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Butler Fairman & Seufert, Inc./ENG/$203,400/96th Street Trail Project – Final Design – INDOT Des 2200153
DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 Butler Fairman& Seufert,Inc. Engineering Department-2022 APPROVE Appropriation#2200 0 44-628.71 2020 Road Bond Fund;P.O.#106273 ryy.se,r y Contract Not To Exceed$203,400.00 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is hereby made and entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter "City"), and Butler Fairman &Seufert, Inc.. (hereinafter"Professional"). RECITALS WHEREAS City owns and is responsible for the operation and maintenance of its property, personnel, public works and infrastructure; and WHEREAS, from time to time, City needs professional assistance in fulfilling its foregoing responsibilities; and WHEREAS, Professional is experienced in providing and desires to provide to City the professional services ("Services") referenced herein; and WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to City the Services referenced herein; NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth herein, City and Professional mutually agree as follows: SECTION 1 INCORPORATION OF RECITALS The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof. SECTION 2 SCOPE OF SERVICES 2.1 City desires to engage Professional as an independent contractor for the Services set forth in attached Exhibit A, incorporated herein by this reference. 2.2 Professional understands and agrees that City may, from time to time, request Professional to provide additional or modified Services to City. When City desires additional Services from Professional, the City shall notify Professional of such additional Services desired, as well as the time frame in which same are to be provided. Only after City has approved Professional's time and cost estimate for the provision of such additional Services, has encumbered sufficient monies to pay for same, and has authorized Professional, in writing, to provide such additional Services, shall such Services be provided by Professional to City. A copy of the City's authorization documents for the purchase of additional Services shall be numbered and attached hereto in the order in which they are approved by City. 2.3 Time is of the essence of this Agreement. [S:\Contracts\Deparhuents\ENG\2022\Butler Fainuan&Seufert,Inc.Professional Services.doc:2/10/2022 9:47 AM] 1 DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 Butler Fairman& Seufert,Inc. Engineering Department-2022 Appropriation#2200 0 44-628.71 2020 Road Bond Fund;P.O.#106273 Contract Not To Exceed$203,400.00 SECTION 3 CITY'S RESPONSIBILITIES 3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services requested. 3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided is correct and complete. 3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for Professional to perform the Services. 3.4 City shall designate payment of the Services from City budget appropriation number 2200 0 44-628.71 2020 Road Bond funds. 3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all matters regarding the Services. SECTION 4 PROFESSIONAL'S RESPONSIBILITIES 4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time and cost estimate. 4.2 Professional shall coordinate with City its performance of the Services. 4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards as accepted in the industry. SECTION 5 COMPENSATION 5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more than Two Hundred Three Thousand Four Hundred Dollars ($203,200.00) (the "Estimate"). Professional shall submit an invoice to City no more than once every thirty (30) days for Services provided City during the time period encompassed by such invoice. Invoices shall be submitted on a form containing the same information as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by this reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice within thirty five (35)days from the date of City's receipt of same. 5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the Estimate,without City's prior written consent. [S:\Contracts\Deparhuents\ENG\2022\Butler Fainuan&Seufert,Inc.Professional Services.doc:2/10/2022 9:47 AM] 2 DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 Butler Fairman& Seufert,Inc. Engineering Department-2022 Appropriation#2200 0 44-628.71 2020 Road Bond Fund;P.O.#106273 Contract Not To Exceed$203,400.00 SECTION 6 TERM Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1 hereinbelow, this Agreement shall be in effect from the Effective Date through December 31, 2022, and shall, on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise agreed by the parties hereto. SECTION 7 MISCELLANEOUS 7.1 Termination 7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City or Professional,without cause, upon thirty (30)days' notice. 7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City,for cause, immediately upon Professional's receipt of City's "Notice to Cease Services." 7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the date of termination that are not in dispute, except that such payment amount shall not exceed the Estimate. Disputed compensation amounts shall be resolved as allowed by law. 7.2 Binding Effect City and Professional, and their respective officers, officials, agents, partners and successors in interest are bound to the other as to all Agreement terms, conditions and obligations. 7.3 No Third Party Beneficiaries Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto. 7.4 Relationship The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement. [S:\Contracts\Deparhuents\ENG\2022\Butler Fainuan&Seufert,Inc.Professional Services.doc:2/10/2022 9:47 AM] 3 DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 Butler Fairman& Seufert,Inc. Engineering Department-2022 Appropriation#2200 0 44-628.71 2020 Road Bond Fund;P.O.#106273 Contract Not To Exceed$203,400.00 7.5 Insurance 7.5.1 Professional shall, as a condition precedent to this Agreement, purchase and thereafter maintain such insurance as will protect it and City from the claims set forth below which may arise out of or result from Professional's operations under this Agreement, whether such operations be by Professional or by its subcontractors or by anyone directly or indirectly employed by any of them, or by anyone directly for whose acts any of them may be liable: 1) Claims under Worker's Compensation and Occupational Disease Acts, and any other employee benefits acts applicable to the performance of the work; 2) Claims for damages because of bodily injury and personal injury, including death, and; 3) Claims for damages to property. Professional's insurance shall be not less than the amounts shown below: A. Commercial General Liability (Occurrence Basis) Bodily Injury, personal injury, property damage, Contractual liability, product/completed operations Each Occurrence Limit $1,000,000.00 Damage to Rented Premises $100,000.00 (each occurrence) Medical Expense Limit $5,000.00 Personal and Advertising Injury Limit $500,000.00 General Aggregate Limit $2,000,000.00 (Other than Products Completed Operations) NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT Products/Completed Operations $1,000,000.00 B. Auto Liability $1,000,000.00 (combined single limit) (owned, hired & non-owned) Bodily injury& property damage $1,000,000.00 each accident [S:\Contracts\Deparhuents\ENG\2022\Butler Fainuan&Seufert,Inc.Professional Services.doc:2/10/2022 9:47 AM] 4 DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 Butler Fairman& Seufert,Inc. Engineering Department-2022 Appropriation#2200 0 44-628.71 2020 Road Bond Fund;P.O.#106273 Contract Not To Exceed$203,400.00 C. Excess/Umbrella Liability $2,000,000 (each occurrence and aggregate) D. Worker's Compensation & Disability Statutory E. Employer's Liability: Bodily Injury by Accident/Disease: $100,000 each employee Bodily Injury by Accident/Disease: $250,000 each accident Bodily Injury by Accident/Disease: $500,000 policy limit F. Professional Liability Insurance. The Professional shall carry and maintain during the continuance of this Agreement, professional liability insurance in the amount of $2,000,000 for single limit claims and $3,000,000 in the aggregate. The Professional's policy of insurance shall contain prior acts coverage sufficient to cover all Services performed by the Professional for this Project. Upon City's request, Professional shall give prompt written notice to City of any and all claims made against this policy during the period in which this policy is required to be maintained pursuant to this Agreement. If the insurance is written on a claims-made basis and coverage is cancelled at any time, the Professional will obtain, at its cost, an extended reporting endorsement which provides continuing coverage for claims based upon alleged acts or omissions during the term of the Agreement until all applicable statute of limitation periods have expired. 7.5.2 Professional shall provide the City with a certificate of insurance, naming the City as an "additional insured," showing such coverage then in force (but not less than the amount shown above) shall be filed with City prior to commencement of any work. These certificates shall contain a provision that the policies and the coverage afforded will not be canceled until at least thirty (30) days after written notice has been given to City. 7.5.3 Professional may, with the prior approval of the City, substitute different types of coverage for those specified if the total amount of required protection is not reduced. Professional shall be responsible for all deductibles. 7.5.4 Nothing in the above provisions shall operate as or be construed as limiting the amount of liability of Professional to the above enumerated amounts. 7.6 Liens Professional shall not cause or permit the filing of any lien on any of City's property. In the event such a lien is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to pay or bond over such lien at Professional's sole cost and expense. [S:\Contracts\Deparhuents\ENG\2022\Butler Fainuan&Seufert,Inc.Professional Services.doc:2/10/2022 9:47 AM] 5 DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 Butler Fairman& Seufert,Inc. Engineering Department-2022 Appropriation#2200 0 44-628.71 2020 Road Bond Fund;P.O.#106273 Contract Not To Exceed$203,400.00 7.7 Default In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Professional's warranties; (b) fails to perform the Services as specified; (c) fails to make progress so as to endanger timely and proper completion of the Services and does not correct such failure or breach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies available to it at law or in equity. 7.8 Government Compliance Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional's performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated herein by this reference, to keep all of Professionals' required professional licenses and certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall survive the termination of this Agreement. 7.9 Indemnification Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all losses, liabilities, claims,judgments and liens, including, but not limited to, all damages, costs, expenses and attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall survive the termination of this Agreement. 7.10 Discrimination Prohibition Professional represents and warrants that it and each of its employees, agents and contractors shall comply with all existing and future laws prohibiting discrimination against any employee, applicant for employment and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, subcontracting or work performance hereunder because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This indemnification obligation shall survive the termination of this Agreement. [S:\Contracts\Deparhuents\ENG\2022\Butler Fainuan&Seufert,Inc.Professional Sery ices.doc:2/10/2022 9:47 AM] 6 DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 Butler Fairman& Seufert,Inc. Engineering Department-2022 Appropriation#2200 0 44-628.71 2020 Road Bond Fund;P.O.#106273 Contract Not To Exceed$203,400.00 7.11 E-Verify Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its newly-hired employees using the E-Verify program, if it has not already done so as of the date of this Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit C, which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E-verify program, and (ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached Exhibit C. In support of the Affidavit, Professional shall provide the City with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not take effect until said Affidavit is signed by Professional and delivered to the City's authorized representative. Should Professional subcontract for the performance of any work under this Addendum, the Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E-verify program. Professional shall maintain a copy of such certification for the duration of the term of any subcontract. Professional shall also deliver a copy of the certification to the City within seven (7)days of the effective date of the subcontract. If Professional, or any subcontractor of Professional, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with the unauthorized alien within thirty (30)days ("Cure Period"). Should the Professional or any subcontractor of Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist. 7.12 Severability If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate independently of same shall continue in full force and effect. 7.13 Notice Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested, addressed to the parties as follows: CITY: City of Carmel City of Carmel Department of Engineering Office of Corporation Counsel One Civic Square One Civic Square Carmel, Indiana 46032 Carmel, Indiana 46032 [S:\Contracts\Deparhuents\ENG\2022\Butler Fainuan&Seufert,Inc.Professional Sery ices.doc:2/10/2022 9:47 AM] 7 DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 Butler Fairman& Seufert,Inc. Engineering Department-2022 Appropriation#2200 0 44-628.71 2020 Road Bond Fund;P.O.#106273 Contract Not To Exceed$203,400.00 PROFESSIONAL: Butler Fairman &Seufert, Inc. 8450 Westfield Blvd Suite 300 Indianapolis, Indiana 46240-8032 Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10) business days from the date of such oral notice. 7.14 Effective Date The effective date ("Effective Date") of this Agreement shall be the date on which the last of the parties hereto executes same. 7.15 Governing Law; Lawsuits This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 7.16 Waiver Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such party to require such performance at any time thereafter. 7.17 Non-Assignment Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City's prior written consent. 7.18 Entire Agreement This Agreement contains the entire agreement of and between the parties hereto with respect to the subject matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter, written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective successors in interest. To the extent any provision contained in this Agreement conflicts with any provision contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail. [S:\Contracts\Deparhuents\ENG\2022\Butler Fainuan&Seufert,Inc.Professional Services.doc:2/10/2022 9:47 AM] 8 DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 Butler Fairman& Seufert,Inc. Engineering Department-2022 Appropriation#2200 0 44-628.71 2020 Road Bond Fund;P.O.#106273 Contract Not To Exceed$203,400.00 7.19 Representation and Warranties Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person or entity executing this Agreement on behalf of such party has the authority to bind such party or the party which they represent, as the case may be. 7.20 Headings All headings and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 7.21 Advice of Counsel The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely, voluntarily, and without any duress, undue influence or coercion. 7.22 Copyright City acknowledges that various materials which may be used and/or generated by Professional in performance of Services, including forms, job description formats, comprehensive position questionnaire, compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie with Professional, and City will use them solely for and on behalf of its own operations. City agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use, copying, protection and security of Professional's property. 7.23 Personnel Professional represents that it has, or will secure at its own expense, all personnel required in performing the services under this agreement. Such personnel shall not be employees of or have any contractual relationship with City. All of the services required hereunder will be performed by Professional or under his supervision and all personnel engaged in the work shall be fully qualified to perform such services. 7.24 Records and Inspections Professional shall maintain full and accurate records with respect to all matters covered under this agreement for three (3) years after the expiration or early termination of this Agreement. City shall have free access at all proper times to such records and the right to examine and audit the same and to make transcripts there from, and to inspect all program data, documents, proceedings and activities. 7.25 Accomplishment of Project Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In [S:\Contracts\Deparhuents\ENG\2022\Butler Fainuan&Seufert,Inc.Professional Services.doc:2/10/2022 9:47 AM] 9 DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 Butler Fairman& Seufert,Inc. Engineering Department-2022 Appropriation#2200 0 44-628.71 2020 Road Bond Fund;P.O.#106273 Contract Not To Exceed$203,400.00 accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on within City's organization. 7.26 Debarment And Suspension 7.26.1 The Professional certifies by entering into this Agreement that neither it nor its principals nor any of its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from entering into this Agreement by any federal agency or by any department, agency or political subdivision of the State of Indiana. The term "principal"for purposes of this Agreement means an officer, director, owner, partner, key employee or other person with primary management or supervisory responsibilities, or a person who has a critical influence on or substantive control over the operations of the Professional. 7.26.2 The Professional certifies that it has verified the state and federal suspension and debarment status for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment, penalties or costs that might arise from use of a suspended or debarred subcontractor. The Professional shall immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City's request, take all steps required by the City to terminate its contractual relationship with the subcontractor for work to be performed under this Agreement. 7.27 Access to Public Records Act Professional understands and agrees that any"public record", as that term is defined in Indiana Code 5-14-3- 2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the possession or control of the Professional or the City, shall be subject to release under and pursuant to the provisions of Indiana's Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as amended. 7.28 Iran Certification Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage in investment activities within the Country of Iran. [S:\Contracts\Deparhuents\ENG\2022\Butler Fainuan&Seufert,Inc.Professional Services.doc:2/10/2022 9:47 AM] 10 DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 Butler Fairman&Seufert,Inc. Engineering Department-2022 Appropriation#2200 0 44-628.71 2020 Road Bond Fund;P.O.#106273 Contract Not To Exceed$203,400.00 IN WITNESS WHEREOF,the parties hereto have made and executed this Agreement as follows: CITY OF CARMEL, INDIANA Butler Fairman&Seufert, Inc. by and through its Board of Public Works and Safety BY: BY: , 2--7.-----"" NOT PRESENT . James Brainard, Presiding Officer 'uthorized Signat e Date: Printed Name: 701-4 A) Vi. 0 RA A)b DocuSigned by:Emil f141.71:rke,Member Title: PREP —0 1 T Date: 3/2/2022 FID/TIN: 35' (0 6,3 S10 i DocuSigned by: Ihri (Pal-sok, `A-,ri2VNatson, Member Date: 2-10-22 Date: 3/2/2022 ATTEST: ,-DocuSigned by: axt, oJa_v ro A',ilfang,Clerk Date: 3/2/2022 [S]Contracts]DepartrneatstENCA29P-Thutto Fawn=&Seder],Inc Professional Sesvices doc 2/10/2022 9 47 AM] 1 1 000uoign Envelope ID: 1yu2osEn-411n-4ym6-oFAE-nno4enonnse7 / EXHIBIT A 1. SCOPE OF SERVICES BY ENGINEER A. PROJECT DESCRIPTION The 981h Street Trail will be R bituminous nnu[d'usotnai|. |tvvi0 be 10 feet wide with 2-font earth ehou|derS, with an overall' length of approximately 1 mile. The trail will begin at the eastern end of the existing B0m Street Trail at the Ditch Road roundabout. The trail will proceed along the north side of96m Street tnthe Spring yNiU Road roundabout, excluding previously completed trail segments / � | The project will include approximately 1.000' of retaining, vv8Ho and m prefabricated pe- destrian bridge at the Williams Creek crossing. The project will also include creation of | on at-grade pathway on the existing deck of the SOm Street bridge over Interstate 465 by adding a raised curb to separate traffic and m bihe'ped railing along the bridge rail. The Topographic Survey and Ge(technica| Investigation for this project have been per- formed under separate contract. The design and plan documents are 3096 complete. The professional services provided under this contract shall nornp|adm the design and plan documents. ` / The construction of this project is perboik/ funded with federal aid. UND{}T recognizes the OWNER mna Self-Certified LP/\. The professional' services provided will be in ao- uVrdamoewith the naqminaments of that funding and certification. B. ���0PE ��F���F��' 1 Furnish Project Development Services as described in detail below: � A. Environmental Services The omvinJOOnento1 services required to develop this project shall meet the National Envi- ronmental Pn||ny Act of1800 /NEPAJ regulations and, as appnnpriote. latest versions of the NEPA and the Indiana Department of Transportation (|NO[}T) Decision Making Pro- cess, iNO(]T Procedural Manual for Preparing Environmental Documents, |NOOT Categorical Exclusion K8anum|. and Chapter B of the |NDOT LPA Process Guidance Document for Local Federal-Aid Projects, The environmental document (assumed to be m Categorical Exclusion, CE) completed for this project will be coordinated, as required, with the Environmental Scoping Manager at the |ND{}T Greenfield Oisthct, and as appropriate, the |NDOT Office of Environ- mental 8eminen. and the Federal Highway Administration. The ENGINEER shall provide the following services and environmental documentation: / 1� Public Involvement: � a. It is not anticipated that a Public Meeting will be required. ' 2. Early coordination with various required local, state and federal agencies. 3. Project corridor impact evaluation including: a. Waters Report and Wetland determination/delineation � | 000uoign Envelope ID: 1yu2osEn-411n-4ym6-oFAE-nno4enonnse7 � � b` Ecological Evaluation Form u. Standard endangered, threatened and rare species review and U8FVV8 |P8C re- view d. Karst, Sole Source Aquifers, Wellhead Protection Areas, Ground Water, Surface Water and Drinking Water reviews e. F|oodp|ein review f. Farmland review and completion of the Farmland Conversion Impact Rating Form g� Section 8(f) (Land and Water Conservation Fund) and Section 4(0 (public park and recreation |mnd, vvi|dUiNa and vvoherfovv| refuges and Mistnrio properties) re- views h. Identification and recording of existing documentation in regards to the criteria air pollutants and the conformity status ofthe project � ! i� Community impacts, Indirect and (�wn1u|ativa Impacts, ��e|ooaUonStudies j Determination of the Regulatory Permits required for the project k. Environmental Justice Analysis 4. Section 100Cnnsu|taUnn inn|uding, as appropriate, m. Phase 1aArchaeological Field Investigation (sub-consultant)' | U. Preparation of @ W1|On[ Project Programmatic Agreement (MPPA) through consul- tation with the Indiana Department ofTransportation (|N[)OT) Cultural Resources / 8eotiwn (CR8). 5. Completion of Red Flag Investigation O. VVobynwey Permmits, including o. |[)EM 401 VVQCond UGACE4U4 Regional General Permit No. 1 | b. |ONR Construction in o F|oodw/oy Permit c. Tree Impact Study and In-lieu Fee K8i1igaUon Document Preparation, for |DNR � Construction in aF|oodvvay Permit, if required Items not included in the above descriptions include the fVUnwhng: 1. Stream, Wetland, or F|oodvvay yNiUQcdion plans 2. Noise Analysis 3. Section 108 requiring Historic Properties Report, consulting parties coordination, or 800.11donunmenCation. 4. Section 100 documentation meetings or the advertising of legal notices fora "No Ad- verse Effect" or an "Adverse Effect" finding pursuant to 36 CFR 800.11(e), (Dor (g). 5. Preparation of a Memorandum of Agreement associated with 30CFF< 800.11(a) for mn "Adverse Effent.^ O. Endangered species studies or reports beyond' the minimum early coor�ination na- vimvv 7. Archaeological studies beyond a Phase 1mreconnaissance. 8. Phase | or Phase U| Environmental Site Assessment B. Design | 1. Project Limits are as described above in Project Description. 2. The ENGINEER shall prepare plans and preliminary estimates of cost, which shall be in accordance with the accepted standards for such work and in ennnn1anoevvlth the following documents in effect at the time the plans or reports are submitted: Chapter 7 (Plan Preparation) of the "INO{}T LPA Guidance Document for Local Fed- eral-Aid Projects" (latest revision), UNC}OT 3-R Design Standards, American Association of State Highway and Transportation DfOoio|s ''A Policy on Geometric � 000uoign Envelope ID: 1yu2osEn-411n-4ym6-oFAE-nno4enonnse7 / � ' | Design of Highways and Gknmts". Indiana Department of Transportation's Standard GpuuKioaUona, Road and Bridge Memoranda and Road and Bridge Design Manuals except as modified by supplemental specifications and special pnnv[o]one. if any. 9. Level 1 Design Exceptions: Not anticipated for this project. 8. Preliminary Field Check Plans and Meeting: The ENGINEER shall prepare neces- sary information and notices and conduct a Preliminary Field Check. 7. Stage 2 Review Submission: Stage 2 review submission is not required for this pro- ject. D. Final Review Submission: The ENGINEER shall complete the final plans, special provisions (recurring and unique), final opinions of probable construction costs, and all other necessary documento, reports and calculations. The opinion of probable construction oust aho|| be prepared according to the current practices of the |NDOT and shall include all itmnna of work required for the complete construction of the vvork, including all temporary work necessary in connection the[ewi1h, but shall not include the cost of such items of work for which the OWNER, through its own forces or / through other party or parties will prepare detail plans. The unit prices to be used shall be in accordance with the methods used by the |NE)[)T. The ENGINEER shall submit Final Review Submission to the OWNER for review. 9. Final Tracings Package: Upon receipt ofFinal Review Submission review comments from the OWNER, the ENGINEER shall submit to UNDOT all required documentation for the Final Tracings Package Submission, 10 Bid Assistance: The ENGINEER shall provide contract document and bid assistance to |N[)OT and the OUHNER, including review of |ND{JT"s Contract Information Book and addressing contractor inquiries. 11. The ENGINEER aba|| provide the daaigin. the |ayout, and configuration of the bitumi- nous trail and other bicycle-pedestrion improvements for the entire length of the | project route, including pmvement, connections to existing trails and sidewalks, and � residential and commercial drive crossings. | � 12. The ENGINEER shall provide design ofo passing blister along S5m Street in the area ! of Tamarack Drive. 13. Tha ENGINEER shall provide the design of all safety and traffic signs along the trail and m1 street crossings. 14. The ENGINEER shall provide the design and layout of m pedestrian bridge and ap- proaching retaining walls at Williams Creek. It is assumed the bridge will be a pre- engineered steel truss and the walls will be modular block with reinforcement. 15. The ENGINEER shall provide the design, layout, plans and details for modifications to the gOm Street bridge over 1-465 in order to accommodate bicyclists and pedestri- ans. 16. The ENGINEER shall obtain an IDEM Rule 5 Erosion and Sediment Control Permit. C. Utility Coordination UT|LTYCOQRO|NAT|ON: the ENGINEER shall perform utility coordination which shall in- clude the following in accordance with 105 |AC 18 "Utility Facility Relocation on / Construction Contracts" for |NODT and federal-aid local projects: ! 1. Perform |UPPG811 Design Ticket and area research ho determine utilities |n the area of the project 3 Send out |nl0a| Notice Letters for preliminary contact to all uti|itiee, both public and private, to establish: o point of contact, the location of the utilities fooi[iUmo within the field survey |immits, and documentation of reimbursable property interests if any. ' ' � / 000uoign Envelope ID: 1yu2osEn-411n-4ym6-oFAE-nno4enonnse7 � 3. Send out Verification of Existing Fmc|hx Letters and plans to all udUtieo, review response information as they are obtained and update / coordinate the update of the project topographical information, 4. Notify utilities of the preliminary field check meeting and attend to discuss both locations of existing facilities shown on the plans and pcdamdia| conflicts between the utilities and the proposed project. � 5. Send out Conflict Analysis Letters to all utilities with revised plans and utility information based on responses from Verification of Existing Facilities and discussions at the Preliminary Field Check to verify any remaining conflicts with the proposed improvements for the project.' | ) 8. Send out Preliminary Final P|ono. Requests for Work Plans Letters and Work Plan Documents to each utility. AultVCAD files will be prepared and sent to utilities upon request, 7. Review Utility Relocation Work Plans and! Relocation Drawings for possible conflicts with the proposed improvements for the project, and for conflicts between additional / utilities and their proposed relocations. O. Coordinate a final UN||ty coordination meeting if necessary to discuss utility relocations ' with all relevant utilities. 9� Prepare, route and coordinate any agreements necessary for utility relocations. 18, Prepare utility coordination C8rtifinotinn, utility special provision, uU|itv r�|���ti�m Gantt | ~ | chart for final submittals. ' 11. Issue all approved work plan and notice to proceed letters to the utilities unless otherwise directed bythe OWNER. UTILITY COORDINATION DURING RELOCATIONS: the ENGINEER shall perform utility | coordination during relocations which shall include the following in accordance with 105 |AC | 13 "Utility Facility F<m|nCati0n on Construction Contracts" for for |NOOT and federal-aid local ! projects: 1, Assist in coordination the completion of Ud|itv mB|000don dependency K�nns �v others | ~ ^ | (such an staking of the right-of-way, nkoadng, grubbing, etc.) with the parties performing the work to ensure it is completed in o timely fashion to allow utility relocations to be completed on time. � 2. Follow-up with utilities throughout their relocation timelines to keep up-to-date on / completion dates. 3. Attend the project pre-unnstruction meeting, 4. Attend field meetings and or utility related conference no||n. 5. Remain active throughout construction as needed for unforeseen conditions. FOLLOW-UP EXISTING UTILITY SURVEY: the ENGINEER shall re-submit Indiana 811 tickets to get existing utilities located within the project limits in the event that utility was not marked for original topographic survey, or it is determined that additional information is needed. OTHER UTILITY COORDINATION SERVICES 1� UTILITY RELOCATION STAKING: staking of the hght-uf-vvoy, proposed structu[gg, or other design items necessary for utilities to perform their na|ocgUVn prior to the contract being let is not included in the scope of services, but can be provided upon request as Additional Services. 2. SUBSURFACE UTILITY ENGINEERING (SUE): it in assumed no potholes will be needed during design phmua. therefore, SUE {}oVn1iD@tion, survey and sub-consultant 000uoign Envelope ID: 1yu2osEn-411n-4ym6-oFAE-nno4enonnse7 ' effort in not included in the scope of services. but can be provided m9nn request as � Additional Services. D. Right-of-Way Engineering The ENGINEER shall provide RIGHT-OF-WAY ENGINEERING in accordance with the | procedures and standards as indicated in the Indiana Department of Transportation, | Land Acquisition Division, Right-of-Way Engineering Procedures Manual including the following: 1. Provide project oversight, R/VV 0esigm, and administer the LNO database 2. Provide a documented title search, (T&E Report) for each parcel prepared | by an abstractor as approved by the Indiana Department of Transportation 3. Provide legal descriptions for each parcel. 4. Provide R[0ht-nf-VVmyPlans / 5. Provide parcel staking U time only). E. On-Call Additional Services The ENGINEER shall provide the OWNER services during construction for meetings, | shop drawing r8vi8vv, interpretation of the p|ans, consultation if Vnh}neoe8n circumstanc- es arise during conntrVn1ion, and for out-of-scope items as requested by the OWNER. Compensation nhmU be in accordance with Section 2.&4 of this Exhibit. � � � � � / � / � / 000uoign Envelope ID: 1yu2osEn-411n-4ym6-oFAE-nno4enonnse7 | 2. COMPENSATION A. Amount ofPayment 1. The ENGINEER shall receive as payment for the work performed under Items No. 2 through 4 below, the total fee not to exceed $203.400.00, unless o modification of the Agnewnnou1 is approved in writing by the OWNER. 2. The ENGINEER will be paid for the fo||VvvinQ work on a lump sum basis in moonrdmnoa with the following schedule: Fee Summary: Trail Design $ 59'00�0.00 Bridge & Retaining Wall Design $ 52.900.00 Rule 5Permit $ 4.4001.00 Categorical Exclusion $ 29.250-00, |ONRF|oodwmyPermit $ 4.500.00 U8/\CE4O4Permi00EM4g1Certification $ 3.000.00 Utility Coordination $ 8.600.00 R|ght-of-VVay Oversight & LR8 Database Adm|n $ 0.60000 Right-of-Way Plans $ 5.800.00 Right-of-Way Staking $ 2^200.00 Total, Lump Sum Services $ 173,250.010 3. The ENGINEER will be paid for right-of-way engineering services in, a000n1annn with / the following 8Sh8du|e, for up to 5 parcels: Quantity LJmit Price Total T&EReports 5ParmaUo $ 450D0 $ 2'250.00 Legal Descriptions 5ParC9ls $ 1.700.00 $ 8.500.00 Tota|° Per Parcel Right-of'EngineeNng $10,750.00 4. The ENGINEER will be paid for the following oen/ioea on an hourly basis in accordance with the following ooheduha� Utility Coordination during Relocations $ 4.400�001 Follow-up Existing Ud|itv �unxay � 5.0OU�O� ' | On-Call AddNiVna| Services $ 10.000.00 Total, Not To Exceed Hourly Services $ 19,400.00 | | EL Additional Gen/CRG Additional Services would be services required in connection with permits, construction in- spection, right-of-way engineering, Nght-of-wayonquisibon' nr any legal action or litigation DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 requiring the testimony and/or services of the ENGINEER, or if the OWNER or any other local, state, or federal agency shall direct or cause the ENGINEER to relocate or redesign the project, or any part thereof. The OWNER agrees to compensate the ENGINEER for Ad- ditional Services on the basis of actual hours of work performed on the project at the hourly billing rates noted in Schedule of Compensation. The Hourly Billing Rates include overhead and fixed fee. In addition to the hourly fees for additional services indicated above, the ENGINEER shall be compensated for direct project-related expenses such as job-related travel, permit appli- cations, etc. Any change in standards, design criteria, or other requirements by governmental units hav- ing jurisdiction over the contracted project which requires changes by the ENGINEER in the plans shall be considered as Additional Services. In the event that the OWNER retains someone other than the ENGINEER to provide con- struction inspection, then the OWNER agrees to compensate the ENGINEER for Additional Services rendered in connection with the interpretation of plans, project stake-out or such other services that may be required during the construction phase of the work to be per- formed. The ENGINEER shall, on behalf of the OWNER, cause to be made all borings and subsur- face explorations and the analysis thereof; the cost of which shall be paid for by the OWNER. C. Method of Payment Payment shall be made by the OWNER to the ENGINEER each month as the work progresses. DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 SCHEDULE OF COMPENSATION BUTLER, FAIRMAN and SEUFERT, INC. 2022 HOURLY RATE SCHEDULE Classification Hourly Rates E-V Engineer V (Principal) $ 275.00 E-IV Engineer IV $ 210.00 E-111 Engineer III $ 180.00 E-II Engineer II $ 140.00 E-I Engineer I $ 105.00 FP-V Field Personnel V— (Project Coordinator) $ 225.00 FP-IV Field Personnel IV $ 195.00 FP-Ill Field Personnel III $ 155.00 FP-II Field Personnel IV $ 120.00 FP-1 Field Personnel I $ 95.00 EA-Ill Engineer's Assistant Ill $ 185.00 EA-I1 Engineer's Assistant li $ 150.00 EA-I Engineer's Assistant I $ 105.00 SP-1 Support Personnel I $ 75.00 C-Il Clerical II $ 125.00 C-I Clerical I $ 80.00 P-111 Planner/Environmental Specialist III $ 150.00 P-I1 Planner/Environmental Specialist II $ 110.00 P-I Planner/Environmental Specialist I $ 95.00 The billing rates are effective January 2022 and may be adjusted annually (beginning January 2023) to reflect changes in the compensation payable to the ENGINEER. / 000uoign Envelope ID: 1yu2osEn-411n-4ym6-oFAE-nno4enonnse7 / 3. PROJECT SCHEDULE All work by the ENGINEER under this Agreement shall be completed and delivered to the OWNER in accordance with the following schedule: Notice to Proceed (NTP) 3/1/2022 Final Review (Stage 3) Submittal 5/5/2023 Final Tracings Submittal 9/4/2023 | | Letting 12/13/2023 | / / ( � | | 1, DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 w 0" g da N fHW M Zti k N W a u _. f II IIMI I iff 1 I — z Z 4 0 ,- V N N su N r V '7 r N W w `. ,l N qj. 4 0. w P 1 d LL �[y V1 T O 4 " V) < to 1 o❑0ILt Ri +t a N a v N N N �I la8' i5 - . N SO a. c4 40 COV 04 RV 01 . a'. V N V N "Sram n- COV r., "Cl' OD 1- " ,,- 0, w N 11 �- tal 7 A N 0 Tr M V3 { . S F a 3 CY 3 I 1 i ; 3 _k i i ! . 1 3 �:. W. p I d�Z# p . . Ittg E1. ❑_ c.an! v�, 1 ; I :CY.y I I I j � Z3 ° i I c eik i �,' i t f I I 9 - ❑ z l' i m p o °' °' R d J a. 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I ! 5 I ACL 5 4 Li .!. 1 ,t4 I .g, 1 .,,, li u. 2 8 o 1 DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 EXHIBIT B Invoice Date: Name of Company: Address &Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Date Goods/Services Provided Cost Per Hourly Total Goods/Services Goods/ (Describe each good/service Item Rate/ Service separately and in detail) Hours Provided Worked GRAND TOTAL Signature Printed Name DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 EXHIBIT C AFFIDAVIT \To H A), 1312(A)i) , being first duly sworn, deposes and says that he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this matter, could testify as follows: 1. I am over eighteen (18)years of age and am competent to testify to the facts contained herein. 2. I am now and at all times relevant herein have been employed by TLF P- F R. AA) R4 finz—, INC. (the"Employer") in the position of PZ E51 b EPJT 3. I am familiar with the employment policies,practices, and procedures of the Employer and have the authority to act on behalf of the Employer. 4. The Employer is enrolled and participates in the federal E-Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the 10 day of F E. 3 1.2-0412,Yr rinted: \TCW/t) PO. O(?A/V,f) I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representations aetrttatrtheiect. ( rinted: HA/ V.) Ri24 DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 If INDIANA RETAIL TAX EXEMPT Page 1 of 1 a ety of Carml CERTIFICATE NO. 003120155 002 0 Cr PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 106273 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON 1INVOICES,AR VOUCHER,DELIVERY MEMO,PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO VENDOR NO DESCRIPTION Des 2200153-20-ENG-11 -96th St Trail Project-Final Design 2/9/2022 032751 I BUTLER FAIRMAN &SEUFERT INC City Engineering's Office 1 VENDOR 8450 WESTFIELD BLDV,SUITE 300 SHIP 1 Civic Square TO Carmel, IN 46032- INDIANAPOLIS„ IN 46240--8302 Laurie Slick PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 63345 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE -----i EXTENSION Department: 2200 Fund: 0 2020 Road Bond Account: 44-628.71 1 Each 20-ENG-11 -96th St Trail Project-Final Design (INDOT Des $203,400.00 $203,400.00 2.200153) Sub Total $203,400.00 6 n) Send Invoice To: Jill Newport . , CrossRoad Engineers, PC 115 N. 17'h Avenue Beech Grove, IN 46107 PLEASE INVOICE IN DUPLICATE DEPARTMENT L ACCOUNT .I PROJECT PROJECT ACCOUNT 1 AMOUNT PAYMENT $203,400.00 *NIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P 0 NUMBER IS MADE A SHIPPING INSTRUCTIONS PART 0.F THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS PIE PROPER SWORN 'SHIP PREPAID AFFIDNIN ATTACHED I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN I I 'COD SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR I HE ABOVE ORDER *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 194. ANO ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO ORDERED BY Jeremy Kashman James Crider TITLE Director Director of Administration CONTROL NO. 106273 CONTROLLER