HomeMy WebLinkAboutPaperless Packet for BPW 04.20.22
Board of Public Works and Safety Meeting
Agenda
Wednesday, April 20, 2022 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the April 6, 2022, Regular Meeting
2. BID/QUOTE AWARDS
a. Bid Award for 2022 Paving; Lee Higginbotham, Street Commissioner
b. Bid Award for 116th St, Carmel Dr, Main St, and Smoky Row Rd over Keystone Pkwy
Bridge Rehabilitations; Lee Higginbotham, Street Commissioner
c. Quote Award for 126th St over Keystone Pkwy Bridge Beam Repairs; Lee
Higginbotham, Street Commissioner
3. CONTRACTS
a. Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($0);
#16-ENG-37 – Roundabout Improvements – 116th Street and Medical Drive at Range
Line Road; CO #1; Updated Completion Date of April 27, 2022. Jeremy Kashman,
Director of Engineering
b. Request for Purchase of Goods and Services; HIS Constructors; ($152,006.80); 20-
SW-09 & 17-SW-14 - Sister Cities Garden and Monon Ditch Encapsulation; CO #1;
Jeremy Kashman, Director of Engineering
4. REQUEST TO USE CITY STREETS/PROPERTY
a. Request to Acknowledge Mayor’s Approval to Use Parking Spaces on Elm Street – 3rd
Ave SW to Monon Boulevard; First Merchants Bank TV Commercial Filming; April
14, 2022; 7:00 AM – 8:00 PM; Greg Malone, Road Pictures, Inc
b. Request to Use Children’s Art Gallery Garden; Art in the Garden; June 11/July
9/August 13/September 10/October 8 / November 12/ December 10, 2022; 3:00 PM –
9:00 PM; Mary Jane Roth, Carmel Arts Council
c. Request to Use Monon & Main Plaza / Street Closures in the CADD; Artomobilia;
August 27, 2022; 6:00 AM – 8:00 PM; Meg Gates Osborne / John Leonard, City of Carmel
d. Request to Use Carmel Porchfest Spaces; Carmel on Canvas Plein Air Art Competition;
September 16 at 7:00 AM – September 18, 2022 at 5:00 PM;–; Meg Gates Osborne, City
of Carmel
e. Request to Use Carter Green / Civic Square Fountain / Civic Square Gazebo / Street
Closures; CarmelFest – Festival/Parade/Fireworks; July 2, 2022 at 2:00 PM – July 5,
2022 at 8:00 AM; Steven Krusie, Carmel Rotary Club
f. Request to Use Midtown Plaza; Movie Viewing – “2040”; June 16, 2022; 6:30 PM –
10:00 PM; Madelyn Zalon, Carmel Green Initiative
g. Request to Use Civic Square Gazebo; Book Club Meeting; May 23, 2022; 6:00 PM –
8:00 PM; Jennifer Humphrey, Carmel Clay Public Library
h. Request to Use Civic Square Gazebo; Book Club Meeting; June 27, 2022; 6:00 PM –
8:00 PM; Jennifer Humphrey, Carmel Clay Public Library
i. Request to Use Civic Square Gazebo; Book Club Meeting; July 25, 2022; 6:00 PM –
8:00 PM; Jennifer Humphrey, Carmel Clay Public Library
j. Request to Use Midtown Plaza / Lane Restrictions; City of Carmel Chinese Mooncake
Festival; September 10, 2022; 12:00 PM – 9:00 PM; Meg Gates Osborne, City of Carmel
k. Request to Use Carter Green; CHS Cheftacular – Ticketed Public Chef Tasting Event;
May 2, 2022; 11:00 AM – 10:00 PM; Nicholas Carter, Carmel Culinary Boosters
l. Request to Use Palladium East Paver Patio; Fove for Fighting - Concert and Dinner
Service; May 21, 2022; 1:00 PM – 10:00 PM; Amanda Ahern, Hotel Carmichael
m. Request to Use Midtown Plaza / Stage; Holiday PorchFest - Live Music; December
10, 2022; 12:00 PM – 5:00 PM; Sondra Schwieterman
n. Request to Use Monon & Main Plaza / Main Street and Range Line Road Closures;
Carmel International Arts Festival 2022; September 23 at 3:00 PM - 7:00 PM
September 25, 2022; Rachel Ferry
o. Request to Use / Close Main Street – From Range Line Road to 2nd Avenue NW; Late
Night on Main; July 16, 2022; 2:00 PM – 1:00 AM; Sondra Schwieterman
p. Request to Use / Close Main Street – From Range Line Road to 2nd Avenue NW; Late
Night on Main; September 16, 2022; 2:00 PM – 1:00 AM; Sondra Schwieterman
q. Request to Use Midtown Plaza; Woods on Wheels – Lumberday - Earth Day Pop-up
Museum; April 22, 2022; 8:00 AM – 4:00 PM; Samantha LaMar
r. Request to Use Palladium East Paver Patio; Lunn – Offenbach Wedding; Rehearsal is
October 21, 2022 5:30 PM – 6:30 PM; Ceremony is October 22, 2022 2:30 PM – 6:30
PM; Amanda Ahern, Hotel Carmichael
s. Request to Use Midtown Plaza; NBA Draft Viewing Party; June 23, 2022; 5:00 PM –
10:00 PM; Taylar Thomas, Indiana Pacers
t. Request to Use Civic Square Gazebo; International Yoga Day; June 21, 2022; 1:00 PM
– 8:00 PM; Parool Patel, Patanjali Yoga 21
u. Request to Use Midtown Plaza; Yoga on Midtown Plaza Lawn; July 23, 2022; 10:00
AM – 1:00 PM; Michaela Hubbard, Muscle Mobility Performance and Wellness Clinic
5. OTHER
a. Resolution BPW 04-20-22-01; A Resolution of the City of Carmel Board of Public
Works and Safety Approving the Transfer and Presentation of Pistol and Badge for
Deputy Chief Aaron K. Dietz; Chief Jeffrey Horner, Carmel Police Department
b. Request for Consent to Encroach and Variance; 5058 St. Charles Place; Carie and Paul
Downes, Property Owners
c. Request for Grant of Perpetual and Non-Exclusive Easement; Duke Energy Indiana,
LLC; Kawachinagano Japanese Garden; Jeremy Kashman, Director of Engineering
d. Request for Lane Restrictions / Open Pavement Cut; 704 Pawnee Road; Zach Spitz,
Elevation Excavation, Inc.
e. Request for Waiver of BPW Res. No. 04-28-17-01; Small Cell - Node 13 at 13608 Ditch
Road / Node 14 at 1694 W Main Street; Steve Carr, AT&T
f. Request for New Curb Cut; 140 North Range Line Road – Off 2nd Street NW; Property
Owner
g. Request for Secondary Plat; Hamilton Crossing East, Lot 2; Mike Timko, Kimley-Horn
6. ADJOURNMENT
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, April 6th, 2022 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5
MEETING CALLED TO ORDER 6 7
Board Members Mary Ann Burke called the meeting to order at 10:01 AM 8
9
MEMBERS PRESENT 10
11
Board Member Mary Ann Burke, Board Member Lori Watson, and Deputy Clerk Holly Harmeyer were present. 12
13
MINUTES 14
15
Minutes from the March 16th, 2022 Regular Meeting. Board Member Burke moved to approve. Board Member 16
Watson seconded. Request approved 2-0. 17
18
BID/QUOTE OPENINGS AND AWARDS 19
20
Board Member Burke moved to change the agenda, moving Quote Opening for 2022 Hanover Fountain Repair 21
to be the first opening/award. Board Member Watson seconded. Agenda change approved 2-0. Quote Opening 22
for 2022 Hanover Fountain Repair; Board Member Watson opened the quote and Board Member Burke read it 23
aloud: 24
25
Contractor Bid 26
Smock Fansler $67,230.00 27
28
29
Bid Opening for 2022 Paving; Board Member Watson opened the bid and Board Member Burke read it aloud: 30
31
Contractor Bid 32
Rieth-Riley BASE $3,330,287.43 33
ALT 1 $1,259,011.90 34
ALT 2 $1,774,774.75 35
ALT 3 $2,937,264.01 36
ALT 4 $2,066,509.50 37
38
Howard Companies BASE $3,395,728.52 39
ALT 1 $1,315,314.49 40
ALT 2 $1,720,755.81 41
ALT 3 $3,043,250.71 42
ALT 4 $2,027,396.87 43
44
Milestone Contractors BASE $3,551.762.39 45
ALT 1 $1,335,760.07 46
ALT 2 $1,894,465.49 47
ALT 3 $3,116,296.02 48
ALT 4 $2,195,078.13 49
50
E & B Paving, LLC BASE $3,624,169.69 51
ALT 1 $1,367,169.69 52
ALT 2 $1,894,869.69 53
ALT 3 $3,201,369.69 54
ALT 4 $2,196.969.69 55
56
57
Bid Opening for 116th St, Carmel Dr, Main St, and Smoky Row Rd over Keystone Pkwy Bridge Rehabilitations; 58
Board Member Watson opened the bid and Board Member Burke read it aloud: 59
60
Contractor Bid 61
RAM Construction $470,183.00 62
Rieth Riley $560,141.00 63
64
65
Quote Opening for 126th St over Keystone Pkwy Bridge Beam Repairs; Board Member Watson opened the bid 66
and Board Member Burke read it aloud: 67
68
Contractor Bid 69
Rieth Riley $62,743.00 70
71
72
Bid Award for Project 18-ENG-05 Richland & Main and Lexington & Main Intersection Improvements; Chris 73
Ogg, Department of Engineering, recommended awarding the bid to White Construction, as they were the lowest 74
and most responsive bidder. Board Member Burke moved to award the bid to White Construction in the amount 75
of $3,493,000.00. Board Member Watson seconded. Award approved 2-0. 76
77
78
PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 79
80
Resolution BPW 04-06-22-03; The Estates at Towne Meadow; Erosion Control; Board Member Burke moved to 81
approve. Board Member Watson seconded. Request approved 2-0. 82
83
Resolution BPW 04-06-22-04; Albany Place Section 2; Erosion Control and Right of Way Permit; Board Member 84
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 85
86
87
CONTRACTS 88
89
Request for Purchase of Goods and Services; Beam, Longest & Neff, LLC; ($179,700.00); 20-ENG-01 ASA 2 - 90
Smoky Row Road – Old Meridian to Range Line Road RAB - Design; Additional Services Amendment; Board 91
Member Burke moved to approve the amendment. Board Member Watson seconded. Amendment approved 2-0. 92
93
Request for Purchase of Goods and Services; A&S General Construction; ($3,093.09); Carmel Data Center 94
Project; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 95
2-0. 96
97
Request for Purchase of Goods and Services; Biancofiori Masonry, Inc.; ($2,997.50); Carmel Data Center; CO 98
#2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 99
100
Request for Purchase of Goods and Services; White Construction; ($190,000.00); 16-ENG-22 - Monon Boulevard 101
– Phase 2; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 102
2-0. 103
104
Request for Purchase of Goods and Services; CPP Indianapolis, LLC; ($14,937.00); Painting Exterior of Station 105
46 per Quote; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-106
0. 107
108
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($100,000.00); 17-ENG-01 ASA 14a 109
- Duke Energy Phase 2 North – Inspection; Additional Services Amendment; Board Member Burke moved to 110
approve the amendment. Board Member Watson seconded. Amendment approved 2-0. 111
112
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($100,000.00); 20-ENG-09 ASA 20a 113
– Right of Way Services Supplemental; Additional Services Amendment; Board Member Burke moved to approve 114
the amendment. Board Member Watson seconded. Amendment approved 2-0. 115
116
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($302,000.00); 18-ENG-05 ASA 23 – 117
4th / Main RAB Inspection Services; Board Member Burke moved to approve. Board Member Watson seconded. 118
Request approved 2-0. 119
120
Request for Purchase of Goods and Services; DLZ Indiana, LLC; ($64,600.00); 18-ENG-02 ASA 1 – 106th Street 121
and Hazel Dell Parkway RAB Design; Additional Services Amendment; Board Member Burke moved to approve 122
the amendment. Board Member Watson seconded. Amendment approved 2-0. 123
124
Request for Purchase of Goods and Services; Engledow, Inc.; ($48,011.74); Sophia Square Topiaries; Additional 125
Services Amendment; Board Member Burke moved to approve the amendment. Board Member Watson seconded. 126
Amendment approved 2-0. 127
128
Request for Purchase of Goods and Services; K and K Fence, Inc.; ($108,160.00); Carmel Data Center Project 129
- Fencing; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 130
131
Request for Purchase of Goods and Services; Kelley Automotive Group, LLC; ($550.00); Vehicle 2022 Traverse; 132
Additional Services Amendment; Board Member Burke moved to approve the amendment. Board Member Watson 133
seconded. Amendment approved 2-0. 134
135
Request for Purchase of Goods and Services; Kelley Automotive Group, LLC; ($97,800.00); Vehicles; Additional 136
Services Amendment; Board Member Burke moved to approve the amendment. Board Member Watson seconded. 137
Amendment approved 2-0. 138
139
Request for Purchase of Goods and Services; Mainscape, Inc.; ($25,050.00); Sod Installation; Additional 140
Services Amendment; Board Member Burke moved to approve the amendment. Board Member Watson seconded. 141
Amendment approved 2-0. 142
143
Resolution BPW 04-06-22-02; A Resolution of the City of Carmel Board of Public Works and Safety 144
Acknowledging Agreement Between City and Vendor; Hirsch Bender Associates Interior Design; City Hall 145
Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 146
147
Request for Purchase of Goods and Services; Specialized Land Services, Inc.; ($5,900.00); 20-ENG-01 and 20-148
ENG-02 Buying Services; Additional Services Amendment; Board Member Burke moved to approve the 149
amendment. Board Member Watson seconded. Amendment approved 2-0. 150
151
Request for Purchase of Goods and Services; The Mirazon Group, LLC; ($3,600.00); Consulting Services; Board 152
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 153
154
Request for Purchase of Goods and Services; Traynor & Associates, Inc.; ($3,000.00); 20-ENG-03 – 560 3rd Ave 155
SW – Appraisal; Additional Services Amendment; Board Member Burke moved to approve the amendment. Board 156
Member Watson seconded. Amendment approved 2-0. 157
158
Request for Purchase of Goods and Services; Traynor & Associates, Inc.; ($4,000.00); 20-ENG-02 – 106th & 159
College RAB – Appraisal; Additional Services Amendment; Board Member Burke moved to approve the 160
amendment. Board Member Watson seconded. Amendment approved 2-0. 161
162
Request for Purchase of Goods and Services; Tuuci, LLC; ($6,852.50); Midtown Umbrellas with Event Sponsor 163
Logo; Additional Services Amendment; Board Member Burke moved to approve the amendment. Board Member 164
Watson seconded. Amendment approved 2-0. 165
166
Request for Purchase of Goods and Services; United Consulting Engineers, Inc.; ($58,039.94); 16-ENG-104 ASA 167
#7b – Smoky Row and Monon Trail Over Little Cool Creek; Additional Services Amendment; Board Member 168
Burke moved to approve the amendment. Board Member Watson seconded. Amendment approved 2-0. 169
170
Request for Purchase of Goods and Services; VSP Global; ($0); Business Associate Agreement; Board Member 171
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 172
173
Request for Purchase of Goods and Services; White Construction, LLC; ($3,493,000.00); 18-ENG-05 – Richland 174
& Main and Lexington & Main Intersection Improvements - Construction; Additional Services Amendment; 175
Board Member Burke moved to approve the amendment. Board Member Watson seconded. Amendment approved 176
2-0. 177
178
Request for Purchase of Goods and Services; Angel Oak Tree Care; ($75,000.00); Tree Removal and Other 179
Landscape Services; Board Member Burke moved to approve. Board Member Watson seconded. Request 180
approved 2-0. 181
182
183
REQUEST TO USE CITY STREETS/PROPERTY 184
185
Request to Amend Date of Original Use Request; The Donut Judge Me 5K Run / Walk; Original Request Date of 186
August 27th, 2022; Amended Request Date of August 28th, 2022; 9:00 AM – 6:00 PM; Board Member Burke 187
moved to approve the amendment. Board Member Watson seconded. Amended request approved 2-0. 188
189
Request to Amend Date of Original Use Request; St. Christopher’s Strawberry Festival; Original Request Date 190
of June 11th, 2022; Amended Request Date of August 20th, 2022; Board Member Burke moved to approve the 191
amendment. Board Member Watson seconded. Amended request approved 2-0. 192
193
Request to Use City Hall Parking Lot; Bike Carmel Bicycle Donation Event; April 23rd, 2022; 10:45 AM – 2:15 194
PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 195
196
Request to Use Japanese Garden; Guided Meditation by Urban Meditation; May 14th, 2022; 1:30 PM – 3:15 197
PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 198
199
Request to Use Midtown Plaza; Hands Free CPR Class; April 24th, 2022; 8:00 AM – 1:00 PM; Board Member 200
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 201
202
Request to Use Civic Square Gazebo; Confront the Climate Crisis Event; April 24th, 2022; 12:00 PM – 5:00 PM; 203
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 204
205
Request to Use Midtown Plaza; Coffee on the Monon; Multiple 2022 Event Dates with Same Time Frame; May 206
6th, June 24th, July 22nd, August 26th, and September 23rd, 2022; 6:15 AM – 9:15 AM; Board Member Burke 207
moved to approve. Board Member Watson seconded. Request approved 2-0. 208
209
Request to Use Palladium Paver Patio - East Patio; Hrinowich – Elsbury Wedding Ceremony; April 30th, 2022; 210
2:00 PM – 6:30 PM; Rehearsal; April 29th, 2022; 5:00 PM – 6:00 PM; Board Member Burke moved to approve. 211
Board Member Watson seconded. Request approved 2-0. 212
213
Request to Use Civic Square Gazebo and Surrounding Greenspace; Indianapolis – Carmel Children’s Festival; 214
Kids and Family Growth Foundation; April 30th, 2022; 8:00 AM – 3:45 PM; Board Member Burke moved to 215
approve. Board Member Watson seconded. Request approved 2-0. 216
217
Request to Use Palladium Paver Patio - East Patio; Mester – Schoenle Wedding Ceremony; July 29th, 2022; 218
2:00 PM – 7:00 PM; Rehearsal; July 28th, 2023; 5:30 PM – 6:30 PM; Board Member Burke moved to approve. 219
Board Member Watson seconded. Request approved 2-0. 220
221
Request to Use Civic Square Gazebo; AGES Band Free Event; June 18th, 2022; 4:00 PM – 10:00 PM; Board 222
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 223
224
Request to Use Civic Square Gazebo; AGES Band Free Event; September 10th, 2022; 4:00 PM – 10:00 PM; 225
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 226
227
228
OTHER 229
230
Resolution BPW 04-06-22-01; A Resolution of the City of Carmel Board of Public Works and Safety Approving 231
the Transfer and Presentation of Pistol and Badge for Master Patrol Officer Andrew P. Gerdt; Board Member 232
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 233
234
Request for Consent to Encroach and Variance; 13900 Grisham Drive; Board Member Burke moved to 235
approve. Board Member Watson seconded. Request approved 2-0. 236
237
Request for Grant of Perpetual Storm Water Quality Management Easement; Lakeside Apartments Access 238
Drive; 645 West Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. 239
Request approved 2-0. 240
241
Request for Grant of Perpetual Storm Water Quality Management Easement; Lakeside Apartments Phase II; 242
615 West Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request 243
approved 2-0. 244
245
Request for Grant of Perpetual Storm Water Quality Management Easement; Studio M (Veterans Way LLC); 246
275 Veterans Way Board Member Burke moved to approve. Board Member Watson seconded. Request 247
approved 2-0. 248
249
Request for Lane Restrictions / Open Pavement Cuts; AT&T Fiber Optic Build; Avian Glenn, Delaware Trace, 250
Cool Creek North, and Maples Acres Neighborhoods; Board Member Burke moved to approve. Board Member 251
Watson seconded. Request approved 2-0. 252
253
Request for Lane Restrictions; 141st and Towne Road NW Corner; Board Member Burke moved to approve. 254
Board Member Watson seconded. Request approved 2-0. 255
256
Request for Lane Restrictions; Asherwood Subdivision Relocates; 10110 Ditch Road; Board Member Burke 257
moved to approve. Board Member Watson seconded. Request approved 2-0. 258
259
Request for New Curb Cut and Vacation; 108th Street and Cornell Street; Board Member Burke moved to 260
approve. Board Member Watson seconded. Request approved 2-0. 261
262
Request for New Curb Cut; 111 Bennett Road; Board Member Burke moved to approve. Board Member Watson 263
seconded. Request approved 2-0. 264
265
Request for Secondary Plat; Plaza 98; Board Member Burke moved to approve. Board Member Watson 266
seconded. Request approved 2-0. 267
268
Request for Street Closure and Open Pavement Cut; 12 Woodland Circle; Board Member Burke moved to 269
approve. Board Member Watson seconded. Request approved 2-0. 270
271
272
ADD-ONS 273
274
Resolution BPW 04-06-22-05; A Resolution of the City of Carmel Board of Public Works and Safety 275
Acknowledging Agreement Between City and Vendor; Envoy Construction Services, LLC; ($25,388,670.00); 276
Public Private Agreement - Carmel Police Station and City Court BOT; Board Member Burke moved to add-on 277
the Resolution to the agenda. Board Member Watson seconded. Adding on of Resolution approved 2-0; Board 278
Member Burke moved to approve request. Board Member Watson seconded. Request approved 2-0. 279
280
Bid Opening for Ditch Road Water Main Extension Project; Board Member Burke moved to add-on the Bid 281
Opening to the agenda. Board Member Watson seconded. Adding on of the Bid Opening approved 2-0; Board Member 282
Lori Watson opened the bid and Board Member Burke read it aloud: 283
284
Contractor Bid 285
286
TPI Utility Construction $912,990.00 287
TSW Utility Solutions $1,195,839.00 288
Miller Pipeline $1,614,391.00 289
Lykins Contracting $1,758,552.00 290
291
292
Board Member Burke moved to add-on the Quote Award for 2022 Hanover Fountain Repair to the agenda. Board 293
Member Watson seconded. Adding of Quote Award approved 2-0. Quote Award for 2022 Hanover Fountain Repair; 294
Lee Higginbotham, Street Commissioner, recommended awarding the quote to 295
Smock Fansler, which was the responsive bidder. Board Member Burke moved to award the quote to 296
in the amount $67,230. Board Member Watson seconded. Award approved 2-0. 297
298
299
ADJOURNMENT 300
301
Board Member Burke adjourned the meeting at 10:20 a.m. 302
303
304
APPROVED: ____________________________________ 305
Sue Wolfgang – City Clerk 306
307
_____________________________________ 308
Mayor James Brainard 309
ATTEST: 310
311
__________________________________ 312
Sue Wolfgang – City Clerk 313
CzTfshfzHsfdivlijobu4;55qn-Bqs23-3133
CzTfshfzHsfdivlijobu4;29qn-Bqs24-3133
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAL
CPD KEITH OK 4-11-22
CFD SUTTON OK 4-11-22
CRED BREWER OK 4-12-22
DATES:
6/11/22
7/9/22
8/13/22
9/10/22
10/8/22
11/12/22
12/10/22
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CPD KEITH OK 4-5-22
CFD SUTTON OK 4-5-22
CRED BREWER OK 4-12-22
ROUTE APPROVED
KIRSH 3-30-22
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CPD KEITH OK 4-5-22
CFD SUTTON 4-5-22
CRED BREWER 4-12-22
--------------------------------------------------------------------------------------------------------------------------X See Map...Event within Porchfest footprint
----------------------------------------------------------------------------------------------------
---------------------------h------------2nd Ave NW will not be available so will not be used.
-------------------
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CFD SUTTON OK 4-5-22
CPD KEITH OK 4-5-22
CRED BREWER OK 4-12-22
----------------------------------
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CITY OF CARMEL, INDIANA
INFORMATION
SPECIAL EVENT / FACILITY USE REQUEST FORM
Contact Person
Email
Phone Number:
Cell Number:
Address
Name/Organization:
Organization Type:
Residency/Location:
Event/Use Purpose:
Event Date End Date
Number of People Expected:
Set-Up Start time
Tear Down End Time
CONTACT INFORMATION:
Madelyn Zalon
mzalon@indy.rr.com
3174592150
3174592150
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46033
Country
United States
Street Address
1411 Lawrence Rd
Address Line 2
Carmel Green Initiave.
Non-Profit Organization
Do you reside or are you located within the Carmel city limits?
Yes
No
viewing of documentary "2040" at Midtown Plaza
6/16/2022 6/16/2022
50
06:30:00 PM
10:00:00 PM
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CPD KEITH 4-5-22
CFD SUTTON OK 4-5-22
CRED BREWER OK 4-12-22
(DATE CHECKED WITH O'BRIEN)
Event Start time:Event end time:
Rehearsal
Rehearsal Date:
Rehearsal
Start Time:
Rehearsal
End Time:
Fees?
Description of Event:
FACILITY (S)
REQUESTS:
VENDORS:
07:30:00 PM 09:30:00 PM
NA
Will a Fee be charged for this event? If yes please describe in narrative below.
YES
NO
Provide a brief description of event
view the documentary "2040" see attached flier for details.
Attach additional pages if needed-SEE BELOW
event page for2040-6-17-2022_draft.doc 106.5KB
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
CITY FACILITY (S) REQUESTED: Mark all that apply
CARTER GREEN
CIVIC SQUARE FOUNTAIN AREA
CIVIC SQUARE GAZEBO
JAPANESE GARDEN
MONON & MAIN PLAZA
MIDTOWN PLAZA - Events must be free and open to the public.
REFLECTING POOL - Please note that Veteran's Plaza is NOT available for use.
Other
SPECIAL REQUESTS: Mark all that apply
ELECTRICITY
FOUNTAIN RESTROOM - FOUNTAIN/GAZEBO
JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply
N/A
Other
VENDORS: Mark all that apply
SEE CITY OF CARMEL FACILITY USE POLICY
VENDORS PRESENT
FOOD SERVED (May be subject to Hamilton County Health Department
inspection.)
ALCOHOL SERVED - Please see Section M under “General Terms and
Conditions” in the special event policy handbook.
N/A
CITY SERVICES
NEEDED:
Neighborhood
Name/Streets to be closed
UPLOAD MAP
Type of Closure:
Further Info for type of
closure
CITY SERVICES NEEDED: Mark all that apply
SEE CITY OF CARMEL FACILITY USE POLICY
EMERGENCY MEDICAL SERVICES (EMS) (Extra fees may apply.)
TRAFFIC CONTROL (Extra fees may apply.)
ONSITE SECURITY (Extra fees may apply.)
BARRICADES
NO PARKING SIGNS (PICK UP AT CARMEL POLICE DEPARTMENT)
N/A
Please note the number of NO PARKING SIGNS needed
EVENT SET UP: Mark all that apply
SEE CITY OF CARMEL FACILITY USE POLICY
Stage
Size of Stage
Tent(s) – If you are requesting Midtown Plaza, the exclusive vendor for tent rental
is A-Classic Party Rentals (317-251-7368).
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-
2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
STREET(S) REQUESTED:
SEE CITY OF CARMEL FACILITY USE POLICY
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previsously granted request to use a City facility for any lawful reason.
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
ACKNOWLEDGEMENT AND AGREEMENT
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH CITY FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Facility Use Policy and agree to be bound by all the terms
and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for
any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Facility Use Policy and
by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the
Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my
organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees,
agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this
Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned
facility and/or property.
*
GO TO SUBMIT TAB AND CLICK ON SUBMIT
Madelyn Zalon
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Madelyn Zalon
Printed Name and Title (If applicable)
1411 Lawrence Rd
Carmel, IN 46033
Address of Organization/Applicant
4/1/2022
Date
CITY OF CARMEL USE ONLY
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
James Brainard, Presiding Officer
Date: ______________________________
___________________________________
Mary Ann Burke, Member
Date: ______________________________
___________________________________
Lori Watson, Member
Date: ______________________________
ATTEST:
_____________________
Sue Wolfgang, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
APPLICATION CHECKLIST (for use by City of Carmel)
Checklist
Applicable permit or
approval copies received
Application completed in full
Event narrative description included
Maps attached, if applicable
Vendor list attached, if applicable
Security deposit or event fee received
Certificate of Insurance received
Communication plan to residents and/or businesses and/or copy of email
correspondence to affected parties received
HOA approval received
Hamilton County Health Department
Hamilton County Sheriff
City of Carmel Fire Marshal
City of Carmel Police Department
Carmel Clay Parks & Recreation
SUBMIT
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CPD KEITH OK 4-6-22
CFD SUTTON OK 4-6-22
CRED BREWER OK 4-12-22
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CPD KEITH OK 4-6-22
CFD SUTTON OK 4-6-22
CRED BREWER OK 4-12-22
08:00:00 PMXXXXXX
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CPD KEITH OK 4-6-22
CFD SUTTON OK 4-6-22
CRED BREWER OK 4-12-22
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CFD SUTTON OK 4-5-22
CPD KEITH OK 4-5-22
CRED BREWER OK 4-12-22
Closing Monon from Alley to Bike shop south to and including Elm St.
Alley will be open to businesses.
Parade will come south on the southbound lane of Monon with
rolling stops from Main south to Elm.
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CPD KEITH OK 4-5-22
CFD SUTTON OK 4-5-22
CRED BREWER OK 4-12-22
CPA/REI OK 3-28-22
05/02/2022
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CPD KEITH OK 4-5-22
CFD SUTTON OK 4-5-22
CRED BREWER OK 4-12-22CPA/REI OK
---- PM
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CPD KEITH OK 4-5-22
CFD SUTTON OK 4-5-22
CRED BREWER OK 4-12-22
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CPD KEITH OK 4-5-22
CFD SUTTON OK 4-5-22
CRED BREWER OK 4-12-22
---------------- 10:30 PM
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CPD KEITH OK 4-5-22
CFD SUTTON OK 4-5-22
CRED BREWER OK 4-12-22
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CPD KEITH OK 4-5-22
CFD SUTTON 4-5-22
CRED BREWER 4-12-22
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CPD KEITH OK 4-6-22
CFD SUTTON OK 4-6-22
CRED BREWER OK 4-12-22
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CPD KEITH 4-5-22
CFD SUTTON 4-5-22
CRED BREWER 4-12-22CPA/REI OK
---------------- 6:30 PM
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CPD KEITH OK 4-5-22
CFD SUTTON OK 4-5-22
CRED BREWER 4-12-22
(MCFEELY CONTACTED PACERS)
CLERK 4-13-22BPW 4-20-22
REVIEWED VIA EMAIL
CFD SUTTON OK 4-5-22
CPD KEITH OK 4-5-22
CRED BREWER 4-12-22
CLERK 4-13-22
BPW 4-20-22
REVIEWED VIA EMAIL
CPD KEITH OK 4-6-22
CFD SUTTON OK 4-6-22
CRED BREWER OK 4-12-22
RESOLUTION NO. BPW 04-20-22-01
A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF CARMEL, INDIANA, APPROVING THE TRANSFER AND
PRESENTATION OF PISTOL AND BADGE
WHEREAS, pursuant to IC 5-22-22-6, the Board of Public Works and Safety of the City of
Carmel, Indiana (“Board”), may transfer to another certain personal property; and
WHEREAS, Deputy Chief Aaron K. Dietz has provided over 32 years of meritorious
service to the Carmel community as a Carmel City Police Officer, and will be retiring on April 28,
2022; and
WHEREAS, it has been a long-standing policy and practice of the Carmel Police
Department to present to each of its sworn officers, upon retirement, their badge and firearm.
NOW, THEREFORE, BE IT RESOLVED by the Board, as follows:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The following items may be transferred and presented to Deputy Chief Aaron K.
Dietz upon his retirement, at the direction of the Chief of Police:
Deputy Chief Dietz’s Service Weapon, Glock Model 17, 9 mm Pistol and accessories and
Carmel Police Department Badge/marked “Retired.”
SO RESOLVED.
Resolution No. 04-20-22-01
Page One of Two Pages
This Resolution was prepared by Jon Oberlander, Carmel Interim Corporation Counsel, on
05/24/2021 at 11:30 a.m. No subsequent revision to this Resolution has been reviewed by Mr.
Oberlander for legal sufficiency or otherwise.
PASSED by the Board of Public Works and Safety of the City of Carmel, Indiana, this
day of , 2022, by a vote of ayes and nays.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and
Safety (“Board”)
By:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
Resolution No. 04-20-22-01
Page Two of Two Pages
This Resolution was prepared by Jon Oberlander, Carmel Interim Corporation Counsel, on 4/7/2022
11:25 AM. No subsequent revision to this Resolution has been reviewed by Mr. Oberlander for
legal sufficiency or otherwise.
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