HomeMy WebLinkAboutBPW_Minutes_04.06.2022 Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, April 6th, 2022 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5
MEETING CALLED TO ORDER 6 7
Board Members Mary Ann Burke called the meeting to order at 10:01 AM 8
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MEMBERS PRESENT 10
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Board Member Mary Ann Burke, Board Member Lori Watson, and Deputy Clerk Holly Harmeyer were present. 12
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MINUTES 14
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Minutes from the March 16th, 2022 Regular Meeting. Board Member Burke moved to approve. Board Member 16
Watson seconded. Request approved 2-0. 17
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BID/QUOTE OPENINGS AND AWARDS 19
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Board Member Burke moved to change the agenda, moving Quote Opening for 2022 Hanover Fountain Repair 21
to be the first opening/award. Board Member Watson seconded. Agenda change approved 2-0. Quote Opening 22
for 2022 Hanover Fountain Repair; Board Member Watson opened the quote and Board Member Burke read it 23
aloud: 24
25
Contractor Bid 26
Smock Fansler $67,230.00 27
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Bid Opening for 2022 Paving; Board Member Watson opened the bid and Board Member Burke read it aloud: 30
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Contractor Bid 32
Rieth-Riley BASE $3,330,287.43 33
ALT 1 $1,259,011.90 34
ALT 2 $1,774,774.75 35
ALT 3 $2,937,264.01 36
ALT 4 $2,066,509.50 37
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Howard Companies BASE $3,395,728.52 39
ALT 1 $1,315,314.49 40
ALT 2 $1,720,755.81 41
ALT 3 $3,043,250.71 42
ALT 4 $2,027,396.87 43
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Milestone Contractors BASE $3,551.762.39 45
ALT 1 $1,335,760.07 46
ALT 2 $1,894,465.49 47
ALT 3 $3,116,296.02 48
ALT 4 $2,195,078.13 49
DocuSign Envelope ID: AD2D31C9-FE04-41DC-9F20-6DBABED53B96
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E & B Paving, LLC BASE $3,624,169.69 51
ALT 1 $1,367,169.69 52
ALT 2 $1,894,869.69 53
ALT 3 $3,201,369.69 54
ALT 4 $2,196.969.69 55
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Bid Opening for 116th St, Carmel Dr, Main St, and Smoky Row Rd over Keystone Pkwy Bridge Rehabilitations; 58
Board Member Watson opened the bid and Board Member Burke read it aloud: 59
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Contractor Bid 61
RAM Construction $470,183.00 62
Rieth Riley $560,141.00 63
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Quote Opening for 126th St over Keystone Pkwy Bridge Beam Repairs; Board Member Watson opened the bid 66
and Board Member Burke read it aloud: 67
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Contractor Bid 69
Rieth Riley $62,743.00 70
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Bid Award for Project 18-ENG-05 Richland & Main and Lexington & Main Intersection Improvements; Chris 73
Ogg, Department of Engineering, recommended awarding the bid to White Construction, as they were the lowest 74
and most responsive bidder. Board Member Burke moved to award the bid to White Construction in the amount 75
of $3,493,000.00. Board Member Watson seconded. Award approved 2-0. 76
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PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 79
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Resolution BPW 04-06-22-03; The Estates at Towne Meadow; Erosion Control; Board Member Burke moved to 81
approve. Board Member Watson seconded. Request approved 2-0. 82
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Resolution BPW 04-06-22-04; Albany Place Section 2; Erosion Control and Right of Way Permit; Board Member 84
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 85
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CONTRACTS 88
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Request for Purchase of Goods and Services; Beam, Longest & Neff, LLC; ($179,700.00); 20-ENG-01 ASA 2 - 90
Smoky Row Road – Old Meridian to Range Line Road RAB - Design; Additional Services Amendment; Board 91
Member Burke moved to approve the amendment. Board Member Watson seconded. Amendment approved 2-0. 92
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Request for Purchase of Goods and Services; A&S General Construction; ($3,093.09); Carmel Data Center 94
Project; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 95
2-0. 96
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Request for Purchase of Goods and Services; Biancofiori Masonry, Inc.; ($2,997.50); Carmel Data Center; CO 98
#2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 99
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DocuSign Envelope ID: AD2D31C9-FE04-41DC-9F20-6DBABED53B96
Request for Purchase of Goods and Services; White Construction; ($190,000.00); 16-ENG-22 - Monon Boulevard 101
– Phase 2; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 102
2-0. 103
104
Request for Purchase of Goods and Services; CPP Indianapolis, LLC; ($14,937.00); Painting Exterior of Station 105
46 per Quote; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-106
0. 107
108
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($100,000.00); 17-ENG-01 ASA 14a 109
- Duke Energy Phase 2 North – Inspection; Additional Services Amendment; Board Member Burke moved to 110
approve the amendment. Board Member Watson seconded. Amendment approved 2-0. 111
112
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($100,000.00); 20-ENG-09 ASA 20a 113
– Right of Way Services Supplemental; Additional Services Amendment; Board Member Burke moved to approve 114
the amendment. Board Member Watson seconded. Amendment approved 2-0. 115
116
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($302,000.00); 18-ENG-05 ASA 23 – 117
4th / Main RAB Inspection Services; Board Member Burke moved to approve. Board Member Watson seconded. 118
Request approved 2-0. 119
120
Request for Purchase of Goods and Services; DLZ Indiana, LLC; ($64,600.00); 18-ENG-02 ASA 1 – 106th Street 121
and Hazel Dell Parkway RAB Design; Additional Services Amendment; Board Member Burke moved to approve 122
the amendment. Board Member Watson seconded. Amendment approved 2-0. 123
124
Request for Purchase of Goods and Services; Engledow, Inc.; ($48,011.74); Sophia Square Topiaries; Additional 125
Services Amendment; Board Member Burke moved to approve the amendment. Board Member Watson seconded. 126
Amendment approved 2-0. 127
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Request for Purchase of Goods and Services; K and K Fence, Inc.; ($108,160.00); Carmel Data Center Project 129
- Fencing; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 130
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Request for Purchase of Goods and Services; Kelley Automotive Group, LLC; ($550.00); Vehicle 2022 Traverse; 132
Additional Services Amendment; Board Member Burke moved to approve the amendment. Board Member Watson 133
seconded. Amendment approved 2-0. 134
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Request for Purchase of Goods and Services; Kelley Automotive Group, LLC; ($97,800.00); Vehicles; Additional 136
Services Amendment; Board Member Burke moved to approve the amendment. Board Member Watson seconded. 137
Amendment approved 2-0. 138
139
Request for Purchase of Goods and Services; Mainscape, Inc.; ($25,050.00); Sod Installation; Additional 140
Services Amendment; Board Member Burke moved to approve the amendment. Board Member Watson seconded. 141
Amendment approved 2-0. 142
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Resolution BPW 04-06-22-02; A Resolution of the City of Carmel Board of Public Works and Safety 144
Acknowledging Agreement Between City and Vendor; Hirsch Bender Associates Interior Design; City Hall 145
Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 146
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Request for Purchase of Goods and Services; Specialized Land Services, Inc.; ($5,900.00); 20-ENG-01 and 20-148
ENG-02 Buying Services; Additional Services Amendment; Board Member Burke moved to approve the 149
amendment. Board Member Watson seconded. Amendment approved 2-0. 150
151
DocuSign Envelope ID: AD2D31C9-FE04-41DC-9F20-6DBABED53B96
Request for Purchase of Goods and Services; The Mirazon Group, LLC; ($3,600.00); Consulting Services; Board 152
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 153
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Request for Purchase of Goods and Services; Traynor & Associates, Inc.; ($3,000.00); 20-ENG-03 – 560 3rd Ave 155
SW – Appraisal; Additional Services Amendment; Board Member Burke moved to approve the amendment. Board 156
Member Watson seconded. Amendment approved 2-0. 157
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Request for Purchase of Goods and Services; Traynor & Associates, Inc.; ($4,000.00); 20-ENG-02 – 106th & 159
College RAB – Appraisal; Additional Services Amendment; Board Member Burke moved to approve the 160
amendment. Board Member Watson seconded. Amendment approved 2-0. 161
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Request for Purchase of Goods and Services; Tuuci, LLC; ($6,852.50); Midtown Umbrellas with Event Sponsor 163
Logo; Additional Services Amendment; Board Member Burke moved to approve the amendment. Board Member 164
Watson seconded. Amendment approved 2-0. 165
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Request for Purchase of Goods and Services; United Consulting Engineers, Inc.; ($58,039.94); 16-ENG-104 ASA 167
#7b – Smoky Row and Monon Trail Over Little Cool Creek; Additional Services Amendment; Board Member 168
Burke moved to approve the amendment. Board Member Watson seconded. Amendment approved 2-0. 169
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Request for Purchase of Goods and Services; VSP Global; ($0); Business Associate Agreement; Board Member 171
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 172
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Request for Purchase of Goods and Services; White Construction, LLC; ($3,493,000.00); 18-ENG-05 – Richland 174
& Main and Lexington & Main Intersection Improvements - Construction; Additional Services Amendment; 175
Board Member Burke moved to approve the amendment. Board Member Watson seconded. Amendment approved 176
2-0. 177
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Request for Purchase of Goods and Services; Angel Oak Tree Care; ($75,000.00); Tree Removal and Other 179
Landscape Services; Board Member Burke moved to approve. Board Member Watson seconded. Request 180
approved 2-0. 181
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REQUEST TO USE CITY STREETS/PROPERTY 184
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Request to Amend Date of Original Use Request; The Donut Judge Me 5K Run / Walk; Original Request Date of 186
August 27th, 2022; Amended Request Date of August 28th, 2022; 9:00 AM – 6:00 PM; Board Member Burke 187
moved to approve the amendment. Board Member Watson seconded. Amended request approved 2-0. 188
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Request to Amend Date of Original Use Request; St. Christopher’s Strawberry Festival; Original Request Date 190
of June 11th, 2022; Amended Request Date of August 20th, 2022; Board Member Burke moved to approve the 191
amendment. Board Member Watson seconded. Amended request approved 2-0. 192
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Request to Use City Hall Parking Lot; Bike Carmel Bicycle Donation Event; April 23rd, 2022; 10:45 AM – 2:15 194
PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 195
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Request to Use Japanese Garden; Guided Meditation by Urban Meditation; May 14th, 2022; 1:30 PM – 3:15 197
PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 198
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Request to Use Midtown Plaza; Hands Free CPR Class; April 24th, 2022; 8:00 AM – 1:00 PM; Board Member 200
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 201
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DocuSign Envelope ID: AD2D31C9-FE04-41DC-9F20-6DBABED53B96
Request to Use Civic Square Gazebo; Confront the Climate Crisis Event; April 24th, 2022; 12:00 PM – 5:00 PM; 203
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 204
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Request to Use Midtown Plaza; Coffee on the Monon; Multiple 2022 Event Dates with Same Time Frame; May 206
6th, June 24th, July 22nd, August 26th, and September 23rd, 2022; 6:15 AM – 9:15 AM; Board Member Burke 207
moved to approve. Board Member Watson seconded. Request approved 2-0. 208
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Request to Use Palladium Paver Patio - East Patio; Hrinowich – Elsbury Wedding Ceremony; April 30th, 2022; 210
2:00 PM – 6:30 PM; Rehearsal; April 29th, 2022; 5:00 PM – 6:00 PM; Board Member Burke moved to approve. 211
Board Member Watson seconded. Request approved 2-0. 212
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Request to Use Civic Square Gazebo and Surrounding Greenspace; Indianapolis – Carmel Children’s Festival; 214
Kids and Family Growth Foundation; April 30th, 2022; 8:00 AM – 3:45 PM; Board Member Burke moved to 215
approve. Board Member Watson seconded. Request approved 2-0. 216
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Request to Use Palladium Paver Patio - East Patio; Mester – Schoenle Wedding Ceremony; July 29th, 2022; 218
2:00 PM – 7:00 PM; Rehearsal; July 28th, 2023; 5:30 PM – 6:30 PM; Board Member Burke moved to approve. 219
Board Member Watson seconded. Request approved 2-0. 220
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Request to Use Civic Square Gazebo; AGES Band Free Event; June 18th, 2022; 4:00 PM – 10:00 PM; Board 222
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 223
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Request to Use Civic Square Gazebo; AGES Band Free Event; September 10th, 2022; 4:00 PM – 10:00 PM; 225
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 226
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OTHER 229
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Resolution BPW 04-06-22-01; A Resolution of the City of Carmel Board of Public Works and Safety Approving 231
the Transfer and Presentation of Pistol and Badge for Master Patrol Officer Andrew P. Gerdt; Board Member 232
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 233
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Request for Consent to Encroach and Variance; 13900 Grisham Drive; Board Member Burke moved to 235
approve. Board Member Watson seconded. Request approved 2-0. 236
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Request for Grant of Perpetual Storm Water Quality Management Easement; Lakeside Apartments Access 238
Drive; 645 West Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. 239
Request approved 2-0. 240
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Request for Grant of Perpetual Storm Water Quality Management Easement; Lakeside Apartments Phase II; 242
615 West Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request 243
approved 2-0. 244
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Request for Grant of Perpetual Storm Water Quality Management Easement; Studio M (Veterans Way LLC); 246
275 Veterans Way Board Member Burke moved to approve. Board Member Watson seconded. Request 247
approved 2-0. 248
249
Request for Lane Restrictions / Open Pavement Cuts; AT&T Fiber Optic Build; Avian Glenn, Delaware Trace, 250
Cool Creek North, and Maples Acres Neighborhoods; Board Member Burke moved to approve. Board Member 251
Watson seconded. Request approved 2-0. 252
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DocuSign Envelope ID: AD2D31C9-FE04-41DC-9F20-6DBABED53B96
Request for Lane Restrictions; 141st and Towne Road NW Corner; Board Member Burke moved to approve. 254
Board Member Watson seconded. Request approved 2-0. 255
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Request for Lane Restrictions; Asherwood Subdivision Relocates; 10110 Ditch Road; Board Member Burke 257
moved to approve. Board Member Watson seconded. Request approved 2-0. 258
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Request for New Curb Cut and Vacation; 108th Street and Cornell Street; Board Member Burke moved to 260
approve. Board Member Watson seconded. Request approved 2-0. 261
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Request for New Curb Cut; 111 Bennett Road; Board Member Burke moved to approve. Board Member Watson 263
seconded. Request approved 2-0. 264
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Request for Secondary Plat; Plaza 98; Board Member Burke moved to approve. Board Member Watson 266
seconded. Request approved 2-0. 267
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Request for Street Closure and Open Pavement Cut; 12 Woodland Circle; Board Member Burke moved to 269
approve. Board Member Watson seconded. Request approved 2-0. 270
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ADD-ONS 273
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Resolution BPW 04-06-22-05; A Resolution of the City of Carmel Board of Public Works and Safety 275
Acknowledging Agreement Between City and Vendor; Envoy Construction Services, LLC; ($25,388,670.00); 276
Public Private Agreement - Carmel Police Station and City Court BOT; Board Member Burke moved to add-on 277
the Resolution to the agenda. Board Member Watson seconded. Adding on of Resolution approved 2-0; Board 278
Member Burke moved to approve request. Board Member Watson seconded. Request approved 2-0. 279
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Bid Opening for Ditch Road Water Main Extension Project; Board Member Burke moved to add-on the Bid 281
Opening to the agenda. Board Member Watson seconded. Adding on of the Bid Opening approved 2-0; Board Member 282
Lori Watson opened the bid and Board Member Burke read it aloud: 283
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Contractor Bid 285
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TPI Utility Construction $912,990.00 287
TSW Utility Solutions $1,195,839.00 288
Miller Pipeline $1,614,391.00 289
Lykins Contracting $1,758,552.00 290
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Board Member Burke moved to add-on the Quote Award for 2022 Hanover Fountain Repair to the agenda. Board 293
Member Watson seconded. Adding of Quote Award approved 2-0. Quote Award for 2022 Hanover Fountain Repair; 294
Lee Higginbotham, Street Commissioner, recommended awarding the quote to 295
Smock Fansler, which was the responsive bidder. Board Member Burke moved to award the quote to 296
in the amount $67,230. Board Member Watson seconded. Award approved 2-0. 297
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ADJOURNMENT 300
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Board Member Burke adjourned the meeting at 10:20 a.m. 302
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DocuSign Envelope ID: AD2D31C9-FE04-41DC-9F20-6DBABED53B96
APPROVED: ____________________________________ 305
Sue Wolfgang – City Clerk 306
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_____________________________________ 308
Mayor James Brainard 309
ATTEST: 310
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__________________________________ 312
Sue Wolfgang – City Clerk 313
DocuSign Envelope ID: AD2D31C9-FE04-41DC-9F20-6DBABED53B96