HomeMy WebLinkAboutBeam, Longest & Neff, LLC/ENG/$606,000/Smoky Row Road – Old Meridian to Rangeline RAB – Inspection - ASA DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7
DocuSign Envelope ID:CA96BD75-FA44-4661-B8B0-BC70A4FD3DOF
Beam,Longest&Neff,LLC
Engineering Department-2022
Appropriation#2200 0 44-628.71 2020 Road Bond Fund; P.O.#106290 ,-
Contract Not To Exceed S606,000.00 ic,Pli NED
By Sergey Grechukhin at 2.36 pm,Feb 22,20211
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ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and COMPANY NAME (the `Professional"), as City Contract dated June 6, 2021
shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent
with the Scope of Work attached hereto and incorporated herein as Exhibit"A" and "Attachment A-1". The terms and
conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain
in full force and effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Beam, Longest&Neff, LLC
by and through its Board of Public
Works and Safety
By: By:
DocuS&gned by:
Not Present looks t .
James Brainard, Presiding Officer otholizat Signature
Date' James B. Longest
c DocuSigned by:
Ii ate, but.4t, Printed Name
11."-tyArtivDurke, Member President
Date: 3/2/2022
DocuSigned by: Title
35-2031487
-LI:,EcBW ,ton, Member
FID(TIN:•
Date: 3/2/2022
Date: 2/16/2022
ATTEST:
DocuSigned by:
Li
WhIalfg-,.rog, Clerk
Date: 3/2/2022
[S Coiumcli Depnninoss FVGI',(C'1Be:un,Loupes&Neff.LLC ASA doc:2,22'10222:1S PM]
DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4BOD556B7
EXh A
BN ibit
8320 CRAIG STREET 1 INDIANAPOLIS IN 46250
317 849 5832 1 317 841 4280 800.382,5206 I WWW,B-L-N.COM
BEAM-LONGEST.N EFF A TRADITION OF EXCELLENCE SINCE 1945
CITY OF CARMEL
Construction Observation of Smoky Row Road Reconstruction
Old Meridian Road to Rangeline Road
SUPPLEMENTAL NO. 2 FEE JUSTIFICATION
BEAM, LONGEST AND NEFF, L.L.C.
8320 Craig Street
Indianapolis, Indiana 46250
317-849-5832
(FAX) 317-841-4280
February 2022
DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7
BLN .
BEAM•LONGESTNEFF
SCOPE OF WORK
Construction Observation of Smoky Row Road Reconstruction
Old Meridian Road to Rangeline Road
CONSTRUCTION OBSERVATION
Construction Observation: This project involves the construction inspection for
reconstruction of Smoky Row Road from Old Meridian Road to Rangeline Road in Carmel,
Indiana. The project includes the improvements to the intersection of Smoky Row Road at
North End Drive with the installation of a single-lane roundabout. Smoky Row Road
reconstruction will include new full-depth pavement, curb and gutter, enclosed storm water
system, lighting, and shared-use path with new curb ramps and raised crosswalks. The existing
corrugated metal pipe conveying Little Cool Creek under Smoky Row Road will be replaced
with a 53 ft single span concrete box beam bridge. Additionally, the existing two span concrete
box culvert conveying Little Cool Creek under Monon Trail will be replaced with a 42 ft long
steel pedestrian truss bridge.
Additional features include:
• Smoky Row will use one 16-foot lane through the roundabout with a 12-foot truck apron
• Travel lanes will be bordered with curb and gutter sections
• All curb ramps will be ADA compliant ramps at crosswalks
• Construction of Decorative Landscape Wall on west side of Rangeline Road.
• Proposed grades are adjusted to facilitate drainage
• Driveways and Approaches will be replaced throughout project limits
• Communication conduit installed on the southside of the roadway
• Water main lowering along with Sanitary Sewer Adjustments
• Erosion Control measures installed throughout during construction operations
• New regulatory and warning street signs and pavement markings will be placed
BLN will furnish a Resident Project Representative (RPR), assistants and other staff to assist
in observing the performance of the work of the contractor. It is anticipated that the RPR will
be on site forty four (44) hours per week for forty eight (48) weeks and an Assistant RPR will
be on site forty four (44) hours per week for thirty six (36) weeks.
2/11/2022 I PAGE 2
DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7
B N1111
BEAM LONGEST NEFF
FEE SUMMARY
Smoky Row Road Reconstruction
Old Meridian Road to Rangeline Road
• Construction Observation $606,000.00
2/11/2022 PAGE 3
DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7
FEE JUSTIFICATION EXHIBIT
MAN-HOURS BY CLASSIFICATION
CONSTRUCTION OBSERVATION
OWNER: Carmel
PROJECT: Smoky Row
DESCRIPTION: Road and Bridge Reconstruction
Man-hours byClassification
DEPT. RPR Assistant
. , .
TOTAL
Task MGR. RPR
Preconstruction Activities 24 80 0 104
-----------
Field Work 192 2112 1584 3888
Post-Construction Activities 24 80 20 124 1
Final Closeout 2 120 40 162
Total Hours 242 2392 1644 4278
Hourly Rate $300.00 $130.00 $130.00
Total Labor $72,600.00 $310,960.00 $213,720,00 S597.280.00
Direct Non-Salary Costs
USE ......_
7—__
$8,700.00
Subtotal $605,980.00
$606,000.00
Estimated Letting Date: 2/17/22
Estimated Start of Construction: 4/4/22
Estimated End of 2022 Construction: 12/16/22
Estimated Begin of 2023 Construction: 3/6/23
Estimated End of 2023 Construction: 5/19/23
Estimated Road,Water and Communication Construction Cost $4,963,000.00
Estimated Bridges and Walls Construction Cost: $2,437,000,00
Total: $7,400,000.00
Assumes 52 total weeks:
2 weeks for Preconstruction activities
RPR-48 weeks of construction activities at 44 hours/week
Assistant RPR-36 weeks of construction activities at 44 hours/week
2 weeks for Post-construction activities
Utility coordination handled by Design Team
'
DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7
FEE JUSTIFICATION EXHIBIT
MAN-HOURS BY CLASSIFICATION
CONSTRUCTION OBSERVATION
CONSTRUCTION OBSERVATION
DIRECT COSTS
Task X Y Z TOTAL
MILEAGE(On Site Miles only):
(X miles/week)x(Y weeks)x($0.39/mile)= 250 88 $0.39 $8.580.00
LODGING; e
(X weeks)x(4 nights per week)x($100/night)= 0 4 $100.00 $0.00
PER DIEM,:
(X weeks)x(5 days per week)x($26/day)= 0 5 $26.00 $0.00
XEROX COPIES(8.5)(11);
(X sets)x(Y pages/set)x($0.15/page) 2 400 $0.150 $120.00
TOTAL $8,700.00
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DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7
ATTACHMENT A-1
Duties, Responsibilities and Limitations of Authority
Of Resident Project Representative
The PROFESSIONAL shall furnish a Resident Project Representative ("RPR"),
assistants and other field staff to assist the PROFESSIONAL in observing progress and quality
of the work of the Contractor.
Through on-site observations of the work in progress and field checks of materials and
equipment by the RPR and assistants, the PROFESSIONAL shall endeavor to provide further
protection for the CITY OF CARMEL against defects and deficiencies in the work of the
Contractor. However, the PROFESSIONAL shall not, during such visits or as a result of such
observations of the Contractor's work in progress, supervise, direct, or have control over the
Contractor's work nor shall the PROFESSIONAL have authority over or responsibility for the
means, methods, techniques, sequences or procedures selected by the Contractor, for safety
precautions and programs incident to the work of the Contractor, for any failure of the
Contractor to comply with laws, rules, regulations, ordinances, codes or orders applicable to the
Contractor's performing and furnishing the work, or responsibility of construction for the
Contractor's failure to furnish and perform the Work in accordance with the Contract
Documents.
The duties and responsibilities of the RPR are limited to those of the PROFESSIONAL in
the CONSULTANT'S agreement with the CITY OF CARMEL and in the construction Contract
Documents, and are further limited and described as follows:
A. General
RPR is the CONSULTANT'S agent at the site, will act as directed by and under the
supervision of the CONSULTANT, and will confer with the PROFESSIONAL regarding
RPR's actions. RPR's dealings in matters pertaining to the on-site work shall in general
be with the PROFESSIONAL and Contractor, keeping the CITY OF CARMEL advised as
necessary. RPR's dealings with subcontractors shall only be through or with the full
knowledge and approval of the Contractor. RPR shall generally communicate with the
CITY OF CARMEL with the knowledge of and under the direction of the CONSULTANT.
B. Duties and Responsibilities of RPR
1. Schedules: Review the progress schedule, schedule of Shop Drawing submittals
and schedule of values prepared by the Contractor and consult with the
PROFESSIONAL concerning acceptability.
2. Conferences and Meetings: Attend meetings with the Contractor, such as
preconstruction conferences, progress meetings, job conferences and other
project-related meetings, and prepare and circulate copies of minutes thereof.
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DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7
3. Liaison:
a. Serve as the CONSULTANT'S liaison with the Contractor, working
principally through the Contractor's superintendent and assist in
understanding the intent of the Contract Documents; and assist the
PROFESSIONAL in serving as the CITY OF CARMEL'S liaison with the
Contractor when the Contractor's operations affect the CITY OF
CARMEL'S on-site operations.
b. Assist in obtaining from the CITY OF CARMEL additional details or
information, when required for proper execution of the Work.
4. Shop Drawings and Samples:
a. Record date of receipt of Shop Drawings and Samples.
b. Receive Samples which are furnished at the site by Contractor, and notify
PROFESSIONAL of availability of Samples for examination.
c. Advise PROFESSIONAL and Contractor of the commencement of any
Work requiring a Shop Drawing or Sample if the submittal has not been
approved by CONSULTANT.
5. Review of Work, Rejection of Defective Work, Inspections and Tests:
a. Conduct on-site observations of the Work in progress to assist the
PROFESSIONAL in determining if the Work is in general proceeding in
accordance with the Contract Documents.
b. Report to the PROFESSIONAL whenever RPR believes that any Work
will not produce a completed Project that conforms generally to the
Contract Documents or will prejudice the integrity of the design concept of
the completed Project as a functioning whole as indicated in the Contract
Documents, or has been damaged, or does not meet the requirements of
any inspection, test or approval required to be made; and advise the
PROFESSIONAL of Work that RPR believes should be corrected or
rejected or should be uncovered for observation, or requires special
testing, inspection or approval.
c. Verify that tests, equipment and systems start-ups and operating and
maintenance training are conducted in the presence of appropriate
personnel, and that Contractor maintains adequate records thereof; and
observe, record and report to PROFESSIONAL appropriate details
relative to the test procedures and start-ups.
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DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7
d. Accompany visiting inspectors representing public or other agencies
having jurisdiction over the Project, record the results of these inspections
and report to CONSULTANT.
6. Interpretation of Contract Documents: Report to the PROFESSIONAL when
clarification and interpretations of the Contract Documents are needed and
transmit to the Contractor clarifications and interpretations as issued by the
CONSULTANT.
7. Modifications: Consider and evaluate the Contractor's suggestions for
modifications in Drawings or Specifications and report with RPR's
recommendations to the CONSULTANT. Transmit to the Contractor in writing the
decision as issued by the CONSULTANT.
8. Records:
a. Maintain at the job site orderly files for correspondence, reports of job
conferences, shop drawings and samples, reproductions of original
Contract Documents including all Work Change Directives, Addenda,
Change Orders, Field Orders, additional Drawings issued subsequent to
the execution of the Contract, CONSULTANT's clarifications and
interpretations of the Contract Documents, progress reports, Shop
Drawing submittals received from and delivered to Contractor and other
Project related documents.
b. Prepare a daily report or keep a diary or log book, recording Contractor's
hours on the job site, weather conditions, data relative to questions of
Work Change Directives, Change Orders or changed conditions, list of
job site visitors, daily activities, decisions, observations in general, and
specific observations in more detail as in the case of observing test
procedures; and send copies to CONSULTANT.
c. Record names, addresses and telephone numbers of all Contractors,
subcontractors and major suppliers of materials and equipment.
9. Reports:
a, Furnish to the PROFESSIONAL periodic reports as required of progress
of the Work and of the Contractor's compliance with the progress
schedule and schedule of Shop Drawing and Sample submittals.
b. Consult with PROFESSIONAL in advance of scheduled major tests,
inspections or start of important phases of the Work.
c. Draft proposed Change Orders and Work Change Directives, obtaining
backup material from the Contractor and recommend to the
PROFESSIONAL Change Orders, Work Change Directives, and Field
Orders.
3
DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7
d. Report immediately to the PROFESSIONAL and the CITY OF CARMEL
the occurrence of any accident.
10. Payment Requests: Review Applications for Payment with Contractor for
compliance with the established procedure for their submission and forward with
recommendations to CONSULTANT, noting particularly the relationship of the
payment requested to the schedule of values. Work completed and materials and
equipment delivered at the site but not incorporated in the Work.
11. Certificates, Maintenance and Operation Manuals: During the course of the
Work, verify that certificates, maintenance and operation manuals and other data
required to be assembled and furnished by Contractor are applicable to the items
actually installed and in accordance with the Contract Documents, and have this
material delivered to PROFESSIONAL for review and forwarding to CITY OF
CARMEL prior to final payment for the Work.
12. Completion:
a. Before the PROFESSIONAL issues a Certificate of Substantial
Completion, submit to the Contractor a list of observed items requiring
completion or correction.
b. Observe whether the Contractor has had performed inspections required
by laws, rules, regulations, ordinances, codes, or orders applicable to the
work, including but not limited to those to be performed by public
agencies having jurisdiction over the work.
c. Conduct a final inspection in the company of the CITY OF CARMEL and
Contractor and prepare a final list of items to be completed or corrected.
d. Observe whether all items on final list have been completed or corrected
and make recommendations to PROFESSIONAL concerning acceptance
and issuance of the Notice of Acceptability of the Work.
C. Limitations of Authority by RPR
The Resident Project Representative
1. Shall not authorize any deviation from the Contract Documents or substitution of
materials or equipment (including "or-equal" items), unless authorized by the
CONSULTANT.
2. Shall not exceed limitations of the CONSULTANT'S authority as set forth in the
Agreement or the Contract Documents.
3. Shall not undertake any of the responsibilities of the Contractor, Subcontractor,
Suppliers, or Contractor's superintendent.
4
DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7
4. Shall not advise on, issue directions relative to or assume control over any
aspect of the means, methods, techniques, sequences or procedures of
construction unless such advice or directions are specifically required by the
Contract Documents.
5. Shall not advise on, issue directions regarding or assume control over safety
precautions and programs in connection with the Work.
6. Shall not accept Shop Drawing or Sample submittals from anyone other than the
Contractor.
7. Shall not authorize the CITY OF CARMEL to occupy the Project in whole or in
part.
8. Shall not participate in specialized field or laboratory tests or inspections
conducted by others except as specifically authorized by the CONSULTANT.
5
DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 ,
INDIANA RETAIL TAX EXEMPT Page 1 of 1
-1,
Are it
.„ y of Carmel CERTIFICATE NO,003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 1 062 )10
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AtP
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SUPS,
SHNPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO VENDOR NO DESCRIPTION'
2/15/2022 00351110 ASA 1 -20-ENG-01 Smoky Row Road—Old Meridian to Range
Line Road RAB-Inspection
BEAM, LONGEST& NEFF, LLC City Engineering's Office
VENDOR 8320 CRAIG STREET SHIP 1 Civic Square
TO
Carmel, IN 46032-
INDIANAPOLIS, IN 46250- Laurie Slick
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
63492
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 0 2020 Road Bond
Account: 44-628.71
1 Each ASA 1 -20-ENG-01 Smoky Row Road—Old Meridian to $606,000.00 $606,000.00
Range Line Road RAB-Inspection
Sub Total $606,000.00
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Send Invoice To:
Jill Newport CrossRoad Engineers, PC
115 N. 17th Avenue
Beech Grove, IN 46107
'-'-- ---- --,,—
PLEASE INVOICE IN DUPLICATE
DEPARTMENT 1 ACCOUNT F--- PROJECT 1 PROJECT ACCOUNT 1 AMOUNT i
I
PAYMENT $606,000.00
.kp VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P 0 NUMBER IS MADE A
SHIPPING INSTRUCTIONS PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
*SHIP PREPAID AFFIDA,VVI ATTACHED I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
*COD SHPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE
*THIS ORDER SSUED ON COMPLIANCE WITH CHAPTER 99,ACTS 194
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO ORDERED BY
Jeremy Kashman James Crider
TITLE Director Director of Administration
CONTROL NO. 'i 06290 CONTROLLER