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Home My WebLink AboutBeam, Longest & Neff, LLC/ENG/$179,700/Smoky Row Road – Old Meridian to Rangeline Road RAB - Design - ASA 2 DocuSign Envelope ID:5763FED6-9E94-4233-BEB5-3F762D281573 Beam,Longest&Neff,LLC Engineering Department-2022 Appropriation#2200 0 44-628.71 2020 Road Bond Fund;P.O. #105229 Contract Not To Exceed$179,700.00 (APPRO D) 3V 4gry V4 [ (c(e rK f)2(1 m flf..?d1,2(122 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and COMPANY NAME (the "Professional"), as City Contract dated June 2, 2021 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work and Fee Summary attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA Beam, Longest& Neff, LLC by and through its Board of Public Works and Safety By: By: Not Present2a-kitag. Ltvirte-t— James Brainard, Presiding Officer Authorized Signature Date: ocuSigned by:LIl James B Longest tarbi Q 15w t. Printed Name Anwv* :' '60Member Date: 4/6/2022 President DocuSigned by: Title (Ai 04116k, 35-2031487 L'6,i)&8'Alstseuri, Member FID/TIN: Date: 4/6/2022 ATTEST: Date: 03/29/2022 Le DocuSigned by: axt. WAO BW, ;If 4,�6 Fq lerk /2022 Date: [C:1Users1clivingston1AppData/Local\MicrosoflWindows1INetCache1ContentOutlook1562V7G6G\Beam Longest Neff LLC ASA#2.doc:3/24/2022 2:14 PM] DocuSign Envelope ID:5763FED6-9E94-4233-BEB5-3F762D281573 BLNExhibit A 8320 CRAIG STREET INDIANAPOLIS. IN 46250 • 317.849.5832 f. 317.841 4280 800.382.5206 I VV1NW.B-L-N.COM BEAM.LONGEST.NEFF A TRADITION OF EXCELLENCE SINCE 1945 CITY OF CARMEL Smoky Row Road Reconstruction Old Meridian Road to Rangeline Road SUPPLEMENTAL NO. 1 FEE JUSTIFICATION BEAM, LONGEST AND NEFF, L.L.C. 8320 Craig Street Indianapolis, Indiana 46250 317-849-5832 (FAX) 317-841-4280 February 2022 DocuSign Envelope ID:5763FED6-9E94-4233-BEB5-3F762D281573 BLN .111111111 BEAM•LONGESTNEFF SCOPE OF WORK Smoky Row Road Reconstruction Old Meridian Road to Rangeline Road ROAD DESIGN Roadway Plan Development: The project includes the widening and reconstruction of Smoky Row Road from just north of Old Meridian Road to just west of Rangeline Road. The following design items are not included in the original design scope and are being requested as part of this supplement: 1. After completion of preliminary geometric layout with the proposed roadway and the North End Development, geometric revisions to the layout were requested to add parallel parking stalls, revise curb cut locations and reconfigure the location of the proposed path based on the inclusion of parking stalls. These parking stalls were circulated for review and revised a second time based on comments from the Developer. Items impacted by this revision include: a. Updates to the base design files b. Creation and updates to exhibits to be utilized for client and Developer review c. Updates to Autoturn templates for turning movements at roundabout, Kensington Place and Woodland Terrace. 2. After completion of the geometric review submittal, a new roundabout configuration was provided by the City for review. BLN reviewed this configuration, as well as, the possibility of lowering the inscribed circle diameter from the proposed in the geometric review submittal. It was determined that the originally proposed configuration would be kept, with minor changes implemented. Minor revisions including the removal of truck aprons are not included in this request, as they are included in the original fee proposal. The following items are scoping items which were outside the scope of the original proposal: a. Investigation into impacts to public safety, specifically the design of the splitter island on the east leg and the width of the pedestrian refuge provided by the proposed alternatives. b. Investigation and simulation of truck turning movements for WB-40, WB-50 and WB-65 for the alternative configurations. c. Investigation and computations of fastest path speeds for alternative configurations. d. Investigation into revisions to the construction footprint including right-of-way impacts and utility impacts. PAGE 2 DocuSign Envelope ID:5763FED6-9E94-4233-BEB5-3F762D281573 BLN BEAM.LONGESTNEFF 3. It was requested that the roadway alignment be revised to introduce a horizontal curve to accommodate a skew for the bridge over Cool Creek to avoid an existing transmission pole. Subsequently, the bridge was then narrowed further so no fill would be placed around the base of the existing transmission pole to avoid relocation of the existing pole. This change impacted the following design and/or plan elements: a. Roadway alignment revisions b. Roadway profile grade revisions c. Side ditch profile revisions d. Typical section revisions e. Roadway plan sheet revisions f. Proposed cross section revisions g. Drainage area computation revisions h. Storm sewer configuration revisions i. Storm sewer computation revisions j. Roadside safety computation revisions k. Stopping sight distance computation revisions I. Quantity computations revisions 4. Revisions to roadway geometry at the northwest quadrant of the Cool Creek Bridge were requested to accommodate plans for development and lessen the amount of proposed right of way needed. This change impacted the following design and/or plan elements: a. Side ditch profile revisions b. Proposed cross section revisions c. Storm sewer configuration revisions d. Storm sewer computation revisions e. Quantity computations revisions 5. Due to the addition of the parallel parking stalls, revisions to the profile grade and the introduction of a superelevated (remove adverse crown) segment (— Sta. 103+00 to 108+00) was needed to minimize the grade differential between the path and the proposed stairs leading to the future North End Development while minimizing impact to the south side of the roadway. Additional cross sections were modeled at each Lot in the proposed development for coordination with the developer's Engineer of Record. This change impacted the following design and/or plan elements: a. Roadway profile grade revisions b. Typical section revisions c. Introduced additional superelevation computations d. Introduced additional superelevation diagram e. Proposed cross section revisions f. Drainage area computation revisions g. Storm sewer configuration revisions h. Storm sewer computation revisions i. Quantity computation revisions " —2 PAGE 3 DocuSign Envelope ID:5763FED6-9E94-4233-BEB5-3F762D281573 BLN .11111111, BEAM.LONGEST•NEFF 6. The proposed rail transition at the Cool Creek Bridge utilized timber guardrail for the transition instead of a standard transition. A detail was completed for this transition for inclusion into the road plans. This change impacted the following design and/or plan elements: a. Additional detail generated for timber rail transition b. Submittal for review to Bridge Engineer It was assumed that this work would be completed by the Bridge Engineer when the original fee was developed. 7. Maintenance of traffic was originally planned to utilize two main phases of construction with a detour in place throughout the duration of each phase. The two phases were to accommodate the Cool Creek Bridge construction and the roundabout and road reconstruction. Upon discussion with the City, it was determined that full closure of the roadway could only be implemented outside of the Carmel Clay School year and that during the school year, one eastbound lane shall remain open at all times. This led to a revision to the maintenance of traffic to be a combination of phased construction for the road and roundabout along with a full closure with detour for the construction of the Cool Creek bridge. This configuration now consists of six phases of construction. This change impacted the following design and/or plan elements: a. MOT Typical section revisions / additions b. MOT Design file revisions / additions c. MOT Plan sheet revisions / additions d. Quantity computation revisions These changes required the development of 26 additional plan sheets to accommodate the additional MOT phases. 8. The proposed crossing of the Monon Trail was included in the scope as a tabletop crossing, with little to no impact to the adjacent roadway. Upon further detailed analysis of the existing profile grade along Smoky Row Road, it was determined that the sight distance from the adjacent roadway, Greenford Trail, would be limited by raising the profile using a table top crossing. Therefore, the profile grade of Smoky Row Road will be adjusted to provide adequate sight distance. This change is anticipated to impact the following design and/or plan elements: a. Roadway profile grade b. Roadway plan sheets c. Roadway profile sheets d. Proposed cross sections e. Drainage area / proposed storm sewer computations f. Quantity computations g. Construction cost estimate 1 _ — PAGE 4 DocuSign Envelope ID:5763FED6-9E94-4233-BEB5-3F762D281573 BLN .911 BEAM•LONGESTNEFF h. Roadway plan sheets 9. Addition of Rangeline Road Landscape construction plans and specifications into plan set. This change is anticipated to impact the following design and/or plan elements: a. Construction cost estimate b. Special provisions package c. Maintenance of traffic la increase in subconsultant coordination time due to the revisions to the bridge at Cool Creek for Items 3, 4 and 6. , PAGE 5 DocuSign Envelope ID:5763FED6-9E94-4233-BEB5-3F762D281573 BEAM'LONGESTNEFF FEE SUMMARY Smoky Row Road Reconstruction Old Meridian Road to Rangeline Road • Road Design $179,70U0 v„,' PAGE 6 DocuSign Envelope ID:5763FED6-9E94-4233-BEB5-3F762D281573 SUPPLEMENTAL ROADWAY DESIGN FEE JUSTIFICATION EXHIBIT MANHOURS BY CLASSIFICATION Smoky Row Road Widening and Reconstruction IN/Roundabout Old Meridian Road to Rangeline Road Carmel, IN OWNER: City of Carmel CONSULTANT: Beam, Longest and Neff Manhours by Classification Department Project Project CAD Task Manager Manager Engineer Technician Total Item 1-Hours Expended-Revisions to parking,curb cuts and path ,configuration 37 12 3 52 Item 2-Hours Expended-Review of provided roundabout geometry (Turning movements,fastest path,pedestrian safety impacts,construction 5 49 21 75 cost impacts) IF6'm 3-Hours Expended-Revisions to alignment at Cool Creek Bridge 3 far Duke 3 23 56 Item 4-Hours Expended-Revisions to geometry at northwest corner of Cool Creek for Dev,Plan including revisions to Storm Sewer 3 45 48 Item 5-Hours Expended-Revisions to profile,cross sections,addition of superelevation;caused by the addition of the parking spaces and reduction to buffer distance and the need to minimize the grade differential 31 146 63 240 between the path and the proposed building pad(s) Item 6-Hours Expended-Generate limber rail transition details at Cool Creek Bridge 2 19 7 28 Item 7-Hours Expended-Maintenance of Traffic Revision from 2 to 6 Phases(Added 26 plan sheets) 24 132 271 427 Item 8-Anticipated Hours for revisions to the Smoky Row profile based on exsiting sight distance at Greenford Trail 2 20 40 48 110 Item 9-Anticipated Hours for Inclusion of Rangeline Road Addendum 2 8 12 22 Item 10-Hours Expended-Additional Subconsultant Coordination 4 24 28 0 0 0 SUPPLEMENTAL Nal Total Hours 13 198 460 415 1066 Hourly Rate $300.00 $230 00 $170.00 $125.00 Total Labor $3,900.00 $45.540.00 $78,200.00 $51,875.00 $179,515.00 Overhead 0.00% $0.00 FCCM 0.00% $0.00 Labor+Overhead $179,515.00 Profit 0.00% $0.00 Sub-Total $179,515.00 Direct Non-Salary Costs $186.00 `Total $179„701.00 'USE $179,700.00 Supplement No 1 Smoky Row Road Road Design MHJ 3/1/2022 000uoign Envelope ID:n7nsFEoseEy4-400s'ase5-aF7saouo1o7a � ROADWAY DESIGN DIRECT NON-SALARY COSTS / Smoky Row Road Widening and RecmnstnuoUonm/ Roundabout Old Meridian Road tmRanQeUnsRoad Carmel, IN ROADWAY DESIGN TRAVEL Project Site 0 round trips x 15 miles $0.300 Inil�a = $0.00 |NDOT Greenfield District Office O round trips miles $0.398 /ni|e = %000 MPQ Quarterly Meetings O round trips x miles $0.390 hni1a = $0.00 PRINTING Stage Plans O sheets 2 mom= O sheets PFCP|mnn O sheets 2 oots= 0 sheets Stage 2Plans O sheets O sets= 0 oNamta � Hearing 0 sheets 0 eets= O sheets FFCP|uno 0 sheets O aots = O sheets Stage 3Plans O sheets 2 oots = O sheets Final Tracings O sheets 2 aets = U sheets Total sheets mbeprinted = Ooheets M"ooe||emeums»Checkprim*a = _ 200ahnets 2OUohoets Use 100 sheets $171 /aheot= $171.00 � Print My|am: O sheets $8.00 /oheot= $0.00 R8Wk4y|oru: 0 sheets $9.00 /ahoot= $0.00 Soil Boring Myoans: 8 sheets $Q�OO /oheet= $0,00 Copies 100ohoets x $0.150 /aheet= $15�00 SHIPPING CHARGES FFC Plans sets � Stage 3Plans sets Total sets tobeshipped = 0 oots@V $30�,00 /set 0.00 SUBC0N8ULTANTfOTMER Ground photos O roll(s) $15�00 /mN = $0.00 � Aerial photos Aerial mapping TOTAL FOR ROAD DESIGN [ $186,00 -- — Supplement wo1 Smoky Row Road Road ons�gnmHJ 3/1oozz DocuSign Envelope ID:5763FED6-9E94-4233-BEB5-3F762D281573 C.T3 (0, ,40,-11 INDIANA RETAIL TAX EXEMPT Page 1 of I iTy ot Larnael CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 05229 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AP CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,RACKING SLIPS, SEE PP§NG LABELS AND ANY ODRRESPONOENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO VENDOR NO DESCRIPTION 511112021 00351110 20-ENG-01 Smoky Row Road-Old Meridian to Range Line Road RAB-Design BEAM, LONGEST& NEFF, LLC City Engineering's Office VENDOR 8320 CRAIG STREET SHIP 1 Civic Square TO Carmel, IN 46032- INDIANAPOLIS, IN 46250- Laurie Slick PURGFTASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 56188 QUANTITY UNIT OF MEASURE I DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 0 2020 Road Bond Account: 44-628.71 1 Each 20-ENG-01 Smoky Row Road-Old Meridian to Range Line $438,100.00 $438,100.00 Road RAB-Design 1 Each ASA 2-20-ENG-01 Smoky Row Rd-Old Meridian to Range $179,700.00 $179,700.00 Line Rd RAB-Design Supp. No. 1 Sub Total $617,800.00 Send Invoice To Jill Newport CrossRoad Engineers, PC 115 N. 17th Avenue Beech Grove, IN 46107 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT1 PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $617,800.00 mt,VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P 0 NUMBER IS IMAGE A SNIPPING INSTRUCTIONS PART OF THE VOUCHER AND EVERY INVOICE AND '/OUGHER HAS THE PROPER SWORN 'SHIP PREPAID AFFIDAVIT ATTACHED I HERLBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'COD SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIA NON SUTFICIFTNT TO PAY FOR THE ABOVE FACER 'PURCHASE ORDER NUMBER MUST APPEAR SHALL SHIPPING LASE 'THIS,BRDERISTJED NCCMPLNACE INITH CHAPTER 99,ACTS 194 sND AC MEND NAY ITTEREITE AND SUPPLEMENT THERETO ORDERED BY Jeremy Kashman James Crider TITLE Director Director of Administration CONTROL NO 10b229 CONTROLLER