HomeMy WebLinkAbout2022-04-12-Park-Boad-PacketCarmel/Clay Board of Parks and Recreation Tuesday, April 12, 2022, 6:00 p.m.
John W. Hensel Government Center
10701 North College Avenue
Carmel, Indiana 46280
The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and
well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a
policy governing board, fulfilling its duties as mandated by state statute, putting the welfare of the citizens of
Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that
reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system
better than we found it.
Agenda
1.Roll Call2.Call to Order & Pledge of Allegiance
3.Presentation on Capital Funding – Curt Coonrod
4.Public Comments
5.Staff Reports
6.Finance Committee7.Minutes – Linus Rude
a.February 26, 2022 Park Board Workshop
b.March 8, 2022 Park Board Meeting
c.March 22, 2022 Park Board Workshop
8.Financial Reports – Lin Zheng
a.Consolidated Financial Report for February 2022b.CCPR P&L Statements for February 2022
c.CCPR P&L Statements for March 2022
9.Claims – Lin Zheng
a.Claim Sheet April 12, 2022
b.Clay Township Claim Sheet April 12, 2022c.CCPR Payroll for March 11, 2022 and March 25, 2022
10.Monetary Gifts, Grants, Partnerships, and Sponsorships for March 2022 – Jonathan Blake
11.New Business
a.Consideration of Quotes to Purchase Fitness Equipment – Kurtis Baumgartner
12.Old Business
a.Bear Creek Park Master Plan Update – Michael Klitzing
b.Clay Township Impact Program Updates – Michael Klitzing
13.Attorney’s Report
14.Director’s Report
15.Information Items
16.Park Board Comments / Discussion17.Adjournment
Carmel/Clay Board of Parks and Recreation Board Meeting Agenda Item
PRESENTER Kurtis Baumgartner, Parks and Recreation Assistant
Director/COO
ACTION REQUESTED
No Action Required
ITEM/SUBJECT Staff Reports
DOLLAR AMOUNT/FUND N/A MEETING DATE April 12, 2022
Enclosed for your review are the following: Notable Mentions:
Cover Image – The Waterpark
Parks & Recreation Magazine, Aquatics Guide 2022
Screenshot – Connecting Community Through a Shared Vision of the White River Guests: Michael Klitzing, Director of Parks and Recreation/CEO; Norman Burns, President and CEO of Conner Prairie Host: Mark Kesling, Founder and CEO of The daVinci Pursuit Aired Saturday, March 5, 2022 UIndy Radio 88.7 / WICR (University of Indianapolis) News articles:
World Gone Rocked – A Barrier-Free Production Good Day Carmel, March 11, 2022
READI funding snag may rule out some projects By Emily Ketterer Indianapolis Business Journal, March 11, 2022
Summer Camp Fun! Sign your child up today for this summer’s Carmel Parks camps, programs Good Day Carmel, March 24, 2022
Carmel Clay Parks & Recreation – We’re Hiring for the Summer
City of Carmel Newsletter, March 25, 2022
Carmel pond stocked with 100 catfish Hamilton County Reporter, March 26, 2022
Carmel’s River Heritage Park to close for updates Hamilton County Reporter, March 27, 2022
Bear Creek Park: A new place to gather and play on Carmel’s northwest side
The City Moms, April 4, 2022
Several Carmel parks getting upgrades, some will open soon
Hamilton County Reporter, April 6, 2022
Proposed charter school, CCS at odds over availability of Orchard Park campus Current in Carmel, April 7, 2022
Standard monthly reports for February 2022:
Fund 108 – ESE 12-Month Trailing Financial Trending Graph
Fund 109 – Monon Community Center 12-Month Trailing Financial Trending Graph Standard monthly reports for March 2022:
Monon Community Center Pass Report o Membership Passes Trending Graph
Employment Report
Monthly Division Reports o ESE
o Monon Community Center o Administration & Planning
o Marketing
Financial Assistance (MCC and ESE)
4/6/22, 9:27 AM Carmel’s River Heritage Park to close for updates – Hamilton County Reporter
https://readthereporter.com/carmels-river-heritage-park-to-close-for-updates/1/5
HAMILTON
COUNTY
REPORTER
HAMILTON COUNTY'S HOMETOWN
NEWSPAPER
THE LATEST APRIL 6, 2022 |NOBLESVILLE SCHOOLS ATHLETICS RECEIVES $2,214
HOME NEWS
Carmel’s River Heritage Park to
close for updates
Photo provided
POSTED BY: THE REPORTER MARCH 27, 2022
On or after Monday, March 28, River Heritage Park,
11813 River Road, will close to undergo planned
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4/6/22, 9:27 AM Carmel’s River Heritage Park to close for updates – Hamilton County Reporter
https://readthereporter.com/carmels-river-heritage-park-to-close-for-updates/2/5
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improvements as part of Carmel Clay Parks &
Recreation’s (CCPR) Reimagining Parks initiative.
Through this initiative, CCPR is working to update and
enhance existing parks to make them more accessible,
safer, and available year-round.
River Heritage Park has a legacy of inclusion. When the
park was developed in the late ’90s, it was one of the rst
wheelchair-accessible playgrounds in the state of Indiana.
Park updates will continue CCPR’s dedication to inclusive
play. Improvements include wheelchair-accessible
playground features, sensory-friendly interpretive
signage, ADA-accessible trails and boardwalks with
overlooks on the White River, and more. The park is
anticipated to reopen after construction is completed in
winter 2022.
Improvements to River Heritage Park are funded through
the Clay Township Impact Program. Thanks to this
program, Clay Township has helped renovate six parks in
the Carmel community. According to local of cials, these
improvements will provide bene ts for all township
residents, schools, and businesses, and make the
community a better place to live, work and play.
To learn more about all the parks being reimagined,
visit carmelclayparks.com/reimagining-parks.
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Hamilton County Rep
3 hours ago
Braden Smith, Peter Suder nam
All-Stars
----------------------------------
Indiana Mr. Basketball Braden
and Peter Suder of Carmel are
players that have been selecte
IndyStar Indiana Boys All-Stars
Mike Broughton announced Mo
Those chosen to the team will
June -- one exhibition game ag
Junior All-Stars as well as hom
contests against the Kentucky A
Read more in today's Reporter
https://readthereporter.com/bra
suder-named…/
Hamilton County RHamilton County R
8,249 likes8,249 likes
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4/6/22, 11:14 AM Bear Creek Park: A new place to gather and play on Carmel’s northwest side — theCityMoms
https://thecitymoms.org/blog/bear-creek-park 1/9
Apr 4Bear Creek Park : A new
place to gather and
play on Carmel’s
northwest side
Parks create memories. They are places to play,
to connect, to wander, to explore. No matter
your age, you likely have a favorite park from
childhood or one that you love to visit now.
As our midwestern winter transforms into spring, we have a special behind-the-
scenes look at a brand new park in development on Carmel’s northwest side! Bear
Creek Park, still in the early stages, is coming, and we can’t wait to tell you more about
it.
LoginJOINBlogContactAboutQuizzes
4/6/22, 11:14 AM Bear Creek Park: A new place to gather and play on Carmel’s northwest side — theCityMoms
https://thecitymoms.org/blog/bear-creek-park 2/9
4/6/22, 11:14 AM Bear Creek Park: A new place to gather and play on Carmel’s northwest side — theCityMoms
https://thecitymoms.org/blog/bear-creek-park 3/9
Bear Creek Park [located at the southwest corner of 146th Street and Shelbourne
Road] boasts many natural assets, like prairie grasses and a creek, that Carmel Clay
Parks and Recreation (CCPR) is working to preserve. Working with longtime partner
SmithGroup [which also led the designs of Carmel’s Central Park and West Park],
CCPR director Michael Klitzing is excited for community members to experience
another one-of-a-kind destination park in Carmel.
Michael takes pride in the fact that CCPR Parks always gets public feedback on
design, location, and usage. “Any successful public parks system gets feedback,” he
says. And their approach to Bear Creek is no different. After receiving 16 proposals
from design firms, SmithGroup was once again the top choice because they could
count on them to use a dynamic public input process.
“It’s hard to tell the line between SmithGroup and Carmel Clay Parks. We work so
closely together,” said Gregg Calpino, Principal at SmithGroup. Though they are a
national firm, he acknowledged the importance of coming to Carmel and learning
with the community to make the design process more authentic.
4/6/22, 11:14 AM Bear Creek Park: A new place to gather and play on Carmel’s northwest side — theCityMoms
https://thecitymoms.org/blog/bear-creek-park 4/9
SmithGroup has been innovative from the start, encouraging CCPR to open a portion
of the park to the public now to encourage people to explore the grounds and submit
feedback via a posted QR code. “We want people to get out there and get dirty, “
Gregg said.
Michael liked this idea: “These experiences help people know what to suggest. When
you go out and actually spend time in the space, you realize, for example, ‘oh, this
may not be a good space for a ball field,’ so you may not want to suggest that.” In
addition to this opportunity for input, there have also been a series of public meetings
to discuss project proposals, including meetings with kids in the local schools to hear
what they want to see in a new park.
4/6/22, 11:14 AM Bear Creek Park: A new place to gather and play on Carmel’s northwest side — theCityMoms
https://thecitymoms.org/blog/bear-creek-park 5/9
CCPR has held multiple focus groups at Carmel schools to build a park local kids
want to visit!
Bear Creek is developing at just the right time, helping CCPR meet two of the priorities
of their current comprehensive plan based on public feedback: Bringing another park
to Carmel’s West corridor, and embracing nature within their parks and
programming.
Interested in learning about other park improvements in Carmel? Check here.
Embracing nature is key. The CCPR and SmithGroup teams continue to hear a distinct
ecological focus from some of the community feedback alongside requests for
playground amenities. “We are trying not to touch the natural as much as possible
and also balance that with the [manufactured] play structures, which is very in line
with what the community wants. Ecology is very appreciated, and we want to
continue that tradition,” says Michael. Gregg agreed, commenting, “there is a tone of
‘tread lightly.’”
Bear Creek is more than just another Carmel park. It’s important to CCPR that every
park has its own distinct features that bring people to it. There is a real push for
adventure play (i.e., treehouses, zip lines) and natural ground play. “The kids want to
go wild but they also want to have scavenger hunts in nature,” Gregg said.
4/6/22, 11:14 AM Bear Creek Park: A new place to gather and play on Carmel’s northwest side — theCityMoms
https://thecitymoms.org/blog/bear-creek-park 6/9
Aerial photo of the current Bear Creek Park space.
So what are the next steps for the Bear Creek
Park development?
•SmithGroup will synthesize feedback from public meetings and present it to the
CCPR staff, steering committee, and board.
•This information will also be on the CCPR website for additional public feedback
(hint: this is a chance to make your voice heard!).
•A final master plan will be presented to the CCPR board for adoption.
4/6/22, 11:14 AM Bear Creek Park: A new place to gather and play on Carmel’s northwest side — theCityMoms
https://thecitymoms.org/blog/bear-creek-park 7/9
Michael encourages continued community voice during this process: “We are so
thrilled to have families use our parks, and we want feedback. We encourage you to
be involved during the master plan presentation processes. We want to hear from
you.”
Gregg echoes his sentiments: ”Keep sharing ideas even if it’s the smallest things; that
makes a difference…We want to hear that, and we will do our best to incorporate that
into the design.”
Families will have multiple opportunities to meet with park developers and share their
feedback.
4/6/22, 11:14 AM Bear Creek Park: A new place to gather and play on Carmel’s northwest side — theCityMoms
https://thecitymoms.org/blog/bear-creek-park 8/9
carmel clay parks •fun in nature •free family fun •Family activities •IndianaParks•theCityMoms •carmel indiana parks •Things to do
Morgan Studer
Morgan Studer is an Alabama native living in the Midwest by way of graduate school. She
works at IUPUI in a career she says found her—bringing together a passion for deep learning
and connecting with people seeking to make good change in their communities. She’s a mom
of 2 elementary-aged kiddos and is daily learning to lean into what they love. Outside of work
and active parenting, she drinks coffee throughout the day, reads multiple books at a time, and
occasionally trains for half marathons.
Approaching the design process in relationship
with the local community is destined to make
Bear Creek Park a sought-out place for
neighbors and friends to come and play. The
best part is that there is still time for you to
check out the land, view the proposals, and
offer your feedback!
Find all the ways you can do this:
View past public presentations and give feedback.
Visit Bear Creek Park each weekend from 9:00 am-5:00 pm.
4/6/22, 9:23 AM Several Carmel parks getting upgrades, some will open soon – Hamilton County Reporter
https://readthereporter.com/several-carmel-parks-getting-upgrades-some-will-open-soon/1/5
HAMILTON
COUNTY
REPORTER
HAMILTON COUNTY'S HOMETOWN
NEWSPAPER
THE LATEST APRIL 6, 2022 |CONNER PRAIRIE REIMAGINES FUTURE
HOME NEWS
Several Carmel parks getting
upgrades, some will open soon
West Park’s upgrades include a new playground a splash pad.
(Rendering provided)
POSTED BY: THE REPORTER APRIL 6, 2022
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4/6/22, 9:23 AM Several Carmel parks getting upgrades, some will open soon – Hamilton County Reporter
https://readthereporter.com/several-carmel-parks-getting-upgrades-some-will-open-soon/2/5
Carmel Clay Parks & Recreation (CCPR) says it is working
to improve the city with a focus on parks and public
safety. To that end, several city parks are currently getting
major upgrades, and three of those parks will reopen to
the public this spring.
Lawrence W. Inlow Park
Closed July 2021 – Spring 2022
Inlow Park is closed for planned improvements. The
projected budget for this park’s upgrades is $2.5 million.
Updates will include:
Splash pad
Two pickleball courts
New restroom building
Expanded parking lot
Meadowlark Park
Closed April 2021 – Spring 2022
Meadowlark Park is currently closed for planned
improvements. The projected budget for this park’s
upgrades is $3.5 million. Upgrades will include:
Playground
Restrooms
Shelter
Parking lot
Pickleball courts
Trails
Fishing Pier
West Park
Closed August 2020 – Spring 2022
West Park is partially closed for planned improvements.
During the closure, no shelter rentals are available. The
Hamilton County Rep
3 hours ago
Braden Smith, Peter Suder nam
All-Stars
----------------------------------
Indiana Mr. Basketball Braden
and Peter Suder of Carmel are
players that have been selecte
IndyStar Indiana Boys All-Stars
Mike Broughton announced Mo
Those chosen to the team will
June -- one exhibition game ag
Junior All-Stars as well as hom
contests against the Kentucky A
Read more in today's Reporter
https://readthereporter.com/bra
suder-named…/
Hamilton County RHamilton County R
8,249 likes8,249 likes
Like Page
4/6/22, 9:23 AM Several Carmel parks getting upgrades, some will open soon – Hamilton County Reporter
https://readthereporter.com/several-carmel-parks-getting-upgrades-some-will-open-soon/3/5
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projected budget for this park’s upgrades is $6.2 million.
Upgrades are set to include:
Playground
Splash Pad
River Heritage Park
Closed March 2022 – Winter 2022
The planning stages are underway for the improvements
coming to River Heritage Park. The projected budget for
this park’s upgrades is $3 million. Upgrades will include:
Wheelchair-accessible playground features
ADA-accessible boardwalks and trails
White River overlooks
Sensory-friendly interpretive signage
According to CCPR, one of the primary initiatives of this
program is updating and enhancing existing parks by
making them more accessible, safer and available year-
round. The Clay Township Trustee and Board Members
have been entrusted with making the township a safer
and more enjoyable place to live. They have been tasked
with providing vital services to the community and,
according to CCPR, the Clay Township Impact Program
is an important part of how they serve the residents of
Clay Township.
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4/7/22, 5:00 PM Proposed charter school, CCS at odds over availability of Orchard Park campus • Current Publishing
https://www.youarecurrent.com/2022/03/30/proposed-charter-school-ccs-at-odds-over-availability-of-orchard-park-campus/1/3
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Flags y on March 30 in front of the building that previously housed Orchard Park Elementary. (Photo by Ann Marie Shambaugh)Flags y on March 30 in front of the building that previously housed Orchard Park Elementary. (Photo by Ann Marie Shambaugh)
Proposed charter school, CCS at odds over availability of Orchard Park campus
Editor’s note: This story has been updated from its original version with information about how CCS is using the former Orchard Park
building and comments from Supt. Michael Beresford.
A new charter school with ties to Hillsdale College, a small conservative Christian liberal arts college, is aiming to open for the 2023-24
school year in the building that most recently housed Orchard Park Elementary, potentially disrupting a partnership between Carmel
Clay Schools and Carmel Clay Parks & Recreation to convert the former campus into a new park.
According to state law, public school districts must make vacant school buildings available to charter schools to purchase or lease for $1
before selling or disposing of the building. The law states that districts must alert the Indiana Dept. of Education of plans to vacate a
building within 10 days of the decision being made.
4/7/22, 5:00 PM Proposed charter school, CCS at odds over availability of Orchard Park campus • Current Publishing
https://www.youarecurrent.com/2022/03/30/proposed-charter-school-ccs-at-odds-over-availability-of-orchard-park-campus/2/3
The CCS school board voted on June 25, 2018, to close Orchard Park at the conclusion of the 2020-21 school year. CCS, however, hasn’t
noti ed IDOE of a pending vacancy because it is still using the building for meeting space, professional development, staging and safety
drills.
Meanwhile, the CCS school board approved a resolution in June 2021 outlining its intentions to lease the site to CCPR to develop a new
park. The school board vote occurred less than a week before a change in state law that would require school districts to receive
con rmation from the Indiana attorney general that the district has complied with laws requiring vacant school buildings to be o ered
to charter schools before they can approve resolutions to sell, exchange, lease, demolish, hold without operation or dispose of a school
building.
Organizers of Valor Classical Academy, the charter school seeking to open in the Orchard Park site, believe CCS is out of compliance with
the law and that state law gives them the right to apply to use the site. Matt Wolf, a Valor founding board member, said the matter may
need to be decided in court.
CCS Supt. Michael Beresford, however, said the district has followed state law.
“Carmel Clay Schools has con rmation from the Indiana Attorney General’s o ce that we are fully compliant with the law regarding the
use of the building,” Beresford said. “We sought clarity from state o cials last year about necessary noti cations. We did not have to
formally notify the state pursuant to the ‘dollar law’ because we continue to use the building.”
CCPR Director Michel Klitzing said that CCPR is continuing discussions with CCS regarding the future use of Orchard Park and that no
plans have been nalized.
Holly Wilson, Valor founding board president, said Orchard Park is the charter school’s top choice because of the low cost to obtain it
and its proximity to families interested in the school.
“It was the rst (site) that came to mind because of the location and the centrality of it,” she said.
Wilson said Valor o cials are looking at other sites in Hamilton County, including one in West eld, in case they are unable to open in
Orchard Park.
As a mother of several children in Noblesville schools, Wilson became disappointed several years ago with what she saw as a lack of
civics education in the curriculum. Initially, she thought her only other option was to homeschool, which wasn’t feasible for her family.
But soon she came to learn more about charter schools, which o er a tuition-free public education in a setting exempt from some state
and school district regulations, giving them more autonomy than traditional public schools. They are held accountable by the
organization – such as a governing body or Indiana Charter School Board – that authorizes them.
As Wilson, whose children now attend private school, learned more about charter schools, she decided to work with Wolf, who co-
founded Seven Oaks Classical School in 2016 near Bloomington, to open one in Hamilton County. Wolf commuted to Hamilton County
frequently for work and realized it would likely be a good t for a charter school of its own.
Wilson also saw increased interest in bringing a new charter school to Hamilton County.
4/7/22, 5:00 PM Proposed charter school, CCS at odds over availability of Orchard Park campus • Current Publishing
https://www.youarecurrent.com/2022/03/30/proposed-charter-school-ccs-at-odds-over-availability-of-orchard-park-campus/3/3
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“There seems to be more parents saying, ‘We’d like to see more of that kind of education,’’ she said.
Valor Classical Academy got a boost when Hillsdale College agreed to accept it as part of its Barney Charter School Initiative, meaning
Hillsdale – which also partners with Seven Oaks – will provide free curriculum and other non- nancial support. Wolf said Valor has
contacted the Grace School Charter Authority, which is a liated with Grace College in Winona Lake, to be its authorizer.
Hillsdale, a small Christian liberal arts college in Michigan, has been growing its network of charter schools in recent years through the
Barney Charter School Initiatives. BCSI schools serve more than 14,500 K-12 students in the U.S. with more than 8,000 on a waitlist.
According to its website, the BCSI model “o ers a rm grounding in civic virtue, and cultivates moral character.” It has faced criticism,
however, for some of its views, such as its mission statement that states that the college won’t be “succumbing to the dehumanizing,
discriminatory trend of so-called ‘social justice’ and ‘multicultural diversity.’”
Valor Classical Academy plans to serve 350 students in kindergarten through sixth grade when it opens and then expand through high
school in subsequent years. Enrollment is expected to begin in early 2023 for the school’s rst class.
Valor’s ve-member board is comprised of Wilson, a real estate agent and founding board president; Wolf, an IT manager and founding
board secretary; Tara Nichols, a classical school educator and founding board treasurer; Karen Reynolds, a retired educator; and Beth
Glynn, a CPA.
Wilson said Valor is not a liated with Moms for Liberty of Hamilton County, which has expressed support for opening a new school
locally, or any other local organization. However, she said she’s made connections with county residents with similar desires to expand
educational o erings locally and that she’s encountered support for the idea.
“I think there’s room for more than our one school,” she said. “We anticipate being lled pretty quickly.”
Learn more at ValorClassicalAcademy.org.
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2 Republicans seek to
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Carmel in brief — March
22, 2022
Honor roll: Retiring
Noblesville
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MONON COMMUNITY CENTER PASS REPORT
ANNUAL MONTHLY OTHER TOTAL %¹PREV. MONTH PREV. YEAR
MCC MEMBERSHIP PASSES
Youth 6 319 325 8 163
Adult 36 2,422 2,458 74 894
Senior 6 296 302 7 89
Senior (Legacy Pricing)11 98 109 (2)(8)
Military 0 17 17 2 8
Household 12 917 929 28 290
MCC Passes 71 4,069 4,140 117 1,436
Add'l HH Members 3,607 83 1,057
MCC Members 7,747 63%200 2,493
CORPORATE MEMBERSHIP PASSES
Youth 0 9 9 (1)8
Adult 14 214 228 (65)24
Senior 0 20 20 0 4
Senior (Legacy Pricing)0 0 0 0 0
Household 1 108 109 4 4
Corporate Passes 15 351 366 (62)40
Add'l HH Members 400 21 6
Corporate Members 766 6%(41)46
INSURANCE-PAID MEMBERSHIP PASSES
Prime 1,230 1,230 66 (744)
SilverSneakers 915 915 43 (450)
Active&Fit 501 501 41 (46)
Silver&Fit 114 114 15 15
Optum-Renew Active 978 978 66 (54)
Insurance Passes/Members 3,738 3,738 31%231 (1,279)
TOTAL PASSES 86 4,420 3,738 8,244 286 197
Percent of Total Passes 1%54%45%
TOTAL MEMBERS 12,251 390 1,260
¹ Percent of Total Members
CARMEL CLAY TRACK PASSES
Track Passes 999 106 970
Carmel Clay Track Passes 999 106 970
MARCH 2022 - NET CHANGE -
0
2,000
4,000
6,000
8,000
10,000
12,000
MAR-2016MAY-2016JUL-2016SEP-2016NOV-2016JAN-2017MAR-2017MAY-2017JUL-2017SEP-2017NOV-2017JAN-2018MAR-2018MAY-2018JUL-2018SEP-2018NOV-2018JAN-2019MAR-2019MAY-2019JUL-2019SEP-2019NOV-2019JAN-2020MAR-2020MAY-2020JUL-2020SEP-2020NOV-2020JAN-2021MAR-2021MAY-2021JUL-2021SEP-2021NOV-2021JAN-2022MAR-2022Active PassesMONON COMMUNITY CENTER
ANNUAL, MONTHLY & INSURANCE PASSES AS OF 3/31/2022
TOTAL
Membership
Insurance
Corporate
Full-Time Part-Time Total
57 288 345
0 22 22
1 15 16
0 0 0
0 7 7
1 0 1
57 318 375
2 - Separations of employment may be voluntary or involuntary.
Full-Time Part-Time Total
3 0 3
8 2 10
16 115 131
2 1 3
12 7 19
16 193 209
57 318 375
Parks + Natural Resources
Leaves of Absence
Period Ending Totals
Notes:
1) None.
Employment Report
For Period: March 2022
Period Beginning
Employment by Type
Recreation + Facilities
Administration + Planning
New Hires
Re-Hires
Transfers/Promotions1
Separations2
Period Ending Totals
1 - Transfers/Promotions within the same Employment Status (FT or PT) will not impact period end totals.
Employment by Division
Administration
Extended School Enrichment/SCS
Marketing + Communications
0%6%4%
6%
1%
5%
78%
Employee Demographics
American Indian or Alaska
Native
Asian
Black or African American
Hispanic or Latino
No Data
Two or More Races (Not
Hispanic or Latino)
White
Monthly Division Report
March 2022
Before & After School Program
Participation Rates
Total Registered Students (as of 3/24): 1999
Comparison from Mar 2021 to Mar 2022: +835 (Mar 2021: 1164)
Average Daily Attendance per School in Mar:
Before School: 26 (Feb 2022: 28)
After School: 78 (Feb 2022: 82)
Scholarships Awards (Fee Waivers)
Total Students Receiving Scholarships Awards/Fee Waivers: 48
Value of Scholarships Awards/Fee Waivers for Mar 2022: $9420.75
Employee Discounts (Fee Waivers)
Total Number of Employees Receiving ESE Discounted Rate: 163
CCPR Employees: 5
City of Carmel Employees: 14
Carmel Clay Schools Employees: 144
Total Value of Employee Discount Fee Waivers for Mar 2022: $20,925
CCPR/City of Carmel Employees: $2250
Carmel Clay Schools Employees: $18,675
Program Highlights
ESE participants are enjoying the Makerspace club as they create new, innovative objects from recycled materials!
1235 Central Park Drive East, Carmel, IN 46032 | 317.848.7275 | InTrac: 711 | carmelclayparks.com
Monthly Division Report – March, 2022
Participation Rates/Total Passholders
For the month of March, the Recreation & Facilities team remained in normal operations. The Indoor Activity Pool, KidZone and
East Building remain open during key traffic periods, and not fully back to pre-pandemic operating hours. Appointments were
still required for KidZone and Group Fitness Classes. Fitness equipment update: New dumbbells were installed in the fitness
center which now feature our CCPR logo.
Total Member Participation for March:
Annual/Monthly Memberships Sold/Rejoined: 510
Day/Punch Passes Visits: 1,268
Total Member Visits: 42,056
Group Fitness Classes Participation: 8,197
Corporate Wellness Package
Total
Participating Companies 18
Passholders 766
Program Highlights
Follow ESE and school regulations mask mandates have been lifted for program participants. March continued our Reimagining
Recreation structure for our modified program offerings. We had 1,015 participants in the 64 program sessions we were able
to offer in various categories. Additionally, we had two sold out shows for the annual Barrier-Free performance with a total of
160 audience members.
Rentals Scholarships
Work Orders
Amenity # of Rentals
Shelters 1
Pavilion Rentals 7
Room Rentals 5
Birthday Parties 11
Aquatics 0
Cabanas 0
Pass Scholarships Program Scholarships
Customers Served Subsidy Value Customers Served Subsidy Value
13 $741.50 0 $0.00
Served YTD Value YTD Served YTD Value YTD
15 $2,363.00 0 $0.00
Total Work Orders Filed Total Hours Total Service Calls
March, 2022 99 94 3
YTD Total 264 189 13
Created: 4/1/2022 Marketing Report | March 2022 | 1
MARKETING REPORT | March 2022
CAMPAIGNS + INITIATIVES
MONON COMMUNITY CENTER MEMBERSHIP | ALL ACCESS
We continued our Monon Community Center membership campaign throughout the month of March. This month’s marketing
tactics for this campaign included advertisements with Emmis, Cumulus, theCityMoms, Indy’s Child, Facebook, and Instagram.
KEY PERFORMANCE INDICATORS
5,447
Social Media
Engagement
17,708
Views of MCC Pages
On Website
3,287,443
Google Location
Views
735
Conversions: New
Memberships
GOOGLE ADS SUMMARY
1
Total Ads
$300
Total Spent
5,470
Clicks
12,300
Impressions
CCPR RECRUITMENT | SEASONAL POSITIONS
We continued our Carmel Clay Parks & Recreation recruitment campaign throughout the month of March. This month’s
marketing tactics for this campaign included advertisements with Cumulus, Current in Carmel, Facebook, and Instagram.
KEY PERFORMANCE INDICATORS
1,201
Social Media Ad
Engagement
2,871
Views of Employment
Page On Website
Created: 4/1/2022 Marketing Report | March 2022 | 2
SOCIAL MEDIA
SUMMARY OF SOCIAL MEDIA PLATFORMS
FACEBOOK
Posts on Facebook are
directed toward local parents
and families as well as
visitors.
INSTAGRAM
Posts are passionate and
informational for women
ages 25-44 located in
Indianapolis and Carmel.
TWITTER
Messages are directed
toward business, news
outlets, and community
organizations.
LINKEDIN
Messages are directed
toward CCPR staff, potential
staff, and industry
professionals.
PRIMARY CROSS-CHANNEL METRICS
This month, Marketing saw the following numbers across all five social media platforms:
KEY PERFORMANCE INDICATOR RESULTS
Total Posts 63
Total Engagement (number of interactions on posts) 5,447
Total Audience (number of followers across all platforms) 29,548
Net New Audience (number of new followers across all platforms) 160
Total Reach (total number of people who saw content) 67,137
Created: 4/1/2022 Marketing Report | March 2022 | 3
MAJOR HIGHLIGHTS + TOP POSTS
ENEWSLETTERS
This month, Marketing saw the following numbers across all scheduled email communications:
KEY PERFORMANCE INDICATOR RESULTS
Total Newsletters Sent 11
Total Sends 22,451
Average Open Rate 55.1%
Average Click Rate 7.4%
Top Instagram Post
River Heritage
59 Engagements
1,555 Impressions
Top Facebook Post
Park Puzzle
227 Engagements
3,100 Impressions
Top LinkedIn Post
Employee Walk in Park
262 Engagements
585 Impressions
Top Twitter Post
Kelvin Solares
24 Engagements
376 Impressions
ESE/SCS
28%
Staff
27%
PNR
9%
A&P
9%
Recreation & Facilities
27%
EMAIL TOPICS
Created: 4/1/2022 Marketing Report | March 2022 | 4
BLOGS
This month, Marketing saw the following numbers across all blogs:
KEY PERFORMANCE INDICATOR RESULTS
Total Blogs Posted 1
Total Page Views on Website 234
WEBSITE
This month, the website had the following page views from the user demographics listed below.
EARNED MEDIA
•The Lebanon Reporter | CCPR hosts annual barrier-free theater performance
•Inside INdiana Business | The International Center hires VP
TOTAL PAGE VIEWS 112,959
TOP WEB PAGES PAGE VIEWS % OF TOTAL
Monon Community Center 17,708 13.67%
Homepage 11,515 8.89%
The Waterpark. 6,252 4.83%
Active 5,698 4.40%
Summer Camp 5,373 4.15%
Female
62%
Male
38%
GENDER
New
Users
58%
Returning
Users
42%
NEW VS. RETURNING
USERS
Indianapolis
28%
Westfield
4%
Carmel
42%
Chicago
8%
Other
5%
Noblesville
5%
Zionsville
4%
Fishers
4%LOCATION
18-24
14%
25-34
22%
35-44
29%
45-54
16%
55-64
11%
65+
8%AGE
Created: 4/1/2022 Marketing Report | March 2022 | 5
•Hamilton County Reporter | Carmel Clay Parks welcome public to Barrier-Free Theater
performance
•Indy’s Child | 22 Things To Do In Indy This Spring Break
•The Family Vacation Guide | 11 Of The Best Water Parks In Indiana
•Hamilton County Reporter | Carmel: A city for all people of all abilities
•Hamilton County Reporter | Carmel’s River Heritage Park to close for updates
•Traveling Mom | Best Indoor Waterparks in Indiana Offer Hours of Splashtastic Fun
•The City of Carmel Newsletter | Opportunities with the City of Carmel
•The City of Carmel Newsletter | Opportunities with the City of Carmel
SEARCH ENGINES
This month, Marketing saw the following numbers across all locations on Google:
KEY PERFORMANCE INDICATOR RESULTS
Total Views of All Locations 3,287,443
Total Views of Carmel Clay Parks & Recreation 93,198
Total Views of Monon Community Center 80,879
Total Views of The Waterpark 1,040,180
Great playground. Fun musical features. Outdoor workout equipment for grown-ups
(elliptical and exercise bikes). Modern playground with the colorful rubber floors.
-Jennifer Miller, Google Review of Carey Grove Park
Large park, great for all ages. Lots of areas for dog walking.
-Daryl Lakes, Google Review of Founders Park
Financial Assistance
January - March 2022
Month
Customers Served Value Customers Served Value Number of Students Value
January 14 802.00 0 0.00 42 8,434.75
February 14 819.50 0 0.00 48 9,075.75
March 15 741.50 0 0.00 48 9,420.75
April
May
June
July
August
September
October
November
December
Total 15 2,363.00$ 0 -$ 138 26,931.25$
MCC Passes 2,363.00$ MCC Pass Recipients 15
MCC Programs -$ MCC Program Recipients 0
ESE & Summer Camps 26,931.25$ ESE & Summer Camp Recipients 138
Total Financial Assistance 29,294.25$ Total Recipients 153
MCC Passes MCC Programs ESE & Summer Camps
Carmel/Clay Board of Parks and Recreation Board Meeting Agenda Item
PRESENTER Linus Rude, Secretary ACTION REQUESTED Approval
ITEM/SUBJECT February 26, 2022 Park Board Workshop Minutes
DOLLAR AMOUNT / FUND N/A MEETING DATE April 12, 2022
SUMMARY: A draft of the minutes for the February 26, 2022 Park Board Workshop is provided for comment, corrections, additions, or deletions.
STAFF RECOMMENDATION: “I move to approve the minutes of the Park Board Workshop on February 26, 2022.”
Minutes of the Workshop called by the
Carmel/Clay Board of Parks and Recreation
Saturday, February 26, 2022, 10:00 a.m.
CCPR Administrative Offices
1411 East 116th Street
Carmel, Indiana 46032
Member(s) Present: Richard F. Taylor, Jenn Kristunas, Lin Zheng, Linus Rude, Dr. Jessica Beer, James D.
Garretson, Louise Jackson, Mark Westermeier, Joshua A. Kirsh
Member(s) Absent: None
Others Present: Michael Klitzing, Director; Kurtis Baumgartner, Assistant Director
A Workshop was held by the Carmel/Clay Board of Parks and Recreation, pursuant to notice, on Saturday,
February 26, 2022, in the Conference Room at the CCPR Administrative Offices, located at 1411 East 116th
Street, Carmel, Indiana 46032. Board President Taylor called the meeting to order at approximately 10:00
a.m.
The meeting was held pursuant to notice to discuss park business. No subject matter was discussed other
than park business.
Board President Taylor adjourned the meeting at approximately 12:00 p.m.
Approved,
Signature Date
Signature Date
Carmel/Clay Board of Parks and Recreation Board Meeting Agenda Item
PRESENTER Linus Rude, Secretary ACTION REQUESTED Approval
ITEM/SUBJECT March 8, 2022 Park Board Meeting Minutes
DOLLAR AMOUNT / FUND N/A MEETING DATE April 12, 2022
SUMMARY: A draft of the minutes for the March 8, 2022 Park Board Meeting is provided for comment, corrections, additions, or deletions.
STAFF RECOMMENDATION: “I move to approve the minutes of the Park Board Meeting on March 8, 2022.”
Carmel/Clay Board of Parks and Recreation
Tuesday, March 8, 2022, 6:00 p.m.
John W. Hensel Government Center
10701 North College Avenue
Carmel, Indiana 46280
Member(s) Present: Jessica Beer, James Garretson, Louise Jackson, Joshua Kirsh, Jenn Kristunas,
Linus Rude, Rich Taylor, Mark Westermeier
Member(s) Absent: Lin Zheng
Others Present: Michael Klitzing, Department Director/CEO; Kurtis Baumgartner, Department
Assistant Director/COO; Jonathan Blake, Administration & Planning Director;
Brian Bosma, Park Board Attorney
Roll Call; Call to Order & Pledge of Allegiance
Board President Taylor welcomed everyone to the meeting and asked Mr. Rude to call the role. Mr. Rude
announced that there was a quorum. Board President Taylor called the meeting to order at 6:02 p.m. and
asked everyone to rise for the Pledge of Allegiance.
Public Comments
There were no public comments.
Staff Reports
Assistant Director Baumgartner said that Staff Reports were included in the Park Board packet.
Assistant Director Baumgartner added that one article in the packet features the annual Barrier-Free
Theater performance at the Monon Community Center on Saturday and Sunday. He encouraged individuals
to buy tickets. The Barrier-Free Theater is a form of drama therapy that empowers individuals with
intellectual or developmental disabilities to create and perform original stories. This year's performance is
focused on experiences that the actors and actresses had during the pandemic. Board President Taylor said
this was mentioned at the Council Meeting on Monday as part of Disability Awareness Month.
Mr. Rude said he observed that there were 586,000 views of The Waterpark under the Key Performance
Indicators within the Marketing report. He added that it was amazing to have that number of views, in
addition to the overall total views at 1.7 million.
Finance Committee
Board President Taylor said that the Finance Committee had not met so there was nothing to report.
Minutes
February 8, 2022 Park Board Regular Meeting
Mr. Rude made a motion to approve the minutes as submitted, seconded by Ms. Kristunas, and unanimously
passed 8 – 0.
Carmel/Clay Board of Parks and Recreation
Tuesday, March 8, 2022
John W. Hensel Government Center
Page 2
February 26, 2022 Park Board Executive Session
Mr. Rude made a motion to approve the minutes as submitted, seconded by Ms. Kristunas, and unanimously
passed 8 – 0.
February 26, 2022 Park Board Special Meeting
Mr. Rude made a motion to approve the minutes as submitted, seconded by Ms. Kristunas, and unanimously
passed 8 – 0.
Financial Reports Consolidated Financial Report for January 2022
Ms. Kristunas made a motion to acknowledge receipt of the Consolidated Financial Report for January 2022
and CCPR P&L Statements for February 2022, seconded by Dr. Beer.
Mr. Garretson stated that the CCPR P&L Statements for February were not included. Assistant Director
Baumgartner confirmed that there were no P&L statements included in the packet due to extenuating
circumstances.
Ms. Kristunas amended her motion to acknowledge receipt of the Consolidated Financial Report for January
2022, seconded by Dr. Beer.
Assistant Director Baumgartner said he received updates today (March 8th) and both ESE and MCC funds did
very well in the month of February, so they are off to a good start in 2022. He continued with information
regarding ESE transitioning from Active to EZChildTrack (software) and the benefits resulting in this change.
Board President Taylor called for the vote, and the motion was unanimously passed 8 – 0.
CCPR P&L Statements for February 2022
There were no CCPR P&L Statements available for February 2022.
Claims
Claim Sheet March 8, 2022; Clay Township Claim Sheet March 8, 2022; CCPR Payroll for February 11, 2022
and February 25, 2022
Ms. Kristunas made a motion to approve the Claim Sheet dated March 8th of 2022; the Clay Township Claim
Sheet dated March 8th of 2022; and the Payroll for February 8th of 2022 and February 25th of 2022,
seconded by Dr. Beer, and unanimously passed 8 – 0.
Monetary Gifts, Grants, Partnerships, and Sponsorships for February 2022
Mr. Blake reported that in February, the Department received a $100 donation from an anonymous donor
for employee appreciation.
Mr. Kirsh made a motion to accept the donation as presented, seconded by Ms. Kristunas. Mr. Kirsh added
that although he has mentioned it several times, he wanted to emphasize how much he appreciated the
anonymous donor.
Board President Taylor called for the vote, and the motion was unanimously passed 8 – 0.
Carmel/Clay Board of Parks and Recreation
Tuesday, March 8, 2022
John W. Hensel Government Center
Page 3
New Business
Consideration of Quote to Purchase Noise Deterrent Screening at Meadowlark and Inlow Parks
Assistant Director Baumgartner asked the Park Board to consider quotes for noise deterrent screening at the
future pickleball courts at Inlow and Meadowlark Parks. Staff conducted research and spoke with colleagues
who are experienced in constructing pickleball courts. It is in the Department's best interest to take a
proactive approach and install a soundproof acoustic fence barrier prior to opening the new courts. Details
followed. If approved by the Park Board, installation by CCPR staff would take place prior to opening the
pickleball courts in the spring.
Mr. Kirsh stated he appreciated staff being proactive. He asked if the screening is left up year-round.
Assistant Director Baumgartner said the screening is somewhat bulky and will be up year-round. Director
Klitzing added that evergreens will be added to Meadowlark Park to enhance the sound barrier. Assistant
Director Baumgartner said the pickleball players had requested windscreens on the courts.
Mr. Garretson inquired about the number of sides covered and aesthetics. Assistant Director Baumgartner
replied that the sound will be pushed north with screening on the east, west, and south sides at
Meadowlark Park. There was discussion regarding the sound caused by pickleball play. Assistant Director
Baumgartner said that with installation of the windscreens and the acoustic panels both in black, it should
have a clean look.
Ms. Kristunas made a motion to accept the quote from Acoustiblok and authorize the Assistant Director of
Parks and Recreation/COO to execute a purchase order in the amount of $42,179.01 to purchase the
identified acoustifence material, seconded by Mr. Kirsh.
Mr. Kirsh asked about being able to see into the courts. Assistant Director Baumgartner confirmed there
would be vantage points into the pickleball courts.
Mr. Rude asked if the windscreen is placed on top of the acoustic panels. Assistant Director Baumgartner
replied that the windscreens and panels are separate. Mr. Rude asked about graffiti abatement. Assistant
Director Baumgartner stated that graffiti cleaners may be used, as well as paint if desired; however, staff
does not anticipate changing the color from black.
Board President Taylor called for the vote, and the motion was unanimously passed 8 – 0.
Mr. Rude asked if the quotes received from two different vendors were for the exact same product.
Assistant Director Baumgartner answered that the Department was able to secure a quote directly from the
manufacturer.
Old Business
Bear Creek Park Master Plan Update
Director Klitzing said he had no significant updates. The design team is assessing feedback received from the
last series of public meetings and focus groups. SmithGroup will present an initial draft to staff next week.
Afterwards, CCPR and SmithGroup will present the draft to the Park Board for initial review and
consideration at the April meeting. No action will be requested at that meeting.
Carmel/Clay Board of Parks and Recreation
Tuesday, March 8, 2022
John W. Hensel Government Center
Page 4
The presentation will provide an opportunity for feedback from the Board. Staff will also make sure that the
video of the presentation is available on the website for the public to view and provide any additional
feedback. Depending on the feedback, the master plan will be brought back to the Park Board in May or
June for final adoption.
Clay Township Impact Program Updates
Consideration of Third Amendment of the SmithGroup, Inc. Design Agreement with Clay Township
Due to a variety of factors, including poor soil conditions and the impact of COVID-19, Director Klitzing
stated that the West Park project has taken longer than originally anticipated. As a result, SmithGroup
requested additional compensation in the amount of $17,430, which has been reviewed and approved by
the Township Trustee’s Owner Representative and Trustee Doug Callahan. Director Klitzing reminded the
Board that this project is jointly funded through the Clay Township Impact Program and received a
commitment up to $2.5 million in local income tax dollars from the Park Board. Despite this increase, the
project will remain within budget.
Dr. Beer made a motion to approve and accept the Third Amendment between SmithGroup, Inc. and Clay
Township as presented and authorize the Park Board President to sign the Amendment, seconded by
Ms. Kristunas, and unanimously passed 8 – 0.
Director Klitzing provided updates on Inlow, Meadowlark, and West Parks using a PowerPoint presentation.
Discussion followed.
Attorney’s Report
Mr. Bosma stated he has been working with staff through various legal matters including two active
donations. One that will come to the Board soon is Sunrise on the Monon (Vera J. Hinshaw Park &
Preserve). Closing will take place once the surveys are completed. Signatures have been received on the
Albany Village Donation and Impact Fee Credit Agreement. Mr. Bosma added that staff will be presenting
information next month about an additional donation at the Overlook within the Legacy property.
Mr. Bosma said he continues to work on vendor contract issues and a draft of the restated Interlocal
Agreement that includes long-term funding and composition of the Park Board.
Mr. Rude asked about ‘The Corner’ at 116th and Westfield Boulevard, specifically the status of the trailhead.
Director Klitzing replied that we are waiting on signatures on the agreements from all parties. Until we have
signatures from the developer, they are not authorized to move forward.
Director’s Report
Director Klitzing stated the Director’s Report was included in the packet.
Director Klitzing said that the Department is working with MKSK on the master plan process for the Thomas
Marcuccilli Nature Park. This nature park is the original 63 acres of the Legacy project. Staff is identifying
steering committee members and focus groups. Meetings will be scheduled to provide opportunities for the
public to participate, in addition to updates and presentations to the Park Board. The master planning
process will take upwards to nine months.
Carmel/Clay Board of Parks and Recreation
Tuesday, March 8, 2022
John W. Hensel Government Center
Page 5
Director Klitzing said in response to information requested at the last workshop, he emailed to the Park
Board Members some talking points regarding long-term funding.
Ms. Kristunas asked when the next workshop is scheduled. Director Klitzing replied that the workshop is
March 22nd at 6 p.m. in the Administrative Offices.
Mr. Rude asked about Meadowlark Park signage. Director Klitzing stated the project does include signage
along Main Street going both eastbound and west. Discussion followed.
Information Items
Plan Commission
Mr. Kirsh said the last meeting was tabled because there were no actionable items, and the next meeting is
very light. He added that he would be happy to answer any questions.
School Board
Ms. Jackson said that she promoted opportunities to work for parks and recreation at the last School Board
Meeting.
Parks Foundation
Mr. Garretson had no update.
Park Board Comments / Discussion
Mr. Rude asked about the status of the bollard (on the Monon Greenway). Assistant Director Baumgartner
said it had been repaired. He added that he had heard several different renditions of the story involving a
vehicle that struck the bollard. Mr. Rude said he heard about it from an eyewitness. The incident happened
on a very busy Saturday, and thankfully no one was hurt.
Adjournment
Mr. Rude made a motion to adjourn the meeting, seconded by Ms. Kristunas, and unanimously passed 8 – 0.
Board President Taylor adjourned the meeting (6:58 p.m.).
Approved,
Signature Date
Signature Date
Meetings of the Carmel/Clay Board of Parks and Recreation are recorded and may be viewed at
https://vimeo.com/channels/parkboardmeetings or see the archive of meeting recordings at
https://www.carmelclayparks.com/about-us/park-board/.
Carmel/Clay Board of Parks and Recreation Board Meeting Agenda Item
PRESENTER Linus Rude, Secretary ACTION REQUESTED Approval
ITEM/SUBJECT March 22, 2022 Park Board Workshop Minutes
DOLLAR AMOUNT / FUND N/A MEETING DATE April 12, 2022
SUMMARY: A draft of the minutes for the March 22, 2022 Park Board Workshop is provided for comment, corrections, additions, or deletions.
STAFF RECOMMENDATION: “I move to approve the minutes of the Park Board Workshop on March 22, 2022.”
Minutes of the Workshop called by the
Carmel/Clay Board of Parks and Recreation
Tuesday, March 22, 2022, 6:00 p.m.
CCPR Administrative Offices
1411 East 116th Street
Carmel, Indiana 46032
Member(s) Present: Richard F. Taylor, Jenn Kristunas, Lin Zheng, Dr. Jessica Beer, James D. Garretson,
Louise Jackson, Mark Westermeier, Joshua A. Kirsh
Member(s) Absent: Linus Rude
Others Present: Michael Klitzing, Director; Kurtis Baumgartner, Assistant Director
A Workshop was held by the Carmel/Clay Board of Parks and Recreation, pursuant to notice, on Tuesday,
March 22, 2022, in the Conference Room at the CCPR Administrative Offices, located at 1411 East 116th
Street, Carmel, Indiana 46032. Board President Taylor called the meeting to order at approximately 6:00
p.m.
The meeting was held pursuant to notice to discuss park business. No subject matter was discussed other
than park business.
Board President Taylor adjourned the meeting at approximately 8:00 p.m.
Approved,
Signature Date
Signature Date
Carmel/Clay Board of Parks and Recreation Board Meeting Agenda Item
PRESENTER Lin Zheng, Treasurer ACTION REQUESTED Acknowledgement
ITEM/SUBJECT Consolidated Financial Report for February 2022
DOLLAR AMOUNT / FUND N/A MEETING DATE April 12, 2022
SUMMARY: Provided is the Consolidated Financial Report for February 2022.
STAFF RECOMMENDATION: “I move to acknowledge receipt of the Consolidated Financial Report for February 2022.”
Carmel/Clay Board of Parks and Recreation Board Meeting Agenda Item
PRESENTER Kurtis Baumgartner, Assistant Director of Parks and Recreation/COO
ACTION REQUESTED Acknowledgement
ITEM/SUBJECT CCPR P&L Statements for February 2022
DOLLAR AMOUNT/FUND N/A MEETING DATE April 12, 2022
SUMMARY:
Provided for your review are February 2022 P&L statements for ESE (Fund 108), Monon Community Center (Fund 109), and Parks & Rec Facilities (Fund 110) as generated by the Department’s QuickBooks software. These reports are used as a management tool to help identify and track the financial
performance of the Department’s retail-oriented operations. The P&L statements are supplemental information and do not replace the official financial records maintained by the Controller.
RECOMMENDED MOTION: “I move to acknowledge receipt of the P&L Statements for February 2022.”
Carmel/Clay Board of Parks and Recreation Board Meeting Agenda Item
PRESENTER Kurtis Baumgartner, Assistant Director of Parks and Recreation/COO
ACTION REQUESTED Acknowledgement
ITEM/SUBJECT CCPR P&L Statements for March 2022
DOLLAR AMOUNT/FUND N/A MEETING DATE April 12, 2022
SUMMARY:
Provided for your review are March 2022 P&L statements for ESE (Fund 108), Monon Community Center (Fund 109), and Parks & Rec Facilities (Fund 110) as generated by the Department’s QuickBooks software. These reports are used as a management tool to help identify and track the financial
performance of the Department’s retail-oriented operations. The P&L statements are supplemental information and do not replace the official financial records maintained by the Controller.
RECOMMENDED MOTION: “I move to acknowledge receipt of the P&L Statements for March 2022.”
Carmel/Clay Board of Parks and Recreation Board Meeting Agenda Item
PRESENTER Lin Zheng, Treasurer ACTION REQUESTED Approval
ITEM/SUBJECT Claim Sheet April 12, 2022
DOLLAR AMOUNT / FUND N/A MEETING DATE April 12, 2022
SUMMARY:
Claim Sheet April 12, 2022 is included for comment, corrections, additions, or deletions. STAFF RECOMMENDATION:
“I move to approve the Claim Sheet dated April 12, 2022.”
Carmel/Clay Board of Parks and Recreation Board Meeting Agenda Item
PRESENTER Lin Zheng, Treasurer ACTION REQUESTED Approval
ITEM/SUBJECT Clay Township Claim Sheet April 12, 2022
DOLLAR AMOUNT / FUND N/A MEETING DATE April 12, 2022
SUMMARY: The Clay Township Claim Sheet dated April 12, 2022 is included for comment, corrections, additions, or
deletions. STAFF RECOMMENDATION:
“I move to approve the Clay Township Claim Sheet dated April 12, 2022.”
sjy
Carmel/Clay Board of Parks and Recreation Board Meeting Agenda Item
PRESENTER Kurtis Baumgartner, Assistant Director of Parks and Recreation/COO
ACTION REQUESTED Approval
ITEM/SUBJECT CCPR Payroll for March 11, 2022 and March 25, 2022
DOLLAR AMOUNT/FUND N/A MEETING DATE April 12, 2022
SUMMARY: Provided for your approval are payroll wages and liabilities for payroll dates March 11, 2022 and March 25, 2022. RECOMMENDED MOTION: “I move to approve the payroll wages and liabilities for the payroll dates March 11, 2022 and March 25, 2022.”
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER
Jonathan Blake, Administration & Planning Director
ACTION REQUESTED
Acceptance
ITEM/SUBJECT
Monetary Gifts, Grants, Partnerships, and Sponsorships for March 2022
DOLLAR AMOUNT / FUND
N/A
MEETING DATE
April 12, 2022
RECEIVED
AS
DATE AMOUNT DONOR DESIGNATION GL/FUND
Donation 3/30/2022 $100.00 Anonymous Employee
Appreciation
Gift Fund
(853)
TOTAL RECEIPTS: $100.00
STAFF RECOMMENDATION:
Acceptance of monies received.
Carmel/Clay Board of Parks and Recreation Board Meeting Agenda Item
PRESENTER Kurtis Baumgartner, Assistant Director of Parks and Recreation/COO
ACTION REQUESTED Recommended Motions
ITEM/SUBJECT Consideration of Quotes to Purchase Fitness Equipment
DOLLAR AMOUNT/FUND $209,110.20 (Fund 1215) MEETING DATE April 12, 2022
SUMMARY: With the current treadmill equipment in the Monon Community Center (“MCC”) approaching the end of
its functional life, Carmel Clay Parks & Recreation (“CCPR”) issued Request for Quotes to replace 20 treadmills. Regular capital investments help ensure we provide a quality experience for our members. These units were purchased in 2015 and have a 5-7 year life expectancy for commercial applications like the MCC. The current equipment is no longer under warranty, increasing the cost of future repairs if replacement is delayed. Three new treadmills were placed on the MCC fitness floor at the end of January to allow members to demo the equipment and provide input. Through surveys collected from users over a three-week period, members were highly favorable towards all three potential options; therefore, staff is recommending continued diversification of treadmills by purchasing an array of all units demoed.
As a result, Request for Quotes were issued for the following equipment:
• Precor 885 (with P82 console) Treadmill (12 units)
• Freemotion t22.9 Reflex Treadmill (2 units)
• Matrix Performance Plus (w/Touch 16” Console) Slat-Belt Treadmill (4 units)
• Matrix Performance Plus (w/Prem LED Console) Slat-Belt Treadmill (2 units) for Oasis Request for Quotes were provided to authorized dealers serving the Carmel area. Direct Fitness Solutions is the only authorized dealer for Precor and Freemotion equipment, while BGI Fitness is the authorized
dealer for Matrix equipment. The following quotes were received:
• Direct Fitness Solutions: $152,514.20
• BGI Fitness: $56,596.00 All quotes include trade-in of existing equipment ($24,000 credit), 5-year parts and labor warranty, shipping, and installation. Equipment is anticipated to be delivered and set-up approximately 8-12 weeks from the date of order. RECOMMENDED MOTIONS: Motion #1: “I move to accept the quote from Direct Fitness Solutions and authorize the Chief Operating Officer to execute a purchase order in the amount of $152,514.20 to purchase the identified Precor and Freemotion fitness equipment.” Motion #2: “I move to accept the quote from BGI Fitness and authorize the Chief Operating Officer to execute a purchase order in the amount of $56,596.00 to purchase the identified Matrix fitness equipment.
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Precor 885 (with P82 Console) Treadmill (12 units)
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Freemotion t22.9 Reflex Treadmill (2 units)
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Matrix Performance Plus (w/Touch 16” Console) Slat-Belt Treadmill (4 units)
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Matrix Performance Plus (w/Prem LED Console) Slat-Belt Treadmill (2 units) for Oasis
Director’s Report | April 12, 2022
Active Projects
Below is a list of CCPR’s major projects categorized by status. Details, if relevant and not covered as an
agenda item, follow within this report.
Planning Stage
1)Bear Creek Park Master Plan
2)Central Park Dog Park Trail Expansion
3)Interlocal Cooperation Agreement Amendments/Capital Funding Strategy
4)Monon Community Center Indoor Playground
5)Orchard Park Elementary School Reuse
6)Reimagining Recreation Plan
7)Thomas Marcuccilli Nature Park Master Plan
8)Thomas Marcuccilli Nature Park/Wellhead Overlooks (funded by Carmel Utilities)
9)Waterpark Improvements
10)West Park – The Core Shelters
11)West Park – The Groves Perimeter Trail
12)White River Pedestrian Bridge
13)White River Corridor/Hamilton County South River District (in coordination with Hamilton County
Tourism, Conner Prairie, and Hamilton County Parks & Recreation)
14)White River Greenway North Extension
Procurement or Contracting Stage
15)Bear Creek Park/Albany Village Donation (closing on property)
16)Central Park/Interurban Trail Connection & Trailhead Enhancements (funded by Kite Realty
Group)
17)Mary Louise Marcuccilli Park Donation (donation agreement)
18)Vera J. Hinshaw Park Donation (closing on property)
Construction Pending
19)Monon Greenway Structure #12
Director’s Report | April 12, 2022
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Construction/Project in Progress
20)Guaranteed Savings Assessment
21)Japanese Garden Expansion (City/Township led project)
22)Lawrence W. Inlow Phase II Improvements
23)Meadowlark Park Improvements
24)Monon Greenway Improvements from City Center Drive to Gradle Drive (City/Township led
project)
25)Parks & Natural Resources Renovation Project
26)River Heritage Park Phase I Improvements
27)West Park – The Core Improvements
Substantially Complete with Punch List Items Remaining
28)Monon Greenway North Refresh (Main Street to 146th Street)
Final Completion Achieved (for projects identified as active last month)
None
Park Closures at a Glance
The following parks are or soon will be closing. Projected reopening dates are provided.
PARK STATUS PROJECT NOTES PROJECTED
REOPENING
Lawrence W. Inlow Closed Pouring concrete in splash pad area; installing
metal roof on restroom building; preparing
for installation of shelters.
Spring 2022
Meadowlark Closed Signature playground feature installed week
of 3/14/2022; Landscape Structures will be
back week of 4/11/2022 to complete finishing
touches, including detailed inspection of
feature; design for bridge abutments
completed and waiting in pricing for
installation.
Spring 2022
Monon Greenway (City
Center to Gradle Drive)
Closed Installing concrete beds for pavers, which will
look similar to the Midtown section of the
Monon.
Fall/Winter 2022
West (Core Area Only) Closed Playground equipment installed; installing
canyon wall panels in splash pad area;
installing concrete sidewalks and plazas;
planting new trees.
Spring 2022
River Heritage Closed IDNR mitigation plan approved and
outstanding permits received; necessary trees
felled for accessible trail prior to 4/1/2022
deadline due to Indiana Bat breeding season.
Fall/Winter 2022
Director’s Report | April 12, 2022
Bear Creek Park
SmithGroup presented the preliminary draft of the master plan to the Steering Committee on March 23,
2022 and finalizing draft for presentation to the Park Board at its regular meeting on May 10, 2022.
Bumping the presentation to the Park Board from April (as originally anticipated) will allow more time
for SmithGroup and the design team to finalize and make any necessary edits to the draft plan and
financial projections before it is presented to the Park Board.
After presentation to the Park Board, the draft master plan will be posted on CCPR’s website providing
the opportunity for public comment. Taking into consideration any feedback received, the final master
plan is anticipated to be presented to the Park Board for adoption in either June or July 2022.
CCPR is continuing to work with the Park Board Attorney and Lamb Property Developer, LLC to complete
our due diligence and close on the donation of the approximately 9.3 acres within the Albany Village
subdivision, which will serve as the eastern section of the Bear Creek Greenway to be installed by the
developer.
Dog Park
CCPR is resuming discussions initiated before the pandemic with Carmel Clay Schools (CCS) regarding
their property at the southwest corner of River Road and Main Street as a possible location for a second
dog park. The existing dog park in Central Park currently has 544 dog members with 814 dogs on the
wait list, demonstrating significant demand for additional dog park locations in the community.
This potential east-side location contains over 14 acres of existing open space not adjacent to residences
or a children’s playground, all of which were identified as preferred criteria in the 2012 Dog Park
Feasibility Study prepared to help select the site of our first dog park. There is more than sufficient room
to construct at least a 5-acre dog park with parking lot and restroom facilities. (By comparison, the
Central Park dog park is approximately 2.7 acres within the fence.)
In addition to the dog park, the CCS site could support additional community assets, such as a picnic
shelter, open lawn outside the dog park, nature trail within the woods, and/or a community garden.
There is no intent or desire to impact the existing soccer fields on the southern end of this property,
which are separated from the northern section proposed for the dog park by the Emily Vestal Ditch.
CCPR is preparing a formal proposal, which will be presented to CCS administration. If CCS is amenable
to the request, CCPR will prepare a site master plan for the location providing opportunities for public
input.
Public AED Program
CCPR continues to meet at least monthly with the City of Carmel to develop a public AED program along
the Monon Greenway. This will provide AEDs and Stop-the-Bleed kits in kiosks at key locations along the
Monon, currently targeting Monon and Main Street, Midtown Plaza, Carter Green, and Monon and
Gradle Drive. CCPR is working with the Carmel Fire Department on a draft operations manual
delineating roles and responsibilities.
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Director’s Report | April 12, 2022
Thomas Marcuccilli Nature Park
Held the initial meeting with the Steering Committee for the Thomas Marcuccilli Nature Park (TMNP)
Master Plan on March 22, 2022. MKSK reviewed the project timeline, site limitations, and preliminary
plans for the two wellheads located within the park. Goals outlined for the park include respecting and
celebrating the unique landscape, facilitating passive usage, educating visitors and telling the history of
the site, ensuring appropriate connectivity with neighbors and nearby organizations, and continuing
CCPR’s tradition of using innovative approaches in park development.
CCPR and MKSK met with Harvest Church, located on the eastern boundary of the park, on March 29,
2022 to continue discussing opportunities for collaboration. Among numerous topics discussed, Harvest
Church remains open to considering a potential trailhead location on their property, which would
provide parking and restroom facilities for the park off River Road. No commitments have been made by
either party beyond maintaining ongoing dialogue, but discussions were extremely positive.
We will be hosting a series of focus groups with key stakeholders on April 14, 2022, culminating with a
meeting with neighbors at 6:30 pm. The meetings will be hosted at Wilfong Pavilion in Founders Park.
We also have our first public input meeting scheduled for May 5, 2022 at 6 pm also at Wilfong Pavilion.
Recognizing TMNP is in an area with documented archaeological sites, this park presents a unique
opportunity to explore the history of the land. CCPR and MKSK are working with the Applied
Anthropology Laboratories (AAL), College of Science and Humanities, Ball State University to help
develop a comprehensive and inclusive interpretation of the history of the land within and around
TMNP. AAL will initiate and coordinate consultation with federally recognized American Indian Tripes
with historical ties to the area to ensure we are providing an accurate and inclusive history in our
interpretation. Given CCPR’s commitment to protecting natural resources, we are especially interested
in telling the story of land stewardship practices used by Native Americans prior to European
settlement.
Vera J. Hinshaw Park
CCPR is continuing to work with the Park Board Attorney and Old Town Design Group to complete our
due diligence and close on the donation of the approximately 1.98-acre parcel located within the Sunrise
on the Monon development and along the Monon Greenway. We still anticipate closing on this property
before summer.
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