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Home My WebLink AboutBPW-03-01-06 City of Carl1lel a~~~~:~:"MEE TIN G NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, MARCH 1,2006 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD J OF PUBLIC W,ORKS WILL HOLD A MEETING ON WEDNESDAY, MARCH 1, 2006, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING I~ CITY BUSINE.SS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571,2414 City of Carlllel Office of the Clerk-Treas1fOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MARCH 1, 2006 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER I. MINUTES a. Minutes from the February 15, 2006 Regular Meeting 2. BIDOPENING/AWARDS a. Bid Opening for 121" Street and Shelborne Road Water Main Extension; John Duffy, Director of the Department of Utilities b. Bid Opening for Hazel Dell and Other Roads Lawn Maintenance Program; Scott Brewer, Department of Community Services c. Bid Opening for 136th Street and Oakridge Road Roundabout; Michael McBride, City Engineer d. Bid Award for Illinois Street North Extension Segments A-G; E&B PavinglGradex (Joint Venture); $6,536,489.85; Michael McBride, City Engineer 3. PERFORMANCE RELEASES a. Resolution No. BPW- 03-01-06-01; Fairgreen Trace, Section 1; Monuments and Markers; Steve Cook, Beazer Homes b. Resolution No. BPW- 03-01-06-02; Cherry Creek Estates, Section 3, Interior Sidewalks; Tim Berry, Platinum Properties c. Resolution No. BPW- 03-01-06-03; Glen Oaks; Curb & Gutters, Onsite Water Mains, Offsite Water Mains, Street Signs, Exterior Sidewalks; John Edwards, Langston Development d. Resolution No. BPW- 03-01-06-04; Traditions on the Monon; Sanitary Sewers; Kempis Wilkerson, Centex Homes 4. CONTRACTS a. Request for Purchases of Goods and Services; Leaf Partnersmart; ($6,880.00); John Duffy, Director of the Department of Utilities ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571.2414 5.. USE OF CITY FACILITIES "a. Request to Close City Streets; 5K RunfWalk; Saturday, May 27, 2006 8:00 a.m. to 11:30 a.m.; Race For Ray, Kate Warne b. Request to Use Council Chambers; Meeting; Tbursday, March 16,2006 from 6:30 p.m. to 8:30 p.m.; Lake Forest Homeowners Association . c. Request to Use Streets, Veterans Plaza, City Property; Bodacious Blues-B-Q; Friday May 19th through Sunday, May 21, 2006; Kari Eisenhooth 6. OTHER a. Request for Secondary Play Approval; Yorktown Woods Subdivision; Brian Cross, Environmental & Civil Consultants b. Request for Dedication of Right of Way; Carmel Clay School Corporation; 126th Street and River Road; Jennifer Phelan, Paul I Cripe c. Request for Dedication of Right of Way; City of Carmel Redevelopment Commission; Old Town Shops; Les Olds, Director d. Request for Commercial Curb Cut; Carmel Clay School Corporation; 126th Street and River Road Soccer Fields; Jennifer Phelan, Paul I Cripe e. Request for Commercial Curb Cut; Strafford Assisted Living; Village of West Clay, Section 6001; Brandon Burke, The Schneider Corporation f. Request for Amendment to Labor Agreement with the Carmel Professional Firefighters Association; Orbie Bowles, President Carmel Professional Firefighters Local #4444 g. Tabled 2/1/2006; Request for State-LPA Agreement; Rangeline Road to College Avenue Road Project; Michael McBride, City Engineer h. Tabled 2/15/2006; Request for Amendment to Municipal Lease Agreement (Bane of America LeasingIKonica MinoIta); Tim Green, Assistant Police Chief 7. ADJOURNMENT BPW ADD-ON ITEM for March 1, 2006 a. Request for Purchases of Goods and Services; Shiel Sexton ($28,455.00); Tim Green, Assistant Chief, Carmel Police Department . Department of Law . I BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING MINUTES WEDNESDAY, MARCH 1, 2006 -10:00 A.M. COUNCIL CHAMBERS I CITY HALL I ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Member Mary Ann Burke and Lori Watson; Deputy Clerk Treasurer, Sandra Johnson and Lois Fine MINUTES The Minutes for the February 15, 2006 Regular Meeting were approved 2-0. BID OPENING/AwARD I Bid Oveninl! for12Jst Street and Shelborne Water Main Extension: Board Member Burke ovened and read the bids aloud: Company Bid Amount Alternate Culy Construction M &D Excavating Infrastructure Contractor, Inc Atlas Excavating $177,471.00 $301,750.76 $ 220,164.00 $ 262,380.00 $18,135.00 $22,475.00 $13,175.00 $27,555.00 The Bids were given to John Duffy, Director of the Utilities Department, for review and recommendation. Bid avenin!? for Hazel Dell and Other Road Lown Maintenance: Board Member Burke ovened and read the bids aloud: Company Bid Amount Plum Creek Landscaping M.R. Service $ 80,065.00 $134,400.00 I The Bids were given to Scott Brewer, Department of Community Services, for review and recommendation. I I I Bid Ovenim! for 136'1' Street and Oak Ridl!e: Board Member Burke ovened and read the bids aloud: Company Bid Amount Crider & Crider Calumet Asphalt Rieth-Riley E&B Paving Atlas Excavating $ 959,535.00 $ 777,000,00 $ 935.809.10 $ 810,888.80 $ 895.263.78 The Bids were given to Gary Duncan. Assistant City Engineer,jor review and recommendation. Bid Award for Illinois Street North Extension Sel!ments a-I!: E&B Pavinl!: Board Member Burke moved /0 approve. Board Member Watson seconded. Award approved 2-0. PERFORMANCE BONDS Resolution No. BPW- 03-01-06-01: Fairl!reen Trace. Section 1: Monuments and Markers: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW- 03-01-06-02: Cherrv Creek Estates. Section 3. 1nterior Sidewalks: Board Member Burke moved /0 approve. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW- 03-01-06-03: Glen Oaks: Curb & I!utters. Onsite Water Mains. Off site Water Mains. Street Sil!ns. Exterior Sidewalks: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW- 03-01-06-04: Traditions on the Monon: Sanitarv Sewers: Board Member Burke //loved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Reauest for Purchases of Goods and Services: Leaf Partnersmart: ($6.880.00): Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. USE OF CITY FACILITIES Reauest to Close CiIV Streets: 5K Run/Walk: Saturdav. Mav 27. 20068:00 a.m. /0 11 :30 a.m.: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Reauest to Use Council Chambers: Meetinl!: Thursday. March 16.2006 from 6:30 v.m. /0 8:30 V.m.: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Reauest to Use Streets. Veterans Plaza. CiIV ProverIV: Bodacious Blues-B-O: Friday May 19'/1 throul!h Sunday. Mav 21.2006: The Clerk Treasurer's office advised the Board that they had approved a wedding at the Gazebo on Saturday. May 2(j/1 and there is concern as /0 the parking issue. Also. the area highlighted on the map is a construction area surrounded by afence. I I I Steve Engelking, Director of Administration, stated there was not a problem using the fenced area as far as he knew. Parking should not be a problem because it was not the same location as the wedding. Lori Watson, Board Member, stated that they were expecting 25,000 people and she thought parking would be an issue. Mary Ann Burke, Board Member, stated that it's 25,000 over three days. Steve Engelking stated this fimction was on City grounds last year and Carmel Fest is held on City grounds and there is not a parking issue. Sandy Johnson, Deputy Clerk Treasurer, stated the issue is parking for the wedding party and attendees, IlOt the Barbeque. Tom Schneider, Volunteer on the committee for Bodacious Blues B-Q, stated that they want to be respectful of the wedding and the construction lot will be used for parking. They are also trying to get permission from Woods Wire to use the large lot they have for parking. Mary Ann Burke stated there is only a problem on one day. Tom Schneider stated that the event did not start until noon and music started at] :00 &,.m. The largest crowds would start around 3:00 p.m., so it should not be a problem for the wedding. ( eddinK i"c"eduledfur 2:00 pm - 8:00 pm wi,II 150 invitee,I') Tim Green, Assistant Police Chief, stated it will be like Carmel fest where the parking scheme is controlled by police to ensure that businesses, etc. are not affected. They may need to restrict parking. They would look at restricting parking in the Gazebo area for Saturday. Lori Watson stated she is not in favor of closing streets for any events. Off-site parking with shuttles could be arranged. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER ReQl/est for Secondary Plav Approval; Yorktown Woods Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ReQuest for Dedication of Rif!ht of Way; Carmel Clay School COrDoration: ]26'" Street and River Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ReQuest for Dedication of Ririht of Way; Cili' of Carmel Redevelopment Commission; Old Town Shops; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ReQl/est for Commercial Curb Cut; Carmel Clay School COrDoration: 126'" Street and River Road Soccer Fields; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ReQuest for Commercial Curb Cut; Strafford Assisted Livinri; Villarie of West Clav, Section 600]; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Re uest or Amendment to Labor A reement with the Carmel Pro essional Fire 'hters Association' Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. No Action Taken 3/]/2006. No Action Taken 2/]5/2006. Tabled 2/]/2006: Reauest for State-LPA Arireement: Ranrieline Road to Collerie Avenue Road Protect: Michael McBride, Cili' Enriineer I Tabled 2/15/2006; Reauest for Amendmellt to Municival Lease AQreement (Banc of America LeasinQ/Konica Minolta); Tim Green. Assistallt Police Chief No Action 3/1/2006. No Action 2/15/2006. Tabled 2/1/2006; Reauest for State-LPA AQreemellt; RanQeline Road to ColleQe Avenue Road Proiect; Michael McBride. Citv EnQineer Tabled 2/15/2006;Reauest for Amendmellt to Municival Lease AQreemellt (Banc of America Leasinl!lKonica Minolta); Tom Perkins. Assistallt City Attorney; Board Member Burke moved to remove from the table. Board Member Watson seconded. Request removed from table 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADD ON Board Member Burke moved to Add On item to the Agenda. Board Member Watson seconded. Add-on Approved 3-0. Reauest for Purchase of Goods and Services; Shiel Sexton; ($28.455.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the Meeting at 10;31 a.m. I of~()-L.~ ~-Jv~ Diana L. Cordray, lAMC Clerk-Treasurer ayor James Brainard &;E(}L,~ ~.~~ Diana L. Cordray, IAMC Clerk-Treasurer I