HomeMy WebLinkAboutBPW-09-21-05City of Carmel
Office of the
le k., rea rMEETING
NOT-ICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, SEPTEMBER 21, 2005
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON
WEDNESDAY, SEPTEMBER 21, 2005, AT 10:00 A.M. IN THE
COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE C1VIC SQUARE CARivIEL, INDIANA 46032 317/571-2414
City of Carmel
Office of the
Clerk~Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, SElYI'EMBER 21, 2005 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETlNG CALLED TO ORDER
MINUTES
a. Minutes from the September 7, 2005 Special Meeting
BID OPENINGS/AWARDS
a. Bid Opening for Gravity Belt Thickener Facility; Contract 56; John Duffy,
Director of the Department of Utilities
b; Bid Opening for Oakridge Road Landscape; Michael McBride, City Engineer
PERFORMANCE RELEASES
a. Resolution No. BPW-09-21-05-01; Cherry Creek Estates, Section 4; Streets,
Street Signs, Exterior Sidewalks; Tim Walter, Platinum Properties
b. Resolution No. BPW-09-21-05-02; Cherry Creek Estates, Section 6A; Curbs
& Gutters, Street Signs; Tim Walter, Platinum Properties
CONTRACTS
a. Request for Purchases of Goods and Services; Reith Riley Construction
Company (Bid Award - $1,176,212.73); David Klingensmith, Street
Commissioner
USE OF CITY FACILITIES
a. Request to Use City Hall Lobby, Stairway and Balcony; Thursday,
November 17, 2005; 6:00 p.m. - 9:00 p.m. City Center Children Theatre
b. Request to Gazebo; Wedding; Saturday June 3, 2006; 12:00 p.m. - 8:00 p.m.;
and Friday June 2, 20065; 5:00 p.m.- 6:00 p.m.; Martin/Nye Wedding
c. Request to Close City Streets; Saturday, October 22, 2005; Trinity Free
Clinic 5K Race; Trinity Free Clinic
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571.2414
o
OTHER
a. Request for Easement; Atul and Reeta Bhargava; John Duffy, Director of the
Department of Utilities
b. Request for Water Availability; Village of West Clay, Section 9003; Brandon
Burke, Schneider Corporation
c. Request for Secondary Plat Approval; Lakes at Town Road; Section 1; Brian
Robinson, Stoeppelweth & Assoc.
d. Request for Secondary Plat Approval; Traditions at the Morion; Todd
Schaefer, Centex Homes
e. Request for Dedication of Public Right of Way; St. Christopher's Episcopal
Church; Grand Blvd (Future Road); Thomas Laskey, Jr., St. Christopher's
Episcopal Church
f. Request for Dedication of Public Right of Way; Opus Landmark -
Pennsylvania Street; Aleisha Jaeger, OPUS North Corporation
g. TABLED: Request for Secondary Plat Approval; Long Ridge Estates,
Section 1; Steve Broermann, Platinum Prc~perties
7. ADJOURNMENT
BPW
ADD-ON ITEMS
for
September 21, 2005
Request for Purchases of Goods and Services; Engagement Letter -
Bingham McHale; Douglas Haney, City Atto~'ney
Originals
BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING
MINUTES
WEDNESDAY, SEPTEMBER 21, 2005 --10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at l 0:03 ct. m.
MEMBERS PRESENT
Board Member Mary Ann Burke and Lori Watson; Clerk Treasurer, Diana Cordray; DepuO,
Clerk Treasurer, Sandra Johnson
MINUTES
The Minutes for the September 7, 2005 Regular Meeting were approved 2-0.
BID OPENING/AWARDS:
Bid Opening for Gravity Belt Thickener Fac;Ilo,; Contract 56; Board Member Burke opened and
read the bids aloud;
Company Bid
Maddox $1,000, 020. O0
Bowen, Engineering $ 904,000.00
MK Betts $ 874,000.00
The Bi& were given lo John Duffy, Director of the Deq~artment of Utilities for review and
recomtnendation at the next meeting.
Bid Opening for Oakrid, ge Road Lan&cape; Michael McBride, City' Engineer wanted to correct
the Agenda, stating the correct title .for this Bid is: Oakridge Roundabout, Spring Mill Road,
Ditch Road Streetscape project (Phase 1).
alou&
Company
Dawson Inc.
Sehutt Lookabill
Engledow, Inc.
Board Member Burke opened and read the bi&
Bid
S 545, 000. O0
$ 625, 095. 75
$ 506,023.00
The Bids were given to Michael McBride, Ctty Engtneer for reweu and recommendation at the
next meeting. The City Engineer read a memo regarding the Oakridge Road Lan&cape project,
opened on August 17, 2005 being replaced by this project.
PERFORMANCE RELEASES
Resolution No. BPW-09-21-05-OI; Cherry Creek Estates, Section 4; Streets, Street Signs,
Exterior Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Re.¢olution No. BPW-09-21-05-02; Cherrv Creek Estates, Section 6Al Curbs & Gutters, Street
Signs; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
CONTRACTS
Request for Purchases of Goods and Services; Re;th Riley Construction Company; (Bid Award -
$1,176, 212. 73); Work already completed; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
RE(~UEST TO USE CITY OWNED FACILITIES
Request to Use Ci~ Halt Lobby, Stairway and Balcony; Thursday, November 17, 2005; 6.'00
p.m. 9:00 p. m.: Board Member Burke moved to approve. Board Member Watson seconded
Request approved 2-0.
Request to Gazebo; Wedding; Saturday June 3~ 2006; 12:00 p.m. - 8:O0 p.m.; and Friday June
2, 20065; 5:O0 p.m.- 6:O0 p. m.; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 2-0.
Request to Close City Streets; Saturday, October 22, 200.5; Trinity Free Clinic 5K Race; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
OTHER
Request fo~ Easement; Atul and Reeta Bhargava; Board Member Burke moved to approve.
Board Member Watson seconded Request approved 2-0.
Request for Water A va;lability; Village of West Clay, Section 9003 Board Member Burke moved
to approve: Board Member Watson seconded Request approved 2-0.
Request for Secondary Plat Approval; Lakes at Town Road; Section I; Board Member Burke
moved to approve. Board Member: Watson seconded Request approved 2-0.
Request for Secondary Plat Approval; Traditions at the Monon Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Dedication of Public Right of Way; St. Christopher's Episcopal Church; Grand Blvd
(Future Road); Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Requesl for Dedication of Public Right of Way; Opus Landmark Pennsylvania Street; )~oard
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
TABLED: Request for Secondary Plat Approval; Long Ridge Estates', Section 1: Board Member
Burke moved to remove from the table. Board member Watson seconded. Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Add-On
Clerk Treasurer, Diana Cordray distributed a request to Add On a Letter of Engagement from
the Law Department that was received on Monday by the Clerks od~ce. She stated that the Add-
on %~ were getting more frequent and that everyone needed to remember that an item was only
added on if it caused city business to cease or slow-down.
Request for Purchase of Goods and Services; Engagement Letter, Bingham McHale;
Board Member Burke move to add on the item. Board Member Watson, seconded. Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
The Contract for the Briarwood/Wintergreen Low Pressure Sewer System Bid Award was
signed; Mid-Ohio Pipeline; ($159,375. 00)
ADJOURNMENT
The ~4eeting ~as' adjourned at 10.'16 a.m. by Board Member Burke.
D'idna L. (~c;rdray,
/Clerk-Treasurer