HomeMy WebLinkAboutBPW-08-17-08C ty ot? Carmel
Office of the
: MEETING
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, AUGUST 17, 2005
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A SPECIAL MEETING
ON WEDNESDAY~ AUGUST 17, 2005, AT 10:00 A.M. IN THE
COUNCIL CHAMBERS~ CITY HALL~ ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING 1S CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/'571-2414
City of Carmel
Office of the
Clerk~Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, AUGUST 17, 2005 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the July 20, 2005 Regular Meeting
b. Minutes from the August 3, 2005 Regular Meeting
c. Minutes from the August 3, 2005 Executive Session
2. BlD OPENINGS/AWARDS
a. Bid Opening for; Lakewood Gardens Gravity Sewer - Contract 54; John
Duffy, Director of the Department of Utilities
b. Bid Opening for; Street Department Trucks; David Klingensmith, Street
Commissioner
c. Bid Opening for Oakridge Road Landscape Project; Michael McBride; City
Engineer
d. Bid Opening for 131st Street from Spring Mill Road to Meridian Corners
Project; Michael McBride; City Engineer
e. Bid Award for Water and Sewer Service Project; Woodlands Subdivision;
Culy Construction ($304,135.00); This was the lowest, most responsive bid;
John Duffy, Director of the Department of Utilities
3. PUBLIC HEARING
a. Public Hearing regarding (1) receive public input on the sale of a portion of
certain real property currently owned by the City of Carmel and consisting
of that real property being part of Tax Parcel No. 17-09-35-01-02-010.000, a
portion of Lot 10 in Spring Lake Estates in Carmel, Indiana, as per plat
thereof recorded in Instrument No. 9433343, in the Hamilton County
Recorder's Office, which property is located at 302 Pintail Court in Carmel,
Indiana, less the right of way for the expansion of Illinois Street, as more
particularly described below; (2) allow interested persons an opportunity to
be heard regarding this matter; (3) allow the Board to gather the information
it deems necessary in order to be able to issue a recommendation to the
Mayor of Carmel regarding the sale of said property; and (4) conduct any
other lawful business connected or related to the above; Steve Engelking,
DirectOro~[ CS0~ion C,~P, S4~L, INDIANA 46032 317/571-2414
PERFORMANCE RELEASES
a. Resolution No. BPW-08-17-05-01; Village of West Clay, Section 10002;
Sidewalks; Kelly McGinnis, Brenwick Development
CONTRACTS
a. Request for Purchases of Goods and Services; Walker Parking Consultants
($34,500.00); Michael Hollibaugh, Director of the Department of Community
Services
REQUEST TO USE CITY OWNED FACILITIES
a. Request to Close City Street; School Picnic; 10401 N. Michigan Road;
Friday, August 28,2005 2:00 p.m. to 7:00 p.m.; Goddard School
b. Request to Use Council Chambers; Meetings; Various dates; Hoosier Daylily
Society
c. Request to Close City Street; 5k Run/Walk; Sunday, September 11, 2005;
8:30 a.m. to 10:30 a.m.; Northview Christian Life
d. Request to Close City Street; 5k Run/Walk; February 11, 2006; 8:30 a.m. to
10:30 a.m.; Northview Christian Life
e. Request to Close City Street; Family Fitness Walk; Saturday, October 15,
2005; 11:00 a.m. to 12:00 p.m.; Carmel Lutheran Church
f. Request to Close City Street; Neighborhood Picnic; Saturday, September 10,
2005; 5:00 p.m. to 10:00 p.m.; Copperwood Homeowners Association
OTHER
a. Request for Water Reimbursement Agreement; Langston Development; John
Duffy, Director ot' the Department of Utilities
b. Request for Easement Agreement; Mr. And Mrs. Keith Young; John Duffy,
Director of the Department of Utilities
c. Resolution No. BPW- 08-17-05-02; A Resolution of the Board of Public
Works and Safety of the City of Carmel, Indiana, Regarding the Third Party
Transfer of Real Property; Steve Engelking, Director of Administration
d. Request for Water and Sanitary Sewer Availability; Fifth Third Bank at
Riverview Medical Park; Traci Preble, GPD Associates
e. Request for Water Availability; Murphy Hall Subdivision; Section 2; J. Cort
Crosby, Schneider Corporation
f. Request for Water and Sanitary Sewer Availability; The Shoppes at
Providence; Steve Shaver, Metro Construction
g. Request for Consent to Encroach; Right of Way Encroachment; Fairgreen
Trace Subdivision, Section 2; Richard Maurer, Fairgreen Trace HOA
h. Request for Residential Curb Cut; SW Corner 116th and Hazel Dell
Parkway; Craig W. Forgey, American Consulting, Inc.
Request for Secondary Plat Approval; Long Ridge Estates, Section 1; Steve
Broermann, Platinum Properties
Request for Secondary Plat Approval; The Shoppes at Providence; Steve
Shaver, Metro Construction
Request for Contract Change Order; Change Order #1, 2005 Concrete
Replacement Program; (Street Department); CC&T Construction; (Original
Contract $203,411.50 Change requested $32,097.85); Michael McBride, City
Engineer
TABLED 8/3/2005: Request for Residential Curb Cut; 1031 West 131~t
Street; 2na Driveway in East Half; Gene Deardorf, Gene Deardorf & Company
Builders, Inc.
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
Minutes
Wednesday, August 17, 2005 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James' Brainard, Board Members'; Mary Ann Burke, Lori Watson, Deputy-Clerk
Treasurer; Sandra Johnson and Lois Fine
Mayor James' Brainard called the meeting to order at 10:02 a.m.
MlNUTES
The Minutes for the July 20, 2005 Regular meeting were approved 2 43. (Mayor Brainard
abstainbd because he was not at this meeting)
The Minutes for the August 3, 2005 Regular meeting were approved 2 43. (Board Member
Watson abstained because she was not at this meeting)
The Minutes for the August 3, 2005 Executive Session were approved 2 -0. (Board Member
Watson abstained because she was not at this session)
BID OPENING/AWARDS:
Bid Opening [or Lakewood Gardens
read the bids aloud;
Gravity Sewer Project; Mayor James Brainard opened and
Company Base Bid
Culy Construction & Excavating
Atlas Excavating
Eagle Valley
Diechman Excavating
Hunt Paving
Fleem,ood
$449,796. O0
$371,000.00
$629,069.00
$458,890.00
$470,501.00
$682,352.00
The bids were given to'John Duffy, Director of the Department of Utilities for review and return
with recommendation for award.
Bid Opening for Street Department Trucks; Mayor James Brainard opened and read the bids
aloud;
Company
Wabash Ford
W. Hare & Sons
Mike Raiser Ford
Tom Wood
Base Bid
$151,830.00
$168,850.00
$160,88~00
$169,540.00
The bids were given to David Huffman, Cannel Street Department for review and return with
recommendation for award.
Bid Opening for Oakridge Road Landscape Project; Mayor James Brainard opened and read
the bids aloud;
Company Base Bid
Schutt-Lookabill Co.
$309,090.32
The bids were given to Michael McBride City Engineer for review and return with
recommendation for award.
Bid Opening for 131'~t Street from Sping Mill Road ta Meridian Corners Proiect; Mayor James
Brainard opened and read the bids aloud;
Company
Calumet Asphalt paving
Milestone Contractors
Reith-RiIey
Base Bid
$ 2,168,5s$.61
$ 2,290,565.00
$ 2,427,252.00
The bids were given to Michael McBride City Engineer for review and return with
recommendation for award.
Bid Award for Water and Sewer Service Project; Woodlands Subdivision: This was the lowest
and most responsive bid. Mayor James Brainard moved to approve. Board Member Burke
seconded. Request approved 3-0.
PUBLIC HEARING
Public Hearing was opened at 10:12 a.m., no one wished to address the Board. Public Hearing
was closed at 10.'13 a.m.
PERFORMANCE RELEASES
Resolution No. BPW- 08-17-05-01; Village of West Clay, Serction 10002; Mayor James
Brainard tnoved to approve. Board Member Burke seconded. Request approved 3-0.
CONTRACTS
Request for Purchases of Goods and Services; Walker Parking Consultants ($34,500. 00); Mayor
James Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
REQUEST TO USE CITY OWNED FACILITIES
Request to Close City Street; School Picnic; 10401 N. Michigan Road; Friday, August 28,2005
2.'00 p.m. to 7.'00 p.m.; Mayor James Brainard moved to approve. Board Member Burke
seconded. Request approved 3-0.
Request to Use Council Chambers; Meetings; Various dates; Mayor James Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.
Request to Close City Street; 5k Run/Walk; Sunday, September 11, 2005; 8:30 a.m. to 10:30
a.m.; Mayor James Brainard moved to approve. Board Member Burke seconded. Request
approved 3-0.
Request to Close City Street; 5k Ru~Valk; February 11, 2006; 8:30 a.m. to 10:30 a.m.; Mayor
James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0.
Request to Close City Street; Family Fitness Walk; Saturday, October 15, 2005; 11:00 a.m. to
12:00p.m.; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request
approved 3-0.
Request to Close City Street: Neighborhood Picnic; Saturday. September 10, 2005; 5:00 p.m. to
10:00 p.m.; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request
approved 3-0.
OTHER
Request for Water Reimbursement Agreement; Langston Development; Mayor James Bra;nard
moved to approve. Board Member Burke seconded. Request approved 3-0.
Request for Easement Agreement; Mr. And Mrs. Keith Young; Mayor James Bra;nard moved to
approve. Board Member Burke seconded. Request approved 3-0.
Resolution No. BPW- 08-17-05-02; A Resolution of the Board of Public Works and Safety of the
City of Carmel, Indiana, Regarding the Third Party Transfer of Real Property; Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0.
Request for Water and Sanitary Sewer Availabilirv; Fifth Third Bank at Riverview Medical Park;
Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved
3-0.
Request for Water Availabilitw Murphy Hall Subdivision; Section 2; Mayor James Bra;nard.
moved to approve. Board Member Burke seconded. Request approved 3-0.
Request for Water and Sanitary Sewer Availability; The Shoppes at Providence; Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0.
Request for Consent to Encroach; Right of Way Encroachment; Fairgreen Trace Subdivision,
Section 2; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request
approved 3-0.
Request for Residential Curb Cut; SW Corner I16~h and Hazel Dell Parkway; Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0.
Request ['or Secondary Plat Approval; Long Ridge Estates, Section 1; Engineering Department
request tabling. Mayor James Bra;nard moved to table. Board Member Burke seconded. Item
tabled.
Request for Secondary Plat Approval; The Shoppes at Providence; Engineering Department
request tabling. Mayor James Bra;nard moved to table. Board Member Burke seconded. Item
tabled.
Request for Contract Change Order; Change Order #1, 2005 Concrete Replacement Program;
(Street Department): CC&T Construction; (Original Contract $203.411.50 Change requested
$32,097.85); Mayor James Bra;nard moved to approve. Board Member Burke seconded.
Request approved 3-0.
Remains TABLED 8/3/2005: Request for Residential Curb Cut; 1031 West.131~t Street; 2~'~
Driveway in East Half' Gene Deardorf, Gene Deardorf & Company Builders, Inc.
ADD-ON~S
Mayor James Brainard moved to Add on additional item to the Agenda. Board Member Burke
seconded. Add-on approved 3-0.
Request Approval for Unpaid Leave of Absence; Mayor James Braiuard moved to approve.
Board Member Burke seconded. Request approved 3-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:~8 a~n. ~ ff ~
Clerk-Treasurer
~yor Ja~es Brainard
ATTEST: ~ ~
~Diana L. Cordray, IAM/~
Clerk-Treasurer ~