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Message Page 1 of2 Lillard, Sarah N From: Brewer, Scott I Sent: Tuesday, January 31,20065:45 PM To: 'Reis, Paul' Cc: Hollibaugh, Mike P; Lillard, Sarah N; Blanchard, Jim E Subject: RE: Stop Work Order - Brighton Woods Dear Paul; I was out yesterday afternoon and this morning, and have been responding to the Mayor on some City contract issues. You were next on my list to call. I hope that we can resolve some of these construction and tree preservation issues with Mr. Roehling in Brighton Woods. You are correct in some of the facts of the situation: the subdivision was platted some time ago (under the precursor to the current ordinance), but significant tree preservation areas are on the plat (50' on the rear of most lots on the west side). Mr, Roehling had certain tree preservation commitments in the covenants and restrictions, and then in May of 2004, he sent the Department a commitment letter as part of the resolution of his then current problems with tree preservation. His letter agreed to keep building materials and large equipment out of the 50-foot rear easement as he built on plats with tree preservation easements, Also agreed was to put up a tree preservation fence except for a small opening and to allow only workers with hand tools to affect the preservation easement Now on lot 26 there is no fence, but there is 10-12' of soil piled around mature trees in the tree preservation easement The soil and the resulting compaction of the yard will begin to kill the trees, and efforts to remove the soil with heavy equipment will injure the root systems of those trees further Hence the stop work order because Mr. Roehling did not live up to the commitments he made in 2004. I have included a picture of the site. I am free for about an hour tomorrow morning at 11 :00 and on Friday after 1 :30pm. Let me know which works for your schedule. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317-571-2478 FAX: 317-571-2426 From: Reis, Paul [mailto:preis@drewrysimmons,com] Sent: Tuesday, January 31, 2006 4:S2 PM To: Brewer, Scott I Cc: Hollibaugh, Mike P; rkroehling@aol.com Subject: Stop Work Order - Brighton Woods Importance: High Scott To follow up on my phone messages to you. I would like to meet with you as soon as possible to discuss the stop work order that you requested be placed upon a lot in the Brighton Woods subdivision. Ray Roehling is the builder on the lot in issue and he has contacted me to assist in resolving the issues. Since I have not been able to speak with you, I understand the issues to be a violation of the tree preservation provisions of the subdivision control ordinance and the use of a "Fifty foot Tree Preservation and Landscape Buffer Easement" during the construction of the house. It is also my understanding that these issues have come 02/01/2006 'Z~ Message Page 2 of2 up before in 2004 and were satisfactorily resolved. It is my hope that this can occur in this instance since the facts seem to be the same or very similar. In any case a stop work order is potentially very damaging for my client and therefore needs to be addressed and resolved immediately. I am sending a copy of this email to Mike since I believe he may have some history on this subdivision and the issues in the past with a Northwood Hills resident. It also appears to me that the primary plat for Brighton Woods was approved prior to the tree preservation provisions of the ordinance. I look forward to hearing from you at your earliest convenience. Best regards, Paul Paul G. Reis, Esq. DREWRY SIMMONS VORNEHM, LLP 8888 Keystone Crossing, Suite 1200 Indianapolis, Indiana 46240 Telephone: (317) 713-6054 (Direct) (317) 580-4848 (Firm) Telefax: (317) 580-4855 E-Mail: preis@drewrysimmons.com This message is from the law firm Drewry Simmons Vornehm, LLP. This message and any attachments may contain legally privileged or confidential information, and are intended only for the individual or entity identified above as the addressee. If you are not the addressee, or if this message has been addressed to you in error, you are not authorized to read, copy, or distribute this message and any attachments, and we ask that you please delete this message and attachments (including all copies) and notify the sender by return e-mail or by phone at 317-580-4848. Delivery of this message and any attachments to any person other than the intended recipient(s) is not intended in any way to waive confidentiality or a privilege. All personal messages express views only of the sender, which are not to be attributed to Drewry Simmons Vornehm, LLP, and may not be copied or distributed without this statement. ************************************* This Disclosure may be required by Circular 230 regulations recently amended by the United States Treasury and the Internal Revenue Service. We inform you that unless expressly stated otherwise, any federal tax advice contained in this written communication (including any attachments) is not intended to be used, and cannot be used, for the purpose of avoiding federal tax penalties imposed by the federal government, or promoting, marketing or recommending to another party any tax related matters addressed herein. 02/01/2006 ~ Message Page 1 of3 Lillard, Sarah N From: Reis, Paul [preis@drewrysimmons.com] Sent: Wednesday, February 01,20068:40 AM To: Brewer, Scott I Cc: Hollibaugh, Mike P; Lillard, Sarah N; Blanchard, Jim E Subject: RE: Stop Work Order - Brighton Woods Scott Thank you for your response and the information about Lot 26. I will contact Mr. Roehling and get back to you as soon as possible today. Best regards, Paul Paul G. Reis, Esq. DREWRY SIMMONS VORNEHM, LLP 8888 Keystone Crossing, Suite 1200 Indianapolis, Indiana 46240 Telephone: (317) 713-6054 (Direct) (317) 580-4848 (Firm) Telefax: (317) 580-4855 E-Mail: preis@drewrysimmons.com This message is from the law firm Drewry Simmons Vornehm, LLP. This message and any attachments may contain legally privileged or confidential information, and are inlended only for the individual or entity identified above as the addressee. If you are not the addressee, or if this message has been addressed to you in error, you are not authorized to read, copy, or distribute this message and any attachments, and we ask that you please delete this message and attachments (including all copies) and notify the sender by return e-mail or by phone at 317-580-4848. Delivery of this message and any attachments to any person other than the intended recipient(s) is not intended in any way to waive confidentiality or a privilege. All personal messages express views only of the sender, which are not to be attributed to Drewry Simmons Vornehm, LLP, and may not be copied or distributed without this statement. ************************************* This Disclosure may be required by Circular 230 regulations recently amended by the United States Treasury and the Internal Revenue Service. We inform you that unless expressly stated otherwise, any federal tax advice contained in this written' communication (including any attachments) is not intended to be used, and cannot be used, for the purpose of avoiding federal tax penalties imposed by the federal government, or promoting, marketing or recommending to another party any tax related matters addressed herein. -----Original Messagem-- From: Brewer, Scott I [mailto:SBrewer@carmel.in.gov] Sent: Tuesday, January 31, 2006 5:45 PM To: Reis, Paul Cc: Hollibaugh, Mike P; Lillard, Sarah N; Blanchard, Jim E Subject: RE: Stop Work Order - Brighton Woods Dear Paul; I was out yesterday afternoon and this morning, and have been responding to the Mayor on some City contract issues. You were next on my list to call. 02/01/2006 ". . Message Page 2 of3 I hope that we can resolve some of these construction and tree preservation issues with Mr. Roehling in Brighton Woods. You are correct in some of the facts of the situation: the subdivision was platted some time ago (under the precursor to the current ordinance), but significant tree preservation areas are on the plat (50' on the rear of most lots on the west side). Mr., Roehling had certain tree preservation commitments in the covenants and restrictions, and then in May of 2004, he sent the Department a commitment letter as part of the resolution of his then current problems with tree preservation. His letter agreed to keep building materials and large equipment out of the 50-foot rear easement as he built on plats with tree preservation easements, Also agreed was to put up a tree preservation fence except for a small opening and to allow only workers with hand tools to affect the preservation easement. Now on lot 26 there is no fence, but there is 10-12' of soil piled around mature trees in the tree preservation easement. The soil and the resulting compaction of the yard will begin to kill the trees, and efforts to remove the soil with heavy equipment will injure the root systems of those trees further. Hence the stop work order because Mr. Roehling did not live up to the commitments he made in 2004. I have included a picture of the site. I am free for about an hour tomorrow morning at 11 :00 and on Friday after 1 :30pm. Let me know which works for your schedule. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317-571-2478 FAX: 317-571-2426 From: Reis, Paul [mailto:preis@drewrysimmons.com] Sent: Tuesday, January 31, 2006 4:52 PM To: Brewer, Scott I Cc: Hollibaugh, Mike P; rkroehling@aOl.com Subject: Stop Work Order - Brighton Woods Importance: High Scott To follow up on my phone messages to you. I would like to meet with you as soon as possible to discuss the stop work order that you requested be placed upon a lot in the Brighton Woods subdivision. Ray Roehling is the builder on the lot in issue and he has contacted me to assist in resolving the issues. Since I have not been able to speak with you, I understand the issues to be a violation of the tree preservation provisions of the subdivision control ordinance and the use of a "Fifty foot Tree Preservation and Landscape Buffer Easement" during the construction of the house. It is also my understanding that these issues have come up before in 2004 and were satisfactorily resolved. It is my hope that this can occur in this instance since the facts seem to be the same or very similar. In any case a stop work order is potentially very damaging for my client and therefore needs to be addressed and resolved immediately. I am sending a copy of this email to Mike since I believe he may have some history on this subdivision and the issues in the past with a Northwood Hills resident. it also appears to me that the primary plat for Brighton Woods was approved prior to the tree preservation provisions of the ordinance. I look forward to hearing from you at your earliest convenience. Best regards, Paul 02/01/2006 -'" ,. lo Message Page 3 of3 Paul G_ Reis, Esq_ DREWRY SIMMONS VORNEHM, LLP 8888 Keystone Crossing, Suite 1200 Indianapolis, Indiana 46240 Telephone: (317) 713-6054 (Direct) (317) 580-4848 (Firm) Telefax: (317) 580-4855 E-Mail: preis@drewrysimmons.com This message is from the law firm Drewry Simmons Vornehm, LLP. This message and any attachments may contain legally privileged or confidential information, and are intended only for the individual or entity identified above as the addressee. If you are not the addressee, or if this message has been addressed to you in error, you are not authorized to read, copy, or distribute this message and any attachments, and we ask that you please delete this message and attachments (including all copies) and notify the sender by return e-mail or by phone at 317-580-4848. Delivery of this message and any attachments to any person other than the intended recipient(s) is not intended in any way to waive confidentiality or a privilege. All personal messages express views only of the sender, which are not to be attributed to Drewry Simmons Vornehm, LLP, and may not be copied or distributed without this statement. ************************************* This Disclosure may be required by Circular 230 regulations recently amended by the United States Treasury and the Internal Revenue Service. We inform you that unless expressly stated otherwise, any federal tax advice contained in this written communication (including any attachments) is not intended to be used, and cannot be used, for the purpose of avoiding federal tax penalties imposed by the federal government, or promoting, marketing or recommending to another party any tax related matters addressed herein. 02/01/2006 . ~17 04 07:53a ROEHLING 3175759178 p.2 ~y ROEHLING · DESIGNER. BUILDER .I.. '-.; 11722 BRADFORD PLACE CARMEL, INDIANA 46032 317-846-8881 . FAX 317-571-9153 May 17, 2004 Scott Brewer Director Carmel Forestation Department Re: Tree Protection Measures At Brighton Woods Dear Scott, Thank: you for meeting with me on Friday and offering your suggestions to help preserve . the health of our trees. We will implement the following policies: I) All lumber, roofing, brick, window well timbers, etc. will be staged from the rear. corner of the homes (outside the preservation area). No teladines will be allowed in the SO foot easement or the placement of skids or bunks of material. Materials will be hand carried or wheel barreled to the rear work areas of the home. 2) Carpenters and other trades will be allowed to set up work benches, scaffolds and cut tables in the SO foot easement, however they will be requested to keep work areas in the future patio area or away from the drip lines of trees when ever possible. 3) Your department will be contacted prior to the clearing of any future lots along the preservation area. We will meet on. site to determine which trees should be preserved and which trees should be removed using the Brighton Woods Coyenant Restrictions as our guide. 4) Once the trees are cleared we.will place a plastic fence at the rear comers of the home with only a 5 foot opening for foot traffic. In addition we will pl~ce a plastic fence in the rear yard at 15 foot maximum "Patio" line to keep foot traffic out of the majority of the rear y.jrd. Thank: you again for you sug~tions and your prompt on site review. s~~ Raymond Roehling Cc: Jon D.obosiewicz ~ "'IONS: , Rf.S'fRlC' ,,' ~'fS~D ,. _~ "o\[f,l'. u. . ,,', ' ,,' :'!.frCF)V~D DOCS a General Assessment against all Lots subject to assessment. Grass, trees, shrubs, and other plantings located on an Entry Way or a Landscaping Easement shall he kept neatly cut, cultivated or trimmed as reasonably required to maintain an attractive entrance to Brighton Woods, or a part thereof, or a planting area within Brighton Woods. All entrance signs located on an Entry Way shall be maintained at all times in good and sightly condition appropriate to a first-class residential subdivision. Maintel;1ance cost shall also include lighting, taxes, sprinkler system, shrub and plant replacement, annual flowers and other items as may be decided by the Brighton Woods Homewoners Association. (b) Fifty-foot Tree Preservation and Landscaoe Buffer Easement. Includes Lots numbered Five (5), Six (6), Seven (7), Eight (8), Nine (9), Ten (10), Eleven (11), Twelve (12) and Thirteen (13) in Section One, plus Lots Twenty-two (22), Twenty-Three (23), Twenty-Four (24), Twenty-Five (25), Twenty-Six (26), Twenty-Seven (27) and Twenty-Eight (28) in Section Two. The Owners of these Lots hereby accept the following conditions: The rear yards of all lots that abut Nortbwood Hills shall contain a fifty-foot deep tree preservation area ("Preservation Area"). Owners of these Lots may clear underbrush and thin dead trees, but may not remove hardwood trees that are four inches (4 It) or larger in diameter from the preservation area unless they are unsound, diseased or the root system would be so severely damaged fro the construction of the residence that the tree would be unlikely to survive.. No home foundation may extend into this area except that decks, window wells, patios and open-air porches may extend a maximum of fifteen feet (15') into the Preservation Area. 6. Roadwavs. (a) Maintenance. Declarant shall maintain each Roadway in good condition satisfactory for the purpose for which it was constructed until the Roadway has been accepted a$ a public roadway. (b) Landscaoine. All landscaping within the road right-of-way is subject to the approval of the appropriate governmental authority which, is the City of Carmel, Department of Community Development. 7. Construction of Residences. (a) Land Use. Lots may be used only for single-family residential purposes and only one Residence not to exceed the maximum height permitted by and measured pursuant to the Zoning Ordinance ofthe City of Carmel, Indiana. No portion of any Lot may be sold or subdivided such that there will be thereby a greater number of Residences in Brighton Woods than the number of Lots depicted on the Plat. Notwithstanding any provision in the applicable zoning ordinance to the contrary, no Lot may be used for any "Special Use" that is not clearly incidental and necessary to single family dwellings. No home occupation shall be -6- '"r j" --, . '~ . 14.. .-.....,..... ~,' .~ ,., .., l 9 , .~ '"~~- "":';'''fr.....' .'~-, .,-~ ,. q l' ~,~ 1 .n 'i ';;..fjo-"" " 1;c ~ ".""O~'" .......,. c ....t ... \ ,', .. ' - , , ! , " ; " .... l-.;.:~ ::T '" -a ~ [21 ::::: ;0 ;0 tv 0 0 ~ I I I I 0> I 0> Ol "'lJ n "'lJ 0. 0. UI i '" '" 0 0> n "" :> ~ ~ 0 i:>> 0. " n "'lJ Z C/) s: s: C/) c :;- "'lJ :> tv S' 0 '" ~ '" I: - UI iil 1jj' :C' ~, 0> C/) - 0> - "" '" ::E C' :> '" < 0 0 - :I: ~ 0 - 0> 0. '" ~ S' I: 3 > 0' C/) - C/) :C' ~ ~ cE' UI n '" ;0 - '" :> :> '" I: iii' ;0 ;0 ::T 0> - '" '" :> " ;0 C' 0 0 0 - "'lJ 0' -a 2~ '" m - 0 0. 0' 0> 0> 0> ::E '" ~ :> - >< 0 '" 0> :C' 0. 0. 0. 0> .Q. " 0> 3 :> '< ..., '" - I: C' 0. iii' UI UI '" 0 3 0' :> 0 ;0 n 0 0. '" 0' 0 - '" :> ~ ~ UI ~ 0> :> 0> I -< ..., C 0. 3 0 ~ ;0 UI :;: 0 :c' 0 '" '" 0> - o. 0. UI (fJ 0 )> r -n '" m m m 0 ~ -< 0 tv 0:> "" tv .. 0 0 '" o. o :z: <D C. :> <D Ul C. '" ':" '- '" :J C '" -< tv U> tv g~ t- tv "'lJ ;;: z Property Record Card Property Information OWNERSHIP Roehling, Raymond H 11722 Bradford PI Carmel IN 46033 PARCEL 1610340010006000 TAX DISTRICT 16 l Carmel DEEDED ACREAGE 0.27 SUBDIVISION BRIGHTON WOODS LEGAL DESCRIPTION BRIGHTON WOODS 90.0 X 131.50 http://gis.ci.carmel.in.us/map/PRcard.cfin?PIN=16103400 1 0006000 Page 1 of 1 1/25/2006