hunt; Bill Foreman, Carpenter Realtors e. Request to Use Gazebo and Common Area; Friday, September 9, 2005; 6:00 p.m. to 9:00 p.m.; 20th Anniversary Celebration - St. Vincent Hospital; Margaret Gilbert OTHER a. Request for Water Availability; Village of West Clay, Section 9001; Brandon' Burke, The Schneider Corporation b. Request for Water Availability; Village of West Clay, Section 9002; Brandon Burke, The Schneider Corporation c. Request for Sanitary Sewer Availability; Alexandria of Carmel; Pool, Clubhouse and Maintenance Building; Aaron Reynolds, Paul I Cripe d. Request for Open Cut Request; The Townhomes at Guilford; Brandon Burke, The Schneider Corporation e. Request for Curb Cut; Townhomes at Guilford; Brandon Burke, The Schneider Corporation f. Request for Curb Cut; Alexandria of Carmel; Aaron Reynolds, Paul 1 Cripe g. Request for Dedication of Right of Way; Leechco Properties, LLC; James Shinaver, Nelson & Frankenberger h. Request for Dedication of Right of Way; Alexandria of Carmel; Aaron Reynolds, Paul I Cripe i. Request for Consent to Encroach; 3919 Brian Place; Woodland Green Subdivision, Lot 77; Storage Shed; David and Diane Scherb j. Request for Signatures on Old Meridian Street; Road Plans; Title Sheet; Michael McBride, City Engineer Request for Engineer Rank Promotions; Chief Douglas Callahan, Carmel Fire Department Request for Promotion to Master Patrol Officer; Richard A. Lovitt; Chief Michael Fogarty, Carmel Police Department Request for Easement Agreement; Michael A. Clayton and Deborah L. Winchester; John Duffy, Director of the Department of Utilities Request for Resolution No. BPW- 03-02-05-02; A Resohttion of the Board of Public Works and Safety of the CiO, of Carmel, h~diana, Regarding the Sale, Transfer or Exchange of Real Property 8. ADJOURNMENT. BOARD OF PUBLIC WORKS & SAFETY MEETING Minutes Wednesday, March 2, 2005 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Board Members; Mar5, Ann Burke and Lori Watson, Clerk Treasurer; Diana Cordray, Deputy-Clerk Treasurer, Sandra Johnson Mayor James Brainard called the meeting to order at 10:00 a.m. MINUTES The Minutes for tile Februat3, 16, 2005 Regular Meeting were approved 3-0. BID OPENING/AWARDS: Bid Opening for 2005- Communication Center Vehicles; Mayor Brainard opened and read the bids aloud. Company Dan Young Chevrolet Bill Estes Chevrolet Eriks Chevrolet $ 299,177.05 $ 299,982.00 $ 310, 250.00 Tile Bids were given to Marvin Stewart, Director of the Communication Center for review and return with a recommendotion at tile next meeting. Bid Opening for 2005 - Police Vehicles; Mayor Braiuard opened and read tile bMs aloud. Company ~ Amount Eri!~ Chevrolet $ 71,240.00 Bill Estes Chevrolet $ 61,35&00 Dan Young Chevrolet $ 62,395.00 Tile Bi& were given to Chief Michael Fogarty, Carmel Police Department to review and return with a recommendation at the next meeting. Bid Award for Water Treatment Plant; Bowen Engineering ($1,229,000.00) This bid was the lowest and most responsive. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Bid Award for South Raw Water Supply; Re~,nolcls, blc. ($2,196,100. 00); John Duffy, Director of tile Utilities Department requested tile item be tabled. Mayor Brainard moved to table. Board Member Watson seconded. Item tabled 3-0. PUBLIC HEARING Public Hearing in order to: (i) receive public input on the sale of a portiou of certain real propert~ currently owned b~ the City of Carmel; Mayor Brainard opened the Public Hearing at 10:09 a.m. Seeing uo one wished to speak the Public Hearing was closed at 10:09 a.m. PERFORMANCE RELEASES: Resolution No. BPW- 03-02-05-01; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. CONTRACTS Request for Purchases of Good and Services; BKD, LLP ($49,863.00); John Duffy, Director of the Department of Utilities, requested the item be tabled. Mayor Brainard moved to table. Board Member Burke seconded. Item tabled 3-0. Request for Purchases of Good and Services; Lexis/Nexis ($350.00); Mayor Brainard moved to approve. Board Me~nber Burke seconded. Request approved 3-0. Request for Purchases of Good and Services; Verigon ($3,359.16); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Good and Services; WestLaw Pro; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. REQUEST TO USE CITY OWNED FACILITIES Wedding, Request to Use Gazebo and Common Area; Summer Concert Series; Wednesday (Various dates)j_ Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Close City Streets'; Main Street and Rangeline Road; International Art Fair; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Use Veteran's Park: Tent; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Use Gazebo and Common Area, Easter E~,,g Hunt; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Us'e Gazebo and Common Area, Anniversary Celebration; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved ,3-0. OTHER Request fi>r Water Availability: Village of West Clay, Section 9001; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Water Availability; Village of West Clay, Section 9002; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request fi)r Sanitary Sewer Availability; Alexandria of Carmel; Pool, Clubhouse and Maintenance Building; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Open Cut Request; The Townhomes at Guil[brd; Mayor Brainard moved to approve with all contingencies of City Engineers letter. Board Member Burke seconded. Request approved 3-0. Request for Curb Cut; Townhomes at Guilford; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Curb Cut; Alexandria of Carmel: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Dedication o[ Right of Wov; Leechco Properties, LLC? Mayor Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Dedication of Right of Way; Alexandria o[ Carmel; Mayor Bra;nard moved to approve. Board Member Bnrke seconded. Request approved 3-0. Request for Consent to Encroach; 3919 Brian Place; Woodland Green Subdivision, Lot 77; Storage Sited; Mayor Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. Request [or Signatures on Old Meridian Street; Road'Plans; Title Sheet; Mayor Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. Request Jot Engiueer Rank Promotions; Mayor Bra;nard moved to approve. Board Member Bnrke seconded. Request approved 3-0. Request for Promotion to Master Pat~wl Officer; Richard A. Lovitt; Mayor Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Easement Agreement; Michael A. Clayton and Deborah L. Wit~chester; Mayor Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Resolution No. BPW- 03-02-05-02; A Resolution of the Board o£ Public Works and Safety o£ the City of Carmel, Indiana, Regarding the Sale, Transfer or Exchange o[' Real Property. Mayor Bra;nard preseuted an amended version of the Resolution to the Board. There was brief discussion. Mayor Bra;nard moved to withdraw Resolution BPW-03-02-05-02. Mayor Bra;nard moved to introduce Resolution BPW 03-02-05-03. Mayor Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. Am)-O~4 Request for Utility Ag'reement for Ditch Road Project; Mayor Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. ADJOURNMENT Mayor James Brainard adjourned the tneeliilg at 10:38 a.m. ~ /~ -'"N ~iana L. Cordray, IAMC(J Clerk-Treasurer l '(a or James Bra;nard Clerk-Treasurer