HomeMy WebLinkAboutBPW-08-03-05 Office of the
Clerk. Treasurer
City of Carmel
MEETING
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY~ AUGUST 3, 2005
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A SPECIAL MEETING
ON WEDNESDAY~ AUGUST 3, 2005, AT 10:00 A.M. IN THE
COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CI\qC SQUARE CARMEL. INDIANA 46032 317/571.2414
City o{ Carmel
Office of the
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, AUGUST 3, 2005 - 10100 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. M1NUTES
a. Minutes from the July 20, 2005 Regular Meeting
2. BID OPENINGS/AWARDS
a. Bid Opening for Ditch Road Water Main Project; John Duffy, Director of the
Department of Utilities
b. Bid Opening for Water and Sewer Service Project; Woodlands Subdivision;
John Duffy, Director of the Department of Utilities
c. Bid Opening for Water and Sewer Service Project; Northwood Hills; John
Duffy, Director of the Department of Utilities
d. Bid Award for Mobile Data Computers Rugged Notebooks;( $132,860.00);
This was the lowest, most responsive bid; Chief Douglas Callahan, Carmel Fire
Department
3. PERFORMANCE RELEASES
a. Resolution No. BPW-08-03-05-02; Rosemeade Commons; Interior Sidewalks;
Scott Unger, Rosemeade Development
b. Resolution No. BPW-08-03-05-03; Village of West Clay, Section 5001;
Streets, Curb & Gutters, Asphalt Paths, Street Signs; Kelly McGinnis,
Brenwick Development
c. Resolution No. BPW-08-03-05-04; Village of West Clay, Section 9004;
Streets, Street Signs, Exterior Sidewalks; Kelly McGinnis, Brenwick
Development
d. Resolution No. BPW-08-03-05-05; Village of West Clay, Section 10002;
Streets Signs, Asphalt Paths; Kelly McGinnis, Brenwick Development
e. Resolution No. BPW-08-03-05-06; Bellewood; Streets, Curb & Gutters,
Water Mains, Steve Broermann, Platinum Properties
f. Resolution No. BPW-08-03-05-07; Stanford Park, Section 1; Curbs &
Gutters, Water Mains; Steve Broermann, Platinum Properties
g. Resolution No. BPW-08-03-05-08; Cherry (~[r~l~24]~states, Section 6A;
~ ' · 1 [ lA 603'2
Monumeqtt~ ~tYa:~-~t~rs, cl~r~ C~qa~r, ~a~tmum ~operty
Resolution No. BPW-08-03-05-09; Village of West Clay, Section 9005; Street
Signs; Kelly McGinnis, Brenwick Development
Resolution No. BPW-08-03-05-10; Village of West Clay, Section 12002A;
Street Signs; Kelly McGinnis, Brenwick Development
CONTRACTS
a. Request for Purchases of Goods and Services; Change Order #2 - Shelborne
Road Water Main; Wessler & Associates ($47,177.30); John Daffy, Director of
the Department of Utilities
b. Request for Purchases of Goods and Services; Change Order #1 - UV
Disinfection Facility; MK Betts ($74,328.89); John Daffy, Director of the
Department of Utilities
c. Request for Purchases of Goods and Services; T & R Traffic Services;
($42,896.32); David Klingensmith, Street Commissioner
d. Request for Purchases of Goods and Services; CC&T Construction; (Bid
Award-S203,411.50); David Klingensmith, Street Commissioner
e. Request for Purchase~ of Goods and Services; R.J. Fletcher; ($5,951.30);
David Brandt, Facilities Manager
f. Request for Purchases of Goods and Services; Electro Painters ($3,446.56);
Mike McBride, City Engineer
REQUEST TO USE CITY OWNED FACILITIES
a. Request to Use Gazebo and Common Areas; Annual Garden Fair; Thursday,
Friday and Saturday, May 11-13, 2006; 8:00 a.m. to 6:00 p.m.; Citizens for
Greenspace
b. Request to Close City Street; Limberlost Trace; Annual Neighborhood
Picnic; Saturday, August 27, 2005; 1:30 p.m. to 6:30 p.m.; Marie Kuszewski
c. Request to Use Council Chambers; Community Meeting; Wednesday,
August 24, 2005; 6:00 p.m. to 8:00 p.m.; Brenda Kpotufe, Indianapolis Star
OTHER
a. Request for Write-Off's (2004) Uncollectible Expense; John Daffy, Director of
the Department of Utilities
b. Resolution No. BPW- 08-03-05-01; A Resolution of the City of Carmel Board
of Public Works and Safety Approving a Lease with the Indiana Bond Bank
for the Carmel Engineering Department and Department of Community
Services; Diana L. Cordray, Clerk Treasurer
c. Request for Water Availability; The Village of Towne Pointe; Irrigation
System; Kayser Swidan, Olivewood Construction
d. Request for Water Availability; Beilewood Subdivision; Irrigation System;
Steve Broermann, Platinum Properties
e. Request for Water and Sanitary Sewer Availability; Morgan Creek
Subdivision; Adam DeHart, Keeler-Webb Associates
Request for Consent to Encroach; Trails at Avian Glen/Emerald Crest
Subdivisions; Right of Way Encroachment; Lighting; Alan Figg, Trails at
Avian Glen Home Owners Association
Request for Residential Curb Cut; 1031 West 131st Street; 2"a Driveway in
East Half; Gene Deardoff, Gene Deardorf & Company Builders, Inc.
Request for Open Pavement Cut; Morgan Creek Subdivision; 4309 Gray
Road; Water Main Connection; Adam DeHart, Keeler-Webb Associates
Request for Dedication of Deeds of Public Rights of Way; St. Christopher's
Episcopal Church; Thomas Laskey, Jr., St. Christopher's
Request for Secondary Plat Approval; Morgan Creek Subdivision; 14309
Gray Road; Adam DeHart, Keeler-Webb Associates
Executive Session Action; Barb Lamb, Director of Human Resources
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
Minutes
Wednesday, August 3, 2005 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard, Board Members; Mary Ann Burke, Clerk Treasurer; Diana Cordray,
Deputy-Clerk Treasurer; Sandra Johnson
Mayor dames Brablard called the meeting to order at 10:00 a.m.
MINUTES
Tile Minutes for the Jaly 20, 2005 Regular meeting were tabled.
BID OPENING/AWARDS:
Bid Opening for Ditch Road Water Main Project; Mayor James Brainard opened and read the
bids aloud;
Company Base Bid
Culy Construction & Excavatbzg
Trotter Construction Co.
York Constrnction
Atlas Excavating
Calumet Asphalt Paving
$106, 555.50
$197,411.00
$ 94,190.00
$167,010.00
$126,904.00
The bids were given to Johu Duffy. Director of the Department of Utilities for review and return
with recommendation for award.
Bid Opening for Woodlands Subdivision Water and Sewer Service Project; Mayor James
Brainard opened and read the bids aloud;
Company
Culy Construction
Fleetwood Contracting
Eagle Valley
Atlas Excavating
Base Bid
$ o4, 35.oo
$439,524.00
$465,200.00
$521,410.00
The bids were given to John Duffy, Director of the Department of Utilities for review and return
with recommendation for award.
Bid Opening for Northwood Hills Utility Project; This bid has been postponed, re-advertised and
will be opened on August 22, 2005.
Bid Award for Mobile Data Computer Rugged Notebooks; This was the lowest and ,lost
responsive bid. Mayor Jnmes Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
PERFORMANCE RELEASES
Resolution No. BPW- 08-03-05-02; 11617 Rosemeade Drive/Sharrv Haston; Mayor James
Brainard moved to approve. Board Me~nber Burke seconded. Request approved 2-0.
Resolution No. BPW- 08-03-05-02; Rosemeade Connnonsi Mayor James Brainard moved to
approve. Board Member Burke seconded. Request approved 2-0.
Resolution No. BPW- 08-03-05-03; Village o£ West Clay, Section 5001; Mayor James Brainard
moved to approve. Board Member Burke seconded. Request approved 2-0.
Resolution No. BPW- 08-03-05-04; Village of West Clay, Sectiou 9004; Mayor James Brainard
moved to apl)rove. Board Member Burke seconded. Request approved 2-0.
Resolution No. BPW- 08-03-05-05; Village of West Clay, Section 10002; Mayor James Brainard
moved to approve. Board Member Burke seconded. Request approved 2-0.
Resolution No. BPW- 08-03-05-06; Bellewood; Mayor James Brainard moved to approve.
Board Member Burke seconded. Request approved 2-0.
Resolution No. BPW- 08-03-05-07; Stan[ord Park, Section 1; Mayor James Brainard moved to
approve. Board Member Burke seconded. Request approved 2-0.
Resolution No. BPW- 08-03-05-08; Cherry Creek Estates, Section 6A; Mayor James Brainard
moved to approve. Board Member Burke seconded. Request approved 2-0.
Resolution No. BPW- 08-03-05-09; Village of West Clay, Section 9005; Mayor James Brainard
moved to approve. Board Member Burke seconded. Request approved 2-0.
Resolution No. BPW- 08-03-05-10; Village of West Clay, Section 12002A; Mayor James
Brainard moved to approve. Board Member Burke seconded. Reques. t approved 2-0.
CONTRACTS
Request for Purchases of Goods and Services; Change Order #2-Shelborne Road Water Mare;
Wessler & Associates; ($47,177.30); Mayor James Brainard moved to approve. Board Member
Burke seconded. Request approved 2-0.
Request for Purchases of Goods and Services; Change Order #1-UV Disinfection Facility; MK
Betts ($74,328.89); Mayor James Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Request for Purchases o/' Goods and Services; T&R Tra~c Services; ($42,896.32); Mayor
James Broinard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request [or Purchases o£ Goods and Services; CC&T Construction (Bid Award-S203,411.50);
Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved
2-0.
Mike McBride City Engineer addressed the Board. He is requesting permissiou for and
additional 20% to this contract for various projects he has recently identified. There was brief
discussion. It was determined that this request would ueed to be presented at the next meeting.
Request [or Pure'bases of Goods and Services; R.J. Fletcher; ($5,951.30); Mayor James
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request [or Purchases of Goo& and Services; Electro Painters ($3,446.56); Mayor James
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
REQUEST TO USE CITY OWNED FACILITIES
Request to Use Gazebo attd Common Areas; W]lursdav -- Saturday, May 11-13, 2006 8:00 &m. to
6:00 p.m.; Garden Fair; Mayor James Brainard moved to approve. Board Member Burke
seconded. Request approved 2-0.
Request to Close City Street; Limberlost Trace; Saturday, August 24, 2005: Mayor James
Brainard moved to approve. Board Member Burke seconded. Request al)proved 2-0.
Request to Use Council Chambers; Community, Meetiug; Wednesday, August 24, 2005; 6:00-
8:00p. m.; Mayor James Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
OTHER
Request for Write-Off's (2004) Uncollectible Expense; Mayor James Bra;nard moved to
approve. Board Member Burke seconded. Request approved 2-0.
Resolution No. BPW- 08-03-05-01; A Resolution of the Cig, of Carmel Board of Public Works
and Safety Approving a Lease with the Indiana Bond Bank for the Carmel Engineering
Department and Department of Community Services Mayor James Bra;nard moved to approve.
Board Member Burke seconded. Request approved 2-0.
Request for Water Availability; The Villaxe ofTowne Pointe; Irrigatiqn System Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request far Water A va;lability; Bellewood Subdivision; Irrigation System Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Water and Sanitary Sewer Availability; Morgan Creek Subdivision; Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Consent to Encroach; Trails at Avian GletffEmerald Crest Subdivisions; Right of
Way Encroachment; Mayor James Bra;nard moved to approve. Board Menlber Burke seconded.
Request approved 2-0.
Request for Residential Curb Cut; 1031 West 131'''t Street; 2'''t Driveway in East Half,' Petitioner
request item to be tabled. Mayor James Bra;nard moved to table. Board Member Burke
seconded. Request tabled 2-0.
Request for Open Pavement Cut; Morgan Creek Subdivision; 4309 Gray Road; Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Dedication of Deeds of Public Rights of Way; St..Christopher's Episcopal Church;
Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved
2-0.
Request for Secondary Plat Approval; Morgan Creek Subdivision; 14309 Gray Road; Mayor
James Bra;nard moved to approve. Board Member Burke seconded. Request approved 2-0.
Executive Session Action; Mayor James Bra;nard moved to approve. Board Member Burke
seconded. Request approved 2-0.
ADJOURNMENT
Board Menlber Burke adjourned the meeting at 10.'23 a.m. ~ //~ .
D/ifi~--~I~: (2ordr ay, IAM C
/Clerk-Treasurer
r~d'yor James Bra;nard
/Di'~L. Cordray, IAMC ~
Clerk-Treasurer --