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Home My WebLink AboutBPW-06-01-05 City of Carmel Office of the NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, JUNE 1, 2005 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JUNE 1, 2005, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 O CRy of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JUNE 1, 2005 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the May 18, 2005 Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Opeuing for 2005 Concrete Program; David Klingensmith, Street Commissioner b. Bid Award for 2005 Paving Program; Rieth-Riley Construction Co.; ($1,176,212.73); This was the lowest most responsive bid received; David Klingensmith, Street Commissioner 3. CONTRACTS a. Request for Purchases of Goods and Services; Darrell Norris, Attorney at Law; ($5,000.00); Douglas Haney, City Attorney b. Request for Purchases of Goods and Services; Culy Construction - Change Order #1 ($6,296.00); John Duffy, Director of the Departmeut of Utilities c. Request for Purchases of Goods and Services; PrimeLife Enrichment ($20,000.00); David Klingensmith, Street Commissioner 4. REQUEST TO USE CITY OWNED FACILITIES a. Request to Use Gazebo; Sunday, September 11, 2005; from 8:00 a.m. to 2:00 p.m.; Worship Service; Rev. Curt Hunt b. Request to Use Couucil Chambers and Caucus Rooms; Various Dates all Fridays; 5:30 p.m. to 9:00 p.m.; Worship Service; lndiaoapolis Hebrew Congregation c. Request to Use the Gazebo; Saturday, August 20, 2005; Noon to 3:00 p.m.; Wedding; Ashley Naylor and Jesse Kaylor 5. OTHER a. Request for Water Availability; 116th Street Centre; Donald Gwinnup, Jr.. Melton-Packard & Associates b. Request for Water Availability; Saddlebrook at Shelborne, Sections 1 aud 2; M ichael,5~il~e~3[,~),~eed~,~, INDIANA 46032 317/571-2414 f. g, h. i. j. k. 1. O. p. Request for Water Availability; Irrigation System; Cherry Creek Estates Amenity Area; Tim Walter, Platinum Properties Request for Water Availability; Irrigation System; Townhomes At Stanford Park, Section 3; Kenny Windier, Ryland Homes Request for Commercial Curb Cut; (3 Cuts); 116th Street Centre; Donald Gwinnup, Jr.. Melton-Packard & Associates Request for Additional Driveway Cut; Eden Estates, Section 9 Lot #257; Thomas and Lois Beers, 3627 Brumley Mews. Request to Abandon F, xisting Driveway and Construct New Driveway; 13531 Six Points Road; Steve Catellier, Catellier Construction Request for Curb Cnt; Brownstone Homes at Guilford Reserves; Adam DeHart, Keeler-Webb Associates Request for Open Pavement Cut; 116th Street Centre (2-Open Cuts); Donald Gwinnup, Jr. Meltou-Packard & Associates Request h}r Amended RePlat Approval; Providence at Old Meridiau Phase II; Dennis Singer, Paul I. Cripe Request for Secondary Plat Approval; Brownstone Homes at Guilford Reserve; Section 1; Adam DeHart, Keeler-Webb Associates Request for Dedication of Deeds of Public Rights of Way; 116th Street Centre; Donald Gwinnup, Jr. Melton-Packard & Associates Request for Consent to Encroach; Claybridge Subdivision; Entrance Wall; Richard Scott, Claybridge HOA Request for Designation Agreement; Douglas Haney, City Attorney TABLED 5;18/2005: Request for Consent to Encroach; Kingswood Subdivision; Irrigation; Jeff Hudson, Kingswood HOA TABLED: Curb Cut Request,.Steak N Shake, 4105 East 96th Street; Michael McBride, City Eugineer ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING Minutes Wednesday, June 1, 2005 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Bra;nard; .Board Member; Mary Ann Burke, Clerk Treasurer; Diana Cordray, Deputy-Clerk Treasure; Sandra Johnson Board Member Burke called the meeting to order at 10:10 a.m. MINUTES The Minutes for the May 18, 2005 Regular Meeting were tabled due to that fact that only one member that was present for this meeting was present for approval. BID OPENING/AWARDS: Bid Opening for 2005 Concrete Program; Mayor ,lames Bra;nard opened and read the bids aloud; Company Amoant Re;th-Riley CC& T Construction Hunt Paving Company $ 318,420.50 $ 203,411.50 $ 206,093.00 The bids were given to David Klingensmith, Street Commissioner who requested to award the bid for this to the lowest and most responsive bidder, CC&T Construction contingent upon all documentation being present in bid packet. Bid Award 2005 Concrete Program; CC&T Construction; ($203,411.50); David Klingensmith, Street Commissioner CONTRACTS Request for Purchases of Good and Services; Darrell Norris, Attorney. at Law;; Spec. Rescue International; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Purchases of Good and Services; Culy Construction - Change Order #1; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Purchases of Good and Services; Primelife Enrichment; Mayor .lames Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. REQUEST TO USE CITY OWNED FACILITIES Request to Use Gazebo, Sunday September 11, 2005; Church Service; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. Request to Use Council Chambers and Caucus Rooms; Various Dates; Worship Service; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. Request to Use Gazebo, Saturday, August 20, 2005; Wedding; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. OTHER Request for Water Availability; 116tl~ Street Centre; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Water Availability; Saddlebrook at Shelborne, Sections 1 & 2; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Water Availability; Irrigation System; Cherry Creek Estates Amenity Area; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Water Availability; Irrigation System; Townhomes at Stanford Park Section 3; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2- O. Request [or Commercial Curb Cut; 116th Centre; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Additional Driveway Cut; Eden Estates, Section 9 Lot #257; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Abandon Existing Driveway and Construct New Driveway; 13531 Six Points Road; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2- O. Request for Curb Cut; Brownstotie Homes at Guilford Reserves; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Open Pavement Cut; 116a~ Street Centre; Mayor James Bra;nard moved to approve. Board Member Burke seconded,. Request approved 2-0. Request for Amended RePlat Approval; Providence at Old Meridian Phase Hi Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Secondary Plat Approval; Brownstone Homes at Guilford Reserve; Section 1; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. Request [or Dedication of Deeds of Public Rights of Way; 116th Street Centre; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Consent to Enroach; Claybridge Subdivision;Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Designation Agreement; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. Request for Consent to Encroach (Tabled 5/18/2005); Clavbridge Subdivision; Mayor James Bra;nard moved to remove from table. Board Member Burke seconded. Request to remove from tabled approved 2-0. Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. TABLED: Curb Cut Request, Steak N Shake 4105 East 96th Street; remained tabled. Am) ON Request [or Purchases of Goods and Services; WSCA/NASPO; Mayor James Bra;nard moved to add item to agenda. Board Member Burke seconded. Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:21 a.m. /Diana L. cordray, Clerk-Treasurer Approved, r James Bramard ATTEST: Clerk-Treasurer DESIGNATION AGREEMENT WHEREAS, the undersigned are members of the Board of Public Works and Safety ("BPW") of the City of Carmel, Indiana (the "City"); and WHEREAS, the BPW has the authority to execute documents and enter into contracts on behalf of the City in the furtherance of the City's interests; and WHEREAS, the BPW has, on March 2, 2005, by its Resolution No. BPW-03-02-05-03, authorized the conveyance of certain real property located at 30 W. Main Street (the "Main Street Property") to the Carmel Redevelopment Commission I"CRC"); and WHEREAS, the Common Council of City of Carmel has, on April 18, 2005, by its Resolution No. CC-04-18-05-03, authorized such a conveyance of the Main Street Property to the CRC; and WHEREAS, the BPW has, on March 2, 2005, by its Resolution No. BPW-03-02-05-03, authOrized the conveyarice of certain property located at 21 S. Rangeline Road to the CRC (the "Rangeline Road Property"); and WHEREAS, the Common Council of City of Carmel has, on April 18, 2005, by its Resolution No. CC-04-18-05-02, authorized such a conveyance of the Rangeline Road Property to the CRC (the Main Street Property and the Rangeline Road Property being hereinafter collectively referred to as the "Property"); and WHEREAS, in furtherance of the conveyance of the Property certain closing and conveyance documents must be executed on behalf of the City; and WHEREAS, Stephen C. Engelking, as the Director of Administration for the City, is familiar with the Property and the requirements for the conveyance of the Property; and WHEREAS, it will further the effective operation of City government and the City's affairs to designate Mr. Engelking as an agent of the City for the purpose of executing the above-referenced conveyance documents, such agency powers in this regard being expressly subject to the direction and control of the BPW. NOW, THEREFORE, the BPW, by its undersigned members, hereby incorporates the above Recitals by this reference and designates Stephen C. Engelking, the City's Director of Administration, as the duly authorized agent for the City to execute any and all documents related to the conveyance of the Property to the CRC, such designation to remain in effect from and after the date this Designation is executed until such time as it is revoked or modified in writing. 67771vl Executed this /'~7' day of June, 2005. CITY OF~CARMEL, INDIANA By and t)'fi'fiugh its Board of Public Works and ~/Ja.mes Brainard,"eresiding Office~ Maw An~urke, Member Date: ~ Lo/:i Watson, Member Date: ATT~EST: /'~ t/] '-x Salldra M, Johllsoll~ ,/'~iana L. Co}'dr~y, IAME, Cler,krTreasurer Date: STATE OF INDIANA ) ) SS: COUNTY OF HAMILTON ) Before me, a Notary Public in and for said County and State, personally appeared Mayor James Brainard, Mary Ann Burke and Lori Wgtson, hE_me lmown to be ,the_Members of the City of Camel Board of Public Works and Safety, and ~ana ~. Cor~ray, Qler2Trea~e~of the C,ty of Carmel, who acknowledged the execution of the foregoing "Designation Agreement" on behalf of the City of Carmel, Witness my hand and Notarial Seal this I'~T- day of.~P~, 2005. Indiana. Notary Public Signature Notary Public - Printed Commission Expiration: County of Reside~ce~ 67771vl 2