HomeMy WebLinkAboutPaperless Packet for BPW 04.06.22Board of Public Works and Safety Meeting
Agenda
Wednesday, April 6th, 2022 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the March 16th, 2022, Regular Meeting
2. BID/QUOTE OPENINGS AND AWARDS
a. Bid Opening for 2022 Paving; Lee Higginbotham, Street Commissioner
b. Bid Opening for 116th St, Carmel Dr, Main St, and Smoky Row Rd over Keystone
Pkwy Bridge Rehabilitations; Lee Higginbotham, Street Commissioner
c. Quote Opening for 126th St over Keystone Pkwy Bridge Beam Repairs; Lee
Higginbotham, Street Commissioner
d. Quote Opening for 2022 Hanover Fountain Repair; Lee Higginbotham, Street
Commissioner
e. Bid Award for Project 18-ENG-05 Richland & Main and Lexington & Main
Intersection Improvements; Jeremy Kashman, Director of the Department of Engineering
3. PERFORMANCE BOND RELEASE / REDUCTION APPROVAL REQUESTS
a. Resolution BPW 04-06-22-03; The Estates at Towne Meadow; Erosion Control;
Platinum Properties
b. Resolution BPW 04-06-22-04; Albany Place Section 2; Erosion Control and Right of
Way Permit; Platinum Properties
4. CONTRACTS (A-W)
a. Request for Purchase of Goods and Services; Beam, Longest & Neff, LLC;
($179,700.00); 20-ENG-01 ASA 2 - Smoky Row Road – Old Meridian to Range Line
Road RAB - Design; Additional Services Amendment; Jeremy Kashman, Director of the
Department of Engineering
b. Request for Purchase of Goods and Services; A&S General Construction; ($3,093.09);
Carmel Data Center Project; CO #1; Jeremy Kashman, Director of the Department of
Engineering
c. Request for Purchase of Goods and Services; Biancofiori Masonry, Inc.; ($2,997.50);
Carmel Data Center; CO #2; James Crider, Director of Administration
d. Request for Purchase of Goods and Services; White Construction; ($190,000.00); 16-
ENG-22 - Monon Boulevard – Phase 2; CO #2; Jeremy Kashman, Director of the
Department of Engineering
e. Request for Purchase of Goods and Services; CPP Indianapolis, LLC; ($14,937.00);
Painting Exterior of Station 46 per Quote; Chief David Haboush, Carmel Fire Department
f. Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.;
($100,000.00); 17-ENG-01 ASA 14a - Duke Energy Phase 2 North – Inspection;
Additional Services Amendment; Jeremy Kashman, Director of the Department of
Engineering
g. Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.;
($100,000.00); 20-ENG-09 ASA 20a – Right of Way Services Supplemental; Additional
Services Amendment; Jeremy Kashman, Director of the Department of Engineering
h. Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.;
($302,000.00); 18-ENG-05 ASA 23 – 4th / Main RAB Inspection Services; Jeremy
Kashman, Director of the Department of Engineering
i. Request for Purchase of Goods and Services; DLZ Indiana, LLC; ($64,600.00); 18-
ENG-02 ASA 1 – 106th Street and Hazel Dell Parkway RAB Design; Additional Services
Amendment; Jeremy Kashman, Director of the Department of Engineering
j. Request for Purchase of Goods and Services; Engledow, Inc.; ($48,011.74); Sophia
Square Topiaries; Additional Services Amendment; Lee Higginbotham, Street
Commissioner
k. Request for Purchase of Goods and Services; K and K Fence, Inc.; ($108,160.00);
Carmel Data Center Project - Fencing; James Crider, Director of Administration
l. Request for Purchase of Goods and Services; Kelley Automotive Group, LLC;
($550.00); Vehicle 2022 Traverse; Additional Services Amendment; James Crider,
Director of Administration
m. Request for Purchase of Goods and Services; Kelley Automotive Group, LLC;
($97,800.00); Vehicles; Additional Services Amendment; Chief Jeffrey Horner, Carmel
Police Department
n. Request for Purchase of Goods and Services; Mainscape, Inc.; ($25,050.00); Sod
Installation; Additional Services Amendment; Lee Higginbotham, Street Commissioner
o. Resolution BPW 04-06-22-02; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Agreement Between City and Vendor; Hirsch
Bender Associates Interior Design; City Hall Project; James Crider, Director of
Administration
p. Request for Purchase of Goods and Services; Specialized Land Services, Inc.;
($5,900.00); 20-ENG-01 and 20-ENG-02 Buying Services; Additional Services
Amendment; Jeremy Kashman, Director of the Department of Engineering
q. Request for Purchase of Goods and Services; The Mirazon Group, LLC; ($3,600.00);
Consulting Services; Timothy Renick, Director of Information and Communication Systems
r. Request for Purchase of Goods and Services; Traynor & Associates, Inc.; ($3,000.00);
20-ENG-03 – 560 3rd Ave SW – Appraisal; Additional Services Amendment; Jeremy
Kashman, Director of the Department of Engineering
s. Request for Purchase of Goods and Services; Traynor & Associates, Inc.; ($4,000.00);
20-ENG-02 – 106th & College RAB – Appraisal; Additional Services Amendment;
Jeremy Kashman, Director of the Department of Engineering
t. Request for Purchase of Goods and Services; Tuuci, LLC; ($6,852.50); Midtown
Umbrellas with Event Sponsor Logo; Additional Services Amendment; Nancy Heck,
Director of the Department of Community Relations
u. Request for Purchase of Goods and Services; United Consulting Engineers, Inc.;
($58,039.94); 16-ENG-104 ASA #7b – Smoky Row and Monon Trail Over Little Cool
Creek; Additional Services Amendment; Jeremy Kashman, Director of the Department of
Engineering
v. Request for Purchase of Goods and Services; VSP Global; Business Associate
Agreement; Lisa Hartz, Director of Human Resources
w. Request for Purchase of Goods and Services; White Construction, LLC;
($3,493,000.00); 18-ENG-05 – Richland & Main and Lexington & Main Intersection
Improvements - Construction; Additional Services Amendment; Jeremy Kashman,
Director of the Department of Engineering
5. REQUEST TO USE CITY STREETS/PROPERTY
(A & B: REQUEST TO AMEND; C-L: REQUEST TO USE)
a. Request to Amend Date of Original Use Request; The Donut Judge Me 5K Run /
Walk; Original Request Date of June 11th, 2022; Amended Request Date of August
20th, 2022; 9:00 AM – 6:00 PM; James Nichols, 131 Event Productions
b. Request to Amend Date of Original Use Request; St. Christopher’s Strawberry
Festival; Original Request Date of August 27th, 2022; Amended Request Date of
August 28th, 2022; Kevin Price
c. Request to Use City Hall Parking Lot; Bike Carmel Bicycle Donation Event; April 23rd,
2022; 10:45 AM – 2:15 PM; Kevin Whited, City of Carmel
d. Request to Use Japanese Garden; Guided Meditation by Urban Meditation; May 14th,
2022; 1:30 PM – 3:15 PM; Kendall Culbertson, Carmel Clay Library
e. Request to Use Midtown Plaza; Hands Free CPR Class; April 24th, 2022; 8:00 AM –
1:00 PM; Tim Griffin, Carmel Fire Department
f. Request to Use Civic Square Gazebo; Confront the Climate Crisis Event; April 24th,
2022; 12:00 PM – 5:00 PM; Chenyao Liu
g. Request to Use Midtown Plaza; Coffee on the Monon; Multiple 2022 Event Dates with
Same Time Frame; May 6th, June 24th, July 22nd, August 26th, and September 23rd, 2022;
6:15 AM – 9:15 AM; Kevin Whited, City of Carmel
h. Request to Use Palladium Paver Patio - East Patio; Hrinowich – Elsbury Wedding
Ceremony; April 30th, 2022; 2:00 PM – 6:30 PM; Rehearsal; April 29th, 2022; 5:00 PM
– 6:00 PM; Corinne Keller, Hotel Carmichael
i. Request to Use Civic Square Gazebo and Surrounding Greenspace; Indianapolis –
Carmel Children’s Festival; Kids and Family Growth Foundation; April 30th, 2022;
8:00 AM – 3:45 PM; Greg Yoakam
j. Request to Use Palladium Paver Patio - East Patio; Mester – Schoenle Wedding
Ceremony; April 30th, 2022; 2:00 PM – 7:00 PM; Rehearsal; July 29th, 2023; 5:30 PM –
6:30 PM; Amanda Ahern, Hotel Carmichael
k. Request to Use Civic Square Gazebo; AGES Band Free Event; June 18th, 2022; 4:00
PM – 10:00 PM; Mark Stevens
l. Request to Use Civic Square Gazebo; AGES Band Free Event; September 10th, 2022;
4:00 PM – 10:00 PM; Mark Stevens
6. OTHER (A-L)
a. Resolution BPW 04-06-22-01; A Resolution of the City of Carmel Board of Public
Works and Safety Approving the Transfer and Presentation of Pistol and Badge for
Master Patrol Officer Andrew P. Gerdt; Chief Jeffrey Horner, Carmel Police Department
b. Request for Consent to Encroach and Variance; 13900 Grisham Drive; Epcon
Carmel, LLC
c. Request for Grant of Perpetual Storm Water Quality Management Easement;
Lakeside Apartments Access Drive; 645 West Carmel Drive; Conner Strege, Kimley-
Horn
d. Request for Grant of Perpetual Storm Water Quality Management Easement;
Lakeside Apartments Phase II; 615 West Carmel Drive; Conner Strege, Kimley-Horn
e. Request for Grant of Perpetual Storm Water Quality Management Easement; Studio
M (Veterans Way LLC); 275 Veterans Way; Ben Bemis with CEC, Inc.
f. Request for Lane Restrictions / Open Pavement Cuts; AT&T Fiber Optic Build;
Avian Glenn, Delaware Trace, Cool Creek North, and Maples Acres Neighborhoods;
AT&T
g. Request for Lane Restrictions; 141st and Towne Road NW Corner; Caroline Carter,
Duke Energy
h. Request for Lane Restrictions; Asherwood Subdivision Relocates; 10110 Ditch Road;
AES
i. Request for New Curb Cut and Vacation; 108th Street and Cornell Street; Arbor
Homes
j. Request for New Curb Cut; 111 Bennett Road; Property Owner
k. Request for Secondary Plat; Plaza 98; Jess Pohlman, William Tres Development
l. Request for Street Closure and Open Pavement Cut; 12 Woodland Circle; Vectren
Energy
7. ADJOURNMENT
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, March 16th, 2022 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5
MEETING CALLED TO ORDER 6 7
Mayor Brainard called the meeting to order at 10:02 AM 8
9
MEMBERS PRESENT 10
11
Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Holly Harmeyer 12
were present. 13
14
MINUTES 15
16
Minutes from the March 2nd, 2022 Regular Meeting. Board Member Burke moved to approve. Board Member 17
Watson seconded. Request approved 2-0. Mayor Brainard abstained. 18
19
BID/QUOTE OPENINGS AND AWARDS 20
21
Bid Opening for Project 18-ENG-05 Richland & Main and Lexington & Main Intersection Improvements; Lori 22
Watson opened the bids and Mayor Brainard read them aloud: 23
24
Contractor Bid 25
White Construction $3,493,000.00 26
Rieth-Riley $3,703,824.77 27
Morphey Construction $4,398,000.00 28
29
PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 30
31
Resolution BPW 03-16-22-02; Napleton Kia; Right of Way; EFN North Indy Properties; Board Member Burke 32
moved to approve. Board Member Watson seconded. Request approved 3-0. 33
34
CONTRACTS 35
36
Request for Purchase of Goods and Services; Angel Oak Tree Care - Angel’s Touch Lawn Care Inc.; 37
($75,000.00); Tree Removal and Other Landscape Services; Additional Services Amendment; Board Member 38
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 39
40
Request for Purchase of Goods and Services; Grand Industrial, LLC; ($238,930.40); Path Preservation; Board 41
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 42
43
Request for Purchase of Goods and Services; Hanson Professional Services, Inc.; ($4,850.00); 20-ENG-02 – 44
106th & College RAB – Negotiations (Parcel 1 & 6); 2020 Road Bond; Additional Services Amendment; Board 45
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 46
47
Resolution BPW 03-16-22-01; A Resolution of the City of Carmel Board of Public Works and Safety 48
Acknowledging Agreement Between City and Vendor; Rieth-Riley Construction Co., Inc.; ($3,465,950.00); 20-49
ENG-03 - 3rd Avenue SW Reconstruction from Autumn Drive to 2nd Street SW – Des. 2101354; 2020 Road Bond; 50
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 51
52
Resolution BPW 03-16-22-04; A Resolution of the City of Carmel Board of Public Works and Safety 53
Acknowledging Agreement Between City and Vendor; Fifth Third Bank; Master Lease Agreement; Board Member 54
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 55
56
Request for Purchase of Goods and Services; Shamrock Mechanical, Inc.; ($6,180.00); Carmel Data Center – 57
Plumbing; 2021 Data Center Bond; Additional Services Amendment; Board Member Burke moved to approve. 58
Board Member Watson seconded. Request approved 3-0. 59
60
Request for Purchase of Goods and Services; SJCA, Inc.; ($56,200.00); 20-ENG-12 Multi-Use Paths Along South 61
Side of Main Street – 2020 Road Bond; Additional Services Amendment; Board Member Burke moved to approve. 62
Board Member Watson seconded. Request approved 3-0. 63
64
Request for Purchase of Goods and Services; TMT, Inc.; ($100,000.00); Trees; Additional Services Amendment; 65
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 66
67
Request for Purchase of Goods and Services; Volkert, Inc.; ($2,075.00); 20-ENG-01 Parcel 2 – Smoky Row – 68
Buyer’s Agent – 2020 Road Bond; Additional Services Amendment; Board Member Burke moved to approve. 69
Board Member Watson seconded. Request approved 3-0. 70
71
Request for Purchase of Goods and Services; Volkert, Inc.; ($8,075.00); 20-ENG-02 Right of Way Services – 72
Parcel 1 & 6 and 2 & 11 – 106th & College RAB –2020 Road Bond; Additional Services Amendment; Board 73
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 74
75
REQUEST TO USE CITY STREETS/PROPERTY 76
77
Request to Use Midtown Plaza; Community Bicycle Events “Slow Roll Dinner Cruise”; June 14th, 2022; 5:00 78
PM – 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 79
3-0. 80
81
Request to Use Midtown Plaza; Community Bicycle Events “Slow Roll Dinner Cruise”; July 12th, 2022; 5:00 82
PM – 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 83
3-0. 84
85
Request to Use Midtown Plaza; Community Bicycle Events “Slow Roll Dinner Cruise”; August 9th, 2022; 5:00 86
PM – 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 87
3-0. 88
89
Request to Use Carmel Elementary School Parking Lot; Community Bicycle Events “Family Fun Ride”; May 90
14th, 2022; 7:00 AM – 1:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 91
Request approved 3-0. 92
93
Request to Use Carmel Elementary School Parking Lot; Community Bicycle Events “Family Fun Ride”; June 94
11th, 2022; 7:00 AM – 1:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 95
Request approved 3-0. 96
97
Request to Use Carmel Elementary School Parking Lot; Community Bicycle Events “Family Fun Ride”; July 98
9th, 2022; 7:00 AM – 12:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 99
Request approved 3-0. 100
101
Request to Use Carmel Elementary School Parking Lot; Community Bicycle Events “Family Fun Ride”; August 102
13th, 2022; 7:00 AM – 12:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 103
Request approved 3-0. 104
105
Request to Use Midtown Plaza / Street Closure on Elm Street between Veterans Way and Monon Boulevard; 106
Community Bicycle Events “Roundabout Ride”; September 17th, 2022; 6:00 AM – 2:00 PM; Board Member 107
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 108
109
Request to Use Civic Square Gazebo; Bike Maintenance Workshop; May 7th, 2022; 12:00 PM – 4:00 PM; 110
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 111
112
Request to Use Civic Square Gazebo / Civic Square Fountain and for Traffic Control; The Donut Judge Me 5K 113
Run / Walk; August 27th, 2022; 6:00 AM – 11:00 AM; Board Member Burke moved to approve. Board Member 114
Watson seconded. Request approved 3-0. 115
116
Request to Use / Close City Streets; 2022 Freedom Run / Walk; July 2nd, 2022; 7:00 AM – 10:00 AM; Board 117
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 118
119
Request to Use Civic Square Gazebo / Japanese Garden; Wedding Ceremony - Funkhouser; October 14th, 120
2022; 9:00 AM – 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 121
approved 3-0. 122
123
Request to Use Palladium Paver Patio; Wedding Rehearsal and Ceremony - Kiernan; July 28th, 2022 5:30 PM 124
– 6:30 PM; July 29th, 2022 - 1:30 PM – 6:00 PM; Board Member Burke moved to approve. Board Member 125
Watson seconded. Request approved 3-0. 126
127
Request to Use Carter Green / Street Closures; Carmel Pride Festival; June 5th, 2022; 10:00 AM – 11:00 PM; 128
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 129
130
Request to Use Civic Square Gazebo / Japanese Garden; Wedding Ceremony – Seuring; May 28th, 2022; 12:00 131
PM – 6:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 132
3-0. 133
134
Request to Use / Close Main Street from 2nd Avenue NW to Veterans Way; Shamrock the District Event; March 135
17th, 2022 at 10:00 AM – March 18th, 2022 at 11:00 PM; 11:00 PM; Board Member Burke moved to approve. 136
Board Member Watson seconded. Request approved 3-0. 137
138
Request to Use Midtown Plaza; Jeff Worrell Town Hall Meeting; March 19th, 2022; 12:30 PM – 2:30 PM; 139
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 140
141
OTHER 142
143
Request for Vacation of Public Right of Way; 2nd Street SE; Board Member Burke moved to approve. Board 144
Member Watson seconded. Request approved 3-0. 145
146
Request for Acknowledgement of Conflict of Interest; Board Member Burke moved to approve. Board Member 147
Watson seconded. Acknowledgement approved 3-0. 148
149
Request for Dedication and Deed of Public Right–of-Way; Carmel Cemetery Association – 1000 North Range 150
Line; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 151
152
Resolution BPW 03-16-22-03; A Resolution of the City of Carmel Board of Public Works Designating and 153
Approving the Placement of No Parking or Stopping Signs on Certain City Streets Within the Proximity of 154
School Property; In Addition to Previous List; Board Member Burke moved to approve. Board Member Watson 155
seconded. Request approved 3-0. 156
157
Request for Dedication and Deed of Public Right–of-Way; Carmel Clay Public Library; Board Member Burke 158
moved to approve. Board Member Watson seconded. Request approved 3-0. 159
160
Request for Dedication and Deed of Public Right–of-Way; Carmel Midtown Community Development 161
Corporation – 16-ENG-21; Board Member Burke moved to approve. Board Member Watson seconded. Request 162
approved 3-0. 163
164
Request for New Curb Cut / Curb Cut Vacation; 401 Emerson Road; Board Member Burke moved to approve. 165
Board Member Watson seconded. Request approved 3-0. 166
167
Request for Parking Space / Sidewalk Closure; 571 Monon Boulevard; Board Member Burke moved to 168
approve. Board Member Watson seconded. Request approved 3-0. 169
170
Request for Lane Restrictions / Road Closure / Open Pavement Cut; 815 Pawnee Road; Board Member Burke 171
moved to approve. Board Member Watson seconded. Request approved 3-0. 172
173
Request for Waiver of Floodplain Management Code 6-198; Faith Apostolic Church - 1212 E 116th Street; 174
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 175
176
Request for Secondary Plat; The Grove at the Legacy, Section 5; Board Member Burke moved to approve. 177
Board Member Watson seconded. Request approved 3-0. 178
179
ADJOURNMENT 180
181
Mayor Brainard adjourned the meeting at 10:07 AM. 182
183
184
APPROVED: ____________________________________ 185
Sue Wolfgang – City Clerk 186
187
_____________________________________ 188
Mayor James Brainard 189
ATTEST: 190
191
__________________________________ 192
Sue Wolfgang – City Clerk 193
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Biancofiori Masonry, Inc. Request for Change701ErieSt.
Lafayette, IN 47904
RFC Number: 1
Date: 02/14/2022
Regarding:
RFC #1 - FWOs
To:Job Site:
Dillon Construction GroupCarmel IT & Data Center
6828 Hillsdale Court4733rdAvenue SW
Indianapolis, IN 46250Carmel, IN 46032
Requested By:Phone:E-mail:
Blaine Shepperd(765)463-0559blain@biancofiori.con
Recipients:Phone:E-mail:
Jennifer Schlengerjschlenger@dilloncg.com
Scope of Work
Please seeattached RFC #1forreview/approval.
Requested Change:Change to Contract
FWO #21072-012722$2,425.00
FWO #21072-010322$300.00
OH/P (10%)$272.50
RFC Total $2,997.50
Please respond by: 02/21/2022
Blaine ShepperdJennifer Schlenger
Biancofiori Masonry, Inc.Dillon Construction Group
21072-012722
225.00
2000.00
200.00
Total = $2,425.00
21072-010322
300.00
Total = $300.00
FWO #
FIELD WORK ORDER
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Zack Langbeen
Commerical Sales Associate
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3/29/2021
Zack Langbeen
CertaPro Painters of Indianapolis
Commerical Sales Associate
22March29
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ATTACHMENT "A"
March 17, 2022
Mr. Jeremy Kashman, City Engineer
City of Carmel
One Civic Square
Carmel, IN 46032
Re: 41"/Main Roundabout including Lexington/Main RAB and Main Street Median
2017 LOIT Bond Projects
Fee Proposal for Construction Inspection
Dear Jeremy:
As you requested, we have prepared a fee proposal to provide full-time construction inspection services
relative to the above referenced project. This project is scheduled to start construction in the
spring/summer of 2022 and to be completed in the fall of 2022. The work in the spring of 2022 will also
include any utility relocations.
Below is a listing of individuals we expect to be using on this project:
Trent E. Newport Director
Lance Stahley Resident Project Representative
Dakota Clark Project Inspector
To Be Named Assistant Project Inspectors
To Be Named CADD Technicians (As Builts)
Duringthe 2022 construction duration (estimated 20weeks), we have budgeted 4 hours per week forthe
Director, 24 hours per week for the Resident Project Representative, 50 hours per week for the Project
Inspector, and 45 hours per week for the Assistant Project Inspector. These budgeted hours, with the
corresponding billing rates, yield the estimated costs as shown on the attached spreadsheet.
If you should have any questions or need any further information, please do not hesitate to call me at
317-780-1555, ext. 114 or email tnewport@crossroadengineers.com.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E.
President
115 N. 17'h AVE, BEECH GROVE, IN 46107 // 317.780.1555 // CROSSROAD ENGINEERS.COM PAGE 1 of 1
4th & Main and Lexington & Main RABs and Main Street Median
2017 WIT Bond Projects
Estimated Costs for Construction Inspection
Includes "As -Built' information
The proposed fee for these estimated hours is as follows:
DIRECT LABOR COSTS --
Personnel Class Billing Rate Total Hours Direct Labor Costs
Director (2022) 165.00 84 13,860.00
Resident Proj. Rep. (2022) 130.00 540 70,200.00
Project Inspector (2022) 110.00 1080 118,800.00
Asst. Proj. Inspector (2022) 90.00 900 81,000.00
CADD Technician (2022) 95.00 8 760.00
TOTAL DIRECT LABOR COSTS 284,620.00
DIRECT NON - LABOR COSTS --
MILEAGE
Budgeted mileage rate is
Director
Resident Proj. Rep.
Project Inspector
Asst. Proj.Inspector
0.56 /mile
50 miles/wk x 20 weeks
200 miles/wk x 20 weeks
200 miles/wk x 20 weeks
200 miles/wk x 20 weeks
DESIGN INTENT ASSURANCE
Estimated Budget for On -Site Material Testing Services
TOTAL NON- LABOR COSTS
TOTAL ESTIMATED COSTS
USE
Direct Non -Labor Costs
560.00
2,240.00
2,240.00
2,240.00
10 000.00
17 280.00
301,900.00
f' (( ///'' }
I, o]r}j'}a' City
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
Jl
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Jl / Qk, Jl Jl JL Jlo
FEDERAL EXCISE TAX EXEMPT 106385
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AP
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACI4NG SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
3/21/2022 068025 ASA 23. 18-ENG-05 - 4th/Main RAB - Inspection Services
CROSSROAD ENGINEERS, PC City Engineering's Office
VENDOR 115 N 17TH AVE SHIP 1 Civic Square
TO Carmel, IN 46032-
BEECH GROVE, IN 46107 - Laurie Slick
PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT
64395
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department 2200 Fund. 0 2017 LOIT Bond Fund
Account: 44-628.71
1 Each 18-ENG-05 - 4thlMain RAB (Lexington/Main RAB & Main St $302,000.00
Median) - Inspection Services
Sub Total
l j ! y. J
S ', i? A r3 h i'•iSendInvoiceTo: 1 _ +._.!_ I4___.__
Jill Newport
CrossRoad Engineers, PC
115 N. 171h Avenue
Beech Grove, IN 46107
PLEASE INVOICE IN DUPLICATE
302,000.00
302,000.00
DEPARTMENT ACCOUNT PROJECT I PROJECT ACCOUNT I AMOUNT
PAYMENT $302,000.00
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
SNIPPING INSTRUCTIONS PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
To D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman
TITLE Director
James Crider
Director of Administration
CONTROL NO. 106385 CONTROLLER
CzTfshfzHsfdivlijobu:;67bn-Nbs33-3133
CzTfshfzHsfdivlijobu21;43bn-Nbs32-3133
Exhibit A
Tpqijb!Trvbsf!Upqjbsjft!
Mboetdbqf!Qspqptbm!
402103133!
Sfqmboujoh!pg!33!upqjbsjft!jo!tqsjoh!pg!3133/!!Jodmveft!xbufsjoh!boe!qsvojoh!gps!uif!3133!tfbtpo/
Qspwjef!boe!jotubmm!jwz0wjodb!jo!33!upqjbsjft-!xifsf!qsfwjpvt!qmbout!ibwf!gbjmfe;
51-825/85!!)spvhimz!%2-961/78!qfs!upqjbsz*
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6-:41/11!!)spvhimz!%37:/66!qfs!upqjbsz*
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2-478/11!!!)spvhimz!73/25!qfs!upqjbsz*
p UPUBM!GPS!BCPWF!XPSL;!%59-122/85!!)spvhimz!%3-293/46!qfs!upqjbsz*
Qsjdjoh!hvbsbouffe!gps!41!ebzt
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Kelley Automotive Group, LLC
Administrntion Department • 2022 Appropriation #1205HH
44•670.99; P.O. #l0636I Contract Not To Exceed $550.00 ADDITIONAL
SERVICES AMENDMENT TO AGREEMENT FOR GOODS A.ND SERVICES THIS AMENDMENT TO THE AGREEMENT FORGOODS AND SERVICES ("
Agreement") entered into by and between the City of Carmel and Kelley Automotive Group, LLC., (the "Vendor''), as City Contract
dated February 18, 2021 shall amend lhe terms of the Agreement by addling the additional goods
and services to be provided by Vendor consistent with the Quote/Purchase Agreement attachedhereto and incorporated herein as Exhibit "A". Said Quote
reflects a trade-in value of the 2017 Ford F-250 Super Dut y vehicle for 2022
Traverse AWD LT vehicle .. The goods and services are pmchase pursuant toIndiana Sheriff Association's Vehicle Procurement
Program-Bid 21 ·02-1022. The terms and conditions
of the Agreement shall not otherwise b,e affected by th1is Additional Services Amendment and
shall remain in fullforceandeffect. IN WITNESS WHEREOF, the partiesheretohavemade
and
executed this Amendment asfo
lllows: CITY OF CARMEL, l!
NDIANA by and throughits
Board
of Publiic Worksand
Safety By: James Brainard,
Presiding Officer Date: _________ _ MaryAnnBurke,
Member Date: _________ _ Lori S. Watson,. Member Date: _________ _ ATTEST: Sue
Wolfgang,
Clerk Date: _________ _ Kelley Automotive Group., LLC. linkT
Wr JU Printed Name l,f!t /
m,a, c, J!J Sa
Title /
7 . ., ....... .
V BUS·l·N SS Quote/Purchase Agreement
Date: l 4-Mar-22
To:
CHEVROLET
Mr. Clayton Bell
City ofCarmel --
3 Civic Square
Carmel, IN 46032
Phone:
E-mail:
Facilities / Administration
Salesperson Pool
317-571-2448
cbell@carmel.in.gov
Job Type
Mark T. Wright Stock Order Municipal
Qty Item# Description
1.00 ZZHBF6 2022 Traverse AWD LT w/2FL in Silver
Ice Metallic with Floor Liner package
1.00 2 Dealer Installed Remote Start
1.00 3 Tint frontdriver's and passenger window
1.00 T/I Trade in of2017 Ford F-250 Super-Duty
with approximately 35,000 miles +/-.
VIN#: 1FT7X2B68HEC81017
Dealer Fees
1.00 Tire Tax Indiana Tire Tax = $0.25 per tire
1.00 Documents Dealer Documentation Fee
Quotation prepared by: r/4 l!l:'ilt
To accept this as a Purchase Agreement, please sign here
and return:
EL IT E Quotation#:MUN-22-129R
FROM:
Mark T. Wright
5220 Value Drive
Fort Wayne, Indiana 46808
Phone: 260-437-9218
E-mail: mwright@kelleyauto.com
In-Stock Bid Number Approx. DeliveryDateINO -ZZHBF6 I 21-02-1022 !Late Mar- Early Apr
MSRP Discount Line Total
39,811.25 $8,661.25 $31,150.00
525.00 $75.00 $450.00
125.00 $25.00 $100.00
31,150.00)
Included Included
Waived Waived
Total Discount $8,761.25
Subtotal 550.00
Sales Tax EXEMPT
Total 550.00
Thank you for the opportunity to earn your business
Kelley Chevy, LLC
Exhibit A
INDIANA RETAIL TAX EXEMPT Page 1 of 1
CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 1 1
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
3/14/2022
KELLEY CHEVY LLC
VENDOR 5220 VALUE DR
FORT WAYNE, IN 46808 -
64177
Department: 1205
Account: 44-670.99
1 Each
Send Invoice To:
Dept of Administration
1 Civic Square
Carmel, IN 46032-
Fund: 101 General Fund
Vehicle 2022 Traverse
370298
SHIP
General Administration
1 Civic Square
Carmel, IN 46032-
550.00
Sub Total
PLEASE INVOICE IN DUPLICATE
PAYMENT
550.00
550.00
550.00
SHIPPING INSTRUCTIONS
CONTROL NO. 1 1
ORDERED BY
James Crider
TITLE Director of Administration
CONTROLLER
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Quotationpreparedby: _______________________________________________andreturn: ToacceptthisasaPurchaseAgreement, please sign here MarkT. Wright
Quote/Purchase Agreement
Date: 11-Mar-22
MUN-21-22-214Quotation #:
FROM: Exhibit A
To:Mr. Brian SmithMark T. Wright
5220 Value DriveCityofCarmel - Police Department
Fort Wayne, Indiana 468083CivicSquare
Carmel, IN 46032Phone: 260-437-9218
Phone: 317-571-2594
E-mail: E-mail: mwright@kelleyauto.comE-mail mwright@kelleyauto.comBmSmith@carmel.in.gov
PoolJob TypeIn-StockBID NumberSalesperson Approx. Delivery Date
Mark T. Wright Municipal21-02-1022STOCK/OrderMar. - Apr. 2022Yes-3W5248 / Ordered
MSRPQtyItem #DescriptionDiscountLine Total
2021 "CUSTOM" Silverado 1500 Crew 4X41.003W5248$44,750.00$ 11,450.00 $ 33,300.00
in Silver Ice w/2.7L Turbo-Charged 4-cyl.
engine, Safety Confidence Pkg. and Rally
Edition Package
Tinting front Driver & Passenger Window1.001a$120.00$ 20.00 $ 100.00
Adding and programming Four ( 4 ) addition- 1.001b$800.00$ 100.00 $ 700.00
al Keys & Remotes ( for a total of Six \[ 6 \] )
2022 Traverse AWD 2FL in Summit White1.00ZZHBF9$39,811.25$ 8,661.25 $ 31,150.00
with Floor Liner Package
Tinting front Driver & Passenger Window1.002a$120.00$ 20.00 $ 100.00
Adding and programming Four ( 4 ) addition- 1.002b$700.00$ 100.00 $ 600.00
al RKE's ( for a total of Six \[ 6 \] )
2022 Traverse AWD 2FL in Mosaic Black1.00ZZHBGF$39,811.25$ 8,661.25 $ 31,150.00
with Floor Liner Package
Tinting front Driver & Passenger Window1.003a$120.00$ 20.00 $ 100.00
Adding and programming Four ( 4 ) addition- 1.003b$700.00$ 100.00 $ 600.00
al RKE's ( for a total of Six \[ 6 \] )
Dealer Fees
Indiana Tire Tax = $0.25 per tire1.00Tire TaxIncludedIncluded
Dealer Documentation Fee1.00DocumentsWaivedWaived
29,132.50TotalDiscount
Subtotal 97,800.00
Sales Tax EXEMPT
Total 97,800.00
Thankyoufortheopportunity toearnyourbusiness ! ! ! !
Kelley Chevy, LLC
INDIANA RETAIL TAX EXEMPT Page 1 of 1
City of kCarmel i CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 105953
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO.
12/10/2021
KELLEY AUTOMOTIVE GROUP LLC
VENDOR 1341 S 13TH STREET
DECATUR, IN 46733 -
PURCHASEID BLANKE_T CONTRACT
61853
QUANTITY UNIT OF MEASURE
Department: 1110 Fund: 101
Account: 44-650.01
General Fund
1 Each vehicles
Send Invoice To:
Carmel Police Department
Accounts Payable
3 Civic Square
Carmel, IN 46032-
VENDOR NO. DESCRIPTION
375410
Carmel Police Department
SHIP 3 Civic Square
TO
Carmel, IN 46032-
Don Kirch
PAYMENT TERMS
DESCRIPTION
PLEASE INVOICE IN DUPLICATE
FREIGHT
UNIT PRICE EXTENSION
257,932.41 $257,932.41
Sub Total $257,932.41
DEPARTMENT _ ACCOUNT PROJECT _ _
j PROJECTACCOUNT AMOUNT
PAYMENT $257,932.41
SHIPPING INSTRUCTIONS A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
SHIP PREPAID.
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED, I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED, THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
ANDACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO ORDERED BY
Jim Barlow James Crider
TITLE Chief Director of Administration
CONTROL NO. 105953 CONTROLLER
CzTfshfzHsfdivlijobu3;53qn-Nbs41-3133
Page 1
DATE PROPOSAL3/16/2022
Exhibit APart1of3
SERVICE LOCATIONBILLING ADDRESSCUSTOMER CONTACT INFORMATIONBRANCH ADDRESSCrystalEdmondsonMAINSCAPE, INC. Carter Green 13418 Britton Park Road317)714-7481 Fishers, IN 46038Alt: cedmondson@carmel.in.govPROPERTYNAMEWORKORDER #PROPOSED BYBRANCH CONTACTPhone: (317) 577-3155BenRoblesFax: (317) 577-3161SERVICECODEANDDESCRIPTION1524 - SOD INSTALLATIONDISCRIPTIONresodbareareasoncarter green.
SPECIFICS, DESCRIPTION, & INSTRUCTIONS SIZEQTY.UOMUNIT PRICETOTALstripandresodareasshownonmap, includes 1inch of top soil over entire areas.16,700SF$ 1.50 $ 25,050.00
TOTAL*: Notes: 25,050.00TAXISNOTINCLUDED
Conditions: The aboveprice isgood for30daysfrom date ofproposal. Any additional tripstothesitecaused bythecustomer forreasonsuncontrolled byMainscape, Inc. willresult ina $65.00tripcharge’ perevent. Nowarranty ontransplanted material. Allmaterial isguaranteed tobeasspecified. Transplanted plant material isnotcovered under warranty. Allwork istobecompleted inaworkmanlikemanneraccordingtostandardpractices. Mainscape willberesponsible forcoordinating themarkingofpublic utilities. Anyprivate underground utilitiesnotcovered byIndiana811willbetheresponsibilityoftheownertolocatepriortothecommencementofwork. Thiswould include underground irrigation anddrainage, parking lotlights, private gas, water, orelectriclines, etc. Mainscape assumes noresponsibility fordamage toanyprivateutilities notlocatedbyowner. Asanoption, Mainscape canprovidethisservice totheowneronatime andmaterialbasis. Allagreementsarecontingentuponstrikes, accidents, orother delaysbeyond ourcontrol. Thepurchaser istocarry fire, tornado, andother necessary insurance. Mainscape, Inc. isinsured forworkman'scompensation, general liability, andautomobile liability. Certificates ofinsurance areavailable upon request.
Terms: Netdueuponreceipt, subject toa2% permonth latechargeonpast dueaccounts with costs incurred incollection ofthiscontract, including reasonable attorney'sfees, tobepaidbythepurchaser.
Acceptance of Proposal: The aboveprices, specifications, method ofpayment, conditions andtermsofpayment aresatisfactory andhereby accepted. Mainscape, Inc. isauthorized todotheworkasspecified. Mainscape orPurchaser may cancelthiscontract atanytime upon givinga30-daynoticeorupon customer default ofpayment terms.
Purchaser’sSignature Proposed By
Name Title Date Name Title Date
ExhibitA
Part2of3
Carmel StreetDepartment Specifications
2022CarterGreenSodInstallation
The City of Carmel isrequesting pricing for purchase of and installation of RTF Tall Fescue sod at the
Carter Green, just South of the Palladium (1Center Green, Carmel, IN 46074). Quote must include
pricing for site work preparations to be done, including removal of old grass and levelling out site before
installation of new sod. See attached map for specified locations. The approximate square footage is
below:
rdFarWestsideofproperty (between 3 Ave SW and sidewalk): 2areas totaling 600 sqft
W side of center sidewalk (where ice rink currently is): 8,600 sqft
E side of center sidewalk (near amphitheater): 7,500 sq ft
Total Square Footage of Area for Sod Installation: 16,700 sq ft
thSodcanbegintobelaidonceicerinkandwintermarkethasbeenremoved (approx.. March 28), and
ndmustbecompletelyinstalledbyApril22. Contractor is to remove old grass, prepare site, purchase sod
and perform installation.
Please return quote via email to cedmondson@carmel.in.gov by 4:30 pm 3/18/2022. If you have any
questions, please email Crystal Edmondson at cedmondson@carmel.in.gov or call at317-733-2001.
3/22/2022
MAINSCAPE LANDSCAPING
FISHERS,, IN 46038 -
106393
13418 BRITTON PARK ROAD
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
Street Department
3400 W. 131st Street
Carmel, IN 46074-
317) 733-2001
00351837
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
64425
1206Department:101Fund:General Fund
43-504.00Account:
SodInstallation1 $25,050.00 $25,050.00Each
25,050.00SubTotal
25,050.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 106393
ORDERED BY
TITLE
CONTROLLER
Street Department
3400 W. 131st Street
Carmel, IN 46074-
Lee Higginbotham
317) 733-2001
Commissioner
RESOLUTION NO. BPW 04-06-22-02
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement HBAInteriorDesign Proposal.docx3/15/20221:56PM
6th April
CzTfshfzHsfdivlijobu3;65qn-Nbs26-3133
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jj jjjOOO
y metCity®f Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
o\\/J/ ({.,
Jl Jl fl Jl
FEDERAL EXCISE TAX EXEMPT 106384
THIS NUMBER MUST APPEAR ON INVOICES,/VPONECIVICSQUARE35-6000972
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
3/21/2022 376319 Buying Services for2020 Road Bond
SPECIALIZED LAND SERVICES INC City Engineering's Office
VENDOR 630 N RANGELINE RD SHIP 1 Civic Square
TO
SUITE C Carmel, IN 46032-
CARMEL, IN 46032 - Laurie Slick
PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT
64394
DESCRIPTION I UNIT PRICE EXTENSIONQUANTITYUNITOFMEASURE
Department: 2200 Fund., 0 2020 Road Bond
Account: 44-628.71
1 Each 20-ENG-01 - Parcel 3 - Buying Services 2,075.00 2,075.00
1 Each 20-ENG-02- Parcel 1- Temporary Easement 1,750.00 1,750.00
1 Each 20-ENG-02 - Parcel 6 - Buying Services 2,075.00 2,075.00
Sub Total 5,900.00
i11
I
I
Send Invoice To:
Jill Newport
CrossRoadEngineers, PC 115
N. 171h Avenue r` Beech
Grove, IN 46107 r5 PLEASE
INVOICE IN DUPLICATE DEPARTMENT
ACCOUNT PROJECT PROJECTACCOUNT I AMOUNT PAYMENT $
5,900.00 SHIPPING
INSTRUCTIONS A/
P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART
OF THE VOUCHER AND EVERY INVOICEAND VOUCHER HAS THE PROPER SWORN SHIP
PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UN08LIGATED BALANCE IN C.
O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE
ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE i '
7 THIS
ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194( AND
ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy
Kashman James Crider TITLE
Director Director of Administration CONTROL
NO. 106384 CONTROLLER
CzTfshfzHsfdivlijobu:;32bn-Nbs35-3133
402603133
Appendices
APPENDIX A TERMS AND CONDITIONS
CHARGES & BILLING
The MirazonGroup bills atthe time that theproduct is purchased.
Sales tax will bebilled unless the appropriate tax-exempt certificate isreceived prior tothe purchase.
Services: ion of this
proposal. Atravel charge will beassessed for any local on site visit lasting less than 3hours. Around triptravel
charge at ½ the hourly rate will beassessed for work outside oftheLouisville Metro area. Services are billed in
thquarterhourincrementsandinvoicedonthe15and last day ofeach month.
After Hours Support Services: The Mirazon Group provides after hours support services at2x the normal hourly
rate with aminimum charge of2hours. To use thisservice call theoffice (502-240-0404) and follow theappropriate
telephone prompts. After Hours Support Services begin at6PM Eastern and endat8AM Eastern.
PAYMENT TERMS
Ifpayment is
not received within 14 days of thedate ofthe invoice alate fee may be assessed of1½ % per month (not toexceed
the maximum amount allowed bylaw). If the invoice total exceeds $10,000 orclient does not have an established
credit history with TheMirazon Group, fullpayment must bereceived before theproduct order willbeplaced. Clients
that have agoodcredit history with The Mirazon Group will not need tomake full payment before product order is
placed unless the total exceeds $20,000.
Services: All amounts aredue within 30 days ofthe date ofthe invoice. Ifpayment isnot received within 30 days
ofthe date of the invoice, alate fee may be assessed of1½% per month (not toexceed the maximum amount
allowed bylaw).
Payment Options: Payment may bemade bycheck (made payable toThe Mirazon Group), orbyMasterCard, Visa
orAmerican Express (3% credit card processing fee will beadded totheinvoice amount).
Client assumes all costs associated with the collection of any past due amounts, including, but not limited to,
on behalf ofClient until all amounts associated with the purchase and installation ofsuch product, including costs
ofcollection, are fully paid byClient.
Leasing Agreements: Inthe eventof aleasing situation, all payment terms are superseded bythe terms of the leasing
agreement.
CONFIDENTIALITY
The party inreceipt ofthis proposal understands and agrees that this proposal may contain confidential information
including, but notlimited to, trade secrets, cost and pricing data, technical solutions) that isnot tobedisclosed to
any thirdparty unless required by law.
CzTfshfzHsfdivlijobu9;67bn-Nbs26-3133
CarmelCity CarmelCity
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120166 002 0
Page 1 of 1
PURCHASE ORDER NUMBERf
00\\////
JL JL fl JL
FEDERAL EXCISE TAX EXEMPT 106364
ONE CIVIC SQUARE 35.6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACIONG SUPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
3/14/2022 00351453 20-ENG-03 - 3rd Avenue - Appraisal Parcel ID #. #16-09.25.04.05-
011.000
TRAYNOR & ASSOCIATES, INC City Engineering's Office
VENDOR 6750 E 75TH ST SHIP 1 Civic Square
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46250 - Laurie Slick
PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT
64201
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund. 0
Account: 44-628.71
1 Each
Send Invoice To:
Jill Newport
CrossRoad Engineers, PC
115 N. 1711 Avenue
Beech Grove, IN 46107 - - ,'t , a
1
PLEASE INVOICE IN DUPLICATE
2020 Road Bond
20-ENG-03 - 3rd Avenue - Appraisal Parcel ID #. #16-09-25-04-
05-011.000
Nj 0 ,- Ff
1
I y
1
3,000.00
Sub Total
3,000.00
3,000.00
DEPARTMENT ACCOUNT PROJECT I PROJECT ACCOUNT I AMOUNT
PAYMENT $3,000.00
A'P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
SHIPPING INSTRUCTIONS PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
Jeremy Kashman
Director
CONTROL NO. 106364 CONTROLLER
CzTfshfzHsfdivlijobu2;24qn-Nbs25-3133
CzTfshfzHsfdivlijobu5;13qn-Nbs36-3133
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City of Carmel
ONE CIVIC SQUARE
CARMEL. INDIANA 46032-2584
INDIANA RETAIL TAX EXEMPT Page 1 of 1
CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 1
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
············ ·····-······· e'URCHASE Of{Drn DATE DATE REQUlf�ED REQUISITION NO. VENDOR NO.
3/1/2022 00351256
DESCRIPTION
Project 16-SW-104 - ASA 7b - Smoky Row and Monon Trail
Over Little Cool Creek - Supplement No, 3
UNITED CONSUL TING
VENDOR 8440 ALLISON POINTE BLVD
SUITE 200
INDIANAPOLIS, IN 46250 -
City Engineering's Office
SHIP 1 Civic Square
TO Carmel, IN 46032-
Laurie Slick
PAYMENT TERMS FREIGHT
Department: 2200
UNIT OF MEASURE
Fund: O
DESCRIPTION
2020 Road Bond
Account: 44-628.71
1 Each
Send Invoice To:
Jill Newport
CrossRoad Engineers, PC
115 N. 17th Avenue
Beech Grove, IN 46107
DEPARTMENT
Project 16-SW-104-ASA 7b -Smoky Row and Monon Trail
Over Little Cool Creek -Supplement No. 3
PLEASE INVOICE IN DUPLICATE
ACCOUNT l PROJECT
PAYMENT
- -UNIT PRICE
$58,039.94
Sub Total
EXTENSION
$58,039.94
$58,039.,94
$58,039.94
SHIPPING INSTRUCTIONS
PREPAID
"NP VOUCHER CANNOT BE APPR OVED FOR P,WMENT UNLESS THE P 0. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED I HEflEBY CERTIFY THAT THERE AN UNOBLIGATEO BALA�ICE IN
D SHIPMENT CANNOT BE ACCEPTED
"PURCHASE ORDER NIJ�IBER MUST APPEAR ON AL.L SHIPPING lABE
'T�IS ORDER ISSUED IN COMPUMICE WITH CHAPT!:R 99, ACTS 194
AND ACTS mENDA TORY THEREOF ANO SUPPLEME NT THERETO ORDERED BY
CONTROL NO. 1 TITLE
CONTROLLER
THIS APPROPRIATIO�I SUFFICIENTTO FOR THE ABOVE
Jeremy Kashman
Director
James Crider
Director of Administration
CzTfshfzHsfdivlijobu4;56qn-Nbs32-3133
F. is a group of records maintained by or for a Covered Entity that
may include patient medical and billing records; the enrollment, payment, claims, adjudication, and
cases, or medical management record systems maintained byor for a health plan; orinformation used
in whole or in part to make care-related decisions.
G. means any entity that enters into an Acceptable Written
Arrangement to perform services in connection with the services Business Associate performs for
Covered Entity under the Contract and this BAA.
H. shall have the same meaning as the
I. as used in45 CFR
160.103, and shall include a person who qualifies as a personal representative in accordance with 45
CFR 164.502(g).
J. as defined bythe CMS encompasses work that the
Business Associate performs on behalf of the Covered Entity when the Business Associate receives,
processes, transfers, handles, stores, or accesses member PHI while administrating the vision benefit
i.e. claims processing, claims data entry services, scanning paper claims to create electronic records,
receipt of member calls, and any situation where a downstream subcontractor of the Business
Associate may have access to beneficiary PHI).
K. refers tothe performance of services by Business Associate or
a Downstream Subcontractor outside ofone of the fifty U.S. states, the District of Columbia, or one
of the United States Territories (American Samoa, Guam, Northern Marianas, Puerto Rico, and the
Virgin Islands).
L. shall mean the Standards for Privacy of Individually Identifiable Health
Information in 45CFR part 160 and part 164, subparts A and E.
M. shall have the same meaning as the term
health created, received,
maintained, or transmitted by Business Associate on behalf of Covered Entity and that is held by
Business Associate or a Downstream Subcontractor as contemplated by 45 C.F.R.
164.308(a)(1)(ii)(A).
N. shall have the same meaning as the tCFR
164.103.
O. shall mean the Secretary ofthe Department of Health and Human Services or
designee.
P. shall mean the Security Standards for Protection ofElectronic Protected
Health Information in 45 CFR part 160 and part 164, subparts A and C.
Terms used but not otherwise defined in this BAA shall have the same meaning as the meaning
tBusinessAssociateAgreement
ascribed to those terms in HIPAA, as codified at 42 U.S.C. § 1320d, HITECH, as set forth in
Sections 13400 through 13424, inclusive, of Public Law 111-5, and any current and future regulations
promulgated under either. HIPAA, HITECH Act and any current and future regulations
Regulations.
2. Obligations and Activities of Business Associate.
Business Associate may use and disclose PHI only as necessary and appropriate to fulfill its
specific obligations to Covered Entity, subject to the further limitations set out below.
Business Associate agrees:
A. Not to use or disclose PHI other than as permitted or required by this BAA, the
Contract, or as Required by Law.
B. To limit uses and disclosures ofPHI to the minimum necessary for that use or disclosure.
C. To use appropriate safeguards to prevent use or disclosure of PHI other than as provided
for by this BAA or the Contract. Business Associate shall implement administrative, physical, and
technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and
availability of the electronic protected health information () that it creates, receives,
maintains, ortransmits on behalf of Covered Entity.
D. To mitigate, to the extent practicable, any harmful effect that is known to Business Associate
of a use or disclosure of PHI in violation of the requirements of this BAA.
E. Offshore Subcontracting by Business Associate is not allowed and strictly prohibited.
F. To report to Covered Entity, as soon as practicable, but no later than 24 hours after
discovery, any use, disclosure of the PHI or ePHI not provided for in this BAA or the
Contract, or any successful security breach of which Business Associate becomes aware. Such
report shall include all available information required, including:
i. the identity of each individual whose PHI has been or believed to have been
assessed, acquired, used, or disclosed during the Breach,
ii. nature of the incident,
iii. the corrective actions Business Associate took or will take to prevent further
incidents,
iv. anyadditional information as required relating to the Breach.
G. To ensure that any agents, including a Downstream Subcontractor, to whom itprovides
PHI agrees toabide by the same restrictions and conditions that apply to Business Associate with
respect to PHI, and to implement reasonable and appropriate safeguards to protect it.
H. To provide access to PHI in a in a Designated Record Set to Covered Entity, or, as directed
by Covered Entity, to anIndividual within 15 business days as necessary
to meet the requirements under 45 CFR 164.524. This provision shall be applicable only if Business
Associate has PHI in a Designated Record Set.
tBusinessAssociateAgreement
I. To make available to Covered Entity, in the time and manner designated by Covered Entity,
information necessary for Covered Entity to give Individuals their rights of access, amendment, and
accounting in accordance with HIPAA. Business Associate agrees to incorporate any amendments
made or agreed to by Covered Entity with respect to PHI in the possession of the Business Associate.
This provision shall be applicable only if Business Associate has PHI in a Designated Record Set.
J. To make its internal practices, books, and records including policies and procedures,
relating tothe use and disclosure of PHI, created, received, maintained, or transmitted by Business
Associate on behalf of Covered Entity, available to the Secretary of the Department ofHealth and
Human Services (the ) for purposes of determining compliance with HIPAA. The
obligations of the Business Associate under this section shall survive termination of the BAA.
K. To document such uses and disclosures of PHI and information related to such disclosures
as would be required for Covered Entity to respond toa request by an Individual for anaccounting
of such disclosures in accordance with 45 CFR 164.528.
L. To make available to Covered Entity in response to a request from an Individual, the
information required to permit Covered Entity to respond to any request from Individual for an
accounting of disclosures and/or an access report pursuant to 45 CFR 164.528. Nothing inthis
Section shall require Business Associate to provide an access report of PHI unless such action is
required by amendments to 45 C.F.R. § 164.528.
M. To implement administrative, physical, and technical safeguards that reasonably and
appropriately protect the confidentiality, integrity, and availability ofthe electronic PHI that it creates,
receives, maintains, or transmits on behalf of Covered Entity as required by HIPAA. Business
Associate acknowledges that pursuant to Section 13401(a) of the HITECH Act, 45 C.F.R. §§ 164.308,
164.310, 164.312 and 164.316 shall apply to Business Associate in the same manner that such sections
apply to a covered entity.
N. To authorize termination ofthis BAA by Covered Entity, ifCovered Entity determines that
Business Associate has violated a material term of this BAA.
O. To maintain appropriate clearance procedures and provide supervision to assure that
P.
removing any workforce
other resources.
Q.
es.
R. To maintain a current contingency plan incase of anemergency.
S. If appropriate, to maintain an emergency access plan to assure that the PHI Business
Associate holds on behalf of Covered Entity is available when needed.
tBusinessAssociateAgreement
T. To provide appropriate backup of the PHI Business Associate holds for Covered Entity
U. To have in place appropriate authentication and access controls to safeguard the PHI that
Business Associate holds for Covered Entity.
V. To make use of appropriate encryption for data at rest (for example, stored or archived
PHI) and data in motion (for example, transmitting PHI over a network).
W. To conduct, where applicable, electronic transactions, for which the Department of Health
and Human Services has established standards, on behalf of the Covered Entity pursuant to the
requirements of 45 CFR Part 162, and to require that any agent orsubcontractor involved in
conducting these transactions maintains compliance with these requirements.
3. Audit by Covered Entity.
Business Associate will make its internal practices, books, and records relating to the use and
disclosure of PHI received from, or created or received on behalf of, the Covered Entity available to
the Covered Entity within ninety (90) days of the
Electronic Transactions Rule, and the HITECH Act, as applicable.
4. Permissible Use and Disclosure by Business Associate.
A. Except as otherwise limited in this BAA or the Contract, Business Associate may use or
disclose PHI as necessary for its proper management and administration or to carry out its legal
responsibilities, so long as any such disclosure is Required byLaw or Business Associate has received
from the recipient reasonable written assurances that (1) the information will remain confidential and
will be used or further disclosed only as Required by Law or for the purpose for which it was
disclosed to the recipient; and (2) the recipient will notify Business Associate of any instances of
which it becomes aware in which the confidentiality of the information has been breached.
B. Except as otherwise limited in this BAA or the Contract, Business Associate may use or
disclose PHI for data aggregation services as permitted by42 C.F.R. §164.504(e)(2)(i)(B).
C. Except as otherwise limited in this BAA orthe Contract, Business Associate may use PHI
to create de-identified health information in accordance with 45 CFR 164.514(b).
D. Business Associate may use PHI to report violations of law to appropriate Federal and State
authorities, consistent with 45 C.F.R. §164.502(j)(1).
5. Obligations of Covered Entity.
Covered Entity shall:
A. Covered Entity shall notify Business Associate with the notice ofprivacy practices the
Covered Entity produces inaccordance with 45 CFR 164.520, as well asany changes to such notice.
Covered Entity shall provide Business Associate in writing, with any changes in, or revocation of, the
permission by Individual to use or disclose PHI if such changes affect Business Associate'spermitted
tBusinessAssociateAgreement
or required uses and disclosures. Upon receipt by Business Associate of such notice of changes,
Business Associate shall cease the use and disclosure of any such Indivi
extent it has relied on such use or disclosure of PHI or where an exception
under HIPAA expressly applies.
B. Covered Entity shall notify Business Associate of any restriction on the use or disclosure of
PHI that Covered Entity has agreed toin accordance with 45 CFR 164.522.
6. Indemnification.
Business Associate agrees to indemnify, defend, and hold Covered Entity and its Affiliates,
and its and their respective directors, agents, representatives and employees harmless from and
against any and all liabilities, damages, losses, expenses, fines, penalties, and/or judgments, including
arising from or connected with the
breach by Business Associate or any of its officers, directors, employees, agents and subcontractors of
its obligations under this BAA with respect toPHI. Any limitation on or exclusion of liability
contained in the Contract
indemnification under this section.
7. Security Breaches.
In the event ofany unauthorized access toor acquisition, use, loss, destruction, compromise,
alteration or require Business Associate
to:
A. Provide copies ofits practices, procedures, books, and records to facilitate mitigation of
damages arising from aSecurity Breach.
B. Exercise all reasonable efforts to retrieve improperly used or disclosed PHI subject to the
Security Breach.
C. Establish and adopt new practices, policies, and procedures to reduce the likelihood of
further disclosure or additional Security Breaches.
D. Comply with all auditing orreporting requests by Covered Entity to demonstrate Business
E. Covered Entity may terminate this BAA and the Contract if Covered Entity reasonably
suspects the Business Associate has improperly used or disclosed PHI or there has been a Security
Breach.
8. Permissible Requests by Covered Entity.
Covered Entity shall not request Business Associate to use or disclose PHI in any manner
that would not be permissible underthe Privacy Rule if done by Covered Entity.
9. Term and Termination.
tBusinessAssociateAgreement
A. Term. This BAA shall be effective as of the Effective Date and shall terminate when all
PHI is destroyed or returned to the Covered Entity or, if itis unfeasible to return or destroy such
PHI, protections are extended to such information, in accordance with the termination provisions
in this Section.
B. Termination for Cause.
Business Associate to the terms of this BAA orthe Contract, Covered Entity may provide
Business Associate with a reasonable opportunity tocure such breach, but no less than thirty (30)
days, or terminate this BAA and/or the Contract.
C. Effect of Termination. (1) Except as provided herein, upon termination of this BAA for
any reason, orat any other time upon the written request of Covered Entity, Business Associate
shall return or destroy allPHI. This provision shall apply toPHI in the possession of any agents or
Downstream Subcontractors ofBusiness Associate. Business Associate shall not retain any
copy(ies) of the PHI. (2) In the event that Business Associate determines that returning or
destroying the PHI is infeasible, Business Associate may retain such PHI required by this BAA for
six years from the date of its creation or the date when itlast was in effect, whichever is later.
Business Associate shall extend the protections of this BAA and the Contract to such PHI and
limit all further uses and disclosures of such PHI to those purposes that make the return or
destruction infeasible, for so long as Business Associate maintains such PHI.
10. Miscellaneous.
A. Downstream Subcontractors. If Business Associate is to retain a Downstream
Subcontractor, Business Associate shall impose on such Downstream Subcontractors the same
obligations imposed upon Business Associate in this BAA and the Agreement.
B. Regulatory References. A reference in this BAA or the Contract to a section in the
Privacy Rule means the section as then in effect or as amended, and for which compliance is
required.
C. Amendment. The Parties agree to negotiate in good faith an amendment to this BAA,
from time to time, as is necessary for Covered Entity tocomply with the requirements of the
Privacy Rule andthe Health Insurance Portability and Accountability Act, Public Law 104.191.
D. No Third-Party Beneficiaries. Except as otherwise set forth herein, nothing in this BAA
shall confer upon any person other than the parties and their respective successors or assigns, any
rights, remedies, obligations, or liabilities whatsoever.
E. Survival. The obligations of Business Associate under Section 2 of this BAA and any
other provision that, by its nature, is intended tosurvive termination of this BAA shall sosurvive.
F. Incorporation of Recitals. The recitals set forth above are, by this reference, incorporated
into and deemed a part of this BAA.
tBusinessAssociateAgreement
G. Interpretation. Any ambiguity in this BAA shall be resolved in favor of a meaning that
permits the Parties to comply with HIPAA.
H. Governing Law; Venue. This BAA shall be governed by, construed, interpreted, and
enforced under the laws of the State of California, without regard to its choice of law provisions.
The parties hereby consent to the jurisdiction and venue of the state and federal courts located in
Sacramento County, California.
IN WITNESS WHEREOF, the Parties hereto have caused this BAA to be executed by their
respective duly authorized representatives, effective as of the Effective Date.
Business Associate: Covered Entity:
By: By:
Print: Print: Kate Renwick-Espinosa
Title: Title: President
tBusinessAssociateAgreement
Approved and Adopted this day of , 20 .
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
6th April 22
CzTfshfzHsfdivlijobu3;29qn-Nbs33-3133
White Construction, LLC
Engineering Department - 2022
Appropriation #2200 044-628.71 2017 LOIT Bond Fund; P.O. #106386
Contract Not To Exceed $3,493,000.00
are fit and sufficient for their particular purpose.
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same (“Effective
Date”), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein;
c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor’s
provision of Goods and Services pursuant to or under this Agreement or Vendor’s use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor’s agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
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2
White Construction, LLC
Engineering Department - 2022
Appropriation #2200 044-628.71 2017 LOIT Bond Fund; P.O. #106386
Contract Not To Exceed $3,493,000.00
indemnification obligations shall survive the termination of this Agreement.
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll in and verify the work
eligibility status of its newly-hired employees using the E-Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E-verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E-Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E-Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or
those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply should the E-
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City’s prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement
S:\\Contracts\\Departments\\ENG\\2022\\White Construction, LLC Goods and Services.doc:3/22/2022 10:59 AM\]
3
White Construction, LLC
Engineering Department - 2022
Appropriation #2200 044-628.71 2017 LOIT Bond Fund; P.O. #106386
Contract Not To Exceed $3,493,000.00
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND City of Carmel
Department of Engineering Office of Corporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
If to Vendor: White Construction, LLC
3900 East White Ave
PO Box 249
Clinton, Indiana 47842
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
S:\\Contracts\\Departments\\ENG\\2022\\White Construction, LLC Goods and Services.doc:3/22/2022 10:59 AM\]
4
White Construction, LLC
Engineering Department - 2022
Appropriation #2200 044-628.71 2017 LOIT Bond Fund; P.O. #106386
Contract Not To Exceed $3,493,000.00
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor’s time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City’s authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2022 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
27. IC 5-16-13.
The provisions of IC 5-16-13 are hereby incorporated into this Agreement by reference.
28. DEBARMENT AND SUSPENSION
28.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
S:\\Contracts\\Departments\\ENG\\2022\\White Construction, LLC Goods and Services.doc:3/22/2022 10:59 AM\]
5
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $1,000,000 each employee
Bodily Injury by Accident/Disease: $1,000,000 each accident
Bodily Injury by Accident/Disease: $1,000,000 policy limit
Commercial General Liability:
General Aggregate Limit (other than
Products/Completed Operations): $6,000,000
Products/Completed Operations: $5,000,000
Personal & Advertising Injury
Each Occurrence Limit: $5,000,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Injury and Property Damage: $5,000,000 each occurrence
Umbrella Excess Liability
If a commercial umbrella liability policy is used to satisfy the minimum limits of liability
requirements, the combined limits must equal these minimum limits of liability.
--------------
---------
CLERK 3-9
BPW 3-16
REVIEWED VIA EMAIL
CPD KEITH 2-21-22
CFD SUTTON 3-1-22
CRED HECK 3-9-22
---------------------------- 8/28/2022 ------------- 8/28/2022
6th April 22
6th April 22
CLERK 3-30-22BPW 4-6-22
CRED HECK 3-30-22
CFD SUTTON 3-21-22
CPD KEITH 3-11-22
REVIEWED VIA EMAIL
6th April 22
CLERK 3-30-22
BPW 4-6-22
CRED HECK 3-30-22
CFD SUTTON 3-21-22
CPD KEITH 3-11-22
6th April 22
CITY OF CARMEL, INDIANA
INFORMATION
SPECIAL EVENT / FACILITY USE REQUEST FORM
Contact Person
Email
Phone Number:
Cell Number:
Address
Name/Organization:
Organization Type:
Residency/Location:
Event/Use Purpose:
Event Date End Date
Number of People Expected:
Set-Up Start time
Tear Down End Time
CONTACT INFORMATION:
Tim Griffin
Tgriffin@carmel.in.gov
3175025811
City
Carmel
State / Province / Region
in
Postal / Zip Code
46033
Country
Hamilton
Street Address
2 civic square
Address Line 2
Carmel Fire
Do you reside or are you located within the Carmel city limits?
Yes
No
Educational hands free CPr
4/24/2022 4/24/2022
08:00:00 AM
01:00:00 PM
CLERK 3-30-22
BPW 4-6-22
CRED HECK 3-30-22
CPD KEITH 3-21-22
CFD SUTTON 3-23-22
REVIEWED VIA EMAIL
Event Start time:Event end time:
Rehearsal
Rehearsal Date:
Rehearsal
Start Time:
Rehearsal
End Time:
Fees?
Description of Event:
FACILITY (S)
REQUESTS:
VENDORS:
08:00:00 AM 01:00:00 AM
NA
Will a Fee be charged for this event? If yes please describe in narrative below.
YES
NO
Provide a brief description of event
Free event to teach hands free CPR
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
CITY FACILITY (S) REQUESTED: Mark all that apply
CARTER GREEN
CIVIC SQUARE FOUNTAIN AREA
CIVIC SQUARE GAZEBO
JAPANESE GARDEN
MONON & MAIN PLAZA
MIDTOWN PLAZA - Events must be free and open to the public.
REFLECTING POOL - Please note that Veteran's Plaza is NOT available for use.
Other
SPECIAL REQUESTS: Mark all that apply
ELECTRICITY
FOUNTAIN RESTROOM - FOUNTAIN/GAZEBO
JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply
N/A
Other
VENDORS: Mark all that apply
SEE CITY OF CARMEL FACILITY USE POLICY
VENDORS PRESENT
FOOD SERVED (May be subject to Hamilton County Health Department
inspection.)
ALCOHOL SERVED - Please see Section M under “General Terms and
Conditions” in the special event policy handbook.
N/A
CITY SERVICES NEEDED: Mark all that apply
SEE CITY OF CARMEL FACILITY USE POLICY
CITY SERVICES
NEEDED:
Neighborhood
Name/Streets to be closed
UPLOAD MAP
Type of Closure:
Further Info for type of
closure
EMERGENCY MEDICAL SERVICES (EMS) (Extra fees may apply.)
TRAFFIC CONTROL (Extra fees may apply.)
ONSITE SECURITY (Extra fees may apply.)
BARRICADES
NO PARKING SIGNS (PICK UP AT CARMEL POLICE DEPARTMENT)
N/A
Please note the number of NO PARKING SIGNS needed
EVENT SET UP: Mark all that apply
SEE CITY OF CARMEL FACILITY USE POLICY
Stage
Size of Stage
Tent(s) – If you are requesting Midtown Plaza, the exclusive vendor for tent rental
is A-Classic Party Rentals (317-251-7368).
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-
2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
STREET(S) REQUESTED:
SEE CITY OF CARMEL FACILITY USE POLICY
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
SECURITY DEPOSIT AND FEE:
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previsously granted request to use a City facility for any lawful reason.
DISCLAIMER:
ACKNOWLEDGEMENT AND AGREEMENT
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH CITY FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Facility Use Policy and agree to be bound by all the terms
and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for
any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Facility Use Policy and
by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the
Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my
organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees,
agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this
Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned
facility and/or property.
*
GO TO SUBMIT TAB AND CLICK ON SUBMIT
Carmel Fire Department
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Tim Griffin PIO
Printed Name and Title (If applicable)
2 civic square
Address of Organization/Applicant
4/24/2022
Date
CITY OF CARMEL USE ONLY
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
James Brainard, Presiding Officer
Date: ______________________________
___________________________________
Mary Ann Burke, Member
Date: ______________________________
___________________________________
Lori Watson, Member
Date: ______________________________
ATTEST:
_____________________
Sue Wolfgang, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
6th April 22
APPLICATION CHECKLIST (for use by City of Carmel)
Checklist
Applicable permit or
approval copies received
Application completed in full
Event narrative description included
Maps attached, if applicable
Vendor list attached, if applicable
Security deposit or event fee received
Certificate of Insurance received
Communication plan to residents and/or businesses and/or copy of email
correspondence to affected parties received
HOA approval received
Hamilton County Health Department
Hamilton County Sheriff
City of Carmel Fire Marshal
City of Carmel Police Department
Carmel Clay Parks & Recreation
SUBMIT
------------ 4/24/2022 ------------- 4/24/2022
CLERK 3-30-22
BPW 4-6-22
CRED HECK 3-30-22
CFD SUTTON 3-21-22
CPD KEITH 3-11-22
REVIEWED VIA EMAIL
----------
--------------------------------------------------- NO FOOD WILL BE SERVED.
6th April 22
CLERK 3-30-22
BPW 4-6-22
CRED HECK 3-30-22
CFD SUTTON 3-21-22
CPD KEITH 3-11-22
REVIEWED VIA EMAIL
6th April 22
CLERK 3-30-22
BPW 4-6-22
CRED HECK 3-30-22
CFD SUTTON 3-21-22
CPD KEITH 3-11-22
REVIEWED VIA EMAIL
6th April 22
CLERK 3-30-22
BPW 4-6-22
CRED HECK 3-30-22
CFD SUTTON 3-21-22
CPD KEITH 3-11-22
REVIEWED VIA EMAIL
6th April 22
CLERK 3-30-22
BPW 4-6-22
REVIEWED VIA EMAIL CRED HECK 3-30-22
CFD SUTTON 3-21-22
CPD KEITH 3-11-22
6th April 22
CLERK 3-30-22
BPW 4-6-22
CRED HECK 3-30-22
CFD SUTTON 3-18-22
CPD KEITH 3-14-22
REVIEWED VIA EMAIL
6th April 22
CLERK 3-30-22
BPW 4-6-22
CRED HECK 3-30-22
CFD SUTTON 3-18-22
CPD KEITH 3-14-22
REVIEWED VIA EMAIL
6th April 22
RESOLUTION NO. BPW 04-06-22-01
A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF CARMEL, INDIANA, APPROVING THE TRANSFER AND
PRESENTATION OF PISTOL AND BADGE
WHEREAS, pursuant to IC 5-22-22-6, the Board of Public Works and Safety of the City of
Carmel, Indiana (“Board”), may transfer to another certain personal property; and
WHEREAS, Master Patrol Officer Andrew P. Gerdt has provided over 25 years of
meritorious service to the Carmel community as a Carmel City Police Officer, and will be retiring
on April 20, 2022; and
WHEREAS, it has been a long-standing policy and practice of the Carmel Police
Department to present to each of its sworn officers, upon retirement, their badge and firearm.
NOW, THEREFORE, BE IT RESOLVED by the Board, as follows:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The following items may be transferred and presented to Master Patrol Officer
Andrew P. Gerdt upon his retirement, at the direction of the Chief of Police:
Master Patrol Officer Gerdt’s Service Weapon, Glock Model 19, 9 mm Pistol and
accessories and
Carmel Police Department Badge/marked “Retired.”
SO RESOLVED.
Resolution No. 04-06-22-01
Page One of Two Pages
This Resolution was prepared by Jon Oberlander, Carmel Interim Corporation Counsel, on
05/24/2021 at 11:30 a.m. No subsequent revision to this Resolution has been reviewed by Mr.
Oberlander for legal sufficiency or otherwise.
PASSED by the Board of Public Works and Safety of the City of Carmel, Indiana, this
day of , 2022, by a vote of ayes and nays.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and
Safety (“Board”)
By:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
Resolution No. 04-06-22-01
Page Two of Two Pages
This Resolution was prepared by Jon Oberlander, Carmel Interim Corporation Counsel, on
3/14/2022 2:28 PM. No subsequent revision to this Resolution has been reviewed by Mr.
Oberlander for legal sufficiency or otherwise.
6th April
City of Carmel
Carrell Police Department
3 Civic Square
Carmel, Indiana 46032
March 8, 2022
City of Carmel
Board of Public Works
and Safety
One Civic Square
Carmel, IN 46032
Dear Members:
I respectfully request Board approval to have the below listed weapon and badge deleted from
the Police Department inventory:
Glock Model 19, 9mm Pistol and accessories
Carmel Police Department Badge / marked Retired
As has been the custom and practice of the City and Department, the weapon and badge will be
presented to Officer Andrew P. Gerdt, who will retire on April 20, 2022, from the Carmel Police
Department, with over twenty-five years of service to the Carmel community as a police officer.
Respectfully,
Jeffrey J. Horner
Deputy Chief of Police
Carmel Police Department
JJH/tka
317) 571-2500 A Nationally Accredited Law Enforcement Agency www.carmelpd.com
6th April 22
Holly J. Harmeyer12/15/2029
Hamilton