HomeMy WebLinkAboutBPW-10-05-05 City of Carmel
Office of the
le - asu MEETING
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, OCTOBER 5, 2005
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY .OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON
WEDNESDAY, OCTOBER 5, 2005, AT 10:00 A.M. IN THE
COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, iNDIANA 46032 317/571-2414
City of Carmel
Office of the
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESI)AY, OCTOBER 5, 2005 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
MINUTES
a. Minutes from the September 21, 2005 Regular Meeting
BID OPENINGS/AWARDS
a. Bid Opening for 2005-2006 Salt Bid; David Klingensmith, Street Commissioner
b. Bid Award for Gravity Belt Thickener Facility; MK Betts ($874,000.00); This
was the lowest and most responsive bid; John Duffy, Director of the Department
of Utilities
c. Bid Award for Northwood Hills Water and Sanitary Sewer Project; Eagle
Valley ($4,205,525.00); This was the lowest and most responsive bid; John
Dully, Director of the Department of Utilities
d. Bid Award for the Oakridge, Ditch Road, Spring Mill Road Streetscape
Project; Engledow, Inc.; ($506,023.00); This was the lowest and most
responsive bid; Michael McBride, City Engineer
PERFORMANCE RELEASES
a. Resolution No. BPW-10-05-05-03; Crystal Lake At River Ridge, Section 4;
Right of Way Improvements; Lamar Ziegler, Evergreen Planners
b. Resolution No. BPW-10-05-05-04; Cherry Creek Estates, Section 4; Asphalt
Paths; Tim Walter, Platinum Properties
CONTRACTS
a. Request for Purchases of Goods and Services; Letter of Engagement Baker
and Daniels; (Bond Counsel Fire Department Improvements); Douglas
Haney, City Attorney
b. Request for Purchases of Goods and Services; Letter of Engagement Baker
and Daniels: (Bond Counsel Parkwood Project); Douglas Haney, City
Attorney
c. Request for Purchases of Goods and Services; Letter of Engagement Baker
and Daniels: (Bond Counsel Utilities Department); Douglas Haney, City
Attorney
d. Request for Purchases of Goods and Services; USI Consultants,inc. ($
46 '85 (h0~- ~ xl~i~;[gt~[ ~VI c B~r~ ~:~. i~>~:~i 4n6e0e3 ~ 317/571.24t4
e. Request for Purchases of Goods and Services; Christopher Burke
Engineering LTD.; ($10,000.00); Michael McBride, City Engineer
f. Request for Purchases of Goods and Services; Calderon Brothers Coffee and
Beverage Service ($100.00); Steve Engleking, Director of the Department of
Administration
g. Request for Purchases of Goods and Services; Paul I Cripe, Inc. ($25,757.00);
Chief Douglas Callahan; Carme! Fire Department
h. Request for Purchases of Goods and Services; Engledow, inc. (Bid Award
($ 506,023.00); Michael McBride, City Engineer
i. Request for Purchases of Goods and Services; Site Tech Corporation;
($ 25,000.00); Michael McBride, City Engineer
j. Request for Purchases of Goods and Services; Tronitech Document
Management; Judge Gall Bardach, Carmel City Courts
USE OF CITY FACILITIES
a. Request to Use Council Chambers; Meeting; Wednesday, October 26, 2005;
7:00 p.m. to 9:00 p.m.; Carmel Station Homeowners Association
b. Request to Close City Streets; Perrin Drive; Neighborhood Picnic; Saturday,
October 30, 2005; Hunter's Creek South
OTHER
a. Report to Board of Public Works regarding citizen's Complaint of Andrey
Orlik; Douglas Haney, City Attorney
b. Resolution No. BPW- 10-05-05-01; A Resolution of the City of Carmel Board
of Public Works and Safety Approving Disposal of Certain City Property of
No Market Value; (Adams Street Signs); Mayor James Brainard
c. Request for Amendment to Monon Management Agreement; Douglas Haney,
City Attorney
d. Request for Memorandum of Understanding between Carmel Clay School
and the Carmel Police Department; Tom Perkins, Assistant City Attorney
e. Request for Additional Water and Sanitary Sewer; 1036 South Range Line
Road; Nightingale Home Healthcare; Kevin Roberts, DeBoy Land
Development Services
f. Request for Secondary Plat Approval; Aberdeen Bend; Mila Slepaya,
Woolpert
g. TABLED (8/17/2005); Request for Secondary Plat Approval; The Shoppes at
Providence; Mila Slepaya, Woolpert
h. Request for Secondary Plat Approval; The Village of West Clay, Section
9001; Kelly McGinnis, Brenwick Development
i. Request for Secondary Plat Approval; The Village of West Clay, Section
10012; Kelly McGinnis, Brenwick Development
j. Request for Commercial Curb Cut; Meridian Corporate Plaza - Phase I; 2
Curb Cuts on Pennsylvania; Ryan Gallmeyer, Lauth Property Group, LLC
k. Request for Commercial Curb Cut; Nightingale Home Healthcare; 1 Curb
Cut on Range Line, 1 Curb Cut on Veterans Way; Kevin Roberts, DeBoy
Land Development Services
I. Request for Commercial Curb Cut; Hope Fellowship Church; 1 Curb Cut of
Carey Road; Dave Barnes, Weihe Engineers, Inc.
m. Request for Dedication of Public Right of Way; Meridian Corporate Plaza;
Pennsylvania Parkway and College Avenue; Ryan Gallmeyer, Lauth Property
Group, LLC
n. Request for Easement Agreement; Alexandria of Carmel; Four Sanitary
Sewer Easements; Aaron Reynolds, Paul I Cripe
o. Request for Utility Reimbursement Agreement; Veolia Water Indianapolis
LLC; Michael McBride, City Engineer
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING
MINUTES
WEDNESDAY, SEPTEMBER 21, 2005 -10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor James Brainard called the meeting to order at 10:03 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member Mary Ann Burke and Lori Watson; Clerk Treasurer,
Diana Cordray; Deputy Clerk Treasurer, Sandra Johnson
MINUTES
The Minutes for the September 21, 2005 Regular Meeting were approved 2~0.
BID OPENING/AWARDS:
Bid Opening for 2005-2006 Salt Bid; Mayor James Brainard opened and read the bids aloud;
Company Bid
Cargill $271,650.00
The Bids were given to David Klingensmith; Street Commissioner for review and
recommendation at the next meeting.
David Klingensmith wouM like the bid awarded to Cargil - contingent on all bid specifications
being met.
Bid Award for Gravity Belt Thickener Facility; MK Betts ($874,000.00); Mayo~j James Brainard
moved to approve. Board Member Burke seconded. Request approved 3 - O:
Bid Award for Northwood Hills Water and Sanitary Sewer Pro/ect; Eagle Valley
($4,205,525. 00); Mayor James Brainard moved to approve. Board Member Burke seconded.
Request approved 3 - O.
Bid Award for the Oakriclge, Ditch Road, Spring Mill Road Streetscape Project; Engledow, Inc.;
($506,023.00); Mayor James Brainard moved to approve. Board Member Burke seconded.
Request approved 3 - O.
PERFORMANCE RELEASES
Resolution No. BPW-IO-05-05-03; Crystal Lake At River Ridge, Section 4; Right of Way
Improvements; Mayor James Brainard moved to approve. Board Member Burke seconded.
Request approved 3 - O.
Resolution No. BPW-lO-05-05-04; Cherry Creek Estates, Section 4; Asphalt Paths; Mayor
James Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O.
CONTRACTS
Request for Purchases of Goods and Services; Letter of Engagement Baker and Daniels; (Bond
Counsel Fire Department Improvements); Mayor James Brainard moved to approve. Board
Member Burke seconded. Request approved 3 - O.
Request [or Purchases o[. Goods and Services; Letter o[. Engagement Baker and Daniels: (Bond
Counsel Parkwood Project); Mayor James Bra;nard moved to approve. Board Member Burke
seconded. Request approved 3 - O.
Request [or Purchases o£ Goods and Services; Letter o[ Engagement Baker and Daniels: (Bond
Counsel Utilities Department); Mayor James Bra;nard moved to approve. Board Member Burke
seconded. Request approved 3 - O.
Request [or Purchases o£ Goods and Services; US1 Consultants, Inc. ($ 46,850.00); Mayor
James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3 - O.
Request [or Purchases o[ Goo& and Services; Christopher Burke Engineering LTD.; ($
10,000.00); Mayor James Bra;nard moved to approve. Board Member Burke seconded.
Request approved 3 - O.
Request ['or Purchases o[' Goods and Services; Calderon Brothers Co~ee and Beverage Service
($100.00); Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request
approved 3 - O.
Request ['or Purchases o[' Goods and Services; Paul 1 Cripe, Inc. ($25, 757.00); Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 3 - O.
Rec~uest ['or Purchases o[' Goods and Services; Engledow, Inc. (BM Award $ 506,023.00); Mayor
James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3 - O.
Request [or Purchases o[. Goo& and Services; Site Tech Corporation; ($ 25,000.00); Mayor
James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3 - O.
Request [or Purchases o[. Goods and Services; Tronitech Document Management; Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 3 - O.
REQUEST TO USE CITY OWNED FACILITIES
Request to Use Council Chambers; Meeting: Wednesday, October 26, 2005; 7:00p. m. to 9:00
p.m.; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request
approved 3 - O.
Request to Close City Streets; Perrin Drive; Neighborhood Picnic; Saturday, October 30, 2005;
Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3
OTHER
Report to Board o[. Public Works regarding citizen's Complaint o[Andrey Orlik; Mayor James
Bra;nard stated that this was put on the Agenda in error. Withdrawn.
Resolution No. BPW- 10-05-05-01; A Resolution o[the City o[ Carmel Board o[Public Works
and Sa[ety Approving Disposal o[. Certain City Property o£ No Market Value; (Adams Street
Signs); Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request
approved 3 - O.
Request [.or Amendment to Morion Management Agreement; Douglas Haney, City Attorney
Request ['or Memorandum o[' Understanding between Carmel Clay School and the Carmel Police
Department; Mayor James Bra;nard moved to approve. Board Member Burke seconded.
Request approved 3 - O.
Request {'or Additional Water and Sanitary Sewer; 1036 South Range Line Road; Nightingale
Home Healthcare; Mayor James Bra;nard moved to approve. Board Member Burke seconded.
Request approved 3 - O.
Request [or Secondar~ Plat Approval: Aberdeen Bend; Mayor James Bra;nard moved to
approve. Board Member Burke seconded. Request approved 3 - O.
TABLED (8/17/2005); Request ['or Secondary Plat Approval; The Shoppes at Providence Mayor
James Brainard moved to remove from the table. Board Member Burke seconded. Item
removed from Table 3-0. Mayor James Bra;nard moved to approve. Board Member Burke
seconded. Request approved 3 - O.
Request for Secondary Plat Approval; The Village of West Clay, Section 9001; Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 3 - O.
Request for Secondary Plat Approval; The Village of West Clay, Section 10012; Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 3 - O.
Request for Commercial Curb Cut: Meridian Corporate Plaza - Phase 1; 2 Curb Cuts on
Pennsylvania; Mayor James Bra;nard moved to approve. Board Member Burke seconded.
Request approved 3 - O.
Request for Commercial Curb Cut; Nightingale Home Healthcare; 1 Curb Cut on Range Line, 1
C~trb Cut on Veterans Way; Mayor James B~:ainard moved to apProve. Board Member Burke
seconded. Request approved 3 - O.
Request for Commercial Curb Cut: Hope Fellowship Church; 1 Curb Cut of Carey Road; Mayor
James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3 -
O. Request for Dedication of Public Right of Way; Meridian Corporate Plaza; Pennsylvania
Parkway and College Avenue; Mayor James'Brainard moved to approve. Board Member Burke
seconded. Request approved 3 - O.
Request for Easement Agreement; Alexandria of Carmel; Four Sanitary Sewer Easements;
Mayor James Bra;nard moved to approve. Board Member Burke se_conded. Request approved 3
Request for Utility Reimbursement Agreement; Veolia Water Indianapolis LLC Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 3 - O.
Add-On
Resolution Number BPW-lO-05-05-05; A Resolution Approving the Exchange of Surplus P~{blic
Safety Vehicles from the City of Carmel, Indiana and Certain Public Safety Assistance from the
City of Long Beach Mississippi; Mayor James Bra;nard moved to add the item on. Board
Member Burke seconded. Item added 3-0. There was brief discussion. Mayor James Bra;nard
moved to approve. Board Member Burke seconded. Request approved 3 - O.
ADJOURNMENT
Mayor James Bra;nard adjourned the Meeting at 10:23 a.m.
./215iana L. Cordray, IAMC~
Clerk-Treasurer
ATTE : ~ ~ayor James Bra;nard
Clerk-Treasurer [,J