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HomeMy WebLinkAboutBPW-12-07-05of Carmel Office of the ler rea u MttTING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, DECEMBER 7, 2005 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, DECEMBER 7, 2005, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 City of Carmel Office of the , Clerk~Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, DECEMBER 7, 2005 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER o MINUTES a. Minutes from the November 16, 2005 Regular Meeting BID OPENINGS/AWARDS a. Bid Opening for 2006 Police Cars; Chief Michael Fogarty, Carmel Police Department b. Bid Award for 2006 Salt Bid; Cargill - $465,840.00; This was the lowest and most responsive bid; John Dully, Director of the Department of Utilities c. Bid Award for 116th Street Rangeline to Keystone Landscape Project; Becket Landscape ($126,332.78); This bid was not the lowest but was the most responsive (See Memo from Thomas Perkins, Assistant City Attorney); Michael McBride, City Engineer PERFORMANCE RELEASES a. Resolution No. BPW-12-07-05-01; Lakeside Park, Section 3; Water Mains, Street Signs, Exterior Sidewalks; Ray Roehling, Roehling Enterprises, Inc. b. Resolution No. BPW-12-07-05-02; Lakeside Park, Section 4; Water Mains, Street Signs; Ray Roehling, Roehling Enterprises, lnc. c. Resolution No. BPW-12-07-05-03; Rosewalk on Main; 131~t Street Improvements; Neal Smith, Pittman Partners d. Resolution No. BPW-12-07-05-04; Bellewood; Exterior Sidewalks; Steve Broermann, Platinum Properties e. Resolution No. BPW-12-07-05-05; Heather Knoll, Section 1; Street Signs; Steve Broermann, Platinum Properties f. Resolution No. BPW-12-07-05-06; Townhomes at Guilford; Water Mains; Steve Broermann, Platinum Properties g. Resolution No. BPW-12-07-05-07; Long Ridge Estates, Section 1; Curb & Gutters, Water Mains; Steve Broermann, Platinum Properties b. Resolution No. BPW-12-07-05-08; Stanford Park, Section 3; Streets, Curbs & Gutters, Water Mains, Street Signs, Interior Sidewalks, Exterior Sidewalks; Steve Broermann, Platinum Properties i. Resolution No. BPW-12-07-05-09; Townhomes at Hazel Dell; Street Signs, Monuments & Markers; Steve Broermann, Platinum Properties j. Resolution No. BPW-12-07-05-10; Village of West Clay; Section 9007; Water Mains; Kelly McGinnis, Brenwick Development k. Resolutio6i,4~!~qP~07-c0~[.,~t~,a, ge~9~'0~/yes~l~3~ection 5001; Sidewalks; Kelly McGinnis, Brenwick Development I. Resolution No. BPW-12-07-05-12; Village of West Clay; Section 5003; Sidewalks; Kelly McGinnis, Brenwick Development m. Resolution No. BPW-12-07-05-13; Village of West Clay; Section 12002A; Sidewalks; Kelly McGinnis, Brenwick Development n. Resolution No. BPW-12-07-05-14; The Trails at Haydeu Run; Streets (Interior), Exterior Sidewalks; Dann Small, Equicor o. Resolution No. BPW-12-07-05-15; Ashbury Park, Section 2; Streets, Street Signs, Monuments & Markers, R.O.W./Common Area Sidewalks; Neal Smith, Pittman Partner~ p. Resolution No. BPW-12-07-05-16; Clay Terrace; Water Mains, Sanitary Sewers; Michael Silmnons, Lauth Property Group, Inc. CONTRACTS a. Request for Purchases of Goods and Services; Clark Dietz, Inc. ($37,800.110); John Duffy, Director of the Department of Utilities b. Request for Purchases of Goods and Services; Service First Cleaning ($13,845.00); David Klingensmith, Street CommiSsioner USE OF CITY FACILITIES a. Request to Use Caucus Room; Meeting; Monday, January 26, 2006; 6:30 p.m. to 9:00 p.m.; Jodi Pruzan, Townhomes at City Center b. Request Use Caucus Room; Meeting; Various Dates; Doreen Squire Ficara, Carmel Arts Council e OTHER a. Request for Covenant of Nondiscrimination Regarding Veteran's Plaza HUD Grant; Steve Engelking, Director of the Department of Administration b. Request for Pipeline Relocation Reimbursement Agreement; 131st Street and Spring Mill Road; Michael McBride, City Engineer c. Request for Approval of Grant of Easement between PSI Energy and Carmel Redevelopment Commission; Les Olds, Director of Carmel Redevelopment Commission d. Request for Section 125 Plan Amendment; Barbara Lamb, Director of Human Resources e. Request for Health Plan Amendment; Barbara Lamb, Director of Human Resources f. Request for Benefit Administrative Systems Professional Services Agreement; Barbara Lamb, Director of Human Resources o Request for BAS Business Assoctate Addendum, Barbara Lamb, Director of Human Resources h. Request for Morris Associates Run-out Agreement; Barbara Lamb, Director of Human Resources i. Request for Water Availability; Overbrook Farms, Section 1; Dave Barnes, Weihe Engineers, Inc. j. ReqUest for Water and Samtary Sewer A~ailability; The Deacon Restaurant; 1st Street SE; Mandy Howard, Roger Ward Engineering k. Request for Secondary Plat Approval; The Village of West Clay, Section 6001; Kelly McGinnis, Brenwick Development .1. Request for Secondary Plat Approval; The Village of West Clay, Section 6002; Kelly McGinnis, Brenwick Development m. Request for Secondary Plat Approval; Heritage Square, Lot Number 6; Dave Barnes, Weihe Engineers, Inc. n. Request for Secondary Plat Approval; Traditions on the Morion; Kempis Wilkerson, Centex Homes o. Request for Conunercial Curb Cut; The Deacon Restaurant; 1st Street SE-North- South and East-West Alley Access; Mandy Howard, Roger Ward Engineering p. Request for Commercial Curb Cut; Opus Landmark at Meridian, Phase I; Modification of Approved Curb Cut; Aleisha Jaeger, Opus North Corporation q. Request for Open Pavement Cut; The Deacon; 1st Street SE-North-South and East-West Alley Access; Mandy Howard, Roger Ward Engineering r. Tabled 10/19/2005; Request for Replacement of Existing Deck with a Sunroom; Woodfield, Section 7A, Lot !52; 5480 Cayman Court; (No Consent to Encroach attached); Darrell Kirkland 7. ADJOURNMENT BPW ADD-ON ITEMS for December 7, 2005 Request for Grant of Easement; (NE Qtr of Sec 36, Township 18 North Range 3 East-Instr # 200300126946) Carmel Civic Building Corporation and PSI Energy; Carmel Redevelopment Commission Request for Grant of Easement; (NE Qtr of Sec 36, Township 18 N Range 3 East-Instr# 8609225/8827425) Carmel Civic Building Corporation and PSI Energy; Carmel Redevelopment Commission Originals BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING MINUTES WEDNESDAY, DECEMBER 7, 2005 --10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CAELED TO ORDER Mayor James Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Member Mary Ann Burke and Lori Watson; DepuO, Clerk Treasurer, Scmdra Johnson and Lois Fine I~[INUTES The MimttesJbr ihe November 16, 2005 Regular Meeting were approved 3-0. BID OPENING/AWARDS: Bid Opening for 2006- Police Cars; Mayor James Brainard opened and read t,~e bids aloud; Company Bid Eriks Chevrolet Dan Youug Riedman Motors $ 300,322.00 $ 307, 790.61 $ 356i235.00 The bids were given to Chief Michael Fogarty, fi~r review and recomntendation at the next nleeting. Bid Award fi)r 2006 Sail Bid; Cargill - $465,840.00; This was the lowest and most responsive bid; Mayor Brainard moved.{br approval. Board Member Burke seconded. Award approved 3-O. Bid Award for 116t;' Street Ran,geline to Keystone Landscape Project; Becker Landscape ($126.332.78); This bid was not the lowest but was the most responsive (See Memo from Thomas Perkins, Assistant City Attorney): There was brief cliscussion by Assistant City Attorney, Thomas Perkins. Mayor Brainard moved for approval. Board Member Burke seconded. Award approved 3-0. PERFORMANCE RELEASES Resolution No. BPW-I2-07-05-OI; Lakeside Park, Section 3; Water Mains, Street Signs, Exterior Sidewalks; Mayor Brainard moved for approval. Board Member Burke seconded. Request approved 3-0. Resolution No. BPW-12-07-05-02; Lakeside Park, Section 4; Water Mains, Street Signs Mayor Brainard moved for approval. Board Member Burke seconded. Request approved 3-0. Resolution No. BPW-12-07-05-03) Rosewalk on Main; 13P''t Street Improvements; Mayor Brainard moved for approval. Board Member Burke seconded. Request approved 3-0. Resolution No. BPW-12-07-05-04; BelIewood; Exterior Sidewalks: Mayor Brainard movedJbr approval. Board Member Burke secouded. Request approved 3-0. Resolution No. BPW-12-07-05-05; Heather Knoll, Section 1; Street Signs; Mayor Brainard movedJbr approval. Board Member Burke seconded. Request approved 3-0. Resolution No. BPW-12-07-05-06; Townhomes at Guilford; Water Mains; Mayor Brainarfl moved for approval. Board Member Burke seconded. Reqttest approved 3-0. Resolution No. BPW-12-07-05-07; Long Ridge Estates, Section 1; Curb & Gutters, Water Mains; Mayor Brainard moved for approval. Board Member Burke secqnded. Request approved 3-0. Resolution No. BPW-12-07-05-08; Stanford Park, Section 3; Streets, Curbs & Gutters, Water Mains, Street Signs, Interior Sidewalks', Exterior Sidewalks; Mayor Brainard moved for approval. Board Member Burke seconded. Request approved 3-0. Resolution No. BPW-12-07-05-09; Townhomes at Hazel Dell; Street Sign& Monuments & Markers; Mayor Brainard moved for approval. Board Member Burke seconded. Request 'approved 3-0. Resolution No. BPW-12-07-05-10; Village of West Clay; Section 9007: Water Mains; Mayor Brainard moved for approval. Board Member Burke seconded. Request approved 3-0. Resolution No. B P W-12-07-05-11; Village of West Clay; Section 5001; Side~valks ; Mayor Brainard moved for approval Board Member Burke seconded. Request approved 3-0. Resolution No. BPW-I2-07-05-12; Village of West Clay; Section 5003; Sidewalks; Mayor Brainard moved for approvaL Board Member Burke seconded. Request approved 3-O. Resolution No. BPW-12-07-05-13; Village of West Claw Section 12002A; Sidewalks; Mayor Brainard moved for approval. Board Member Burke seconded. Request approved 3-0. Resolution No. BPW-12-07-05-14; The Trails at Hayden Run; Streets (Interior), Exterior Sidewalks; Mayor Brainard moved for approval. Board Member Burke seconded. Request approved 3-0. Resolution No. BPW-12-07-05-15: Ashbut3, Park, Section 2; Streets, Street Signs, Monuments & Markers, R.O. W./Common Area Sidewalks; Mayor Brainard moved for approval. Board Member Burke seconded. Request approved 3-O. Resolution No. BPW-12-07-05-16: Clay Terrace; Water Mains, Sanitary Sewers; Mayor Brainard moved for approval. Board Member Burke seconded. Request approved 3-0. CONTRACTS Request [or Purchases o~' Good.v and Services; Clark Die% lnc. ($37,800.00); Mayor Brainard moved for approval. Board Member Burke seconded. Request approved 3-0~ Request (or Purchases o[ Goods and Services; Service First Cleaning ($13,845.00); Mayor Brainard moved for approval. Board Member Burke seconded. Reques~ approved 3-0. USE OF CITY FACILITIES Request to Use Caucus Room; Meeting; Monday. January 26, 2006; 6.'30 p.m. to 9:00 p.m.; Mayor Brainard moved for approval. Board Member Burke seconded. Request app?pved 3-0. Request Use Caucus Room; Meeting; Various Dates; M~?r Brqi,n. ard moved for approval. Board Member Burke seconded. Request approved 3-0. OTHER Request for Covo~ant of Nondiscrimination Regarding Veteran's Pla~a HUD Grant; Mqyor Brainard moved for approval. Board Member Burke seconded. Request approved 3-0. Request for Pipeline Relocation Reimburs. emeqt Agreement; 131'~ Street and Spring Mill Road; Mayor Brainard moved for approval. Board Member Burke seconded. Request 'approved 3-0. Reql~est for Appro~,al of Grant of Easement between PSI Energy and Carmel Redevelopment Commission; Mayor Brainard moved for approval. Board Member Burke seconded. Request approved 3-0. Request for Section 125 Plan Amendment; Mayor Brainard moved for approval. Board Member Burke seconded. Request approved 3-0. Request for Health Plan Amendment; Board Member Watson moved to amend the request to eliminate line 4. There was brief discussion. Mayor Brainard moved for approval. Board Member Burke seconded. Requesl approved 2-0. (Board Member Watson abstained) Request for Benefit Adtninistrative Systems Pro[.essional Services Agreement; Mayor Bra;nard moved for approval. Board Member Burke seconded. Request approved 3-0. Request £ar BAS Busiaess Associate Addendum; Mayor Bra;nard movedJbr approval. Board Member Burke seconded. Request apptw,ed 3-0. Request for Morris Associates Run-out Agreement; Mayor Bra;nard moved for approval. Board Member Burke seconded. Request approved 3-0. Request ['or Water Availability,; Overbrook Farms, Section 1; Mayor Bra;nard moved for approval. Board Member Burke seconded. Request approved 3-O. Reque~'t tot' Water and Sanitary Sewer Availahilitv; The Deacoa Restaurant; 1~' Street SE; Mayor Bra;nard moved for appro~,al. Board Member Burke seconded. Request approved 3-0. Request £or Secondary Plat Approval; The Village o[. West Clay, Section 6001; Mayor Bra;nard moved fi)r approval. Board Member Burke seconded. Request approved 3-0. Request for Secondary Plat Approval; The Village of West Clay, Section 6002; Mayor Bra;nard moved for approval. Board Member Burke seconded. Request approved 3-0. Request £or Secondary Plat Approval; Heritage Square, Lot Number 6; Mayor Bra;nard moved for appro~,al. Board Member Burke seconded. Request approved 3-0. Request {br Secondary Plat Approvul: Traditions on the Monon; Mayor Bra;nard moved far approval. Board Member Burke seconded. Request approved 3-0. Request [.or Commercial Curb Cut; The Deacon Restaurant; 1'~t Street SE-North-South and East-West Alle~, Access; Mayor Bra;nard moved for approval with all contingency of the letter from the Engineering Department met. Board Member Burke seconded. Request approved 3-0. Request [bt' Commercial Ci~rb Cat; Opus Landmark at Meridian, Phase I; Modification of Approved Curb Cut; Mayor Bra;nard nlovedJbr opproval with all contingency qf the letter from tile Engineering Departnwnt met. Board Member Barke seconded. Request approved 3-0. Request {bt Open Pavement Cut; Tile Deacon; ]st Street SE-North-South attd East-West Alley Access; Mayor Bra;nard moved for approval with all contingency of the letter fram the Eagiaeering Department met. Board Member Burke seconded. Request approved 3-0. No Action 12/7/2005; No Action 11/16/2005; No Action ll/2/2005; Tabled 10/19/2005; Request [.or Replacement o[' Existin.~ Deck with a Slolroottl; Woodfield, Section 7A, Lot 152; 5480 Cayman Court; (No Cansent to Encraach attached); Darrell Kirkland A PI) ON Request lo Add 2 ltenls to Agendal Mayor James Brainard nloved to approve. Board Member Burke seconded. Request approved 3-0. Request [.or Grant of Easement; (NE (gtr of Sec 36, Township 18 North Range 3 East-hlstr # 200300126946) Carnlel Civic Building Corporation and PSI Eaergs,; Mayor Brainard moved far approval. Board Member Burke seconded. Request approved 3-0. Requesl [or Grant o( Easealent: (NE Orr of Sec 36, Township 18 N Range 3 East-lnstr# 8609225/8827425) Cannel Civic Building Corporation and PSI Energy; Mayor Brainard nloved far approval. Board Member Burke seconded. Request approved 3-0. A~TEST: ,~ ~iana L. Cordray, IAMC ADJOURNMENT Mayor James Brainard adjourned tile Meeting at 10.'22 a.m. t L. Cordray, IAMC~ Clerk-Treasurer ~.~ ~/)~,'(yor James ~3rainard Clerk-Treasurer