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Home My WebLink AboutBPW_Minutes_03.02.2022 Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, March 2nd, 2022 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER 6 7 Board Member Mary Ann Burke called the meeting to order at 10:00 AM 8 9 MEMBERS PRESENT 10 11 Board Member Mary Ann Burke, Board Member Lori Watson, and Deputy Clerk Holly Harmeyer were present. 12 Mayor James Brainard was not present. 13 14 MINUTES 15 16 Minutes from the February 16th, 2022 Regular Meeting. Board Member Burke moved to approve. Board Member 17 Watson seconded. Request approved 2-0. 18 19 BID/QUOTE OPENINGS AND AWARDS 20 21 Bid Award 3rd Avenue SW Reconstruction from Autumn Drive to 2nd Street SW (Project # 20-ENG-03); 22 Jeremy Kashman, Director of the Department of Engineering, recommended awarding the bid Rieth-Riley 23 Construction Co., Inc. in the amount of $3,465,950.00, as they were the lowest and most responsive bidder. 24 25 Bid Award for Smoky Row Road from Old Meridian Road to Rangeline Road (Project # 20-ENG-01); Jeremy 26 Kashman, Director of the Department of Engineering, recommended awarding the bid Rieth-Riley Construction 27 Co., Inc. in the amount of $7,198,416.21, as they were the lowest and most responsive bidder. 28 29 PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 30 31 Resolution BPW 03-02-22-03; The Meadows at Legacy; Builder Walks Section 1, 2, 5; Board Member Burke 32 moved to approve. Board Member Watson seconded. Request approved 2-0. 33 34 Resolution BPW 03-02-22-04; The Windward at Legacy; Asphalt Surface, Common Walk, Board Member 35 Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 36 37 Resolution BPW 03-02-22-05; The Prairie at Legacy; Erosion Control; Board Member Burke moved to 38 approve. Board Member Watson seconded. Request approved 2-0. 39 40 Resolution BPW 03-02-22-06; Ashmoor; Builder Sidewalk; Board Member Burke moved to approve. Board 41 Member Watson seconded. Request approved 2-0. 42 43 Resolution BPW 03-02-22-07; Waterfront at West Clay 2C; Street Signs / Erosion Control; Board Member 44 Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 45 46 Resolution BPW 03-02-22-08; 12955 Old Meridian Remodel; Erosion Control; Board Member Burke moved to 47 approve. Board Member Watson seconded. Request approved 2-0. 48 DocuSign Envelope ID: 4EDE3838-805E-47AD-8182-1DE22E6B3235 49 CONTRACTS 50 51 Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($10,000.00); 16-ENG-14 - 52 Program Management Services - 2016 COIT Bond; Additional Services Amendment #36a; Board Member 53 Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 54 55 Request for Purchase of Goods and Services; Beam, Longest, & Neff, LLC.; ($606,000.00); 20-ENG-01 – 56 Smoky Row Road - Old Meridian to Range Line RAB – Inspection - 2020 Road Bond; Additional Services 57 Amendment #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 58 2-0. 59 60 Request for Purchase of Goods and Services; Butler Fairman & Seufert, Inc.; ($203,400.00); 20-ENG-11 – 61 96th Street Trail Project – Final Design – INDOT Des 2200153 – 2020 Road Bond; Board Member Burke 62 moved to approve. Board Member Watson seconded. Request approved 2-0. 63 64 Request for Purchase of Goods and Services; AllSource Construction Specialties, LLC; ($56.00); 65 Carmel Data Center; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request 66 approved 2-0. 67 68 Request for Purchase of Goods and Services; Biancofiori Masonry, Inc.; ($6,750.00); Carmel Data Center; 69 CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 70 71 Request for Purchase of Goods and Services; Frederick’s, Inc.; ($5,511.00); Carmel Data Center; CO #1; 72 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 73 74 Request for Purchase of Goods and Services; Gridlock Traffic Systems, Inc.; ($45,000.00); Striping; 75 Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 76 Request approved 2-0. 77 78 Request for Purchase of Goods and Services; Hanson Professional Services, Inc.; ($2,425.00); 20-ENG-01 – 79 Buyers Agent (Parcel 3) - 2020 Road Bond; Board Member Burke moved to approve. Board Member Watson 80 seconded. Request approved 2-0. 81 82 Request for Purchase of Goods and Services; Kelley Automotive Group, LLC; ($95,320.00); New Staff Cars – 83 C43, C44, and QM - Three Vehicles Minus Trade-ins; Additional Services Amendment; Board Member Burke 84 moved to approve. Board Member Watson seconded. Request approved 2-0. 85 86 Request for Purchase of Goods and Services; Rieth-Riley Construction Co., Inc.; ($7,198,416.21); 20-ENG-01 87 – Smoky Row from Old Meridian Road to Range Line Road - 2020 Road Bond; Board Member Burke moved 88 to approve. Board Member Watson seconded. Request approved 2-0. 89 90 Resolution BPW 03-02-22-01; A Resolution of the City of Carmel Board of Public Works and Safety 91 Acknowledging Agreement Between City and Vendor; Volkert, Inc.; ($6,650.00); 20-ENG-01 Right of Way 92 Land Acquisitions – 2020 Road Bond; Board Member Burke moved to approve. Board Member Watson 93 seconded. Request approved 2-0. 94 95 Resolution BPW 03-02-22-02; A Resolution of the City of Carmel Board of Public Works and Safety 96 Acknowledging Agreement Between City and Vendor; TPI Utility Construction, LLC; ($71,065.00); Carmel 97 Police Department Headquarters and Court BOT – Fiber Optics; Board Member Burke moved to approve. 98 Board Member Watson seconded. Request approved 2-0. 99 DocuSign Envelope ID: 4EDE3838-805E-47AD-8182-1DE22E6B3235 100 Request for Purchase of Goods and Services; Shade Trees Unlimited; ($40,000.00); Trees for 2022 with 5% 101 Increase from 2021; Additional Services Amendment; Board Member Burke moved to approve. Board Member 102 Watson seconded. Request approved 2-0. 103 104 Request for Purchase of Goods and Services; TMT, Inc.; ($74,160.00); Landscaping Services; Additional 105 Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request 106 approved 2-0. 107 108 Request for Purchase of Goods and Services; TPI Utility Construction, LLC; ($37,950.00); I.T. Data Center 109 Project – Fiber Optic Project; Board Member Burke moved to approve. Board Member Watson seconded. 110 Request approved 2-0. 111 112 Request for Purchase of Goods and Services; Virgin Pulse; ($36,000 per year plus additional service charges 113 listed); First Amendment to Application for Renewal Term 02-01-2022 to 01-31-2025; Additional Services 114 Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 115 116 REQUEST TO USE CITY STREETS/PROPERTY 117 118 Request to Use Civic Square Gazebo and Japanese Garden; Clark Wedding; August 13th, 2022; 8:00 AM – 119 3:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 120 121 Request for Traffic Control / Emergency Medical Services / Barricades at Various Locations; 51st Annual Sam 122 Costa Half Marathon and Quarter Marathon; March 26th, 2022; 7:00 AM – 12:00 PM; Board Member Burke 123 moved to approve. Board Member Watson seconded. Request approved 2-0. 124 125 Request to Use Reflecting Pool / Civic Square Gazebo / Civic Square Fountain Area; Carmel Police Memorial; 126 May 11th, 2022; 4:00 PM – 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 127 Request approved 2-0. 128 129 Request to Use Veteran’s Plaza; Memorial Day Ceremony; May 27th, 2022; 7:00 AM – 11:00 AM; Board 130 Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 131 132 Request to Use Civic Square Gazebo / Civic Square Fountain Area and for Road Closure / Barricades / No 133 Parking Signs; National Night Out; August 2nd, 2022; 7:00 AM – 9:00 PM; Board Member Burke moved to 134 approve. Board Member Watson seconded. Request approved 2-0. 135 136 OTHER 137 138 Request for Lane Restrictions / Open Pavement Cut; 275 Veterans Way – Studio M Architecture; 139 Construction of Building; Board Member Burke moved to approve. Board Member Watson seconded. Request 140 approved 2-0. 141 Request for Right of Way Dedication; 275 Veterans Way – Studio M Architecture; Board Member Burke 142 moved to approve. Board Member Watson seconded. Request approved 2-0. 143 144 Request for Consent to Encroach and Variance; 866 North Range Line; Stormwater Infrastructure; Board 145 Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 146 147 Request for Consent to Encroach and Variance; 3207 Driftwood Court; Realignment of Stormwater Pipe; 148 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 149 150 DocuSign Envelope ID: 4EDE3838-805E-47AD-8182-1DE22E6B3235 Request for Lane Restrictions / Pavement Cut; Walden Pond / Grove / Brooks Bend; Fiber Optic 151 Installation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 152 153 ADJOURNMENT 154 155 Board Member Mary Ann Burke adjourned the meeting at 10:02 a.m. 156 157 158 APPROVED: ____________________________________ 159 Sue Wolfgang – City Clerk 160 161 _____________________________________ 162 Mayor James Brainard 163 ATTEST: 164 165 __________________________________ 166 Sue Wolfgang – City Clerk 167 DocuSign Envelope ID: 4EDE3838-805E-47AD-8182-1DE22E6B3235