The URL can be used to link to this page

Home My WebLink AboutCorrespondence Shestak, Joe From:Susan MacKay <smackay@coramdeo-in.com> Sent:Monday, March 3, 2025 10:51 AM To:Conn, Angelina V Cc:David Seibel; Jason Barney; Matthew Simpson; Shestak, Joe Subject:Re: Use Variance Greetings, Perfect-thank you for clarifying. This is fabulous news. We look forwarding to being in Carmel for the long haul! Blessings, Susan To help prot ect your priva cy, … On Mon, Mar 3, 2025 at 10:34 AM Conn, Angelina V <Aconn@carmel.in.gov> wrote: Correct, as long as you continue with installing the paths/sidewalk per the phasing plan written up by the Planning Director. Angie Conn, AICP - Planning Administrator Carmel Planning/Zoning Division, DOCS rd 1 Civic Sq., 3 Flr., Carmel, IN 46202 O: 317.571.2417 W: carmeldocs.com From: Susan MacKay <smackay@coramdeo-in.com> Sent: Monday, March 3, 2025 10:15 AM To: Conn, Angelina V <Aconn@carmel.in.gov> Cc: David Seibel <dseibel@coramdeo-in.com>; Jason Barney <jbarney@coramdeo-in.com>; Matthew Simpson <matthewpsimpson@gmail.com>; Shestak, Joe <jshestak@carmel.in.gov> Subject: Re: Use Variance Greetings Angie, 1 Thank you for your note! Apologies if this may be obvious-but I want to make sure I understand what we need to do. Does this mean that we don't need to apply for a renewal of the use permit then since we're complying with the construction projects? Then the use variance will be in effect for the rest of the time we're in the building (hopefully very long-term, well past the next few years)? Thanks for clarifying! Blessings, Susan To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. On Fri, Feb 28, 2025 at 4:12 PM Conn, Angelina V <Aconn@carmel.in.gov> wrote: Good afternoon, Susan – Yes, the three years has flown by! Your BZA Use Variance approval is still valid, since you have already begun with continuous construction before that expiration date, keeping the use variance approval valid/active. However, with the Coram Deo Academy Use Variance approval petition (docket no. PZ-2022-000079 UV), you are allowed to request a one-time 6-month Time Limit extension per UDO section 9.15. …Would you like to do that, as an extra layer of approval (though not really required in this case)? Please let me know how you would like to proceed. 2 Angie Conn, AICP - Planning Administrator Carmel Planning/Zoning Division, DOCS rd 1 Civic Sq., 3 Flr., Carmel, IN 46202 O: 317.571.2417 W: carmeldocs.com From: Susan MacKay <smackay@coramdeo-in.com> Sent: Friday, February 28, 2025 3:41 PM To: Conn, Angelina V <Aconn@carmel.in.gov> Cc: David Seibel <dseibel@coramdeo-in.com>; Jason Barney <jbarney@coramdeo-in.com>; Matthew Simpson <matthewpsimpson@gmail.com> Subject: Use Variance Greetings Angie, It is hard to believe that it has been almost three years since we have been in our new building! We are so blessed to have the City of Carmel grant us our use variance so that we could continue to grow our academy here in Carmel. As summer is approaching quickly, we wanted to make sure we knew what we needed to do in order to have our use variance extended. Would you be able to share with me those steps? Do we need to reapply, or what does that process look like? Would that be a permanent use variance or how long would that approval be good for? I know your letter to us initially approving the variance had said this use variance approval expires on June 27, 2025. We want to make sure we're being proactive and completing all tasks as needed in this use variance renewal process. As you know, we have completed all but one item (the sidewalks & multi-use path) required of us with this approval-and that we have received an extension to complete that project in three phases. We are in discussions with a sidewalk/multi-use path contractor now to get the construction underway and we have all intentions of having the required first phase complete by August 1st. Here are the items that we have completed: 1) Installed Bike Rack 3 2) Installed required landscaping 3) Installed Perimeter Fence 4) Installed new front sign 5) Compliance with Indiana Fire & Building Code (adding a large amount of egress lights & exit signs, fire extinguishers, installing a new fire hydrant) 6) Payment of TriCo fees Blessings, Susan To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 4 Cl June 5, 2024 Mr. John Crabtree Coram Deo Academy 525 Congressional Blvd Carmel, IN 46032 SUE FINKAM, MAYOR L Re: Use Variance - Coram Deo Academy, PZ- 2022-00079 UV Dear Mr. Crabtree: This letter is confirmation of our meeting on April 19, 2024, regarding the fulfillment of Unified Development Ordinance (UDO) requirements and the Board of Zoning Appeals Conditions of Approval for Docket PZ-2022-00079 UV as referenced in the Letter of Grant for that petition dated June 29, 2022. It is the belief and understanding of this office that the Coram Deo Academy has met the provisions of LIDO Article 9.15, including the need for continuous construction within three (3) years, and including completion of the landscape installation and approval by the City's Environmental Planner, Daren Mindham, which occurred on June 20, 2023. While it was clearly communicated by the Board of Zoning Appeals (BZA) that all site and building improvements were to be completed by June 27, 2025, the Coram Deo Academy has requested an extension for completion of the sidewalks and multi -use path requirement which includes: 0 425' of 5' sidewalk along E. 117th Street • 600' of 10' multi -use path along Congressional Avenue • 810' of 10' multi -use path along College Avenue The Department of Community Services (DOCS) supports the extension request, due in part to the significant investment already made on building and site improvements. Based on our phone conversation earlier this week, it is my understand that you and the Coram Deo Academy Board agree to a three-year phased construction plan for completion of the improvements, as follows: Phase I - completion not later than August 1, 2025 Phase II - completion not later than August 1, 2026 Phase III - completion not later than August 1, 2027 DEPARTMENT OF COMMUNITY SERVICES ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE: 317-571-2417 WWW.CARMEL.IN.GOV Construction details for the improvements will require plan submittal to and final approval by Carmel's Engineering Department and the Board of Public Work and Safety. If you would like to discuss any of the above, or if I can assist further, please call my office at 317 571 2422, or email anytime, mhollibaugh@carmel.in.gov Sincerely yours, Mich el Holli gh, irector copy: Sergey Grechukin, BZA attorney Jeremy Kashman, PE docket file PZ-2022-00079 UV DEPARTMENT OF COMMUNITY SERVICES ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE: 317-571-2417 WWW.CARMEL.IN.GOV From:Jordan, Alex To:awert@cchalaw.com; matthewpsimpson@gmail.com Cc:Conn, Angelina V; Thomas, John G; Warner, Caleb Subject:Coram Deo Academy Thoroughfare Improvements Date:Wednesday, March 15, 2023 12:51:55 PM Good afternoon, We have discussed this project and the commitment letter uploaded to ProjectDox with the City Engineer. He will accept the commitment to install the path in the summer of 2024 if a performance bond for the cost of installing the path is provided to our department. In order to determine how much the bond should be for, please have an engineer’s estimate provided for the expected cost of the path. The estimate should breakdown the cost and amount of each individual material that will be necessary for construction. Once we have approved the estimate, a non-reverting performance bond for the approved amount will need to be provided to Caleb Warner in our office. Please let me know if you have any questions regarding this. I have marked the status of the use variance on ProjectDox as “Approved with Conditions/Commitments” so the process can continue as we work on this item. Sincerely, Alex Jordan, CPESC Plan Review Coordinator City of Carmel Engineering Department (317) 571-2305 ajordan@carmel.in.gov COI�AM DEO .kCADEMj/ Pursuing Truth and Excellence. February 24, 2023 City of Carmel City Hall c/o City of Carmel Engineering One Civic Square Carmel, IN 46032 Greetings, Our school, Coram Deo Academy, had gone through a use variance hearing in June 2022. As part of the variance approval, we are to have a multi -use pathway and sidewalk installed around the property and dedication of right-of-way consistent with the Carmel Thoroughfare Plan. We look to have this requirement started by the Summer of 2024. Please let us know if you have any questions or need additional information. In Christ IS-vid SE Head of I= I �I Ij I M W Z ZEJ W jda a❑Q W<U n J o m aW� gaz o J 0) WQW a o oz uv N � 8�v a sa i 5 Cz ySs Ek'r� Ytsa S izb 3 N' l ;'qp G, a f ry Y9 93�� z Y� Z 9g g 8 U` i$lCD LH m � z II g W l ; IN HIM "AsYgg `dras�$ �qI. 4. I y �� ! IG Veg$ / J q a I s _ �N W an b ,, W x $�`a€ J Z gg a z Q O r! I, z a .U) g 9 z G Y a L w g S e a } tl� WEL F` GR Pursuing Truth and Excellence. February 24, 2023 City of Carmel City Hall c/o David Littlejohn One Civic Square Carmel, IN 46032 Greetings, Our school, Coram Deo Academy, had gone through a use variance hearing in June 2022. As part of the variance approval, we are to install bike racks on the property. In agreement with your office, we currently offer interior, locked bike storage. We plan to keep this storage area even as we reconfigure the space in future years. For exterior storage, we are working with a contractor to install long-term, permanent bike racks near the main school entry doors. Please see the included diagram showing the planned placement of these bike racks. We anticipate having the bike racks installed by the end of June 2023. Please let us know if you have any questions or need additional information. TO: CARMEL TECHNICAL ADVISORY COMMITTEE FROM: ANDREW WERT, LAND USE PROFESSIONAL DATE: 5/16/2022 RE: Coram Deo Academy Use Variance Attached is a site map regarding a Use Variance petition by Coram Deo Academy. Coram Deo is a private school offering pre-kindergarten through 12th grade instruction. They are seeking a Use Variance with the Carmel Board of Zoning Appeals to operate their facility at 525 Congressional Boulevard, Carmel, IN 46032. This is an existing building that is currently vacant. There will be no changes to the exterior of the property except for a fencing of the grass area and changing the sign panel on the existing monument sign. We have been advised by the staff of the Carmel Community Development Department that this will not be reviewed by the Carmel Technical Advisory Committee. However, we have been asked to seek your comments and approval. Please contact me with any questions you might have on this. Otherwise, we would appreciate acknowledgment of your review. - - -