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HomeMy WebLinkAboutBPW-09-07-05City of Carmel Office of the ,e - e su MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, SEPTEMBER 7, 2005 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, SEPTEMBER 7, 2005, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HA.LL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUsINESs. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 Office of the Clerk-Treasurer C ty of Carmel BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, SEPTEMBER 7, 2005 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CI¥IC SQUARE MEETING CALLED TO ORDER MINUTES a. Minutes from the August 30, 2005 Special Meeting BID OPENINGS/AWARDS a. Bid Award for 2005 Street Department Trucks; Legal Opinion regarding award; David Klingensmith, Street Commissioner PERFORMANCE RELEASES a. Resolution No. BPW-09-07205-01; Village of West Clay, Section 9004; Water Mains; Kelly McGinnis, Brenwick Development b. Resolution No. BPW-09-07-05-02; Village of West Clay, Section 9005; Water Mains; Kelly McGinnis, Brenwick Development c. Resolution No. BPW-09-07-05-03; The Townhomes at Rangeline; Right of Way Improvement and Monuments; Brandon Burke, Schneider Corporation d. Resolution No. BpW-09-07-05-04; Lakeside Park, Section 3; Curb and Gutters; Jay Staehler, Weihe Construction e. Resolution No. BPW-09-07-05-05; Lakeside Park, Section 4; Curb and Gutters; Jay Staehler, Weihe Construction f. Resolution No, BPW-09-07-05-06; Village of West Clay, Section 9004; Asphalt Multi-Use Path; KeVin Krulik, Brenwick Development CONTRACTS a. TABLED 8/30/2005: Request for Purchases of Goods and Services; Atlas Excavating; (Bid Award - $371,000.00; John Duffy, Director of the Department of Utilities b. Request for Purchases Of Goods and Services; Change Order#1 Culy Construction (Amount of Change $58,858.85); John Duffy, Director of the Department of' Utilities c. Request for Purchases of Goods and Services; Culy Construction (Bid Award - $304,135.00); John Dully, Director of the Department of Utilities ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 Request for Purchases of Goods and Services; ARGO Consulting Engineers, · Inc.; Street Light Project, Hunters Creek; Gary Duncan, Assistant City Engineer USE OF CITY FACILITIES a. Request to Close City Street; Homgcoming Parade and 5K Walk/Run; Friday, September 16, 2005 at 1:00 p.m. and Saturday, September 10 at 10:00 a.m.; Lee I~onzo, Carmel High School b. Request to Close City Street; 1st Avenue N.E.; Saturday, September 10, 2005 1:00 p.m. to 5:00 p.m.; Ist Avenue Northwest Community c. Request to Close City Streets; Saturday, September 17, 2005; Tour de Carmel; Carmel Parks Department OTHER a. Request for Water and Sanitary Sewer Availability; Gradin Hall, Section 1; Cort Crosby, Schneider Corporation b. Request for Water Availability; Irrigation System; Long Ridge Estates, Section 1; Steve Broermann, Platinum Properties c. Request for Water Availability; Village of West Clay - Goldwater Park; Brandon Burke, Schneider Corporation d. Request for Water Availability; Village of West Clay - Webster Park; Brandon Burke, Schneider Corporation e. Request for Water Availability; Village of West Clay - Section 6002; Brandon Burke, Schneider Corporation f. Request for Water And Sanitary Sewer Availability; Guilford Condos; Benjamin Deichmann, Roger Ward Engineering g. Request for Sanitary Sewer Availability; Opus Landmark, Phase I; Aleisha Jaeger, Opus North Corporation h. Request for Secondary Plat Approval; Village of West Clay; Section 5002; Brandon Burke, Schneider Corporation i. Request for Commercial Curb Cut; The Shoppes at Providence; Mila Slepaya, Woolpert, Inc. j. Request for Commercial Curb Cut; South Guilford Road; Benjamin Deichmann, Roger Ward Engineering k. Request for Commercial Curb Cut; Carmel Parcel 13; The Shops of Carmel; Kirt Moody, CSO Schenkel Shukz 1. Request for Commercial Curb Cuts; Pennsylvania Street; Opus Landmark; Aleisha Jaeger, OPUS North Corporation m. TABLED: Request for Secondary Plat Approval; Long Ridge Estates, Section 1; Steve Broermann, Platinum Properties 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING MINUTES WEDNESDAY, SEPTEMBER 7, 2005 --10:00 A.M~ COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:03 a.m. MEMBERS PRESENT Mayor James Brainard; Board Member Mary Ann Burke and Lori YVatson; Clerk Treasurer, Diana Cordray; Deputy Clerk Treasurer, Sandra Johnson MINUTES The Minutes for the August 30, 2005 Special Meeting were approved 3-0. BID OPENING/AWARDS: Bid Award for 2005 Street Department Trucks; Legal Opinion regarding award: Board Member Burke moved to approve. Board Member Watson seconded. Request apprdved 3-0. PERFORMANCE RELEASES Resolution No. BPW-09-07-05-O1; Village of West Clay, Section 9004; Water Mains; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Resolution No. BPW-09-07-05-02: Village of West Clay, Section 9005; Water Mains; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Resolution No. BPW-09-07-05-03; The Townhomes at Rangeline ; Right of Way Improvement and Monuments; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Resolution No. BPW-09-07-05-04; Lakeside Park, Section 3; Curb and Gutters; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Resolution No. BPW-09-07-05-05; Lakeside Park, Section 4; Curb and Gutters; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Resolution No. BPW-09-07-05-06; Village of West Clay, Section 9004; Asphalt Multi-Use Path; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. CONTRACTS Request for Purchases of Goods' and Services; Atlas Excavating; (Bid Award - $371,000.00; Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3:0. Request for Purchases of Goods and Services; Change Order#1 Culy Construction (Amount of Change $58,858.85); Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request ['or Purchases of Goods and Services; Culy Construction (Bid Award - $304,135.00); Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved Request ['or Purchases o[ Goods and Services; ARGO Consulting Engineers, Inc.; Street Light Project, Hunters Creek; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. REQUEST TO USE CITY OWNED FACILITIES Request to Close City Street; Homecoming Parade and 5K Walk~Run; Friday, September 16, 2005 at 1:00 p.m. and Saturday, September 10 at 10:00 a.m.; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Close City Street; 1s~ Avenue N.E.; Saturday, September 10, 2005 1:00 p.m. to 5:00 p.m.; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Close City Streets; Saturday, September 17, 2005; Tour de Carmel; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. OTHER Request for Water and Sanitary Sewer Availability; Gradin Hall, Section 1; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Water Availability; Irrigation System; Long Ridge Estates, Section 1; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Req'uest approved 3-0. Request for Water Availability; Village o[ West Clay - Goldwater Park; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Water Availability; Village of West Clay - Webster Park; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Water Availability; Village of West Clay - Section 6002; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Water And Sanitary Sewer Availability; Guilford Condos; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Sanitary Sewer Availability; Opus Landmark, Phase I; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. Request fo~: Secondary Plat Approval; Village o[ West Clay; Section 5002; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Commercial Curb Cut; The Shoppes at Providence; Mayor James Bra;nard moved to approve, contingent on all engineering conditions being met. Board Member Burke seconded. Request approved 3-0. Request for Commercial Curb Cut; South Guilford Road; Mayor James Bra;nard moved to approve, contingent on all engineering conditions being met. Board Member Burke seconded. Request approved 3-0. Request for Commercial Curb Cut; Carmel Parcel 13; The Shops of Carmel; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approged 3-0. Request for Commercial Curb Cuts; Pennsylvania Street; Opus Landmark; There was brief discussion. Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0. TABLED: Request for Secondary Plat Approval; Long Ridge Estates, Section 1; Mayor James Bra;nard asked if this item were ready to be pulled from the table. No comments. Item remains tabled. ADJOURNMENT The Meeting was adjourned at 10:12 a.m. by Mayor James Bra;nard. "Dian~ L. Cordray, Clerk-Treasurer ~)iana L. Cordray, IAM.~ Clerk-Treasurer MEMORANDUM TO: FROM: RE: DATE: Doug Haney, City Attorney; Board of Public Works and Safety Thomas D. Perkins, Assistant City Attorney 2005 Street Department truck bid award August 30, 2005 The Street Department invited bids to purchase a set of new trucks. There were several bidders but only two manufacturers, Ford and Chevrolet. The basic difference in price is $17,020, with the Wabash Ford bid being tho cheapest, at $151,830. Both trucks have exceptions to what was in the bid request, but the Ford submission is less expensive, and closer to what was requested. Prior to writing the bid specifications, Dave Klingensmith and others at the Street Department determined that one-ton trucks were appropriate. The bid proposal was written with these specifications in mind. Of the two makes of trucks, the Ford, while not as heavy or as big as the Chevrolet, was closer to complying with all of the bid specifications. The bid requested a gross vehicle weight of 19,000 pounds. The Ford is 17,950 pounds and the Chevrolet is 19,500 pounds. The bid requested a bed length of 8 feet. The Ford has a bed of 9 feet and the Chevrolet has a bed of 11 feet. Under Indiana Code 36-1-12-4(10) the bid awar~lin~ agency can mak& a determin&tion as to which bid is most responsive to the invitation for bids. This includes whether the bid conforms in all material respects to the specifications in the invitation. While both bids were non-confomfing, it is'the opinion of the Street Department that the Wabash Ford' bid is the lowest, most responsive bid. See attached memorandum by Dave Klingensmith. CARMEL STREET DEPARTMENT 3400 W. 131sT STREET WESTFIELD, IN 46074 Date: To: From: Re: August 29, 2005 Board of Works and Safety David Klingensmith Bid Recommendation Street Department 2005 Truck Bids Our original truck bids for one ton trucks called for 19,000# GVWR with an 8' bed. In reviewing the bids, Hare Chevrolet bid a 19,500# GVWR truck with an 11' bed. Wabash Ford bid a 17,950# GVWR with a 9' bed, and their bid was $17,020 lower than Hare Chevrolet. Because of the size of one ton trucks we are looking for, I feel like Wabash Ford more closely meets the specifications. It is therefore my recommendation to the Board of Public Works and Safety that Wabash Ford, 1301 South Holt Road, Indianapolis, IN 46241 be awarded the bid for 2005 Street Department Trucks with a bid price of $151,830.00 Thank you.