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Home My WebLink AboutBPW_Minutes_02.16.2022 Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, February 16th, 2022 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER 6 7 Mayor Brainard called the meeting to order at 10:00 AM 8 9 MEMBERS PRESENT 10 11 Mayor James Brainard (via Microsoft Teams), Board Members Lori Watson, Mary Ann Burke, and Deputy Clerk 12 Holly Harmeyer were present. 13 14 MINUTES 15 16 Minutes from the February 2nd, 2022 Regular Meeting. Board Member Burke moved to approve. Board Member 17 Watson seconded. Request approved 3-0. 18 19 BID/QUOTE OPENINGS AND AWARDS 20 21 Bid Opening for Smoky Row Road from Old Meridian Road to Rangeline Road (Project # 20-ENG-01); Lori 22 Watson opened the bid and Board Member Burke read it aloud: 23 Contractor Bid 24 Rieth-Riley $7,198,416.21 25 White Construction $7,530,000.00 26 27 Bid Opening for 3rd Avenue SW Reconstruction from Autumn Drive to 2nd Street SW (Project # 20-ENG-03); 28 Lori Watson opened the bid and Board Member Burke read it aloud: 29 Contractor Bid 30 Rieth-Riley Construction Company, Inc. $3,465,950.00 31 3D Company, Inc. $3,687,000.00 32 White Construction, LLC $3,766,000.00 33 E&B Paving, LLC $4,387,469.69 34 Morphey Construction, Inc. $4,817,000.00 35 36 Bid Award for Project #20-ENG-02; Jeremy Kashman, Department of Engineering, recommended awarding the 37 bid to 3D Company, Inc, as they were the lowest and most responsive bidder. Board Member Burke moved to 38 award the bid to 3D Company, Inc in the amount of $3,660,000.00. Board Member Watson seconded. Request 39 approved 3-0. 40 41 CONTRACTS 42 43 Request for Purchase of Goods and Services; 3D Company, Inc.; ($3,660,000.00); 20-ENG-02 – 106th Street and 44 College Avenue Roundabout – Construction; 2020 Road Bond; Board Member Burke moved to approve. Board 45 Member Watson seconded. Request approved 3-0. 46 47 DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 Request for Purchase of Goods and Services; White Construction; (-$37,551.92); Project# 16-SW-85 -Westfield 48 Boulevard over Carmel Creek Bridge Replacement; CO #2; Board Member Burke moved to approve. Board 49 Member Watson seconded. Request approved 3-0. 50 51 Request for Purchase of Goods and Services; Calumet Civil Contractors; ($14,314.89); Project# 18-23 – Auman 52 Neighborhood Drainage Improvements; CO #4; Board Member Burke moved to approve. Board Member Watson 53 seconded. Request approved 3-0. 54 55 Resolution BPW 10-06-21-01; A Resolution of the City of Carmel Board of Public Works and Safety 56 Acknowledging Agreement Between City and Vendor; Envoy Construction Services, LLC; GMP Report Due Date 57 Change; Additional Services Amendment #1; Board Member Burke moved to approve. Board Member Watson 58 seconded. Request approved 3-0. 59 60 Request for Purchase of Goods and Services; Blue Grass Farms, Inc.; ($55,000.00); Tree Order for 2022; 61 Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. 62 Request approved 3-0. 63 64 Request for Purchase of Goods and Services; Kelley Automotive Group, LLC; ($36,371.50); New Vehicle 5 Year 65 Lease – 2021 Chevy Silverado; Additional Services Amendment; Board Member Burke moved to approve. Board 66 Member Watson seconded. Request approved 3-0. 67 68 Request for Purchase of Goods and Services; Lykins Contracting, LLC; ($19,000.00); 106th Street Water Main 69 Replacement; Addendum to Agreement; Board Member Burke moved to approve. Board Member Watson 70 seconded. Request approved 3-0. 71 72 Request for Purchase of Goods and Services; Mid-State Truck Equipment, Inc.; ($8,874.80); Plow Package; 73 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 74 75 Request for Purchase of Goods and Services; Specialized Land Services, Inc.; ($4,150.00); 20-ENG-01 – Buying 76 Services; 2020 Road Bond; Board Member Burke moved to approve. Board Member Watson seconded. Request 77 approved 3-0. 78 79 OTHER 80 81 Request for Acknowledgement of Conflict of Interest; Board Member Burke moved to approve. Board Member 82 Watson seconded. Request approved 3-0. 83 84 Resolution BPW 02-16-22-02; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 85 Grant; ($142,000.00); The Great American Songbook Foundation; Board Member Burke moved to approve. 86 Board Member Watson seconded. Request approved 3-0. 87 88 Request for Waiver of BPW Res. No. 04-28-17-01 / Lane Restrictions; 102nd & Broadway Avenue; Board Member 89 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 90 91 Request for Waiver of BPW Res. No. 04-28-17-01 / Lane Restrictions; 111th & Spring Mill Road; Board Member 92 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 93 94 Request for Road Closure / Open Pavement Cut; 473 3rd Avenue SW;. Board Member Burke moved to approve. 95 Board Member Watson seconded. Request approved 3-0. 96 97 DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7 Request for Waiver of BPW Res. No. 04-28-17-01 / Lane Restrictions; 11312 Hazel Dell Parkway; Board Member 98 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 99 100 Request for New Curb Cut; 12826 Norfolk Circle; Board Member Burke moved to approve. Board Member 101 Watson seconded. Request approved 3-0. 102 103 Request for Grant of Perpetual Storm Water Quality Management Easement; 4518 W. 99th Street; Artistic 104 Composite Pallets; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 105 3-0. 106 107 Request for Consent to Encroach and Variance; 12072 Sigillary Way; Board Member Burke moved to approve. 108 Board Member Watson seconded. Request approved 3-0. 109 110 ADJOURNMENT 111 112 Mayor Brainard adjourned the meeting at 10:09 a.m. 113 114 115 APPROVED: ____________________________________ 116 Sue Wolfgang – City Clerk 117 118 _____________________________________ 119 Mayor James Brainard 120 ATTEST: 121 __________________________________ 122 Sue Wolfgang – City Clerk 123 DocuSign Envelope ID: 19225BE0-4115-4986-BFAE-58D4B0D556B7