BPW-11-16-05City-of Carmel
Office of the
,e k. easu mttTING
NOTICE
CARMEL BOARD OF 'PUBLIC
WORKS
WEDNESDAY, NOVEMBER 16, 2005
AT 10:.00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE lS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
NOVEMBER 16, 2005, AT 10:00 A.M. lN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS C1TY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
City C rmel
Office of the
Clerk'Treas' OARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESI)AY, NOVEMIIER 16, 2005 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MLE I lNG CALLED TO ORDER
MINUTES
a. Minutes from the November 2, 2005 Regular Meeting
BID OPENINGS/AWARDS
a. Bid Opening for 116th Rangeline to Keystone Landscape Project; Michael McBride,
City Engineer
o
PERFORMANCE RELEASES
a. Resolution No. BPW-11-16-05-01; The Overture, Section 1; Interior Sidewalks; Pat
Shaurett, Estridge Development
b. Resolntion No. BPW-11-16-05-02; The Overture, Section 2; Streets, Monuments &
Markers, Interior Sidewalks; Pat Shaurett, Estridge Development
c. Resolution No. BPW-11-16-05-03; The Lakes at Towne Road, Section 1; Interior
Streets, Curb & Gutters, Water Mains; Brian Robinson, Stoeppel~verth & Associates
d. Resolution No. BPW-II-16-05-04; 96m Street Professional Park Buildings 1 & 2;
Tom Taggert, Trumpington Building Corporation
e. Resolution No. BPW-11-16-05-05; Cherry Creek Estates, Section 6A; Exterior
Sidewalks; Tim Berry, Platinum Properties
f. Resolution No. BPW-11-16-05-06; Cherry Creek Estates, Section 6B; Storm
Sewers/Drainage; Tim Berry, Platinum Properties
o Resolution No. BPW-11-16-05-07; The Trails at Hayden Run; Para Day, Equicor
h. Resolution No. BPW-11-16-05,08; Lakeside Park, Section 1; Water Mains; Ray
Roehling, Roehling Enterprises
i. Resolution No. BPW-11-16-05-09; Lakeside Park, Section 2; Water Mains; Rtiy
Roehling, Roehling Enterprises
o
CONTRACTS
a. Request for Purchases of Goods and Services; Change Order #1; MK Betts Plaut 5
Water Expansion; ($99,249.00); John Duffy, Director of the Department of Utilities
ONF. C1VIC SQUARE CARMEL, INDIANA 46032 317/571-2414
w
b. Request for Purchases of Goods and Services; Kilburn Classic Corp.;
($10,300.00); Chief DougIas Callahan, Carmel Fire Department
c. Request for Purchases of Goods and Services; Silly Safari Shows, Inc.;
($5,000.00); Mayor's Office
d. Request for Purchases of Goods and Services; Carmel Kitchen Specialist;
($3,100.00); Diana Cordray, Clerk Treasurer
e. Request for Purchases of Goods and Services; Woodland Sewer Service - Phase II;
Mid Ohio Pipeline;(Bid Award - $159,254.40); John Duffy, Director of the
Department of Utilities
£ Request for Purchases of Goods and Services; Woodland Water Service - Phase
II; Mid Ohio Pipeline; (Bid Award - $ 231,960.60); John Duffy, Director of the
Department of Utilities
g. Request for Purchases of Goods and Services; The Fehribach Group; ($40,000.00);
Michael Hollibaugh, Director of Department of Community Services
OTHER
a. Request for Water Reimbursement Agreement; Brenwick; John Duffy, Director of
the Department of Utilities
b. Request for Utility Reimbursement Agreement; PSI Energy, Inc.; Old Meridian
Road Project; Michael McBride, City Engineer
c. Request for Deferred Compensation Plan Approval; Barbara Lamb, Director of
Human Resources; Douglas Haney, City Attorney
d. Request for Conflict of Interest Statement; William G. Itohlt; Douglas Haney, City
Attorney
e. Request for Water Availability; Traditions on the Monon; Irrigation System;
Kempis Wilkerson, Centex Homes
f. Request for Water Availability; Trails at Hayden Run; Irrigation System; Pam
Day, Equicor
g. Request for Water and Sanitary Sewer Availability; Grandin Hall, Section 2;
J. Cort Crosby, The Schneider Corporation
h. Request for Secondary Plat Approval; Saddlebrook at Shelborne; Michael
Stikeleather, Leeds, LLC
i. Tabled 10/19/2005; Request for Replacement of Existing Deck with a Sunroom;
Woodfieid, Section 7A, Lot 152; 5480 Cayman Court; (No Consent to Encroach
attached); Darrell Kirkland
ADJOURNMENT
Office of the
Clerk-Treasurer
of Carmel
BPW
ADD-ON ITEMS,.
for
November 16, 2005
Request to Close City Street; Main Street from Morion to Rangeline;
Saturday, December I0, 2005; 10:00 a.m. to 8:00 p.m.; Holiday in the Art
District; Joanne Kouris, Old Town Arts and Design Merchants, ,,, .., . Association.,
Department of Law
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
BOARD OF PUBLIC WORKS & SAFETY sPECIAL MEETING
MINUTES
WEDNESDAY, NOVEMBER 16, 2005 -10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor James Bra;nard called the meeting to order at 10.'02 a.m.
MEMBERS PRESENT
Mayor James Bra;nard, Board Member Mary Ann Burke and Lori Watson; Clerk Treasurer, Diana
Cordray; Deputy Clerk Treasurer; Sandra Johnson
MINUTES
The Minutes for the October 19, 2005 Regular Meeting were approved 3-0.
BID OPENING/AWARDS:
Bid Opening for 116~' Rangeline to Keystone Landscape Project; Mayor James Bra;nard opened and
read the bids aloud;
Company Bid
Geryak Enterprises dba MG Landscape
Yardberry Landscape
Becket Landscape
144,900.00
116,494.56
126,332.78
The bids were given to Rindell Ernestburger, for review and recommendation at the next meeting.
PERFORMANCE RELEASES
Resolution No. BPW-I 1-t6-05-01; The Overture, Sect;au 1; Interior Side~valks; Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0.
Resolution No. BPW-11-16-05-02: The Overture, Section 2; Streets, Monuments & Markers, Interior
Sidewalks; Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request
approved 3-0.
Resolution No. BPW-I I-16-05-03 ; The Lakes at Towne Road. Section 1; Interior Streets, Curb &
Gutters, Water Mains; Mayor James Bra;nard moved to approve. Board Member Burke seconded.
Request approved 3-0.
Resolution No. BPW-J l-16-05-04: 96~' Street Professional Park Buildings I & 2; Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0.
Resolution Na. BPW-11-16-05-05; Cherry Creek Estates, Section 6A; Exterior Sidewalks; Mayor
James Braiuard moved to approve. Board Member Burke seconded. Request approved 3-0.
Resolution No. BPW-I ]-16-05-06; Cherry Creek Estates, Section 6B; Storm Sewers/Drainage; Mayor
James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0.
Resolution No. BPW-I I-16-05-07; The Trails at Hayden Run; Mayor James Bra;nard moved to
approve. Board Member Burke seconded. Request approved 3-0.
Resolution No. BP W-I 1-16-05-08: Lakeside Park, Section 1; Water Mains: Mayor James Bra;nard
moved to approve. Board Member Burke seconded. Request approved 3-0.
Re.¥olution No. BPW-11-16-05-09; Lakeside Park, Section 2; Water Mains; Mayor James Bra;nard
moved to approve. Board Member Burke seconded. Request approved 3-0.
CONTRACTS
Request for Purehases of Goods and Services; Change Order #1; MK Betts Plant 5 Water Expansion;
($99,249.00); Mayor James Brainard moved to approve. Board Member Burke seconded. Request
approved 3-0.
Request for Purehases o£ Goods and Services; KiH~un~ Classic' Corp.,'($10,300.00); Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0.
Request for Purchases o£ Good.~' and Ser~fices; Silly Safari Shows, Inc.; ($5,000.001; Mayor James
Brninard moved to approve. Board Member Burke seconded. Request approved 3-0.
Request for Purchases of Goods and Services; Cannel Kitchen Specialist; ($3,100.00); Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0.
Request [br Purchases of Goods and Services; Woodland Sewer Service - Phase 1I; Mid Ohio
Pipeline;(Bid Award - $159,254.40); Mayor James Bra;nard moved to approve. Board Member
Burke seconded. Request approved 3-0.
Request for Purchases of Goods and Services; Woodland Water Service - Phase H; Mid Ohio
Pipeline; (Bid Award - $ 231,960.60); Mayor James Bra;nard moved to approve. Board Member
Burke seconded. Request approved 3-0.
Request for Purchases of Goods and Services; The Fehribach Group: ($40,000. 00); Mayor James
Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0.
OTHER
Request for Water Reimbursement Agreement; Brenwick; Mayor James Bra;nard moved to approve.
Board Member Burke seconded. Request approved 3-0.
Request for Utility Reimbursement Agreement; PSI Energy, Inc.; Old Meridian Road Proiect; Mayor
James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0.
Request for Deferred Compensation Plan Approval; Mayor James Bra;nard moved to approve. Board
Member Burke seconded. Request approved 3-0.
Request [br Conflict of Interest Statement; William G. Hohlt; Mayor James Bra;nard moved to
approve. Board Member Burke seconded. Request approved 3-0.
Request for Water Availability; Traditions on the Monon; Irrigation System; Mayor James Bra;nard
moved to approve. Board Member Burke seconded. Request approved 3-0.
Request [br Water Availability; Trails at Harden Run; Irrigation System; Mayor James Bra;nard
moved to apptz)ve. Board Member Burke seconded, Request approved 3-0.
Request for Water and Sanitary Sewer Avaitabilit¥; Grandin Hail, Section 2;
Mayor James Bra;nard moved to approve. Board Member Burke seconded. Request approved 3-0.
Request [br Secondary Plat Approval; Saddlebrook at Shelborne; Mayor James Bra;nard moved to
approve. Board Member Burke seconded. Request approved 3-0.
No Action 11/16/2005; No Action 11/2/2005; Tabled 10/19/2005; Request for Replacement of Existing
Deck with a Sum'oom: Woodfield, Section 7A, Lot 152; 5480 Cawnan Court; (No Consent to Encroach
attached); Darrell Kirkland
ADD ON
Request to Add Item to Agenda; Mayor James Bra;nard ~noved to approve. Board Member Burke
seconded. Request approved 3-0.
Request to Close City Street; Main Street from Monon to Rangeline; Saturday, December 10, 2005;
10:00 a.m. to 8:00 p.m.; Mayor James Bra;nard moved to approve. Board Member Burke seconded.
R¢quest approved 3-0.
ADJOURNMENT
Mayor James Brainard adjourned the Meeting at 10.'23 a.m.
~Diana L. Cordray, IAMC ~/
Clerk-Treasurer
ATTEST:
I~ana L. Cordray, IAMC
Clerk-Treasurer
Appr~d,
A //~ ~M~/a/C~e~ Brainard