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Home My WebLink AboutBPW_Minutes_03.16.2022 Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, March 16th, 2022 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 MEETING CALLED TO ORDER 6 7 Mayor Brainard called the meeting to order at 10:02 AM 8 9 MEMBERS PRESENT 10 11 Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Holly Harmeyer 12 were present. 13 14 MINUTES 15 16 Minutes from the March 2nd, 2022 Regular Meeting. Board Member Burke moved to approve. Board Member 17 Watson seconded. Request approved 2-0. Mayor Brainard abstained. 18 19 BID/QUOTE OPENINGS AND AWARDS 20 21 Bid Opening for Project 18-ENG-05 Richland & Main and Lexington & Main Intersection Improvements; Lori 22 Watson opened the bids and Mayor Brainard read them aloud: 23 24 Contractor Bid 25 White Construction $3,493,000.00 26 Rieth-Riley $3,703,824.77 27 Morphey Construction $4,398,000.00 28 29 PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 30 31 Resolution BPW 03-16-22-02; Napleton Kia; Right of Way; EFN North Indy Properties; Board Member Burke 32 moved to approve. Board Member Watson seconded. Request approved 3-0. 33 34 CONTRACTS 35 36 Request for Purchase of Goods and Services; Angel Oak Tree Care - Angel’s Touch Lawn Care Inc.; 37 ($75,000.00); Tree Removal and Other Landscape Services; Additional Services Amendment; Board Member 38 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 39 40 Request for Purchase of Goods and Services; Grand Industrial, LLC; ($238,930.40); Path Preservation; Board 41 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 42 43 Request for Purchase of Goods and Services; Hanson Professional Services, Inc.; ($4,850.00); 20-ENG-02 – 44 106th & College RAB – Negotiations (Parcel 1 & 6); 2020 Road Bond; Additional Services Amendment; Board 45 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 46 47 DocuSign Envelope ID: 5763FED6-9E94-4233-BEB5-3F762D281573 Resolution BPW 03-16-22-01; A Resolution of the City of Carmel Board of Public Works and Safety 48 Acknowledging Agreement Between City and Vendor; Rieth-Riley Construction Co., Inc.; ($3,465,950.00); 20-49 ENG-03 - 3rd Avenue SW Reconstruction from Autumn Drive to 2nd Street SW – Des. 2101354; 2020 Road Bond; 50 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 51 52 Resolution BPW 03-16-22-04; A Resolution of the City of Carmel Board of Public Works and Safety 53 Acknowledging Agreement Between City and Vendor; Fifth Third Bank; Master Lease Agreement; Board Member 54 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 55 56 Request for Purchase of Goods and Services; Shamrock Mechanical, Inc.; ($6,180.00); Carmel Data Center – 57 Plumbing; 2021 Data Center Bond; Additional Services Amendment; Board Member Burke moved to approve. 58 Board Member Watson seconded. Request approved 3-0. 59 60 Request for Purchase of Goods and Services; SJCA, Inc.; ($56,200.00); 20-ENG-12 Multi-Use Paths Along South 61 Side of Main Street – 2020 Road Bond; Additional Services Amendment; Board Member Burke moved to approve. 62 Board Member Watson seconded. Request approved 3-0. 63 64 Request for Purchase of Goods and Services; TMT, Inc.; ($100,000.00); Trees; Additional Services Amendment; 65 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 66 67 Request for Purchase of Goods and Services; Volkert, Inc.; ($2,075.00); 20-ENG-01 Parcel 2 – Smoky Row – 68 Buyer’s Agent – 2020 Road Bond; Additional Services Amendment; Board Member Burke moved to approve. 69 Board Member Watson seconded. Request approved 3-0. 70 71 Request for Purchase of Goods and Services; Volkert, Inc.; ($8,075.00); 20-ENG-02 Right of Way Services – 72 Parcel 1 & 6 and 2 & 11 – 106th & College RAB –2020 Road Bond; Additional Services Amendment; Board 73 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 74 75 REQUEST TO USE CITY STREETS/PROPERTY 76 77 Request to Use Midtown Plaza; Community Bicycle Events “Slow Roll Dinner Cruise”; June 14th, 2022; 5:00 78 PM – 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 79 3-0. 80 81 Request to Use Midtown Plaza; Community Bicycle Events “Slow Roll Dinner Cruise”; July 12th, 2022; 5:00 82 PM – 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 83 3-0. 84 85 Request to Use Midtown Plaza; Community Bicycle Events “Slow Roll Dinner Cruise”; August 9th, 2022; 5:00 86 PM – 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 87 3-0. 88 89 Request to Use Carmel Elementary School Parking Lot; Community Bicycle Events “Family Fun Ride”; May 90 14th, 2022; 7:00 AM – 1:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 91 Request approved 3-0. 92 93 Request to Use Carmel Elementary School Parking Lot; Community Bicycle Events “Family Fun Ride”; June 94 11th, 2022; 7:00 AM – 1:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 95 Request approved 3-0. 96 97 DocuSign Envelope ID: 5763FED6-9E94-4233-BEB5-3F762D281573 Request to Use Carmel Elementary School Parking Lot; Community Bicycle Events “Family Fun Ride”; July 98 9th, 2022; 7:00 AM – 12:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 99 Request approved 3-0. 100 101 Request to Use Carmel Elementary School Parking Lot; Community Bicycle Events “Family Fun Ride”; August 102 13th, 2022; 7:00 AM – 12:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 103 Request approved 3-0. 104 105 Request to Use Midtown Plaza / Street Closure on Elm Street between Veterans Way and Monon Boulevard; 106 Community Bicycle Events “Roundabout Ride”; September 17th, 2022; 6:00 AM – 2:00 PM; Board Member 107 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 108 109 Request to Use Civic Square Gazebo; Bike Maintenance Workshop; May 7th, 2022; 12:00 PM – 4:00 PM; 110 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 111 112 Request to Use Civic Square Gazebo / Civic Square Fountain and for Traffic Control; The Donut Judge Me 5K 113 Run / Walk; August 27th, 2022; 6:00 AM – 11:00 AM; Board Member Burke moved to approve. Board Member 114 Watson seconded. Request approved 3-0. 115 116 Request to Use / Close City Streets; 2022 Freedom Run / Walk; July 2nd, 2022; 7:00 AM – 10:00 AM; Board 117 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 118 119 Request to Use Civic Square Gazebo / Japanese Garden; Wedding Ceremony - Funkhouser; October 14th, 120 2022; 9:00 AM – 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request 121 approved 3-0. 122 123 Request to Use Palladium Paver Patio; Wedding Rehearsal and Ceremony - Kiernan; July 28th, 2022 5:30 PM 124 – 6:30 PM; July 29th, 2022 - 1:30 PM – 6:00 PM; Board Member Burke moved to approve. Board Member 125 Watson seconded. Request approved 3-0. 126 127 Request to Use Carter Green / Street Closures; Carmel Pride Festival; June 5th, 2022; 10:00 AM – 11:00 PM; 128 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 129 130 Request to Use Civic Square Gazebo / Japanese Garden; Wedding Ceremony – Seuring; May 28th, 2022; 12:00 131 PM – 6:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 132 3-0. 133 134 Request to Use / Close Main Street from 2nd Avenue NW to Veterans Way; Shamrock the District Event; March 135 17th, 2022 at 10:00 AM – March 18th, 2022 at 11:00 PM; 11:00 PM; Board Member Burke moved to approve. 136 Board Member Watson seconded. Request approved 3-0. 137 138 Request to Use Midtown Plaza; Jeff Worrell Town Hall Meeting; March 19th, 2022; 12:30 PM – 2:30 PM; 139 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 140 141 OTHER 142 143 Request for Vacation of Public Right of Way; 2nd Street SE; Board Member Burke moved to approve. Board 144 Member Watson seconded. Request approved 3-0. 145 146 Request for Acknowledgement of Conflict of Interest; Board Member Burke moved to approve. Board Member 147 Watson seconded. Acknowledgement approved 3-0. 148 149 DocuSign Envelope ID: 5763FED6-9E94-4233-BEB5-3F762D281573 Request for Dedication and Deed of Public Right–of-Way; Carmel Cemetery Association – 1000 North Range 150 Line; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 151 152 Resolution BPW 03-16-22-03; A Resolution of the City of Carmel Board of Public Works Designating and 153 Approving the Placement of No Parking or Stopping Signs on Certain City Streets Within the Proximity of 154 School Property; In Addition to Previous List; Board Member Burke moved to approve. Board Member Watson 155 seconded. Request approved 3-0. 156 157 Request for Dedication and Deed of Public Right–of-Way; Carmel Clay Public Library; Board Member Burke 158 moved to approve. Board Member Watson seconded. Request approved 3-0. 159 160 Request for Dedication and Deed of Public Right–of-Way; Carmel Midtown Community Development 161 Corporation – 16-ENG-21; Board Member Burke moved to approve. Board Member Watson seconded. Request 162 approved 3-0. 163 164 Request for New Curb Cut / Curb Cut Vacation; 401 Emerson Road; Board Member Burke moved to approve. 165 Board Member Watson seconded. Request approved 3-0. 166 167 Request for Parking Space / Sidewalk Closure; 571 Monon Boulevard; Board Member Burke moved to 168 approve. Board Member Watson seconded. Request approved 3-0. 169 170 Request for Lane Restrictions / Road Closure / Open Pavement Cut; 815 Pawnee Road; Board Member Burke 171 moved to approve. Board Member Watson seconded. Request approved 3-0. 172 173 Request for Waiver of Floodplain Management Code 6-198; Faith Apostolic Church - 1212 E 116th Street; 174 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 175 176 Request for Secondary Plat; The Grove at the Legacy, Section 5; Board Member Burke moved to approve. 177 Board Member Watson seconded. Request approved 3-0. 178 179 ADJOURNMENT 180 181 Mayor Brainard adjourned the meeting at 10:07 AM. 182 183 184 APPROVED: ____________________________________ 185 Sue Wolfgang – City Clerk 186 187 _____________________________________ 188 Mayor James Brainard 189 ATTEST: 190 191 __________________________________ 192 Sue Wolfgang – City Clerk 193 DocuSign Envelope ID: 5763FED6-9E94-4233-BEB5-3F762D281573